Transition Advisory Council Terms of Reference Purpose The Board of Directors at the request of the Interim Executive Director

ector establishes the Advisory Council. The remit of the Council is three-fold: (a) one to develop a strategic plan for the Haitian Diaspora Federation (b) conduct a broad community outreach to inform the Haitian diaspora of this effort and (c) to develop a fundraising plan to support the organizations strategic objectives and operations. The Council is established for an initial one-year term and an additional six (6) months that is to be used for transitioning to the new programmes and leadership. Members may include representatives from the Diaspora in the North America, Europe, Latin America and the Caribbean. Scope and limitations The scope of the Council will be limited to the development of a strategic plan, community outreach, a fundraising plan, identify the next permanent Executive Director, and other matters at the Interim EDs discretion. The recommendations of the Council will be binding upon a vote by the majority of members in good standing. Expected lifespan The Council will carry its work over a one-year period. An additional six months will be dedicated to transition to a newly elected Board. However, this mandate may cease earlier if the Council completes its mission. Secretariat support The IED, key members of the current Board of Directors and additional volunteers will provide secretariat support to the Council. Membership of the Advisory Council Number and appointment of members: The Advisory Council will have no more than '30' members. Each member will have to represent a minimum of five (5) organizations or 15 individuals from their community. Once the support is certified, the Board of Directors will officially appoint the Council members for a non-renewable term of. The members will have diverse geographic and functional backgrounds. There will be five (5) seats for major International Non-Governmental Organizations (INGO) working in Haiti. Criteria: There are two key criteria for selecting Advisory Council members. First, they will have to a broad geographic diversity and professional backgrounds. Second, the members must become members of HDF in any of the existing three classes: A, B, or C. The BoD cannot reject duly selected members who meet the two criteria above. The


Council will hold at least two face-to-face meetings in addition to other means of communications such a conference calls and videoconferences. Remuneration: Membership in the Council is voluntary. Advisory Council members are not paid, and they will normally be expected to be associated with organizations that will meet the costs of their participation in meetings or pay their for their own expenses. The Federation will follow its current policy on reimbursement of out of pocket expenses. If a vacancy or vacancies arise, or certain members are not available for a particular meeting, the Council may continue to fulfill its role provided there is a quorum of five members - provided both the alternating Council chairs are available as part of the quorum. Meeting arrangements The Council will function through use of email and teleconferences out-of-session, and meet in person as necessary. With the agreement of members, other officials, industry representatives or relevant experts may be invited to attend meetings as advisers or observers and may contribute to discussion. Public communication The committees ToR and membership will be published on the HDF website. The Council work products in both draft and final forms will be posted online for public access. The Council will hold a minimum of one public session at which time its final work product will be presented and approved by all members who are eligible to vote.