(Shri Vivekananda Research and Training Institute (VRTI), Mandvi)

ORGANISATION UNDERSTANDING

Faculty Guide

Prof. K. V. Raju

Submitted by

Anshul Goyal (25003)

Deepak Dubey (25010)

OTS (PRM 2004-06)

INSTITUTE OF RURAL MANAGEMENT, ANAND

JULY - 2005
 ACKNOWLEDGEMENT

We are extremely thankful to our Reporting Officer Mr. Amit Ghosh, who acted as a
facilitator throughout the duration of the project and endowed us with his valuable
suggestions.

The project would not have been completed without the support and cooperation of the
employees of VRTI. We sincerely thank all the employees of VRTI at Mandvi, Bhujpur,
Nakhatrana and Nalia centres for giving us the required information.

We are grateful to Institute of Rural Management, Anand (IRMA) for providing us this great
opportunity of working with an organisation. We are thankful to our OTS coordinator Prof.
Jayant Negi who extended whatever help we needed for completing this project.

Last but not the least we are indebted to our faculty guide Prof. K. V. Raju for his valuable
guidance and encouragement without which it would have been very difficult for us to take
up this project.

Anshul Goyal
Deepak Dubey

ii
 Executive Summary
Student’s Name: Anshul Goyal, Deepak Dubey
Organization: Shri Vivekananda Research and Training Institute, Mandvi
Reporting Officer: Mr. Amit Ghosh
Faculty Guide: Prof. K.V. Raju
Project Title: Organizational Understanding

Objectives: To develop an understanding of what an organisation is all about, to learn

functioning of the organization, structure and its activities and to understand the organization
in terms of its ideology, strategy, culture, and its interaction with the external environment.

Scope of Study: The study covers all the four centres of VRTI in Kutch district operating in
different talukas namely Mandvi, Bhujpur, Nakhatrana and Nalia.

Methodology: We conducted our study in two stages. First we observe the working
procedure in the organisation and tried to understand the culture of the organisation and its
interaction with external environment. In the second stage of our study we prepared a
questionnaire for doing a sample survey of the employees. In this questionnaire we covered
the questions related to skills of the employees and their thinking and understanding about the
organisation. At various point of times we took help of secondary sources also. We studied
annual reports and other records of the organisation.

About VRTI:-
VRTI was set up at the initiative of Mr. K. C. Shroff for the development of Kutch region. It
was registered as a Non Government Organisation (NGO) in 1980 under ‘Bombay Charitable
Trust Act 1950’. The mission of VRTI is integrated and sustainable development of the Kutch
region, working largely to facilitate the people / farmers and rural poor of the area in
becoming self reliant.

Initially they started working in the fields of water conservation, dairy, tannery and other
livelihood generation activities. Later on they got some projects from government
departments and other funding agencies and now they are working on both granted projects
as well as self generated projects. Watershed management, drinking water, agriculture
research and livelihood generation activities are major fields of intervention for the
organization currently. It has developed good contacts with national and international funding
agencies and it does not face any problem of lack of funds.

The organization has a complex organization structure with high level of horizontal and
vertical differentiation and moderate level of spatial differentiation. There is high
formalization and high centralization in the organization. We can say that organization has
divisional structure where every branch works as a different division and every branch has
machine bureaucracy structure.

Working culture is very good in organization as all the employees treat each other as friends.
Management is traditional in nature and decision making process is very slow. There is no
proper performance appraisal system in the organization and Employee motivation level is
very low especially in the case of temporary employees. Turnover rate is also very high.

iii
 Table of Contents

Topic Pages

1. The Study: Scope and Objectives 1-2

1.1 Introduction
1.2 Objective of the study
1.3 Scope of the study
1.4 Methodology
1.5 Limitations

2. Introduction of the Organisation 3-13

2.1 Brief history of the Organisation

2.2 Constitution
2.3 Mission, vision / core values
2.4 Objectives
2.5 Infrastructure
2.6 Other facilities
2.7 Activities of VRTI in Kutch

3. Organisation Structure 14-23

3.1 Components of organisation structure

3.2 Dimensions of the organisation structure
3.3 Analysis of organisation structure on the basis of Mintzberg Model
3.4 Advantage/Disadvantages of the Present Organisation Structure
3.5 Strategies adopted
3.6 Chandler’s structure – strategy thesis

4. Human Resource Policies of VRTI 24-31

4.1 Recruitment and selection

4.2 Training

iv
 4.3 Performance appraisal system
4.4 Retrenchment
4.5 Employee turnover
4.6 Fringe benefits to employees
4.7 HR Perspective (HENRYFAYOLS MODEL)
4.8 Finding of the sample survey
4.9 Case - ‘Kavi Bhai’

5. Organisational aspects 32-37

5.1 Uniqueness of VRTI

5.2 Environment of VRTI
5.3 Organisation culture
5.4 Financial condition

6. Our Understanding about VRTI 38-39

Annexure 40-47