Electronic Supplier Communication With Ford: Created by

ELECTRONIC SUPPLIER COMMUNICATION WITH FORD
created by GSEC, Global Supplier Electronic Communications
Brochure map
EDI Brochure
Overview Who is GSEC? What is EDI? Advantages of EDI Big Picture
Connecting to Ford Overview PIVPN ENX Clearing Centre Existing Connection
Data formats for Production Parts suppliers Overview Releases DCI ASN SBI
Further Information Overview Non EDI information CMMS eDDL via Covisint DDL Glossary
Support Who supports what? Technical Support Business Support
Originator: GSEC File name: GSEC-A-D-002
Page 2 of 36 GIS 25.03 S+1
Date Issued: 16.09.2004 Date Revised: 09.08.2010 Version: 2
Who is GSEC?
Global Supplier Electronic Communications

Mission Statement Background GSEC is a single point of contact for trading partners that delivers reliable, efficient and secure network connections. The Global Supplier Electronic Communications (GSEC) department was established to become the primary focus between Ford and suppliers in matters relating to the transfer of electronic data. GSEC provides communication support for Electronic Data Interchange (EDI) and Direct Data Link (DDL). Additionally, it provides implementation for Collaborative Product Creation initiatives (C3P) and for various other Ford business areas to European supplier and trading partner sites. NonEuropean supplier sites predominantly are covered by the GSEC department within Ford USA. Ford's strategic direction is to use TCP/IP for data communications with suppliers, and to use service provider connections instead of Ford-managed connections. Spain, UK, USA
Strategic Direction GSEC offices
Page 3 of 36 GIS 25.03 S+1
What is EDI?
Supplier
EDI connection
Ford EDI Principles EDI = Electronic Data Interchange Mandatory EDI messages: Releases DCI ASN Optional EDI messages: SBI
EDI consists of standardized electronic message formats (called transaction sets) replacing or enhancing common business documents and communications. These electronic transaction sets enable the computer in one company or organization to communicate with a computer in another without producing paper documents or requiring human intervention. EDI is more than computer-to-computer communication and more than simple freeform electronic mail messages. EDI communications go from one application (business system) to another in a form that does not have to be rekeyed. For example, using EDI, orders go directly from one company's purchasing system to another company's order entry system. There are many benefits that the proper implementation of EDI can provide. Anywhere in an organization where quicker, more accurate, and increased throughput can improve operations, EDI helps. It automates and makes more efficient what is there.
Originator: GSEC File name: GSEC-A-D-002 Page 4 of 36 GIS 25.03 S+1 Date Issued: 16.09.2004 Date Revised: 09.08.2010 Version: 2
Advantages of EDI
Benefits Reduced costs associated with handling of business transactions. EDI eliminates manual sorting, matching, filing, reconciling, and mailing tasks. EDI dramatically reduces the number of errors. Reduced costs for materials and services to support paper transactions. Upon implementing EDI, costs for paper, envelopes, and mailing materials decrease as well as those for telephone and courier services used to support transmission of orders and paper documents. Additionally, storage space for paper and supplies is freed and, eventually, so is filing space. Reduced cycle/pay period. By eliminating use of regular mail and by decreasing the time needed to process an order transaction, products can be shipped and invoiced sooner. Risks One of the biggest obstacles to the acceptance of EDI is the familiarity of using paper. Some people may never be ready for the paperless office. Suppliers often print a copy of a purchase order "for the files." Suppliers required to do EDI by large customers may underestimate the development effort. Although an EDI translator is less expensive than an ERP system, EDI requires much coordination and testing with trading partners. Another risk is that management may underestimate EDI's enhancement and maintenance effort. Once a customer is sending POs and receiving invoices, the customer may require the Advance Ship Notice for example. As a result, the supplier's EDI coordinator often has a backlog.
Page 5 of 36 GIS 25.03 S+1
Big Picture
EDI connection:
Supplier using EDI
EDI connection (TCP/IP) CMMS3 OFTP system OFTP system Inhouse system
CMMS3 access via DDL or eDDL:

CMMS3 / Covisint Portal
eDDL connection (Internet)
Supplier accessing CMMS3
Web-Browser
CMMS3
User login
DDL connection (Secured Connection)
3270 Emulation
Page 6 of 36 GIS 25.03 S+1
Overview: Connecting to Ford

Connection options: In order to establish an EDI connection to Ford, you have the choice of the following connection types: PIVPN ENX VAN Existing connection
Page 7 of 36 GIS 25.03 S+1
PIVPN Connection
Supplier
Ford VPN Router (Dearborn) Firewall ISP Supplier ISP Ford ENX tunnel Supplier VPN Router
Function Supplier connects to Fords EDI system to receive Releases and DCIs and if applicable SBIs Supplier connects to Fords EDI system to submit ASNs Requirements for supplier Public Internet connection Static Public IP address(es) for IPSEC Gateway Trading Partner must have publicly routable IP address space for the tunneled network. Requests with private / RFC1918 addressing will not be accepted. IPSec device (router, firewall...) Recurring costs Depending on Public Internet connection. Timing
EDI System
EDI System
+ Cheap connection High availability. Connection through Public Internet . Ford preferable connection method. -
Trading Partner must have the expertise necessary to configure the connection There is no SLA (Service Level Agreement) covering performance, availability or access.
PIVPN connection in Ford is set up in 2 weeks after Trading Partner (TP) has sent his configuration details. EDI configuration at Ford takes 2 days after the PIVPN connection is estabished and the T.P. has sent the OFTP license. Futher info: https://www.suppcomm.ford.com/europe/connection/pivpn.asp
Page 8 of 36 GIS 25.03 S+1
ENX Connection
Supplier
Ford ENX Router Safezone Router CSP Supplier CSP Ford ENX tunnel (any) (T-Systems) Supplier ENX Router
Function Supplier connects to Fords EDI system to receive Releases and DCIs and if applicable SBIs Supplier connects to Fords EDI system to submit ASNs Requirements for supplier PC/Server with EDI software ODETTE ID Person responsible for EDI ENX connection and interconnect to T-Systems ENX network Recurring costs Depending on connection type and bandwidth Timing
EDI System
EDI System
+ Available in most European countries Variable bandwidth Reliable technology One ENX connection can be used to connect to several OEMs -
Expensive compared to PIVPN connection. Lead time for connection, if ENX connection is not yet implemented
Setup for ENX connection takes 6-8 weeks EDI implementation at Ford takes 1 week after supplier completed his setups and GSEC received completed and signed OFTP license.
Page 9 of 36 GIS 25.03 S+1
Connection using a VAN Service Provider

VAN Supplier Function Ford sends Releases + DCIs and if applicable SBIs to the VAN. The VAN forwards Releases + DCIs and if applicable SBIs to supplier Supplier submits ASNs to the VAN and the VAN forwards ASNs to Ford. Requirements for supplier Supplier needs to find a VAN and establish data link with the VAN to meet Ford Business requirements (e.g. send ASNs to Ford within 15 minutes) Recurring costs Depending on the VAN cost. Timing + Supplier can arrange any technical connection with the VAN Supplier can arrange any data format with the VAN Additional cost for the VAN service Highly dependent on the VAN 1 week after supplier and the VAN completed their setups and GSEC received completed OFTP license. Important notes FORD will not be liable for any problems caused by the VAN provider chosen by the TP. It is the TPs responsibility to assure the correct transmission of the EDI data through the systems of the VAN provider. FORD reserves the right to disconnect a VAN from FORD in case of problems regarding security or quality of service.
Page 10 of 36 GIS 25.03 S+1 Date Issued: 16.09.2004 Date Revised: 09.08.2010 Version: 2
OFTP connection
any connection
Using Existing Connection to Ford

Supplier (existing site) Supplier (new site) Scenarios 1. Using existing SSID for connection - Receive files with new VFNs for new Site (Criteria to select data are the new VFNs) 2. Supplier configures additional SFIDs for the existing SSID in own EDI system - Receive files with new VFNs for new Site (Criteria to select data is the new SFID and the new VFNs) Function Ford sends Releases + DCIs and if applicable SBIs to existing site. The existing site processes data according to selected scenario. New site receives data from existing site. New site submits ASNs to existing site. The existing site forwards ASNs to Ford. Requirements Suppliers EDI systems need to support one of the above scenarios Recurring costs Depending on suppliers EDI system Timing 1 week after supplier completed his setups and GSEC received completed and signed OFTP license.
internal network
OFTP connection
+ Short implementation time Low implementation cost Suppliers EDI system is already adjusted to Fords requirements -
If the single connection is down, all sites are disconnected and will not receive data
Page 11 of 36 GIS 25.03 S+1
Overview: Data Formats for Production Parts Suppliers
Message
Supplier
Format
Explanation
Parts requirements based on 6 - 8 weeks horizon (generated weekly) Parts requirements based on 2-weeks horizon (generated daily) Advance Shipping Note to be sent max. 15 min. after truck load Self Billing Invoice, i.e. invoice generated by Ford based on goods arrival
Material Releases
VDA 4905 or DELFOR
Daily Call In
VDA 4915 or DELJIT
Advanced Shipping Notice
VDA 4913 or DESADV
Self Billing Invoice*
VDA 4908
* optional
Material Releases (REL)

Business Practice: A planning base for future requirements A shipping instruction at predetermined shipping dates A statement of Fords financial commitments for finished parts and raw materials Electronic Releases to define the requirements, planning base and Fords financial commitments (material and fabrication authorization) Releases available electronically for production and service the day they are established Global Electronic Data Interchange weekly releases IT Requirement: We ask our suppliers: To receive releases electronically. To integrate data into their planning systems. According to MMOG/LE 4.1.2 this is obligatory. Resources: VDA4905:
https://www.suppcomm.ford.com/europe/templates/Prod/V DA4905(EN).pdf
EDIFACT DELFOR:
https://www.suppcomm.ford.com/europe/templates/Prod/D ELFORD97A(EN).pdf
Supplier
EDI REL Mainframe EDI System
Page 13 of 36 GIS 25.03 S+1
Daily Call-In (DCI)

Business Practice: Actual call in of material will be by Daily Call In message (DCI) 12 days ahead of vehicle build date. For parts with long transit times the DCI message will effectively consist of releasing averages adjusted by stock on hand, float, material in transit etc. In addition to material releases and DCI the supplier may, where jointly agreed, also receive the following call in messages: JIT Call-In The objective is to call in material in full load units in line with the actual production requirements. The physical deliveries must be performed in line with agreed time windows.
Supplier
Actual Sequence Call-In The objective is to call in materials exactly in line with production requirements. The load unit content must be sorted in production sequence. The physical deliveries have to be performed in line with agreed in-plant receiving time. IT Requirement: We ask our suppliers: To receive Daily Call-In electronically To integrate data into their planning systems. According to MMOG/LE 4.1.2 this is obligatory. Resources: VDA4915:
EDI DCI Mainframe EDI System
EDIFACT DELJIT:
https://www.suppcomm.ford.com/europe/templates/Prod/D ELJITD98B(EN).pdf
Page 14 of 36 GIS 25.03 S+1
Advanced Shipping Notice (ASN)

Business Practice: All production material suppliers are expected to send Advance Shipping Notes (ASN) for each individual shipment. The supplier's ASN will be used as receipt input at the Ford using plant thereby generating the relevant payment information for the accounting systems. The ASN has to be transmitted to Ford, the latest 15 minutes after the material leaves your premises, but never before the material leaves your premises. IT Requirement: We ask our suppliers: To send ASNs electronically Ford production and supplier payment will depend on accurate electronic ASN information !!! Resources: VDA4913:
EDIFACT DESADV:
https://www.suppcomm.ford.com/europe/templates/Prod/D ESADVD98B(EN).pdf
Supplier
EDI ASN Mainframe EDI System
Page 15 of 36 GIS 25.03 S+1
Self Billing Invoice (SBI)

Business Practice: Within ERES the customer evaluates shipments after receipt automatically with agreed net prices. Evaluated receipts are reported to suppliers by Self Billing Invoices. Shipping/Receiving dates trigger payment due dates. SBIs will be produced for each payment due date. SBIs provide a running sequence number for each supplier shipment side, report it as invoice number and show it in addition on the remittance advice of the payment due date. The EDI transmission has to be recorded by the customer (data producer) in line with national legal requirements. IT Requirement: We offer for our suppliers: To send SBIs electronically To integrate the data into your systems for electronic processing. Resources: VDA4908:
https://www.suppcomm.ford.com/europe/templates/Prod/4 908_englisch.pdf
EDIFACT INVOIC:
https://www.suppcomm.ford.com/europe/templates/Prod/I NVOICE4932englisch.pdf
Supplier
EDI SBI Mainframe EDI System
Page 16 of 36 GIS 25.03 S+1
Overview: Further Information

This section covers the following topics: Non EDI information - CMMS - DDL - CMMS eDDL Business process via Covisint Glossary
Page 17 of 36 GIS 25.03 S+1
Non EDI information - CMMS3

CMMS3 (Common Material Management System) is our global material management system to calculate requirements per part based on the planned production volume. The main advantages of CMMS3 are: - One common material planning system for manufacturing/Vehicle ops - On-line transactions - Improved stock status - Provides deeper insights of dependencies due to higher data transparency - Providing of What if-analysis for production planning - As a vital system CMMS3 has continuous ongoing improvements For further information, please contact the relevant Supply Chain Analyst or contact the CMMS helpdesk: hlpcmmse@ford.com
The main advantages for the supplier accessing CMMS3 are: - Full visibility of the supply chain and a plants inventory status - Reduced firefighting workload and efforts at the supplier, plant and SCM - Improved response to demand changes - Ability to monitor record integrity To be considered by Supplier: - Maintain contact information - All required function codes and names of the responsible persons have to be added; this will be monitored by Ford Operations - Missing data will lead to problem reports and point deductions in Supplier Delivery Performance Rating
Non EDI information - DDL/eDDL

eDDL CMMS eDDL Business process via Covisint Portal using your internet access DDL CMMS DDL Business process via dedicated Ford VPN extranet connection using TN3270 emulation
The main advantages using DDL/eDDL are: Suppliers work as business partners with Ford to ensure continuous flow of material It is ensured that the inbound material flow process is a shared responsibility between suppliers, plant expediters and the SCM Center Helpdesk The suppliers are enabled to monitor the current in-stock quantities on the level of part and plant The suppliers are enabled to react immediately to material shortages that may arise during the course of a day In-transit quantities and timing can be reviewed by the ASN At any time the suppliers can reconcile their cumulative shipping total with Fords cumulative received total
Page 19 of 36 GIS 25.03 S+1
Glossary - Part 1 of 4
ASN CMMS3 Covisint Darwin
Advance Shipping Note, to be used to convey shipping details between supplier and a receiving plant. Common Material Management System, our global material management system to calculate requirements per part based on the planned production volume. Covisint is a provider of services that enable the communication and sharing of vital business information between business partners that participate in large complex supply chains. Darwin is a software solution that enables companies to engage in EDI relations with their trading partners.
DCI
Daily Call In, a message which is sent from a party who is planning the use or consumption of products to a party who has to supply the products. The message gives the information regarding details of the shipping release requirements for products. This is based on the terms and conditions defined in a purchase order or contract. Direct Data Link is an interactive tool that provides suppliers on-line access to Ford Motor Companys inventory control systems. eDDL is an interactive tool that enables suppliers to access CMMS3 via internet.
DDL
eDDL
EDI
Electronic Data Interchange, the computer-to-computer exchange of structured information, by agreed message standards, from one computer application to another by electronic means and with a minimum of human intervention.
Page 20 of 36 GIS 25.03 S+1
ENX ERP FCSD GSEC
European Network eXchange is both the name for the company and the name for the product. Representatives of the European Automotive Industry have agreed on a joint initiative to create a network better than the Internet. Enterprise Resource Planning. Completely integrated software solution for manufacturing, finance, logistics, staff management and marketing. ERP systems usually cover all areas of a company and are designed modular. Ford Customer Service Division, supplies service parts throughout the world. Global Supplier Electronic Communications, a single point of contact for trading partners that delivers reliable, efficient and secure network connections. Communication software
iPass
ISDN
Integrated Services Digital Network is a type of telephone network system. More specifically, ISDN is a set of protocols for establishing calls and then tearing them down. Internet Service Provider, a provider of Internet services. Most telecommunications operators are ISPs. They provide services like internet transit, domain name registration and hosting, dial-up access and leased line access. The Organisation for Data Exchange by Tele-Transmission in Europe is a standards-making body which has developed standards in the areas of EDI communications (notably the OFTP), as well as message standards. For further information visit http://www.odette.org ODEX is an OFTP communications product by Data Interchange Plc.
ISP
ODETTE
ODEX
Page 21 of 36 GIS 25.03 S+1
OEM OFTP Release
Original Equipment Manufacturer, a company that builds components that are used in systems sold by another company called a value-added reseller. ODETTE File Transfer Protocol is the most common protocol used for EDI file transfer throughout Europe. Weekly Planning Release Message, a message that is sent from a party who is planning the use or consumption of products to a party who has to plan for the supply of the products. The message gives the requirements regarding details for medium to long scheduling for products. The schedule is used to determine raw and fabrication material authorization. This is based on the terms and conditions defined in a purchase order or contract. Self-billing invoice, an increasingly used format, replaces the supplier's billing process, when allowed in the country.
SBI
SDPEU Solmis
Supplier Delivery Performance Europe Supply On-Line Management Information System, processes the data to be forwarded via EDI and coming from EDI transactions. Single Point of Contact is the Ford Motor Company corporate support center for resolving all IT issues.
SPOC
SSID
Start Session ID, a code attached to all packets on a wireless network to identify each packet as part of that network.
Page 22 of 36 GIS 25.03 S+1
STA TCP/IP VDA
Supplier Telecommunications Agreement. This form has to be signed and returned for every kind of IP connection to Ford systems. Transmission Control Protocol/Internet Protocol, the suite of communications protocols used to connect hosts on the Internet. TCP/IP uses several protocols, the two main ones being TCP and IP. The German Association of the Automotive Industry (VDA) consists partly of automobile manufacturers and their development partners, the suppliers, and partly of the manufacturers of trailers, body superstructures and containers. VDA is also a data format used by Ford in Europe for EDI messages. For further information visit http://www.vda.de/ Virtual File Name Virtual Private Network, a private communications network usually used within a company, or by several different companies or organisations, communicating over a public network. VPN message traffic is carried on public networking infrastructure (ie, the Internet) using standard (possibly unsecure) protocols.
VFN VPN
Page 23 of 36 GIS 25.03 S+1
Who supports what?

Problem Data content Performance issue Data transmission New EDI connection Local EDI software problem FCSD related problem Contact Release Analyst SDPEU (Supplier Delivery Performance) Ford SPOC (Single Point of Contact) GSEC (Global Supplier Electronic Communications) EDI software provider FCSD SDPG (Ford Customer Service Devision Supplier Delivery Performance Group)
For respective phone numbers/e-mail addresses please see following pages
Page 24 of 36 GIS 25.03 S+1
Technical Support
Covisint Helpdesk https://portal.covisint.com/web/support Ford SPOC (Single Point Of Contact) Phone: +49-(0)221-9013322 Phone: +44-(0)1277-253322 GSEC Europe Phone: +34 96 179 1467 Email: scommssp@ford.com Website: https://web.suppcomm.ford.com CMMS Helpdesk Email: hlpcmmse@ford.com Business Contacts Release Analyst You can find your Release Analyst in the CMMS3 system (AAIA screen) Follow-Up Analyst You can find your Follow-Up Analyst in the CMMS3 system
Supplier Delivery Performance (SDPEU) Fax: +49 (0)221 90 12885 sdpeu@ford.com Supplier Delivery Performance Group / FCSDEurope Email: sdprfcsd@ford.com Phone: +49-221-78887770
Page 25 of 36 GIS 25.03 S+1

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ELECTRONIC SUPPLIER COMMUNICATION WITH FORD

created by GSEC, Global Supplier Electronic Communications

Overview Who is GSEC? What is EDI? Advantages of EDI Big Picture

Connecting to Ford Overview PIVPN ENX Clearing Centre Existing Connection

Support Who supports what? Technical Support Business Support

Originator: GSEC File name: GSEC-A-D-002

Page 2 of 36 GIS 25.03 S+1

Date Issued: 16.09.2004 Date Revised: 09.08.2010 Version: 2

Global Supplier Electronic Communications

Strategic Direction GSEC offices

Originator: GSEC File name: GSEC-A-D-002

Page 3 of 36 GIS 25.03 S+1

Date Issued: 16.09.2004 Date Revised: 09.08.2010 Version: 2

Originator: GSEC File name: GSEC-A-D-002

Page 5 of 36 GIS 25.03 S+1

Date Issued: 16.09.2004 Date Revised: 09.08.2010 Version: 2

CMMS3 access via DDL or eDDL:

Supplier accessing CMMS3

DDL connection (Secured Connection)

Originator: GSEC File name: GSEC-A-D-002

Page 6 of 36 GIS 25.03 S+1

Date Issued: 16.09.2004 Date Revised: 09.08.2010 Version: 2

Overview: Connecting to Ford

Originator: GSEC File name: GSEC-A-D-002

Page 7 of 36 GIS 25.03 S+1

Date Issued: 16.09.2004 Date Revised: 09.08.2010 Version: 2

Originator: GSEC File name: GSEC-A-D-002

Page 8 of 36 GIS 25.03 S+1

Date Issued: 16.09.2004 Date Revised: 09.08.2010 Version: 2

Originator: GSEC File name: GSEC-A-D-002

Page 9 of 36 GIS 25.03 S+1

Date Issued: 16.09.2004 Date Revised: 09.08.2010 Version: 2

Connection using a VAN Service Provider

Originator: GSEC File name: GSEC-A-D-002

Using Existing Connection to Ford

Originator: GSEC File name: GSEC-A-D-002

Page 11 of 36 GIS 25.03 S+1

Date Issued: 16.09.2004 Date Revised: 09.08.2010 Version: 2

Overview: Data Formats for Production Parts Suppliers

VDA 4905 or DELFOR

VDA 4915 or DELJIT

Advanced Shipping Notice

VDA 4913 or DESADV

Self Billing Invoice*

Material Releases (REL)

EDI REL Mainframe EDI System

Originator: GSEC File name: GSEC-A-D-002

Page 13 of 36 GIS 25.03 S+1

Date Issued: 16.09.2004 Date Revised: 09.08.2010 Version: 2

Daily Call-In (DCI)

EDI DCI Mainframe EDI System

Originator: GSEC File name: GSEC-A-D-002

Page 14 of 36 GIS 25.03 S+1

Date Issued: 16.09.2004 Date Revised: 09.08.2010 Version: 2

Advanced Shipping Notice (ASN)

EDI ASN Mainframe EDI System

Originator: GSEC File name: GSEC-A-D-002

Page 15 of 36 GIS 25.03 S+1

Date Issued: 16.09.2004 Date Revised: 09.08.2010 Version: 2

Self Billing Invoice (SBI)

EDI SBI Mainframe EDI System

Originator: GSEC File name: GSEC-A-D-002