Assignment ON MANAGEMENT IN ORGANISATION PGPM 11

Submitted by; Pooja Gupta PGPM Red no; 211-04-31-9263-2133

ABSTRACT
This assignment is about Management in an Organisation for a Residential Housing Project. A Housing colony generally compromises of building blocks which are categorized based on grade of personnel working in the firm. This grade varies from senior executive to blue collared workers. The rational of organizational management is to facilitate the application of knowledge, skills, tools and techniques to project activities to meet project requirements in terms of Scope, Cost, Time, Quality, Participant satisfaction. In organizational management, the important steps include:

1. Choosing the right people 2. Setting up the right organization 3. Using the right system The concept of how to choose the right people for the task and how to set up the right organization was also discussed in this study. There are many organizational structures and each one of them has its own application, advantages and drawbacks. Selecting the appropriate structure for an organization will therefore be dependent on the task, the size of the firm, the subordinates, the managers and the environment. Managers, in choosing the right organizing structure, need to study its vision, mission and its strategic intent and then strive to pick strategies and structures that are congruent. In choosing the right people for the team, managers need to define what kinds of skills are required, what kinds of individuals required in what time frames and then select the right people

INTRODUCTION
Management of materials and information flows are key strategic priorities for construction firms. Sound performance in these two areas can provide them with significant benefits and allow the adding of value for clients. The introduction of supply chain management in construction is intended to integrate processes, manage interfaces between companies in projects, reduce uncertainties and weed out inefficiency as much as possible. The elimination of waste and inefficiency from the supply chain builds in value in the process. Similarly, Sir John Egan reaffirmed the aforementioned recommendations in his report title Rethinking Construction (Egan, 1998: 16). The report identified five key drivers of change, namely: Committed leadership; Focus on the clinet; Integrated processes and teams; Quality driven agenda, and Commitment to people.

The present assignment paper is done by keeping in mind the above factors for attaining the best and profitable output.

PROJECT- SCOPE OF WORK

The project is about construction of a housing colony for an industrial group in Western Maharashtra in a coastal belt. There are three main aspects to be studied in the course of project namely man power, materials and expectation of the client. 1. BLOCK A The colony may be divided into three blocks tabulated as, AREA (sq.m.) 120/BLOCK PERSONELL SENIOR EXECUTIVES NOS 40 REMARKS 10 bungalows comprising of two apartments each. individual house

100

80

WHITE COLLARED WORKERS BLUE COLLARED WORKERS

100

individual house 300

2. Apart from the housing it is also proposed to build an entertainment complex and a market. 3. Entertainment complex comprises of a theatre and a multi-purpose hall and a small park at the entrance. Considering on the economical basis the market can be also kept inside the complex as a shopping mall.

Considering the fact that the local labours can be engaged in the field of work due to the following facts ;

a. No permanent accommodation is required for local workers. b. Only travel arrangements can be made on demand as the people are around 100km radius from the work site and c. The number of labours can be altered in the work load. Apart from these as all the materials and are purchased from the nearby market and availability of materials can be made on demand and there will be an assured supply of materials.

SITE ORGANISATION STRUCTURE

PROJECT MANAGER

PROJECT CONTROLS MANAGER

DESIGN & ENGINEERING MANAGER

CONSTRUCTION MANAGER

COMMERCIAL MANAGER

SCHEDULERS

DESSIGN ENGINEER

SENIOR ENGINEERCIVIL & STRUCTURE

MATERIALS & LOGISTICS SPECIALISTS

QUNANTITY SURVEYOR

QC INSPECTOR

SENIOR ENGINEERMEP

ADMIN & FINANCE SPECIALISTS

COST SPECIALISTS

SAFETY INSPECTORS

ENGINEERS

DOCUMENT CONTROLLERS

The above organization chart is prepared keeping in mind Basic Design and Engineering is provided by Client-Architect. We have not considered the Client Organisation requirement in above Structure. This Structure is applicable for Contractor Organisation deployed at site only. The top most position in any project is the project manager. The orders are executed by the junior engineers through their senior engineer who is guided by the construction manager. The functions of the personnel are discussed briefly below 1. PROJECT MANAGER The project manager is a leader of the team. The project manager will have clear idea about all the process that takes place in the project. He should be influencing the team to follow in the achievement of a common goal.

He should be able to identify the delay if it is occurred and should be able to rectify it. He is answerable to the top level management of the firm and to the clients.

2. PROJECT CONTROL MANAGER The function of a project control manager is to regularise the work flow in the project. He forms a planning department under which all the essentials of the project are been maintained and recorded. The project control manager being the head of the planning department has to keep up the above mentioned functions. He is assisted by: SCHEDULERS: prepares the work flow for a project. DOCUMENT CONTROLLERS: maintains all the records of the project COST SPECIALISTS: analysis the day to day change in field of construction financially and run the project economically QUNATITY SURVEYS: Preparing and checking Bills of Quantity 3. DESIGN & ENGINEERING MANAGER The design manager makes the plan and does the design of every single member of a structure that has to come in the project. As for the residential project, he does prepare the layout of the entire colony with specification of the every single apartment and bungalow allocated as per the specification proposed by the clients. He prepares the drawings which provide all the essentials for the structure.

QC INSPECTOR: He takes care in examining the quality of the all the products from reinforcement, concrete to a completed building. SAFETY INSPECTORS: He assures the safe working condition prevails in the site to all the people working in the site. Thus he assures that the risk factors in the site are minimized and a safe working environment is provided. 4. CONSTRUCTION MANAGER He is the head of the execution department. The main function of the execution department is to execute the orders received from the planning department. The most active post in the organisation is the construction manager since he decides upon the plans proposed on assumed working conditions and executes them under the actual working conditions. He has a team consisting of engineers ad his sub ordinates for various works in the field. 5. COMMERCIAL MANAGER The commercial Manager looks after finance, administration and HR related work Banking and managing cash flow Site Legal matters General books of account maintenance Subsidiary records Financial reports Payment of invoices Billing Personnel records Payrolls and records Wage and personnel reports to public agency

NOS OF PERSONNEL IN ORGANISATION STRUCTURE

S NO 1 2 POSITION Project Manager Project Control Manger Design & Engineering Manager Construction manager Commercial Manager QUALIFICATION & EXPERIENCE Min 15 years exp in the field of construction Min 8 years of exp in the field of construction Planning and Scheduling Min 10 years of exp in the field of Building Design and Engineering Min 10 years of exp in the field of construction Min 8-10 years of exp in the field of HR, Materials, Logistics, Accounting & Auditing Min 5-6 years of exp in the field of quality and control Min 2-5 years of exp in the field of construction Min 2-5 years of exp in the field of construction NO 1 1

4 5

1 1

Cost & Quality control in-charge Engineers

Finance, Materials staff

The number of Professional personnel : 5 The numbers of junior manager The number of skilled labours The number of unskilled labours : 80 : 12 : 20 (This may vary on demand)

(This may vary on demand)

Hence total Senior executive and labours required Total=^112 persons min.

INFORMATION FLOW AMONG SITE FUNCTIONS

As discussed above the breakdown in an organisation can be categorized four departments namely, 1. Planning department, 2. Commercial department, 3. Design & Engineering department and

4. Execution department.
Planning department The Planning team would work on the Project schedule, sequence material and activities, initial site mobilisation activities planning, Site Layout, Town Planning and Connectivity. The Planning team would ensure that the basic infrastructure like Water and Electricity is made available to the units. The intention to club these two divisions is based on logical interpretation of the basic tenets on which the two teams work. A coordinative effort between these two divisions will ensure that that the product is ready for the execution team to deliver. Commercial department The team will work around the year to ensure that the required cash flows are maintained and also to ensure that the work doesnt get affected due to the inherent issues of managing the project. Booking to ensure that all the required books are to do the book keeping and also execute the plans Store, Purchase and logistics management at site

Design & Engineering department The Quality Team will have a structure as follows: Quality Control plays a very vital role in a project. Hence, it would be critical to have a Quality team member involved in every critical aspect of the project. A team member would be involved in the Engineering Drawing and Interface with Engineering Consultants, one team member in Architecture and one in Execution. Execution department The primary thing that has to be realized is that execution is a very critical team for the success of the organization. This team has to be closely monitored and should also be given enough flexibility to allow intelligent deviations from the plan and also should be flexible enough to incorporate the changing conditions in the environment.

Information and Material flow chart as shown in the flow chart below among construction site, Consultants and Clients;

Thus it is very clear from the flow chart that in the field of construction there is no unidirectional flow of orders or communication it is a must that a for an efficient project there is a must that all should be knowing the happenings around them so as that the problems can be discussed and hurdles are overcome. So as a result the client is pleased and at the same time the work progress is also maintained at the same ratio. As a result for the company time efficiency is gained which at the days end earns a lot of profit and fame for the concern

RECOMENDATION
Construction is a labour-intensive industry, which places heavy reliance upon the skills of its workforce; In the construction sector, a very fast employment growth is expected. Additionally, excellent job opportunities will exist as number of job opening exceeds the numbers of qualified applicants. Thus, the retention of good people is very crucial. Good manpower planning is necessary. Storage of workforce results in delays leading to a cost escalation. Availability of workforce differs from region to region. Even the cost of man hours is different in different places. This it is necessary to keep these factors in mind before processing with project. Pre-planning for the manpower should be done with a proper estimation of required personnel. This will be great help to avoid labour related uncertainties. The structure of site organisation should be such that is able to focus on its core activities and outsourcing is cost effective. Communication is very important aspect. It is recommended to use the e-mail and communication tool effectively.

BIBLIOGRAPHY
Hinks, J., Aouad, G., Cooper, R., Sheath, D., Kagioglou, M. and Sexton, M. (1997) IT and The Design and Construction Process: A Conceptual Model of Co-Maturation, The international journal of construction IT, July Construct IT report. (1995) Occasional Paper No. 1: A Process-Based Study of an

IT Research Work Plan, University of Salford.

Hughes, W. (1991) Modeling the Construction Process Using Plans of Work,

Construction Project Modeling and Productivity - Proceedings of the International Conference CIB W65, Dubrovnik. Glaser, E.M. & Backer, T.E. (1973). A Look at Participant Observation, Evaluation, 1: 3: 46-49.
Banwell, H. (1964) Report of the Committee on the Placing and Management of Contracts for Building and Civil Engineering Works, HMSO. Love, P.E.D., Smith, J., Treloar, G. and Li, H. (2000a). Some empirical observations of service quality in construction. Engineering Construction and Architectural Management