Assignment On HUMAN RESOURCE POLICY OF X GROUP OF COMPANY

(Course No. PAD-214)

Submitted to,
A.H.M. AHSAN Assistant professor
Dept of Public Administration University of Dhaka Dhaka-1000. Dhaka

Submitted by,
HELAL UDDIN 4th Batch, 3rd Semester Roll No. ZH ZH-26 Dept of Public Administration University of Dhaka Dhaka-1000. 1000.

Submission Date: 06 June 2011. 2011.

ACNOWLEDGEMENT
At the very first moments, thanks to Allah for especial blessing in completing the assignment. A single individual can achieve no perfect goal. I am indebted to a number of people for their kind advice, suggestion, direction, cooperation that enable me to have an experience in the dynamic and challenging environment of HR sector ultimately to prepare this assignment. Then I likely thank from the core of my heart to A.H.M. Ahsan Sir for his excellent guidance which has helped me preparing this assignment properly. I express my sincere gratitude to Honorable Managing Director (Meghna Group), Sr. General Manager (HR & Admin) and assistance General Manager (Meghna Group) for helping us providing informations whenever we asked for it. This is a result of good team effort. So I wish to express my deepest gratitude and appreciation t my group members Rayhan, Sazzad, wali, Nuri Shahrin Islam and Subah Samara who have worked hard day and night for preparing this assignment Without their kind co-operation in all respect it would not been possible for me to prepare this assignment.

CONTENTS

SL. 01. 02. 03. 04. 05. 06. 07. 08. 09. 10. 11. 12. 13. 14. Introduction

TOPICS

PAGE 03 03 01 02 02 02 03 04 06 08 09 10 11 11

Task methodology About the company Human recourse policy Planning Job anlaysis Recruitment Selection Orientation Training and development Performance

Introduction:
Among the ingredients of production human resource is the most important. Inactive equipments are activating in action with the touch of human. So, success of an organization/institution depend on better planning, recruitment and selection of qualified employees and their development through a good human resource management. Human Resource Department of an organization arguably perform the most important task of planning, recruiting, selecting, training, and developing employees. Human Resource Department play a vital role to any organizations success. Now-a-days, Manpower is considered as a

valuable part of the efficient productivity of an organization. But it is very tough and challenging job for efficiently dealing with various manpowers. Human Resource Department does this challenging job for every organization through its regular and innovative HR activities. In this paper I tried to trace out the Human Resource policy of an existing Group of Company of our country.

Task Methodology:
1. Objective of the study: To present an overview of human resource policy for a Group of company in terms of its planning, recruitment, selection, training and development of employees, performance appraisal, compensation & benefits and HR research.

2. Data collection:
We have collected both primary and secondary data with a pre-design form to conduct our study.

i)

Internal Sources s: # Company HR strategy # Company statistics

ii)

External Sources: Journal & Internet Other official sources & records

3. Presentation & description: We are directed to make an assignment on Human Resource Policy of any group of company existing in Bangladesh. I have worked specially on MEGHNA GROUP GROUP. As we are not directed to use the name of a certain company, so I can imagine a imaginary name such as PAD Group of company, which will be favorable to , my discussion. And for this I have made an official logo for PAD Group of this, company, - this is given below

(Figure: Logo of imaginary group) )

4. Limitation of the study :

HR policies are one of the most guarded secrets of a business company We company. could not able to get though detail about HR policies from our expected company because it was confidential and for the lack of the co operation from the co-operation personnel of the company .

About The Company

PAD Group of company (PGC) is one of the leading business conglomerates in Bangladesh. It started off as a food production based company but now it has huge projects. The projects turned out to be very successful and had helped foster the growth of trust and confidence of the urban and rural people through the country. way in reaching the goals by The Group has come a long

listening to client needs, learning real-time

lesson from past projects, innovating and partnering.

Projects of the organization:

SL.No.

Projects Name
MAMA Drinking Water. PAD Salt, Atta, Maida, Suzi, Sugar. PAD Coconut and Mustard Oil PAD Cement mills Limited. PAD Papers And tissues industries. PAD Poultry and Fish Feeds factories. PAD Still complex Ltd. PAD Petroliam limited. PAD Trading company limited. PAD Technologies limited. (All are imaginary)

01 02 03 04 05 06 07 08 09 10

Human Resource Policy

Entire HR policy of PAD Group combines the following steps COMPENSTION ADMINISTRATION

PERFORMANCE APPRAISAL TRAINING & DEVELOPMENT

O R E N TA T I O N SELECTION
RECRUITMENT

JOB ANALYSIS PLANNING

So we can describe these serially >>>>>>>>>>>>

PLANNING
Planning is the basic and first task for organization. So for planning a Board will be consisted of a lot of members are from HR & Executive Department of PAD Group After planning we saw that There is a vacant position of Senior Accounts Officer in our Accounts department. Because, our Ex- Senior Accounts Officer has died last month

by a pathetic road accident. So we need a prospective employee for this post. We will publish a circular in the newspaper, which will contain the basic recruitments for the post. Then after following the lengthy process of the recruitment and selection we will get the perfect person. After the selection we will also provide the opportunity to develop his/her career.

JOB ANALYSIS
Job analysis is the primary step of Human resource recruitment and selection process. It is a technique commonly used to gain an understanding of what task entails and the type of individual who should be hired to perform the task.

RECRUITMENT
PAD Group of company has some certain recruitment policies for the post of Senior Accounts Officer. These are

Job Description: Job Description is a statement indicating what a job entails PAD Group of company has also some Job Description for the post of Senior Accounts Officer. PGC is seeking to recruit, on an urgent basis, a full range of competent professional Engineers and other personnel for deployment at the shipyard as follow

Job Title Number of Position Employment Type Salary (in BD Tk.)

: Senior Accounts Officer : 1 : Full Time : Remuneration is negotiable commensurate with qualification and experience. : MBA / M. Com. in Accounting

Educational Requirement Other Requirement

: Educational qualification may be relaxed for otherwise exceptionally deserving candidates. Computer proficiency is a must for the position. Good communication skill required. : Minimum 5 years experience in a manufacturing industry. : Organizing and leading the accounts department.

Experience

Responsibilities

Apply Instruction :
Intending candidates fulfilling the required qualifications & experience should send their application along with CV, 3 (three) copies of recent passport size photographs and photocopies of nationality, all degrees and experience certificates to the address mentioned below or submit the application in the specific box kept in the office during office time or submit the complete CV through email: helal_uddin@padgroup.org till Jun 20, 2011. General Manager (HR & Admin) PAD Group of company

PEACE PALACE , House # 12, Road # 34, Gulshan-0l, Dhaka 0l, Dhaka-l2l2. The Group has a plan to set up another modern, well equipp shipyard at equipped a suitable location in the country, aimed at building ships for export market. Professionals joining the present shipyard will have ample opportunity to ofessionals build their career with the Group. Please write clearly the name of the post on the envelope. Remuneration is envelope. negotiable according to qualification and experience experience.

SELECTION
Selection is the process of gathering information for the purpose of evaluating and deciding who should be employed in particular jobs. Selection process of PAD Group of company is shown in the following figure.

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(Figure: Selection process of PAD Group of company)

The selection process is conducted by the Human Resource Department of the company.. At the first stage, all the application are received will be sorted. The incomplete application will be rejected. Those applications contains irrelevant information will also be rejected. At the second stage, the successful application will be considered for the selection process of the company. Then the candidates will face a primary interview. In this interview the skill, abilities and the job performance of the candidates are matched with the job that for applied. Then a comprehensive test will be taken to select the right candidate, candidate will face aptitude test, psychological test, job knowledge test and proficiency test. After employment test a short list of candidates is determined for the next level. Then the short listed candidates will face the final interview and this interview will determine the candidates whose are getting the job. After this, the chosen candidates are sent for medical test. At the last stage the selection board will decide that who is the right candidate and give him a job offer letter.

ORIENTATION
Orientation is the last step of human resource selection process. After selecting, the candidate is invited to join in the work. In this process, employee is introduced with the organization and job which he or she has to do.

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Orientation Content:
By the Orientation process PAD Group introduce the employee with following matters History of PAD Group its rules and management system About the product and service of this organization, About mills, machinery and other equipment of this organization, Organizational framework, Responsibility to the other employee of this organization, About salary system, Job list. Security and health, About training facilities, Promotion policies, Introducing with college, Performance appraisal method etc.

Step to introduction/orientation:
Step to introduction/orientation of PAD Groupis shown in the following figure

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Warm and Reception Showing Personal Interest Present work condition & Procedure Present Pakage of benefits Explain Specific Authoritiesand responsibilities Accountibility Introduce with others Follow up

TRAINING & DEVELOPMENT NG

Training consists of planned programmes designed to improve performance at the individual, group and/or organization levels. Improved performance intern implies that there has been measurable change in knowledge, skills, attitude and social behavior. Training is very much important for improvement of both employee and organization. PAD Group has to organize some training process for their employees. For senior accounts officer it takes the following training procedure officer,

CA/ACCA:

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The selected employee is given a chance by this organization to complete CA/ACCA. Computer & Technological training: Candidates will learn the computer related skills which are required for the job. Our group has many new technologies which are not to the candidates. In this step the candidates will know about the computer skill which the job demands. Class Room Training: We train our senior employee on a class room basis. It is very much theoretical and most familiar training method. It is also useful means of conveying information quickly to a large group.

Beside these we provide many facilities for development of our employees career.

PERFORMANCE APPRAISAL
Performance appraisal is the process of evaluating to an employee how he or she performing the job and establishing a plan for improvement. PAD Group of company has its certain Performance appraisal policies which are followed to evaluate the Senior Accounts Officer performance of his job. Performance appraisal not only let employee know how will they are performing but also influencing their future level of effort and task direction. Objectives of the Performance appraisal of PAD Group is given belowTo achieve goals. To determines employees pay, salary, and companys benefits. To assess strength and weakness.

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Import to HR manager. To motivate employees. For future training and improvement needs. r follow this following process of Performance appraisal of the formance employee

Methods of Appraising Performance: Whatever method of performance appraisal an organization use, it must be job related. Therefore, prior to selecting a performance appraisal method an organization must conduct job analysis. There are many types of performance appraisal method. As a production oriented company PAD Group simply follow Management by Objective (MB (MBO). Management by Objective (MBO). It is more commonly used with professional and managerial employee. At first PAD Group of company sets the objective for the performance appraisal of this method method-

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To maximize production and service. To reduce absenteeism of employee. To ensure quality of production and service. To ensure service door to door. To waste less row materials. Time management. Management by Objective method has some steps to follow. These are Defining objectives. Developing an action plan. Allowing employee to implement. Measuring objective achievement. Taking corrective action when necessary. Establishing new objectives for future. Here our objectives should be measurable and challenging but achievable. Participation of employee in decision making ensured by this method.

COMPENSATION ADMINISTRATION
Compensation administration means, the process of managing a companys compensation program. PAD Group of company format the pay structure considering the following factors Demand and supply of employee market Cost of living

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Power of bargaining trade union Ability of the organization to pay Productivity Governments rules and regulations Current market condition Relative value of the post Nature of work Gained other facilities. For the Senior Accounts officer we offer 3,00,000BDT. per Annum. And it will be raised in according to his/her performance in job. Benefits: The employee will have transport facilities, residence facilities and a luxurious travel in every year and other incentives will be paid according to their performance.

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