1.

INTRODUCTION

In the course of concern by the generality of the public over the activities of industry and the objectives of environmental sustainability, the Environmental Management System (EMS) becomes imperative to ensure and guarantee that environmental issues inherent in the proposed project, and activity process of company or businesses are well managed through a well thought model of Environmental Management System (EMS). The EMS model requires that businesses set environmental policy, plan the EMS, implement the plan and evaluate implementation to ensure that businesses are on track with their policy, and plans. The policy, plans and projects that emanate during company EMS development are of significant important to businesses if they are properly designed, and implemented with the understanding of the entire members of staff. It is important to note that EMS is not a constraints to the profit, and productivity of an industry or firm, rather it boost, as well as increase the bottom line of a business organization. EMS is thus as important to organization these days as product quality, investments, costs, and strategic planning to mention but a few. The essence of EMS is to use organization structure, planning, and resources for developing, and maintaining policy for environmental protection. EMS benefits key business areas such as customer, trade, marketing, employees, productivity, insurance, waste disposal, and government. The design and implementation of EMS promote government - industry relationship and speaks to the sense of environmental legislation compliance. The management of BUNKERS PETROLEUM LTD policy on environment particularly work environment is staff oriented. It is protective of the work force including those that are taking for
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short term on a project. Insurance policy on staff protection has been major practice in the firm. Its policy on macro environment is environmentalist perspective. Its activities from its policy thrust ensure restoration of environment whenever a project or its activity distort ecosystem. It is therefore a campaigner of environmental restoration upon environmental exploration. Its approach is environmental resources conservative. 1.1 BACKGROUND TO THE E.M.S REPORT

In view of the administrative requirement of Lagos State Ministry of The Environment that E.M.S should be made part of documents for consideration before granting building permit to some project because of their significant environmental importance which cannot be ignored for environmental sustainability purpose, our client BUNKERS PETROLEUM LTD commissioned the firm of PIVOT ENVIRONMENTALS LTD being an environmental management consultancy company to prepare E.M.S on its behalf based on the brief obtained from the management of the BUNKERS PETROLEUM LTD. BUNKERS PETROLEUM LTD is into oil and gas business in Nigeria. It has petroleum filling station across the country and its proposing another sales outlets in Ayobo New Town Scheme in Ipaja area of Lagos State. The proposed petrol filling station has its significant environmental envisaged impacts which will be appropriately addressed by the development of E.M.S. The firm of PIVOT ENVIRONMENTALS LTD having received brief from the management of the BUNKERS PETROLEUM LTD to develop some of the documentations on action plan and gather information necessary for successful E.M.S prepare this report on such understanding. The seventeen (17) requirements of the International Standard Organization (ISO) on E.M.S were used as guide in preparing the E.M.S report for BUNKERS PETROLEUM LTD. The
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E.M.S ISO 14001:2004 standard is generally regarded as the seventeen requirements which must be attained as standard for environmental management system. The seventeen standards requirements are stated below. Environmental Policy. Environmental Aspects and Impacts. Legal and Other Requirements. Objectives and Targets and Environmental Management Program. Structure and Responsibility. Training, Awareness and Competence. Communication. E.M.S Documentation. Document Control. Operational Control. Emergency, Preparedness and Response. Monitoring and Measuring. Evaluation of Compliance. Non Conformance, and Corrective and Preventive Action. Records. E.M.S Audit. Management Review.

1.2

AIM OF THE REPORT.

The aim of writing E.M.S report is to enhance commitment of business organization to environmental issues created by their proposed project and activities processes.

1.3

OBJECTIVES OF THE REPORT.

The objectives for achieving the above stated aim are listed below. Businesses are to understand the environmental impacts of various parts of their project proposal and activities processes. Businesses are to provide plans for mitigating and corrective measures on identified environmental impacts areas of their activities. Businesses are to show serious commitment to ensure that all plans generated are implemented and review at regular interval to ensure compliance with set standards and environmental regulations. Businesses are to adopt and apply E.M.S as a business tool for reduction in cost and increase in profit.

1.4

KEY ELEMENTS OF AN E.M.S.

The followings are key element of an E.M.S. Policy Statement. Identification of Significant Environmental Impacts.
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 Development of Objectives and Targets. Implementation Plans. Training. Management Review.

1.5

ASSUMPTIONS ON E.M.S DEVELOPED FOR BPL.

The E.M.S prepared by PIVOT ENVIRONMENTALS LTD is based on the following assumptions that: Management will be fully committed. Management will provide adequate financial, physical and human resources. Management will set measurable objectives and targets that facilitate continuous improvement. Management will work on the philosophy of continuous improvement. Management will clearly adhere to the environmental compliance requirements as the evaluation will be easier to demonstrate. Management will support the E.M.S system to be successful.

1.6

LEGAL AND OTHER REQUIREMENTS.

The legal requirements for preparing this Environmental Management System (EMS) by BUNKERS PETROLEUM LTD could be attached to administrative requirement of Lagos State Ministry of Environment. Also, it is within the overall policy of the BUNKERS PETROLEUM
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LTD to adopt and implement the concept of Environmental Management System because of the inherent opportunities it provided for business smooth running.

2.0

NATURE AND ACTIVITIES OF BUNKERS PETROLEUM LTD BUSINESS.

The nature of activities processes of petrol filling station being a commercial outlet requires some fundamental routine activities. They are petroleum products collection through trucks, storing of petroleum products in underground tanks, petroleum products dispensing, lube bay activities for steering alignment, and mini mart products sales. These set of activities will attract both human and vehicle into the project site and there could be some minimal halt to movement on the road during the period of off loading from trucks. This is an event that will be experienced often by the road users and more so the residents of that area. The roads are wide enough and have threshold capacity to accommodate the activities of the petrol filling station within the area more over that the location of the subject site at corner piece is an advantage that could prevent, and forestalls main road blockage in the period of off loading from trucks. However, it is important to emphasis that the management of the petrol filling station adopts an effective, and efficient constant traffic management to prevent the populace from suffering from unnecessary stoppage and delay on the road. The tanks and pipes to be installed for products storage and collection for dispensing respectively must be well coated to prevent petroleum product leakage into the underground. Measure should be put in place to quickly be alerted on the instance of product leakage so as to apply corrective measures immediately. Over 80 percent of its (i.e. petrol filling station) customers are motorist. They come into filling station, parked for few minutes to fill their tanks and drive off. The population contact with this facility is always temporary. The mini-mart within the petrol filling station is also for selling daily needs and lubricants which is patronized by passer bye and inhabitants of the area. Security
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measure will be adopted so that the facility will not become the haven of arm robbers which could open the inhabitants and the road users into the risk of insecurity that could lead to loss of life, injury, psychological trauma or panic and pains.

2.1

BUNKERS PETROLEUM LTD ENVIRONMENTAL POLICY.

The environmental policy of Bunkers Petroleum Ltd is to "promote healthy micro and macro environment by providing and supporting activities that will not be harmful to environmental health and resources". In view of this, the Bunkers Petroleum Ltd adopts some principles such as; a. Minimization of negative environmental impacts in use and disposal. b. Increasing knowledge of workforce continually on environmental policy through training and education. c. Reduction of waste and consumption level of resources such as materials, energy and fuel among others. d. Involvement of employees and local community in environmental policy development and implementation. 2.2 THE STRUCTURE OF BPL PROJECT DEVELOPMENT.

The design of environmental mission statement, objectives, strategies, goal, target and program of BUNKERS PETROLEUM LTD can be represented by the chart below.

MISSION ENVIRONMENTAL OBJECTIVE STRATEGIES GOAL/TARGET PROGRAM & PROJECT

2.3

THE MISSION STATEMENT OF BUNKERS PETROLEUM LTD

BUNKERS PETROLEUM LTD is poised to operate business in an environment where environmental resources are replenished upon usage, and building sound relationship with local stakeholders on environmental matters within its area of operation. It has the philosophy of business and environmental cooperation. 2.4 BUNKERS PETROLEUM LTD ENVIRONMENTAL OBJECTIVES 1. To be one of the leading firms promoting environmental sustainability. 2. To be a leader in providing environmental sustainable best practice information dissemination. 3. To uphold healthy micro and macro environment so as to promote healthy living and enhance co-operation, and partnership from its environs of business operation.

2.5

BUNKERS PETROLEUM LTD ENVIRONMENTAL STRATEGIES

BUNKERS PETROLEUM LTD will adopt the under listed strategies in achieving the stated environmental objectives.
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1. To adopt and implement environmental management system concept. 2. To educate and enlighten senior management, and the entire staff on the importance, and significance of Environmental Management System to modern business practices. 3. To give consideration to environmental issues on projects, and programs proposed by the firm. 4. To provide a platform, and interaction for communicating environmental issues among the employees and management. 5. To support researches on environmental issues, and disseminate information to all concern. 6. To build strong communication relationship, and partnership with local community on environmental issues. 7. To promote operations and processes that support healthy living of staff, and local community. 8. To plans for prevention, and emergency of environmental disaster.

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2.6

BUNKERS PETROLEUM LTD ORGANIZATION STRUCTURE MANAGING DIRECTOR GENERAL MANAGER COMPANY SECRETARY

FINANCE MANAGER

ADMIN MANAGER

PURCHASING/ MARKETING MANAGER

LEGAL

ENVIRONMENTAL MANAGER

FUEL STATION MANAGER

OFFICER 1 OFFICER 2 OFFICER 3 OFFICER 4

OFFICER 1 OFFICER 2 OFFICER 3 OFFICER 4

OFFICER 1 OFFICER 2 OFFICER 3 OFFICER 4

OFFICER 1 OFFICER 2 OFFICER 3 OFFICER 4

OFFICER 1 OFFICER 2 OFFICER 3 OFFICER 4

PETROL ATTENDANT DIESEL ATTENDANT KEROSENE ATTENDANT MART SALES REPRESENTATIVE ENVIRONMENTAL INSPECTOR

The above chart represents the chain as well as line of organization structure of BUNKERS PETROLEUM LTD. This line is a line of responsibilities, accountability, and instruction. The BUNKERS PETROLEUM LTD operates a functional organization structure where work is separated on departmental basis, and that each department does a related work within their unit.

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Also, environmental task group will be selected to implement the environmental management system plans. The positions and functions task are therefore presented below. Position Top Management Function/ Task Communicate importance of EMS throughout organization. Provide necessary resources. Review EMS performance. Middle Management Human Resources Defines competence requirements and job descriptions for various roles. Integrate environmental management into reward, discipline and appraisal system. Organize environmental training with environmental task group. Maintenance Marketing Finance Implement preventive maintenance programme for equipment. Assess market/ customer response and demands. Track data on environmental management cost. Prepare budget for environmental management programme. Evaluate economic feasibility of projects. Engineering Consider environmental impact of products and process. Identify pollution prevention opportunities. Purchasing Monitor material purchases. Disposal of waste. Support training for new employees.

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2.7

IMPACTS OF ACTIVITIES OF BPL ON ENVIRONMENT.

The following environmental impacts are identified as envisaged during activities and services provision: a. Electrical Surge b. Smoke Emission c. Traffic Problem d. Construction Accidents e. Biodiversity Loss f. Fire Incidence g. Pipe and Tank Leakages.

2.8

TRAINING, AWARENESS, AND COMPETENCE

The BUNKERS PETROLEUM LTD has designed a platform that provides an array of regular training for its staff on environmental management. It is therefore required that management staff at the managers level and above attended at least two environmental training programs in a year. The members of staff are expected to localize their knowledge acquired during the trainings among other lower staff to increase the capacity of staff entirely on environment. There is the need to provide a regular and sustainable awareness program for entire staff on environment. This will disseminate new information obtain on best practice, and enable member of staff raise questions that could be bothering them on environmental message.

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The link between training, awareness, and competence cannot be over emphasized since training will lead to increasing knowledge as well as capacity of workforce. It will therefore ensure those workforces are aware and capable of their environmental responsibilities. The employees would be encouraged to practice the policy of BUNKERS PETROLEUM LTD on environment. The management of BUNKERS PETROLEUM LTD favors routine information gathering on all activities of the company. EMS has also been included as part of the company's an activity upon which improvement is sought. The improvement envisaged will be relating to corrections obtainable after evaluation of employees performance on their environmental responsibilities. The most favored techniques for evaluating staff responsibilities environmental performance is "before and after" method. The management expects that workers should demonstrate an improvement in their conducts on environmental issues and responsibilities. Regular monitoring and inspection of petrol filling stations will be put in place to acquire management of BUNKERS PETROLEUM LTD the opportunity of gaining at first hand the appropriate and direct capabilities of employees on environmental affairs. Issue of environmental risks factors must be taken seriously. THE STAFF TRAINING TABLE Focus of training Who should attend purpose Gain commitment and alignment to EMS implementation.

Raising awareness of Top Management the strategic Importance of EMS implementation Raising general All employees
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Gain commitment to the EMS objectives

environmental awareness Skill enhancement Employees environmental responsibilities Compliance Employees

and target. Develop a sense of individual responsibility. with Improve performance in specific areas, such as the environmental task group, action team, and assessment team. whose Ensure internal requirements for

action affect compliance implementing changes, such as in operations and engineering.

The consideration in assessing employees training needs are based on the following: What EMS procedures affect the employees daily work? What happens if these procedures are not followed? What impact does employee work have on the companys EMS implementation? What knowledge and skill does the employee needs? How does employee work affect their life in the community?

2.9

COMMUNICATION

The management of BUNKERS PETROLEUM LTD supports the idea of adequately communicating to all stakeholders its environmental findings and also obtaining from the stakeholders the probable environmental findings and also obtaining from the stake holders the probable environmental issues. The technique for designing meeting with the stakeholders is
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based on the mathematical formula n (n-1). The n represent number of the identified stakeholders. For example, if there are 5 stakeholders the communication link will be (5(5-1) =20) twenty. This is actually an array of web that will be monitored to ensure that the best is obtained from the entire stakeholders on the environmental issues that bother them and concern the activity of BUNKERS PETROLEUM LTD. The people and organizations whose interest may be positively or negatively impacted by the project have been identified. Their requirements have been verified. Their expectations have been determined and factor into project needs. Communication plan has been put in place to increase interaction with the project stakeholders. Salient among the stakeholders are residents of the area, the abutting properties, Governmental agencies, and project management team. The proposed project is expected to maintain good track record of relationship with the stakeholders before the possibility of decommissioning. It also poise to evaluate its activities as it relate to meeting with stakeholders requirement from time to time and the set environmental management system.

2.10

WAYS TO COMMUNICATE WITH STAFF, THE COMMUNITY AND THE GOVERNMENT.

Staff meetings. Posters for building staff awareness of environmental and cost saving issues. Packaging, vehicles, advertising, press releases and open houses. Announcement on the bulletin board.

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 Reports on the organization's environmental performance, proposed actions and assigned personnel, objectives and targets. Individual letters to employees or attachments to payment slips, notice boards and newsletters. Mission statement. Annual report or a separate environment report. Notices reminding staff of cost-saving procedures. Quiz sheets for raising or checking staff awareness of the environmental impact on businesses. Environmental events (both participation and funding). Electronic mail messages, which are fast, inexpensive and environmental -friendly. Internal newspapers.

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3.0

ENVIRONMENTAL MANAGEMENT SYSTEM PLANNING OF BPL.

The need to prioritize environmental projects of BPL that would be used to address all environmental issues areas based on environmental management objectives of BPL cannot be over emphasized since the projects are drawn from the organization objectives as shown in the previous chart. The environmental task group will use the following two tables as tools for prioritizing projects and selecting the preferred ones. The first table classifies the degree of impact and the period of occurrence, which will help determine priorities for different areas and selecting an appropriate action team. It will support the assessment review by suggesting a sequence of activities to be monitored. TABLE 1: DEGREE OF IMPACT AND PERIOD OF OCCURRENCE No Risk = N PreLow Risk = L Moderate Risk = M During High Risk = H

Distribution Auxiliary Use/services Waste services Management

production Production Energy Waste Water Product Design Raw Material Packaging Water Use/Discharge
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Energy Source/ Use Storage Site Emission /Discharge Waste Disposal Transport and Distribution Solid Hazardous Waste Management Pulp Paper Insurance Site Building Law Regulation Source: Adapted from International Finance Cooperation, 2011. and and and on

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The second table offers a more in-depth analysis that is useful in classifying project priorities. This table provides a more detailed status of a project in various categories. The objective of both these tables is to assist the environmental task group in identifying problem areas, setting priorities and finding feasible solutions. TABLE 2: SIGNIFICANCE OF IMPACTS. No Risk = N Low Risk = L Severity of impact Risk Probability of Occurrence Energy Waste Water Product Design Raw Material Packaging Water Use/Discharge Energy Source/ Use Storage on Site Emission/Discharge Waste Disposal
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Moderate Risk = M Potential Legal Cost exposure Legislative Requirements

High Risk = H of Cost / Effect Benefit In Naira on Public image

and reducing the impact

Transport Distribution

and

Solid and Hazardous Waste Management Pulp and Paper Insurance Site Building Law and Regulation Source: Adapted from International Finance Cooperation, 2011. 3.1 ENVIRONMENTAL MANAGEMENT SYSYEM DOCUMENTATION

Documentation is provided as format for the development of action plan by the environmental task group and the action team of BPL. The questionnaire is a checklist for establishing priorities and building an action plan. Emission/Discharge Have all source of emission to water, air, and land been identified? Have all potential sources of air emission been identified? Have all stacks, vents, and exhausts and associated air pollutant source been identified and located? Is there a system in place to identify, quantify, and minimize emission into the environment? Is the company aware of physical and chemical characteristics of these emissions? Are there records for emission monitoring? Is there plan for overall consideration of all emissions? Have any detectable odours, solid particulates, liquid droplets or mist been detected in the air? Is monitoring equipment installed to allow detection? Are current legal requirements been met? Is the organization aware of any likely future standards? Have target been set to reduce emissions? Is there techniques to minimize emissions?
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YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO

Energy Is energy used efficiently? Have ways to reduce consumption been investigated? Is energy consumption regularly reviewed? Are energy efficiency practices encouraged? Are employees trained in energy conservation? Are energy bills/usage monitored by individual departments or the company centrally? Are buildings designed and insulated to reduce energy loss and promote energy efficiency? Is the efficiency of air conditioning system monitored? Is the use of natural light maximized? Are electrical appliances the most energy efficiency type available? Has the installation of integrated energy management systems been investigated? Are transport and distribution functioning efficient in their fuel use? Are emissions from energy sources on site such as generator controlled? Can the organization reduce its energy derived from fossil fuel? Have alternative energy source if available been reviewed? Energy Source/ Use Has energy consumption during activities processes been minimized? Can more environmentally-sound energy sources be used? Have the least environmentally damaging sources of energy been selected? Have possibilities for energy recovery been maximized? Are energy usage and costs monitored? Are there opportunities to use high efficiency motor and variable speed drives? Are the filling stations and office premises designed to maximize energy efficiency? Could equipment be upgraded to improve energy efficiency? Laws and Regulations Is the company required to comply with environmental laws and regulations? YES/NO Are any of the companys activities not in compliance with legal requirements? YES/NO Are there specific areas of the company with particular environmental pressures from YES/NO legislative requirements or/ and laws? YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO

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Insurance Is there any area in which environmental indemnity may be difficult or impossible to YES/NO obtain? Is there any area in which insurance company may place limits or exclusion on YES/NO liability coverage? Process Design/ Operation Are the environmental impacts of activity processes minimized during operation? Are processes designed to minimize energy, and water usage? Does the organization recycle or reuse energy, water, and materials where practical? Are appropriate environmental monitoring systems in place throughout these processes? Are the best available techniques used to prevent environmental damage? Are processes designed and operated to minimize effluent emissions and solid waste? Are effective environmental procedures in place to cover periods of abnormal operation, such as maintenance and testing? Could project and processes be designed to be waste free? Site/Building Are building utilities properly operated, checked and maintained? Are there procedure for safe maintenance and disposal of equipment containing environmentally damaging chemicals such PCBs and CFCs? In purchasing equipment, are products chosen with lower environmental impact, such as fire extinguishers? Are there opportunities to landscape the site? Are there areas of contaminated land on the site? If so can they be restored, or any impact from the contaminant be minimized? Has the company investigated whether there are awards or grants available to assist with site improvement? Are waste storage facilities appropriately designed? Solid and Hazardous Waste Has the company determined whether it has hazardous waste on site? Has the company investigated whether it complies with all local, state, and federal regulations concerning hazardous material storage, handling, and disposal? Is local fire protection adequate and equipped to provide protection in the event of an accident or problem involving hazardous material? If local fire protection is not adequate, is private fire protection provided? Has an employee been designated and trained as a chemical emergency coordinator?
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YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO

YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO

YES/NO YES/NO YES/NO YES/NO YES/NO

With the storage of petroleum products on site, are emergency telephone numbers posted along information about the location of emergency equipment? Is information continuously updated and readily available about the physical state and material properties (solid, liquid and gas) of all material stored on site? Are all stored products clearly labeled, easily identified and regularly inspected for container leaks, corrosion, rupture or other failures? Are petroleum products stored so that they do not react with one another or containers? Solid Waste Management Has the company assessed the possibilities for minimizing waste generation? Are waste managed efficiently and safely on site? Does the company comply with all existing legislation and is it aware of likely future standards? Does the company know how much waste it produces and what its waste contains? Could another company make use of the company waste? Does the company have clear procedures for managing waste on site? Has the company set targets to reduce the quantities of solid waste it generated? Are employees involved in handling waste properly trained and aware of their responsibilities? Are wastes stored on site securely and in a manner minimizing environmental risks? Are there defined procedures to handle waste spillage? Are employees trained to implement these procedures? Storage on Site Are any waste materials that are stored on site properly managed to minimize risk of environmental damage? Are any legal requirement relating to storing waste materials met? Are storage areas contained to prevent run-off of chemical in the event of an accident or fire? Are hazardous materials kept in a secure place? Are all storage tanks or containers clearly labeled? Is petroleum products properly handle during loading and unloading? Are bulk storage tanks fitted with low or high level alarms, and are vent pumps fitted and protected against electrostatic hazards for flammable materials and products? Are there appropriate contingency plans in event of a spill, accident or fire?

YES/NO YES/NO YES/NO YES/NO

YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO

YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO

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Bulk Storage of Oil and or Chemicals No of Content Age Tanks (yrs) Capacity Location Above or Bundle below ground (Y/N) Level Alarm (Y/N)

Transportation and Distribution Has the company attempted to reduce the impact of its transport and distribution methods on the environment? Any analysis should include the distribution of suppliers and materials, company cars, service vehicles, and staff commuters. Are company vehicles maintained regularly? Are effective emergency procedures in place for all transportation of potentially hazardous materials? Are the most appropriate distribution routes and methods being used? Is the company aware of the environmental impacts of these activities? Is the company aware of the effects of its vehicle movements on the local community? Has the company consider switching to diesel? Are vehicles properly maintained? Could a pool car system be used rather than providing employees with company cars? Waste Is waste of all types of papers, plastics and metals minimized? Does the company keep an inventory of how much waste it produces, and its detailed content and source? Are waste separated to facilitate easy recycling? Has the company explored local waste exchange scheme? Could the companys waste could be another companys raw materials? Are waste disposal costs properly controlled? Have domestic wastes, such as food waste, packaging and beverage containers, been minimized? Are commercial waste disposal contractors properly registered, and are they costefficient and environmentally responsible? Do waste contractors recycle some of the companys waste? If so, how much and what benefit does it provide? Do contractors use disposal sites that are licensed to accept the companys waste? YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO

YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO

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Waste Disposal Are wastes disposed of responsibly? Are accurate records kept of the waste generated and their disposal routes? Is a record kept of waste disposal costs? Are wastes transported and disposed of in a way that minimizes any environmental impact and meets all legal requirements? Have all the available disposal routes been analyzed? Are there special legal requirements for transporting or disposing of the types of waste generated by the organization? Are the companys waste disposal contractors operating in an environmentally responsible manner? Have they been clearly informed of the content of the waste? Is the site chosen for disposal licensed to receive the waste? Does the company check that waste disposal contractors dispose of waste in a responsible manner? Are there formal contract for the collection, treatment and disposal of the companys waste? Waste Inventory Description Source Quantity of Waste Generated Product over the month Storage Location and Container Frequency of Collection Contractor Final Destination and Method of Disposal YES/NO YES/NO YES/NO YES/NO YES/NO

YES/NO

YES/NO YES/NO

Water Is the water supply and sewage disposal efficiently managed? YES/NO Is water usage and costs monitored and controlled? YES/NO Does drinking water quality comply with legal requirements? Is this quality YES/NO monitored? Is the water supply, sewage costs and quantities used/ discharged monitored? YES/NO Can usage and costs be compared across departments or sites? YES/NO Is the water supply metered? YES/NO Is there regular checking for leaks? YES/NO

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Water Use/ Discharge Does the company know how much water it uses? Can the amount be reduced? How much does the company pay for water services? Can savings be made in this area? Does the company comply with all current legal controls on planned discharges of effluent? Is it aware of future controls? What does the company currently spend on water supply and sewerage/ effluent treatment? Is the companys water supply being depleted by abstraction? Are all leaks mended quickly? Are alternative, cheaper sources available? Are there opportunities to introduce or increase water or effluent recycling? Is effluent being disposed of efficiently and effectively? Are current and known future legislative requirements being met? Is it better to treat effluent on site or via the sewage system? Can the environmental impacts and costs be reduced? Effluent Waste Water Inventory Discharge Type Make up Quantity Stream Discharged Treatment Methods Discharge Point Monitoring (Periodicity) Approved (Y/N) YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO YES/NO

3.2

ENVIRONMENTAL MANAGEMENT SYSTEM FORMS.

The following forms are developed with BPL as tools for determining environmental condition for prioritizing environmental issues and selecting environmental projects that will suite the environmental policy statement of BPL. The forms are: Prevention Plan. Emergency Plan. Training Plan. Process Identification Plan. The plans are to be implemented by environmental task group and the project team.
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Prevention Plan Form (Sample) Requested Date Date for the first review to be expected

Name Department Phone Requested by Issued by Issued to Problem statement Most likely causes Implemented Solutions (include date as applicable) Results (confirming effectiveness)

Emergency Plan Form (sample) Issue (Potential emergency situations- fires, explosions hazardous materials, leaks, spills, e.t.c)

Problem Statement Emergency Response Procedures (include communication procedures) Location and Types of Emergency Response Equipment Evacuation Routes and Exits

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Training Plan Form (sample) Training Topic EMS Awareness Chemical Management Spill Prevention and Response Emergency Response Hazardous Waste Management Attendees Frequency Programme Comments

Process Identification Form (sample) Comments, Suggestions and Recommendations for improvements Receiving Storage on Site Waste Disposal Water Use/Discharge Energy Sources/ Use Solid and Hazardous Waste Emissions/Discharge Evaporation Losses Maintenance Losses Spills Corrosive Waste

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Reactive Waste Toxic Waste Transport and Distribution Site/ Building

3.3

STATEMENT OF COMMITMENT BY BPL ON ENVIRONMENTAL MANAGEMENT.

BPL will: Comply fully with the letter and spirit of environmental laws and regulations, and strive to secure fundamental reforms that will improve its environmental effectiveness and reduce the cost of compliance. Consider environmental factors and the full acquisition, use and disposal costs when making planning, purchasing and operating decisions. Provide appropriate environmental training for all staff. Monitor its environmental performance regularly through rigorous evaluations. Use environmentally preferred materials. Work cooperatively with others to further common environmental objectives.

. PIVOT ENVIRONMENTALS LTD Managing Consultant.

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.. BPL Management Representative