Virginia Tech April 16 - Internal E-Mails (Part 3)

Page I of2
Hincker, Larry
From: Flanagan, Elizabeth

Sent: MondaY, APril 23, 2007 11:22 AM
To:Hincker,Larry;Corvin,Thim;mgtheo@Vt.edu;Arsenault'Rhonda;tti||ar@vt.edu
Kiser, Michael J.; Johnson, Kylie; Hayes, Angela; Folker' Bonnie;
o'Rourke' Kim; smith' sandra
cc:
Subject: RE: PHONE MESSAGE
All:
For some guidance on responding to the many requests

we have received, please refer to the following:
respond with the following message:

1)
For benefit concerts, forward the message to Steve Clark. ,He'll
send the cheik to the Hokie spirit Memorial Fund'
Thanks; we do not endorse any org"niriiion's efforts;
to be used by one or more of

2) on gifts in kind: Send to steve clark, as well. some items mav be able to be declined'
families; others may nave value to the university; some may need
the victims'
3) Anything weird or unusual? Send to Steve Clark'

Thim Corvin'
' 4) Any proposed gift that really looks like a gift' send/forward to
Thanks,
r
BetsY
Elizabeth A. Flanagan, Ph' D.' CFP

Vice presiOent for-Development and University Relations
F Viroinia Tech
315 Burruss Hall (0253)
Blacksburg, VA 24061
(540) 231-7676 Fax: (540) 231-8456
L-mail: betsyf@vt.edu
F From: Hincker, Larry

Sentr Monday, April 23, 2007 10:55 AM
* To: Corvin, Thim
Cc: Flanagan, Elizabeth
Subject: FW: PHONE MESSAGE
let Mark or I know and we will get something on the
Don't know who in Dev has point yet to be clearance. Please
website.
Larrv Hincker
Associate Vice President
U niversity Relations
Virginia Tech
314 Burruss Hall
540 231 5396
.,ir**qh-*,-, 412312007 r,;,

Hincker
From: Carol Wood [csw8a@virginia.edu]
Sent: Monday, April23, 2007 12:28PM
To: Hincker, Larry
Gc: Clark, Steve;-Flanagan, Elizabeth; lwsTf@virginia.edu
Subiect: Dave Matthews
Larry / steve -- I just tatked to coran capshaw we (manager of the Dave Matthews Band and
charlottesvilfe businessman) and confirmed that had talked and that someone at Tech
would get back i" t""cn wit.fr nim sometime in the next few days. He totally understands
the deliy in time and is fine with that '
As I mentioned to steve, the band has only the one date to offer -- Thursday, sept' 6'
Coran said they thought it might be a gooi way to begin the. semester' And they also l-ike
the idea of the ariri iiera as a locatio.r, ir-po""ibie, as it woufd make the concert truly
open (and
free) to aII.
Coran said that it is best to try the office phone-Iit:!. with
-.
his assistant Ke]ly Powers, who .
434-245-4gol -- ancl it"t ir he is not there, io talk

f U. expecting a call from someone at Tech' -- best' carol
"rif
>C - way too early for me today. " 'still on 100 mph treadmill' Steve
in o.rt office has lead on benefit concerts' He is
>clark Dev6J-opment
>copied on note.
>BTW - this is fabufous.
>Larry Hincker
)Associate Vice President
>University Relations
>Virginia Tech
>314 Burruss Hal-l-
>Blacksburg , VA 2406J.
>540 231 5396
>hinckerGvt . edu
>-----Origj-nal Messaqe-----
>From: Caiof Wood [miilto: cswSa@virginia ' edu]
>Sent: MondaY, APril 23, 200'7 8:48 AM
)To: hinckerevt ' edu
>Subject: call re Dave Matthews
'l,u'.y--DaveMatthewsBandhasreachedouttoLeonardaboutapossible
>concertatTechinSeptember.AnychanceyouCancallmesometimetoday
>so that I can pass the torch to you? -- c
:iia.r*{t*ti.,r;,rii:it{.5fi i&B*${tiitFii,c.r-"i!}i. '.'i-JaalfrIt&r

Evans, Susan
From: Owczarski, Mark
Sent: Tuesday, June 26, 2007 10:56 AM
To: Evans, Susan
Cc: Hincker, Larry
Subject: FW: Update on Housing for the Fall and "Buy Out" Offer
Susan-
New file-"over extended campus housing" (a result of the big freshman class and the suspension of academic
suspension in wake of April 16.)
Please also include this story
http:/iwww.vtnews.vt.edu/storv.pho?relvear=2007&item no=290
thank you
From: Spencer, Edward

Senh Tuesday, June 26, 2A07 t0:44 AM
Tol McNamee, Mark; Hincker, Larry; Owczarski, Mark; Allen, MGEN Jerryl Bonner, Cynthia; Brown, Tom; Ferraro, Richard;
Hikes, Zenobia; Sims, Guy; Spener, Edward; Angle, Susanl Beisecker, Kim; Cantrell, Nicki; Charoensiri, Kanitta; Flynn,
Chris; Johnson, Rick; Keene, Frances; Kirby, Gail; Marin, Eileen; Ratcliffe, Donna; Settle, Rohsaan; Snyder, CAPTJames;
Steele, Julie; Williams, Ray; Wse, Chris; Student Programs Staff ListServ; Ball, Sheryl; Browder, John; Brown, Kimberly;
F: Clemenz, Candice E.; Crocket, Randal; Daniel, Ronald; Dean, Wanda Hankins; Deisenroth, Mike; Dudley, Charles;
Ellerbrock, Mike; Ford, Davidl Helms, Chris; Lewis, Mary Ann; Marchant, Mary; Oderwald, Richard; Ratcliffe, Evelyn;
Rineha( Susanna; Sanders, lGren Eley; Simmons, Barryl Spencer, Norrine Bailey; Via, Jerry; Wildman, Terry
Subject Update on Housing br the Fall and "Buy Outn Offer
r PLEASE SHARE WITH OTHER STAFF AS APPROPRIATE
I write to update each of you and your stafft about the on-campus housing situation for the fall. lf we had to open the
residence halls today for the fall semester, we would be about 450 beds short. ln a nutshell, we have a substantial overage
situation due to three factors: 1) the University decision not to drop any students for academic deficiency from spring
semester work (we normally yield about 130 beds from such cancellations); 2) incoming freshman numbers which are
slightly higher than the projected goal; and 3) a very low attrition/cancellation rate from those holding housing contracts for
07-08.
We will, of course, have some additional, normal attrition during the next seven weeks to help our 450-bed gap, but this
normal attrition will not get us down to a reasonable situation. Our ideal goal is to open with 100-150 students in temporary
housing situations (as temporary roommates of Resident Advisors, temporary residents of study lounges, etc.) since we
typically net 100-150 beds during the first month of the semester from "no shows" and early cancellations and resignations.
In order to stimulate additional cancellations of housing contracts, we began offering on June '13 a "buy-out" to returning
and transfer students who have an 07-08 housing contract and who are not scheduled to be part of the Corps of Cadeis
or live in our Oak Lane (Greek) housing. While this offer has stepped up the cancellation rate somewhat, it is clear that this
will not yield a sufficient number of cancellations. As a result, we have today extended this offer to incoming, non-cadet
freshmen as well. While we normally require all freshmen (except those living at home, with close relatives, over 21,
married, and veterans) to live on campus for educational reasons, we know that there are some who would llke to live off-
campus. So, we are making this offer to these new students as well in order to increase our cancellations and reduce the
projected occupancy situation. The offer, by the way, is: total release from the housing contract for 07-08, refund of any
housing deposit paid (returning students) or use of the $400 matriculation fee for other University charges and not houiing
charges (new students), and issuance to each student of $150 in Dining Dollars.
We hope that such measures will help us toward the goal of opening with a more reasonable occupancy situation. Please
make your staff and students aware of this offer. Should you have any questions or have any further suggestions, please
let us know.
ffi
( r r,|1Nd,!!iili.10F*}d r. i... ,,,. .,u+;rl*1|]a.;,ri, r,.,.i.
Ed
Edward F. D. Spencer, Ph.D.

Associate Vice President for Student Affalrs
and
Associate Professor of Higher Education Administratlon
Virginia Tech
109 East Eggleston Hall (0428)
Phone: 540 231-8069

FAX: 540 231-5041
e-mail: espencer@vt.edu
web page: www.studentproqrams,vt.edu/spencer
2
2W* h,= ''/-'4-a-
7"rL /r'a o'--
General Questions for Campus Notification Systems:
-Any Notification System would primarily used for emergency purposes (bomb
scares, convicts on the loose, etc.), and cancellation notices (normally weather related).
Reliability, cost per subscriber, ease of administration, and security of system and data
are maior concems.
1. What is the record of complete system failure? What would cause a complete
system failure? (Defined as causing customer inability to send messages)
2. Are there separate locations currently used by 3N Online utilizing different

ISPs? (concem over reliability in the event a single Data Center or ISP is 'u'
offline)
ft J. What is contained in the history logs of messages sent? IP address and user ID
of person/account sending the message?
4. Ifdesired, what type offacility exists to batch load subscribers? Into public
groups? Ifapplicable, into private groups?
5. Can a message be sent using a mobile device? Can an alert be issued through
voice interaction?
6. How much customization can be performed on the subscriber web page? Can
active fields be added by the customer?
7. What carriers are supported?
8, Can we use CAS for authentication of subscribers/users? (CAS-Central

Authentication Service developed at Yale University)
9. What encrlption method is used on the subscriber demographic and

authentication information?
10. Can we receive contact info for higher education references?
#
ffi
4lti
''Please have a sales Derson contact me Page 7 of2
'Evans, Susan
From: Hincker, Larry

Sent: Wednesday, April 11, 2007 6:23 PM
To: Evans, Susan
Subject: FW: ConnecfED Follow Uo lnfo
Attachments: NTlConnectED_HED_brochure.pdf; Security Whitepaper.pdf; Case Study - Santa Monica.pdf;
Case Study - UNT.pdf; St.Charles Parish.pdf
Susan
lll need these fro the next meeting on the emergency comm. text messaging task force.
Larry Hincker
University Relations
Virginia Tech
314 Burruss Hall
540 231 5396
hincker@vt.edu
WVi:giniaTech
From: Dougherty, William
Sent: Monday, April 09,2007 L2:I2PM
To: Albe( Joseph; Bevis, Jeff; Crowder, Jeff; Dunker, Mary; Floyd, Henry; Hach, Richard; Hincker, Larry;
Hutson, Joe; Jarrell, Ronald; Landreth, Joyce; Kidd, Vera; Kirby, Gaill McCrery, Kenneth; Nichols, John;
Owczarski, Mark; Plymale, William
Subject: FW: Connect-ED Follow Up Info
F
FYI on Connect-ED. I will be finalizing the meeting before the end of this week.
F
William Dougherty
Assistant Director
Nl&S-Systems Support Dept.
Virginia Tech
1700 Pratt Drive
F Blacksburg, VA24060
(s40)231-9239
william@vt.edu
ft
Froml Alan Wong Imailto:awong@ntigroup.com]
Sent; Friday, April 06, 2007 2t26 PM
To: Dougherty, William
Subject: Connect-ED Follow Up Info
William
How are you? Thanks for your time on the phone today. I really enjoyed our brief chat. Per our
conversation, below please find an "Executive Summary" of Connect-ED for your review.
4^2t2007
r*rr4rrrlrs..rrtd
?lease have a sales person contact me Page2 of2
b Connect-ED is a fully hosted solution that gives you the power to reach all your constituents, thousands
within minutes (Emergencies, Recruiting, Enrollment, Retention). We have multiple redundancies with
our separate data centers, and we provide 24x7 support with guaranteed response time.
From a capacity standpoint, we have one of the largest capacity in our ability to reach one million
numbers in under an hour. From an experience standpoint, last year alone we sent out over 130 million
messages. We currently have over 9,000 customers nation-wide, and over 50 Higher Ed institutions.
From a pricing standpoint, we provide TRUE unlimited usage.
- A message can be recorded via a web interface or over a phone, and the message is then delivered to
cell phones, land lines (home, work, dorm), PDAs, SMS text message, and/or email. We store up to 6
phone numbers and 2 email addresses per user.
- Messages are delivered via multiple mediums such as PSTN, VolP, and email, from one of the multiple
redundant sites.
- Because it is fully hosted, there will be no software, no hardware, no long distance cost, or additional
phone lines on your end.
The most common usage for Connest-ED is comrnunications pertaining to Crisis Management, Disaster
Recovery, Business Continuity, Emergency Notification/Response, Pandemic Outbreaks, Chemical or
Tenorism related evacuations, Risk Management, School Closures, lT Security lncident Response, and
general student services related outreach (Bursars, Fin Aid, Admissions, etc.).
lmplementation for Connect-ED is a very secure yet simple process, ranging from few hours to a day. So
you could be loading your contacts and send out messages to everyone the same day!
I have attached a general brochure about Connect-ED, along with security whitepaper for your
review/perusal. We usually don't include the security whitepaper but since you're in lT, I thought you
would find it beneficial. ...... @.
Also, because of our unlimited usage model, departments such as Admissions, Recnriting, and Financial
Aid are taking advantage of such powerful notification system as well, as some the attached case studies
indicate. Our unlimited grouping features along with customizable Caller-lDs help mitigate the concerns
of "SPAM" in this instance by targeting messages to relevant audience.
I will keep you posted as soon as we finalize the agreement with William & Mary and the state contract. I
will notify Courtney as well so you and your CIO may contact him for reference.
Please let me know if you have any questions.
Once again, thank you for your time and opportunity. I look forward to hearing back ftom you.
Have a wonderful Easter!!
Alan Wong I Rsglonal S.ler DlFctor, Higher Educatlon

Cornect EDiD lC 405-250.15121 wwwntiorouo.com
CONFIDEI,ITIALITY NOTICE: This e-mail transmission, and any documsnts, filss or previous email messages attached to it, may contaln
confidontial informdion that is for the sole uss of the inte]fed recipient. lf you are not the intenGd recipient, or a pecon responsible for
delivering it to he intended recipient, you are hereby notified that any disdosure, copying, distribution or use ofany of lhe information
contained in or attached to his messago is STRICTLY PROH|BITED. lf you havo received this tansmission in error, ptease immediatety
notify us by reply e-mail at supporl@ntiqroup.com or by blephone at (866) HELP-NTI (435-76E4), and destroy the original transmission and
} Its attsctun€nts without reading them or saving them to disk Thank )ou.
I 4/t2/2007
-. A r"*ilgllre&
From: Viroinia.Tech'news @vt.edu
Sent: inIrsdaY, APril 26, 2007 12:33 PM
To: Multiple recipients
b"Ji'rii.g archiving ceremonies and condolences
Subiect: ".0
Thursday, APt iI 26' 20O1
To: Virginia Tech Facufty and Staff:

BeforethenanylribuEes,condolences,andmemorialsfor.lastweek,seventsdisappear.
in iocrr*.ntlrrg the inpromptuof and formal memorial
university l,ibraries illa"-yoor help the "virsinia rech
dj-splays that have appeared want.i" "":1o::-t;;;J;itiiil1'-ô:'1"-tt displays both Eo. honor the
to docume;t and preservt tnese
4-16-0.7 Library ercnive"
of our
we
university tt**Io,iti'1"-a- io-pt"ttide hj-scorical naterials for
individual members
future researchers '
Therefore, Universlly Libraries asks each
of you to do the following:
created displays' fliers' prograns ' and Ehe lj-ke' please send coPies
Those of you who have *
i;-;h" lilrarv' s universiEy Archives'
by:
If Ehere are memortar dispfays within your units' we ask your assistance
events'
1. Taking Pictures of the- memorials, disPlaYs '
individuals oiccured, date, specific pIace. (i.'e" ' . to
2. IdenEifying the photographer '-
itoot or ofiice nr:nrlcer ) ' '"iiIi-i"t"o"-ti"tt that would be herpful
and anv
i"iiai"s "-r.aand hisEorians
researchers '
giving us
3. Sending the images etc' to us* with a statement by the phot ographer
;;;i;;i;; to make che imases availabre:
qrants to Virginia Tech or its agents
As the Photographer / autrhor ' 1'<and provide access to iil"7tir."" dlgital imase(s) in whole
;.-;is^ht to- ar-chive, display'-.
oi l" i"tt in all- forms of media'
*Untilwehaveestablishedtheernailforw4lso?i\rchiveBvt.edu,pleasesendt.hemto
iiur"w ""a eriiii"=,-u"i.'"t"itv Libraries
(mc 0434) :
Mcuilfan, Directsor, ;;;;;i universj'tv Archiw:-st

aailmac@vr.edu. you mav ca:"r her (1-9252i';;-;;il;-iennerlv,
l1-gz14l , with questions '
Thank you for your assislance and suppo::t
S incerelY,
Eileen Hitchingbam
Dean. University l,ibraries
Newman Library
540-231-5595
www.Iib.vt.edu
,. dtd,,. ,-!;rfij,, diF6r*ia :

From: Provost@vt.edu
Sent: Thursday, April 26, 2OO7 12i41 PM
Sublect Coildge contacts for questions on grades, completion of work
Thursday, April 26, 200'7
Dear Virginia Tech Students:

Thank you so muclr for your continued courage and conunltment as rte continue to heal and
move forward. This note is to reiterat.e thl universily's c ornrni lment to be flexible through
our "student choice' policies that provide options for completion of your academlc
-to homepage (www'vt'edu) for
,.qoit"."rrts for the !"r.=tut. Please refer the university's
information on grades and completion of acadernic work'
Any questions you mlght have should first be directed to the associateand dean of your
co1lege. We reafize itat you are taking courses in multiple your needs. Weall
colleges'
ask
college
for your
deans are working in concLrg \righ one another Eo respond to
to respond to your questions. I have asked the deans
fatience and understanding as we work that arj-se so that vte can provide
to keep me informed of the E)4)es of guestions and islues
additional advice or suPPorE .
The Assocj.aEe Deans in each cotlege are tshe most appropriate person for you to contact
with questions:
Agricufture and Life Sciences: Mary Marchant, 104 Hutcheson, 231-6503
Architecture and urban studies: wendy vaughn, 202 Cowgiii, 23t-6L45
Panplin College of Business: Candice Clemenz, 1030 Pamplin, 23I-6602
Engineering: Michael Deisenroth, 302 Whittin ote, 23!-5072
Liberal Artss & Human Sciences: Mary Ann Lewis, 250 wallace, 231-67?0
Nacural Resources: Richard Oderwald, 324 Cheatham
' 23t-5482
veterinary Medicine: crant Turnwald, Duckpond Drive, SuiEe 203 ' 23t-5229
Graduate School: Anne McNabb, 236 Graduate Life Center, 23L-5645
Universicy Studies: Kim Bror"rn, 3-1-7 Femoyer , 23t-8440
process
We remain confident in our ability to help you rernain engaged in the learning
no
maEter which options You choose.
Best wishes.
Mark McNamee
University Provost
Frcm: Unirel@vt.edu
Sent: Thursday, April 26, 2007 12:52PM
Subject: Letter to students f rom Dr. Zenobia Hikes
Thursday. April 25. 200?

To all Virginia Tech students:
I lrrite !o thank the students of Virginia Tech for all they have done to help Ehemselves
and their university in the crisis of April 16.
There are so nany examples of student heroism, sensitivity, and humani ty that onepersons
could
ciEe: members of Lhe Rescue Squad who put Ehe safeEy of others before tsheir own t
in Hokies UniEed, SGA, and GSA who worked to coordinate support services for fellow
students; those who construceed shrines of remembrance for Ehe fallen; staff on the
Collegiate Times who worked t'o keep the conununity informed; individuals who in numerous
residEnce haIls, clubs, and associations reached out to assist those who needed a helping
hand, a kj-nd word, or a friendly embrace. These acts of kindness clearly underline that
tshe cruel deeds of April 16 reflect badly on one Eerribly deluded person but do not
reflect aE all on the conununity. Or Eo put it another way, these acts of kindness show
that "Ut. Prosim,, is not jus! an antiquarian motto-ie is part of a liwing code.
Tret me encourage each scudeit to continue with acts of int,entsional kindness and to
encourage his or her friends to do the same. I arn probably statj.ng the obvious, but the
following reminders may be usefui:
For professional" and personal reasons, a fair number of students will carry a fu1l
acadlmic load unt,il the end of Ehe term, while nany more will need to cornplete partial
loads. Out of respect for their academic obligations, especially in a trying time, please
be carefuf about excessive noj-se and observe quiet hours.
Errcessive noise also can be painful for persons who are dealing with grief' Many times
they need a degree of quiec. So again try to be respectful of that need'
If you have a friend who appears to be in serious emotionaf disEress. please do not
* hesitate to seek supporE for him or her at the Cook Counseling Center (located in Mccomas
Hall). If you are not quile sure how ser.ious his/her crisis is, remernber i.t is beEter to
err on Ehe side of caution.
p', Students from all backgrounds hawe stated openl-y that the ethnicity of the shooter had
nothing !o do wiEh his cruel acts, and it has been gratifying Lo see sEudents refrain
all persons, on- and off-campus, to take ghe
from
high
biased racial remarks. Pfease encourage
and f ai.r road.
Sometimes persons who grieve will atterrllt to self-medicate !5r using alcohol' since alcohol
is a depressant., it tends to hurE more than help. AIso if used to excess it can be life
threatening. so please be restrained and thought.ful in this area, and encourage the same
in others. please be especially respeclfuI in your behavior when you are downtown or in
off-campus areas.
Conlinue to exhibit the qualities of a Erue Hokie--serving others, being considerate,
looking outs for each other, and protecting and helping each other.
Finally, know that we are proud of you.
wich best. wishes,
Zenobia Lawrence Hikes
Vice Presicient for SEudent Affairs
r'.r:r.rilil&d.r..1,:;i tl., ,r,L i

From: Unirel@vt.edu
Sent: Thursday, April 26,2007 3:21 PM
Sublect: Letter trom President Charles W. Steger
Thursday. April 25. 2007
Dear Colleagnres,
Arlhough crasses are back in session and we are a1r trying vely hard to move forward' we
are also coml-ng ao t.ili". tbat it wiff Cafce-a-""w foitg Li1ne ior our universiEy conrnuai ty
the surface, things tnay seem
tso recover from the most traunatsic evenc in our history. on coping well are oflen
normal , but tshey're not. Even those among us who seem to be
struggling inlernallY.
who are
So, I wan! to encouragfe everyone to pl-ease talk with one of the counselors
the need to speak with
available-if only for a few minules. If you personally- don',.E feef
a few minutes talking abou! ways you
a counselor, you still ^"V ii"a it fretptuf t6 spend who may be having dif fj-cuit
a
can help co-workers, studlnts, and even vout talnifv ^"*P:r"":
arl available can be found at the bottom
time. Information about the counseli"g "!ii".sthe counseling
of this note. MosE oi uff, be assured that sessions are complelely
confidential .
we are the virginia Tech farnily, and we will prevail.toBut along the way, each of us will
have good days and bad days. so, let'" ua-""""itive each oEher's needs and take care of
one another. I'm proud of all of you' We will prevail '
S inc ere1y,
Charfes w. steger
Counseling Intormation
For confidential access to telephone counseling or referral !o a 1ocal counselor for 24
anytime '
private visits. faculEy and sEaff can conEact Valueopcions at L-866-725-0602
hours a day.
Hu.man Resources has compiled a nurnber of informational
and support resources which remain
available to our entire comrnunity a! www ' hr ' vt ' edu/ supportresources
Human Resources will cont.inue to coordinate counselor availability

for depaftmen! or
workgroup meetrngs. ContacE 23\-7772 for more information'
counselors and Human Resources representatives will continue to be available for walk-ln
visiEs on the 3rd froor of squires studeni center - this saturday (April 28) from l-0 a'm'
tso 3 p.m., and !{onday through Friday from 8 a'm' to 5
p'm'
,;iil',ir ,:., :.!.

From: Viroinia.Tech.news@vt.edu I
Sentr Friday, APril 27,2007 5:21 PM
To: MultiDle recipients
fvfembriats t6 return to Drilllield on Saturday
Subiect:
Friday, A9r !\ 27, 2OO7

To: Virginia Tech Corrunrntty
in Scruires Student Centser on
The memorials that were moved to tbe- Old Dominion Baflroom
'ut-t"ittt"tA epril 28, 2007' All icems
April 24, 200? will to tshe Drillfield on saEurday'
lhat is l-ocaued i.n Ehe cenEer of
-teni by 40 foot enclosed tent rcti$s
will be moved inco "-iZo-i""i rlmain on the Drillfield for the remainder of the semester
rhe Drillfie1d. The - wi-f i Ehroughout the
allowing members of if,. ttti ty the opportunity go vj- ew the memorials
"ortn
day'
edu'
If you have any quesEj'ons, please e-mail at hokiesunited@v! '
Hokies UniEed
'l
-t
.,ilu:,
The University and your administration is to be greatly comme,nded how the
aftermath of tlre tragedy has been handled. My company had four construction
workers working on ttre Second Floor ofNorris Hall on the morning of 4/16. Also,
at the same time, we had eigbt workers on the First and Second Floors in the rear of
Bumrss Hall performing renovation work. We will all get through this in time.
h
ff God bless you and your administration.
Sincerely,
hard (Rick) Ilarman, Sr.

Class of '52 BC
Cc: Larrv }fincker

June 11.2007
President
Virginia Tech
Re: Mounted Patrol for Vrginia Tech
Dear Dr. Stegar;
Several years ago, Vrgnia Tech Police Department had a mounted patrol unit. The
Patrol, as I am srre you recall, was started and ended while Dr..McComas was President
of the University. I have been told it was abandoned because a stable was built on
University grounds without Dr. McComas' knowledge or perrnission.
I raise Arabian horses as a hobby and in 1986, I felt that Roanoke needed a mounted
patrol. I had a meeting with Chief Hooper (deceased) ofthe Roanoke City Police
bepartment conoerning a mounted patrol for the city. But he was not in favor of a
mounted patrol because he said it was only good for public rolations. I contacted the chief
of police in Atlant4 Clwelan4 Charlottesvile Ricbmond, and Virginia Beach, plus the
Park Police in Washington, D.C., who were all very helpful. Doumtown Roanoke
Incorporated became very involved plus Roanoke City Councilmen, and the mounted
patrol started in 1993.
To meet the requirements of CbiefHooper, I provided all the facilities to house four
horses plus a police ofEce in one of my warehouses in Roanokg and Downtown Roanoke
provided the foo4 tack equipment, and farrier services. My facilities were used for seven
years at which time the city built a state-of-the-art mounted police facility in the Roanoke
Industrial Park.
I believe a mounted patrol unit within the Virginia Tech Police Deparfrnent would be of
great ben€fit to the University and the students especially with the large amount of open
space on campus and the imnediate srrrounding areas.
I believe for Morva last

a mounted patrol would have been invaluable in the search
August. This statement does not reflwt any criticism towards the Virginia Tech and
Blacksburg Police Departments in the search for this fugitive. Howwer, a mounted pafrol
could have had bett€r aocess, and move frster, into areas not accessible to patrol cars.
i!i
i,'i.. : , tiJisb;., j1i..,;' ,-,'l ..

['
The following are some advadages to having a mounted patrol within a police
department:
' l. Mo*t.d patrotnan can see over vehicles and obstacles with a sight of vision of
eight or nine feet above the ground.
Z. lglrgr|IaTech is a very largJcampus and a mounted patrol can maneuver quickly
into areas that are not accessible by patrol cars and reach areas much faster that
police on foot.
3. A mounted patrol might help zuppress the fears that some students might have as
thery find themselves in areas which are not quickly accessible for police cars and
police on foot.
+. A hrge stable with all the necessary facilities for a mouoted patrol is in existence
on campus.
S. Witno,rt talking to the Roanoke Police Department, I am sure the City would help
train ofrcers and horses at their new facility.
6. The Virginia Tech/Maryland Veterinary Hospital and Clinic is a big plus.
7. Grazing areas ficr horses are plentiftl on campus-
8. Fanier sei:rrices for the horses should be available on campus.
9. Animal Husbandty and vet students should be a great helP.
a. Needy snrderts could be paid to help clean out stalls, feed and groom the
horses
b. It would be very helpful to vet stud€,lrts in their education process about
large animals.
i. Studer,ts could be used to lunge and help keep the horses conditioned
10. A mounted patrol can be a good public relations tool. After 4/16, this could be
very important, both to the university and to the public.
I l. Thi general public has a love for horses and this affection would be evident with
studentq faculty, and public alike.
12. The presence of mounted patrol on carnpus before and after football games would
be ged,-for the fans and the media. I have always wanted a mounted patrol posted
I under the goal posts after a football game as they do at Mami and Nerl Orleans.
13. Mounted patrols are great for crowd cortrol. They could help with traffic before
and after atlletic events, especially football.
There are many more good reasons for a mounted patrol at Virginia Tech, but I
believe you have a background interest in horses. Are there negative reasons?
Certainiy, but I believe the positives outweigh the negatives; now, more than even!
Aside from the mounted patrol, could call centers be placed around the campus,
especially in remote areas of the campus, where only a quick emergency dial number
could beplaced (911) which would go direc't to the VT Police and the location to be
identifiabie without voice transac-tion These call centers could just be a phone placed
on a post, weather protected for easy acsess. They should not be used for out-going
ca[s, bW only for students to know that the university has set up some emergency
facilities forthem
Page 2 of 5
Larry Hincker
Virginia Tech
314 Bunuss Hall
540 231 5396
hincker@vt.edu
wvrrry;*p*
From : jing zhao [mailto:crystaljingz@hotma il.com]
Sent: Monday, December 03,2007 10:29 AM
To: Hincker, Larry; Lancaster, Paul; Owczarski, Mark
Cq winfieldliu@hotrnail.com
Subject: RE: Jing From Shanghai Media Group
Dear Larry Hincker,
Thanks for your kind email and all the information and assistance. I have fixed my trip, and will be
in Blacksburg from Dec. 8 till Dec.11.
On Dec. 8 & 9, we will try to get the inteMe\,vs ananged and prepare for the filming. And on Dec 10
& 11, we will staft filming on campus. I know its a busy season with exam starting from Dec. 7,
and we do appreciate your kind assistance. We would like to hear all your advice with regard to the
filming on campus, as what we should notice in advance, etc.
As for interviews, could we set up a brief interview with you or anyone you recommend with regard
to the April 16 tragedy, mainly focusing on the recovery from the pains and how is it now, etc? If
you have any con@rns over the interview, we could work out all the quesitons and send to you for
your comments in advance.
Thanks and Best Regards,

Zhao Jing
Subject: REI Jing From Shanghai Media Group

Date: Tue, 27 Nov 2007 16:23:32 -0500
From : hincker@o<change.vt.edu
To: crystaljingz@hotmail.com; dinosaur@vt.edu; maowczar@W.edu
Zhao Jing
Either I or Mark Owczarski will be your contact. Let me know when you plan to come.
I'm sorry, but access is not permitted in any of those buildings you reference. The memorial is
outside so you will have no problems filming there. Obviously, when you interview me, we can use
my office or some other suitable location.
May I suggest that you review the campus maps to get a flavor of the layout on our website at
http://www.W.ed u/where-we-a re/ca mp us-gutde/#eampug
r2tst2007
'iir.:1i. ,
Page 3 of5
Best regards
Larry Hincker
Virginia Tech
314 Burruss Hall
540 231 5396
hincker@vt.edu
From: jing zhao [mailto:crysta|jingz@hotmail'com]

Sent Tuesday, November 27 2OO7 1:14 PM
To: Hincker, Larry; Lancaster, ' Paul; Owczarski' Mark
Cc: zhaojing@dragontv.cn; zhouwei04O5@hoUnail.com
Subjecil RE: Jing From Shanghai Media Group
Dear Larry Hincker,
Many thanks for the qulck reply. As for the intervlews, I totally understand your short of time and
manpower for that. I will try myself to get contacts with the Asian students. Yes, we may need to
speak with university staff and hope to get your kind assistance.
With regard to the filming, as the story is about the April 16 tragedy, I think I shall need to film
inside de bu1ding besides the open areas. The repoft needs to re-visit the sad places, West Ambler
Johnston Hall and the Norris Hall classrooms, and the memorial site if ifs inside. Plus, I might need
b get inside for the possible interviews filming. It's really kind of you for all the information and
assistance. Could you kindly let me know where I can go to for the permission of filming inside?
How complicated the application procedure will be?
And for the parking pass, shall I contact the visitor center in adrnnce, or Just need to 90 there on
the visiting day?
I know ifs the busy time and holidays @ming soon, and many thanks for the kindness!
Best regards,
Zhao Jing
Subject: RE: Jing From Shanghai Media Group

Date: Tue, 27 Nov 2007 12:33:03 -0500
From: hincker@o(change,vt.edu
To: dinosaur@vt.edu; maowczar@vt.edu
CC: crystaljingz@hotmail.com
Zhao Jing,
Please let me know specifically what you would like to do.
1215t2007
, ,rnq" . r I '-rrEr
3. Page 4 of5
Are you looking to speak w students? \Mth Asian students? Because of the extraordinary media
interest in our iampus since April 16, we do not have the manpower capacity to anange or find
students for You.
The university campus is public property and you are free to roam on the streets, sidewalks, and
,greens.' This requires no permission is long as you are outside. Filming inside buildings does
requrre permission. We are not in a position at this time to provide much assistance in that regard.
Are you looking to speak w anyone from the university administration? lf you want to discuss media
coverage, I am the logical person and would be available for you.
* you will need to get a parking pass from the university visitor center on Southgate drive.
Larry Hincker
UniversitY Relations
Virginia Tech
314 Burruss Hall
k 540 23'1 5396
F hincker@vt.edu
From: Paul Lancaster fmailto:dinosaur@vt.edu]

Sent: Tuesday, November 27,2007 11:01 AM
To: hincker@vt.edu; Owczarski, Mark
Cc: crystaljingz@hotmail.com
Subject: Fwd: Jing From Shanghai Media Group
Larry and Mark,
I am forwarding this request about "permission and assistance" regarding a broadcast media
outlet coming to campus. I think you guys have a better handle on the "do's and don't's".
Thanks,
oaul
Date: Tue, 27 Nov 2007 14:44:10 +0000
From ing zhao <cry stalj ingz@hotmail. com>

:j
Subject: Jing From Shanghai Media Group
X-Originating -IP : 1218.82.208.41
To: dinosaur@vt.edu
X-Junkmail-status: score=10/50, host=vivi.cc,vt.edu
X-Junkmail-SD-Raw: score:unknown,
refi d:str:000 I .0A090205.474C2D0E.0 1 F4,ss: l,fgs:0,
ip:65.54.246.78,
so:2001 -07 -31 I 8 : 5 1 00. dmr::5.4.3 12007- I 0- I 9
:
r2ts12007
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Page 5 of5
X-Mirapoint-Loop-Id' d9l 44d7 a6bbl a020241 5736fe 1 f5 075e

Ori ginal-recipient: rfc822;dinosaur@r't.edu
Dear Paul Lancaster,
This is zhao Jing,a reporter from Shanghai Media Group, P.R.China. I found
your contact from the VT website Broadcast Media Support section'
We are planning to do a special W news report on the Virginia Tech School Shooting
tragedy, wtrlcrr witt mainly focus on the media coverage of the tragedy.during that
tir! uni the impacts on the Asian community. Here I am writing to ask for your kind
oermission and assistance for the productions on campus. The trip will be scheduled
during the first two weeks of December and we hope we could get the permission to
get inio the campus for some interviews and general production. _The production
[eriod won't be lbnger than two days once we get everything well arranged'
I know ifs the end of the fall semesterand you must be quite busy, and ifs highly
appreciated that you take time to read my email and render your kind help'
Looking forward to hearing from you!
Many thanks and Best Regards,
Sincerely,
Zhao Jing
Invite your mail contacts to join your friends list with Windows Live Spaces.
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tzt512007
xl+.i4dd|l*i
Page I of I
Hincker, Larry
From: Spieldenner, Bob [Bob.Spieldenner@vdem.virginia.gov]

Sent: WednesdaY, MaY 16, 2007 8:43 AM
To: Hincker, Larry
Gc: Geller, Corinne (VSP)
Subject RE: Press Conference records
I did find this from some notes. I think it was Thursday moming and not sure if it is everyone.
Ed Spencer?- Associate VP
Tom Brown
Zenobia
McNamee
ft Col. Flaher$
David McGinnis -US Postal Service
Chris Flynn- Counseling
From: Hincker, Larry [mailto:hincker@exchange.vt.edu]

Senh Wednesday, MaY L6,2007 8:23 AM
To: Spieldenner, Bob
Cc: Geller, Corinne (VSP)
Subject: Press Conference records
Hi Bob,
good_records
As we try to take some time... .precious little oJ it... to clean up our files, I frnd don't that I don't have
for online
oitne pdrticipants in our press conferences. Do you know if anyone in.JlC kept that? I've been looking
uiOeosi Uut they seem to'have been taken down.-We need to make a list of who was on the podium for each
briefing.
I Larry
Larry Hincker
Ass6ciate Vice President
Univeni$ Relations
r Virginia Tech
3'14 Bunuss Hall
540 231 5396
hincker@vt.ed_u
wvqgi*P.*
511612007
Page I of I
Hincker, Larry
From: Spieldenner, Bob [Bob.Spieldenner@vdem.virginia gov]

To: Hincker, Larry
Subject RE: Press Conference records
Sorry, just found another one that I didn't think I had
Tuesday morning:
You
Steiger
Flinchim
Flaher$
Dr. Fiero - Medical Examiner
Sec. John Marshall
From: Hincker, Larry [mailto:hincker@exchange.W.edu]

SenB Wednesday, MaY t6,2OO7 8:23 AM
To: Spieldenner, Bob
Subject Press Conference records
Hi Bob,
good-records
As we try to take some time....precious litte of it...to clean up our file.s, 1.qng don't that I don't have
oit6e pdrticipants in our press conferences. Do you know if anyone in.JlC kept that? l've been looking for online
taken down.-We need to make a list of who was on the podium for each
videos, but tirey seem to have been
briefing.
Larry
Larry Hincker
Virginia Tech
314 Buruss Hall
540 231 5396
hueker@vteds
SVirginiaTedl
r
511612007
E& .1*,r .,,'r"rp*&irni"r.**.**,oir*'".fl
Re: One year annive$afy events Page 1 of3
{
Hincker, Larry
From: Louise Adams flouise@vt.edu]

Sent Friday, DecemberO7,20O7 5:00 PM
To: Hincker, Larry; Owczarski, Mark
Cc: Raun, Patty; Crone, Jay; Elliott, Jean; Lavender, Patricia; coordinator@here-nrv.org; Tartaro, Mary;
execdirector@thelyric. com
Subject: Re: One year anniversary events
Dear Mark and Larry,
I'm in the beginning stages of planning for ArtsFusion 2008. The dates are April l l - 19, although the
start and end dates are not set in stone. I anticipate knowing for certain what those dates will be within a
week or two.
ArtsFusion pulls together various pre-existing arts events produced by various entities both on campus
and in the surrounding community. It is an effort to highlight the great wealth of artistic talent both on
campus and offand create an atmosphere in which we can all share the enriching aesthetic experiences
that the Arts provide.
Our Website is located at http://artsfusion.net There was no ArtsFusion in2007 however, that decision
was made in 2006.
Thus far, the following events will be included:
April I I (tentative date) at the Lyric Theatre: This will probably be our kick-off event. Not named yet.
Sponsored by HERE: Honoring Experiences, Reflections, and Expressions http://www.here-nrv.org
ft Details for the event are still being planned but it will focus on how community artists were impacted by
April 16 and how they responded. Artistic leaders from various disciplines from both VT and the
sunounding communities are being tapped to facilitate input from community artists within their
respective art forms.
F
April 5 - 20 at the Perspective Art Gallery in Squires Student Center: Virginia Tech Remembrance
Exhibition, a collection of art received by the University from people and organizations from around the
country expressing grief over the April 16 tragedy. Mary Tartaro, Art Director of the gallery will be the
curator of the exhibition.
April 12 (tentative date) at the Lyric Theatre: Progeny Film Festival sponsored by
http ://www.progeny.org.vt.edu/
April Auditorium: New River Valley Symphony presents Johannes Brahms' Eizl
12, 8PM at Bumrss
deutsches Requiem. NRVS is the Dept of Music's community orchestra
http :/iwww.music. vt. edr.r/performance/ensemb les/nrvs/
Brahms'Requiem is one of the greatest pieces of western art music and text. It transcends religious
boundaries and provides comfort to us all. Massive in its orchesfiation and demanding in its libretto, this
masterpiece requires consummate artisty so an amazing group of artists have joined together for this
performance. Joining the New River Valley Symphony will be Virginia Tech faculty, University Choirs,
and the Blacksburg Master Chorale. The concert's first half features The Marching Virginians
performing a new concert band composition written especially for them by Virginia Tech's Dr. James
t2/10t2007
q;tffi., ..t!*rirM
Re: One year anniversary events Page2 of3
Sochinski.
April 1- 1 9, 7:30PM at Squires Studio Theatre: Dept of Theatre Arts production Lightning at Our
7
Feet. Obie-winning director and new faculty member Bob McGrath makes his Virginia Tech debut with
an original multi-media music/theatre work based on Emily Dickinson's poetry and letters, created with
his Ridge Theatre collaborators. htp://www.ridgetheater.org/ This will be a workshop production
leading toward its NYC premiere at the Brooklyn Academy of Music.
It is not the intention of ArtsFusion 2008 to be entirely about April 16. However, as evidenced by the
outpouring ofgriefthrough artistic expression that occurred after that day, it does seem appropriate that
ArtsFusion be open to explore all that it stands for while honoring the tremendous loss we've all
experienced. Therefore, I am not including any events on April 16 because I'm assuming there will be a
memorial service arranged by the University and I certainly would not want our activities to interfere in
anyway with that.
I will keep you informed as events are added.
Best regards,
Louise
Folks-
Larry and I are at the beginning stages of trying to track events, progtams, activities, etc. that will be
held (big and small) related to the one year anniversary of April 16.
lf you are aware of any such events, even if those activities are in the planning, development, or
idea stage, please drop Larry and myself a note regarding what they are.
FYI: A more formal university wide planning committee for the one year anniversary is in the works .
Thanks in advan@ nrr your help.
ft Mark
Mark Owczarski
Director of News & Information
Virginia Tech
314 Bunuss Hall
t2/10/2007
Re: One year anniversary events Page 3 of3
540231 5223
maowczar@vt.ed u
g-V@i.iareih
Content-Type: imageijpeg;
name="image0Ol jpg"
Content-ID: <image00 I jp g@01C837F2.E7849880>
Content-Description: image00 I jpg
Content-Location: image00 I j pg
Louise Adams
Public Relations and Marketing Manager
School of the Arts
Virginia Tech
College of Liberal Ar.ts and Human Sciences
203 Performing Arts Building
] 540.231.5200
t2/10/2007
:! ;:ri!*i$.,, *"liii.Ii$i|agiflr8ra"-
From: Virginia.Tech. news@vt.edu
Sent: Sunday, August 26, 2OO7 5:20 PM
Subject: Hokies Respect - Our Season Begins Saturday
Monday, Augrust 27, 2oo7

To the Virginia Tech Community:
The kickoff of the 2OO? football season ie nearing, and like most of you, I anxiously
await the star! of a nev, season. With a veteran team returning, our expecEations are high
and I look forward to doing my part, bolh as an athletics director and a fan, to help this
tseam fuIfil1 those expectations .
It,s as a fan tha! I writse this fetster to you. As you all know, our university and our
community endured an unspeakable and senseless eragedy this past April. Bright. minds and
bright futures were lost that day. Physical wounds are stj.ll healing and so, too, are Che
mental ones.
Despite what happened that coLd, blustery morning, the hours, days and weeks afterward
marked our university's fi-nest. our students spoke so reasonably, thoughtfulfy, and
eloquently abouts such a painful moment. Our campus leadership 1ed strongly and proudly.
And che support that flowed in from around the world was owerwhelming.
part of Lhat rdorld is the sportss world, and tshe support from players, coacheE, teams,
organizatsions and athletics departments from around the country has been astounding. The
sports world has grieved with us and also heJ-ped us heal . Those players and teams - both
college and pro - have $rorn our hats, sehrn our logo on their uniforms for cercain games.
and made contributions to the Hokie Spirit Memorial Fund.
this upcoming academic year, we will be playing leams on the field and on the court that
have supported us t.hrough a difficult time. It slarts on Sept. 1st when !.te p]ay East.
CaroLj-na University to open lhe football season. The athlet.ics departsment at ECU plans to
contrj-bute a check in the generous amoun! of $100,000 to tshe Hokie spirit Memorial Fund,
whj-ch will be used !o aid in the healing process.
Because of what tsranspired, people everlrwhere have been, and will be, cheering for the
orange and maroon. As the games get ready to begin, I ask that you remerdber the kindness,
generosi,ty, and Eupport by our non-conference and ACC brethren. I ask that you please noE
boo those players and teams. Instead, while cheering vigorously for the Hokies, f ask that.
you please respect the opposing players and teams during competitions, and at che end of
tshose competitj.ons, I ask that you applaud their efforts, wj-n or lose. Please erea! them
with respect, for Ehey certainly have shown us that traj-ts the past several months.
We have a golden opporlunity here as sports fans. People have seen hor^r resilient we are as
a universily and a communily. Now, 1et's use athletics as one vtay tso thank them. Iret us
not be remembered simply for tshe resuLtss on the field or Ehe court, but also for the
c1ass, respects and graciousness we show off it.
S incere ly .
.f i-m Weaver
Director of AehleticE
{ry
Evans. Susan
From: Matt Winston [mwinston@uga.ed u]
Sent: Wednesday, November 07, 2007 9:36 AM
To: Evans, Susan
Subject: Re: Your Visit to blacksburg Nov 14th
Susan . ..
Below are a set of que s tions /di scuss ion topics that our team has discussed and woul,d like
to offer to Ehe VT team as discussi.on items.
We are aware that some of these issues are addressed in the committee reports, which we
h:we all read. hUf rL6ra h.\, laa d^ha ^hDortunities for elaboration and discussiOn.
I mentj,oned Eo Larry t.hat we also addressed these issues in our own task force reports
here at UGA (http: / /www.tga. edu/EPcc_Report. pdf and
http: //www. uga. edu/EPSP_Report, pdf ) , and so there is some interest in an exchange of
ideas on some of these.
A1so, this is neither an exhaustive list, nor is it a l-ist that we feel we must. cover
every topic. We are all probably more interested in some general discussion and f etting..,
the conversation f l-ow as it miqht.
The UcA team wil-1 consist of:
tthew Winst '.'-'
stant to the President (Gerafd-l Exec. Director of Uniwersity
son; rrcA.-{-lai e f of police rSteve
i 11i amso interim director, office of
eaarrri t\r- Drahir Ie Robbins Director, -t6E-nGEfing and Psychological services, UGA
Heafth Center thy VP, Finance and Administration (Chair of Emergency
Preparedne s s Law professor and Admin. Fellow, Provosts Office
(Chair of Psychological sk force) , ,,
We hope to arriwe by around 11 a,m., and then Gerry Kowalski and I will give our team a
tour of campus and Blacksburg before having lunch. ,t r,.ii
After lunch we'11 make our way slowly to Burruss in time for our 2t30 .
meeting. Again, we are grateful for your assistance in setting al-l of

this up.
Please l-et me know if you have any questions.
I may touch base w/ you one more time before we take off for there next week.
MW
Matthew M. Winston ,fr.

AssisEants to the President.
university of Georgia
Athens, GA 30602
7 06 /542- oos4 (o)
706/s42-0ee5 (f)
mwinston@uga . edu
Virginia Tech QuesEionE
1. rn hindsight, if you had issued a warning to campus (via Connect

ED or equivalent method), how coufd it have been worded to prevent further shooting
victims ?
2. Did you utilize a campus emergency operations center (Eoc) at

any time during the investigaLion and recovery process?
3. Has your senior administrative staff taken any National Incident
Management System (NIMS) or fncident Command System (ICS) courses?
I
University of Georgia
Visit to Virginia Tech
Wednesday, November 14, 2007
315 Burntss Hall, Conference room
2:30 p.m. - 4:30 p.m.

Attendees:
-2
\2 Larry Hincker, Associate VP for University Relations
Zenobia Hikes, VP for Student Affairs
I Wendell Flinchum, Chief of Police

x
A Ed Spencer, Associate VP for Student Affairs
s
J Tom Brown, Dean of Students
/ U* Blythe, VP for Information Technology
;j lonnBeach, Director, Physical Plant Operations

arrd Director of Emergency Response Management
TrIatr UJr--u*+/cv',,
v/. - '-7 4"/a_nn)<_rt
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If yes, how was the training accomplished (online FEMA courses, instructor delivered,
4. Please describe your campus emergency notification protocols.

Who can issue a campus wide afert? In wha! types of situations will you utilize campus
alerts?
5. Do you hawe building representatives designat.ed in each of your
buildings to coordinate emergency planning and procedures? How were
these individuaLs util-ized during che shooEing incident?
6. UGA and Virginia Tech are taking different approaches to
populating their alert systems. At VT, participation is voluntary; at UGA, it j.s mandatory
with the caveat that people may *opt ouL* of the system. Let*s discuss the pros and cons
of each approach. What percentage of vol,untary participation does VT currentrfy have rn
this program?
1. We are afso considering a life safety fee to pay for
communications enhancements. L,et*s discuss,
8. I-,et*s discuss the campus reaction to your building safety
measures, e.g., puttsing locks on interior general classrooms and replacing door hardware
that can be chained shut. How have these actions been received, and do you feel they will
r have a significant impact?
9. when \,,/i- f I you acquire Reverse 911 capabilities? Had you had them
on April 15, would they have been employed?
10. Let*E talk more about your proposal tso create an electronic
people locator system.
l-1. Details regarding the operation of Virginia Tech*s Care Team.
7-2, Virginia Tech*s actions in response to the recommendation that
a *Threat Assessment Team* be established.
l-3. Information regarding Virginia Tech*s Counseling Center. What
changes have been made (or will be made) in light of committee recommendat ions ?
L4. Discussion of any efforts with regard to training facul"ty,
staff. and/or students in identifying, responding to, and referring broubled members of
the campus communitsy. (*Gatekeeper* program?)
15. Discussion of efforts to better educate campus officials with
respect to the various lega1 constraints on information sharing.
15. How did you manage the media influx, and who was assigned
to manage that?
L7. How did you manage the influx of volunteers, and who was
assigmed t.o manage that?
|1i", . , , ti'li ra-i, d , ., !.rdidBqte, rt

Evans, Susan
From: Breeding, Charlotte
Sent: Friday, September 21,2007 1:45 PM
To: Evans, Susan
Subject: RE: Univ. of GA to Visit W
Susan,
Wendell will be out of town both days for the CAL,EA conference.
Ehanks
- -original Message- - - -
From: Evans, Susan
Sent: Friday, Sepcember 2L, 2007 11:47 Alvl
To: Hikes, zenobia; Flinchum, wendel1,' Spencer, Edward; Beach, ifohfi, Brown, Tom; Blythe,
Erv
Cc: ' donnas@vt. edu' ; Breeding, Charlotte; Rogers, Rhonda; Kast, Donna; Whit.enack, Judy;
Lucas, Nora
Sub'iect: Univ. of GA to Visit VT
Please lec me know your availability for the folJ-owing datses:
Nov. 14 and 15, for a meeting that Larry has promised the Assistants to the President
Unj-wersity of Georgia for a 1or 2 hour meeling to discuss and have some exchange abou!
issueg related tso the shootlngs.
Thank you.
Susan Evans
Executive Secretary Senior
UniversiEy Relat.ions
Virginia Tech
314 Burruss HaLL
Bfacksburg, vA 24051-
540 231 5396
i----originaf Message- ----

Sent: Thursday, september 13, 2OO7 6:04 PM
Tor 'MatC Winston'
Cc: Evans, Susan
SubjecE: RE: Visit to blacksburg
Mat!,
I would be happy to try to work up a schedule for you.
Give me some sense of what kinds of questions or issues you might L j.ke to e^p1ore. rf you
read the internal revj-ews, you can get a sense of rthac our committsees Looked a!.
Go here: http;//www.vtnews.vt.edu/story.php?relyear=2007&itemno=459 to get the summary and
links to afl the reports.
I think it would be really helpful , after you and your folks look at the reports, to
questions. In that way, we can prepare for your visit.
out I ine issues and/or
In the meantime, I will start getting avai lable dates in October for the following VI
people:
vP for stsudent Af fairs
From: Lucas. Nora
Sent: Friday, September 21,2007 'l :45 PM
To: Evans. Susan
Cc: Stewart, Jeb
Hello Susan,
Erv is avail-abl-e Nov. 14, 9:00 - 11:30 and 2:30 - 5:00 and Nov. 15, 9:00 - 10:30.
Nora
- - - --Original Meseage'----
From: Evans, Susan
Sent: Frj-day, Septembet 2I , 2OO7 11:47 AM
To: Hikes, Zenobj-a; Flinchum, Wendel]; Spencer, Edward; Beach, John,. Bro\^rn, Tomi Blythe,
Erv
cc: 'donnas@vt. edur ; Breeding, charlotte; Rogers, Rhonda,' Kast, Donna; Whitenack, iludy;
L,ucas, Nora
Subject: Univ. of GA to Visit vT
Please let me know your avaifability for the following dateg:

Nov. 14 and 15, for a meeting Ehat I-,arry has promised the Assistant to the President
University of Georgia for a 1or 2 hour meeting to discuss and have some exchange about
issues relatsed to the shootings.
Thank you .
Susan Evans
Execut j-ve secretary Senior
University RelaEions
virginia rech
314 Burruss HaI1
Bl-acksburg, vA 2406I
5+V ZsL )5>O
-----Origina1 Message-----
Sents: Thursday. september L3' 2007 6:04 PM
To: 'Matt WinBton'
Cc: Evans, Susan
subject: RE: Visit to blacksburg
Matt,
I would be happy to try Eo work up a schedule for you.
Give me some sense of what kinds of questions or issues you might like to explore. If you
read g,he internal reviews, you can ge! a sense of what our committees looked at.
Go here: http://www.vtnews.vt.edu/story.php?relfear=2007&itemno=459 to get the summary and
links to all the reports.
I think it would be rea11y helpfuJ., after you and your folks look at the reports, to
ouEline issues and/or guestions. In that way, we can prepare for your visit.
In lhe meantime, I will start getting available dates in OcEober for lhe following vT
From: Donna Kast [dokinder@vt.edu]
Sent: Friday, September21,2O07 1:03 PM
To: Evans, Susan
Subject: Re: Univ. of GA to Visit W
We can make ilohn available on both days listed below. The afternoon of Wednesday would
work betger but we can send a replacement to the prevj.ously scheduled meeting if
necessary. If you need to check any other dates pfease fet me know '
thanks, Donna
At 11:4? AI'tl 9/27/2007 t Yolr wroEe:

>Please 1et me know your availability for the following datee:
>Nov. 14 and 15, for a meeting Ehat l-,arry has promised the Assistant to
>tshe President University of Georgia for a 1 or 2 hour meeEing to
>discuss and have some exchange about issues related to the shootings.
>Thank you.
>Susan Evang
>Executive secretary Senior
>University RelaEion8
>Virginia Tech
> 314 Burruss Hal I
>Blacksburg, vA 24051
>540 231 5395
>-----OriginaL Message-----
>From: Hincker, Larry
>Sent: Thursday, September 13, 2OO7 6:04 PM
>To: 'Matts Winston'
>Cc: Evans, Susan
>Subject: RE: Visit to blacksburg
>Matt ,
>I would be happy to try to work up a schedule for you.

>Give me some sense of what kinds of questsions or issues you might like
>to explore. If you read the internal reviews, you can geg a sense of
>what our committees l-ooked at,
>co here: http: / /www. vtnews . vt. edu/story. php?relyear=2 007&itembo=459
>to geE Ehe summary and links bo aII the rePorEs.
>I think it woufd be really helpful, after you and your folks look at
>the reports, tso outline issues and/or questions. In thats way, we can
>prepare for your visit.
>In the meantime, I will start getting avaiJ.able dates in october for
>the f ol-lowing VT people:
>VP for Student Affairg
>Chief of PoI ice
>Assoc VP for SA (Ed Spencer) who has a major role j-n Threat Assessment
>Dean of studentss Dj-rector of Emergency ResDonse VP for IT
, .:"i";,, . , rrrii:'* r-;,!i,,r-.iin: . i,i.?.i,, .,ti

Sent: Friday, Septembet 21, 2007 12:44 PM
To: Evans, Susan
Sus an,
Here are my available times on those days:
Nov. 14: 10:30-12:00 or 2:00-5:00
Nov. 15: 12 :00-3:30
la.D.
Edward F. D. Spencer, Ph.D.

Associate vice Presidents for students Affaire
ano
Associate Professor of l{igher Education Administration Virginia Tech
LO9 East Eggleston HalI (0428)
Phone: 540 23t-8069
FAX: 540 2 31- 5 041
e -mai- l : espencer@vt . edu
web page: www. s ludenEp rograms . vt . edu / spencer
---- -Original Message--- - -

From: Evans, Susan
Sent; Friday, Septembet 2L, 2007 11:47 AM
To: Hikes, Zenobia; Flinchum, WendelL; Spencer, Edward; Beacl'l , Johni Brown, Tom; Blythe '
Erv
cc: ' donnas@vt. edu' ; Breeding, Charlotte; Rogers, Rhonda; Kas!, Donna; Whitenack. Judy;
Lucas, Nora
srlh'i c.-f : IIn i w . of GA to Vi s iC VT
PLease lets me know your availabllity for the following dates:

Nov. 14 and 15, for a meetj-ng thac Larry has promised the Assistants to the President
Univereity of Georgia for a 1or 2 hour meeting to discuss and have some exchange about
issues related to the shootings.
Thank you.
Susan Evans
Univers j.ty Relations
Virginia Tech
314 Burruss HaIl
)+v zsL a5>o
-- - -original Message-----
From; Hincker, Larry
Sent: Thursday, september 13, 2OO7 6:04 PM
To: 'Matt winston'
Cc: Evans, Susan
Subject: RE: Visit Eo blacksburg
... .. ,i:it!r-';|G"i-lxi t- ., r; .;#::q;**o.,s,a*de"u;"lt*ali

From: Whitenack, Judy
Sent: Friday, September 21,2007 12:01 PM
To: Evans. Susan
Subject: Univ. of GA to Visit W
Tom Brown iE available:

Wednesday, Nov. 14th:
11:00 am - 12:00 pm
3:00 Pm - 5:00 Pm
Thursday, Nov. 15th:
1:00 pm - 5:00 Pm
.rudy
.Tudy whitsenack
office Manager & ParenE Rel at ions
Dean of Students office
20Lwese Roanoke Streec (02s5)
Blacksburg vA 24060
540/23L-378? voice
540/231,-4035 tax
VTVT\ITVT\/T
- - - --original Message-----
From: Evans, Su6an
Sen!: Friday, September 2!, 2007 11:47 AM
To; I{ikes, Zenobla; F}inchum, wendelt; spencer, Edward; Beach, 'John; Brown, Tom; Bfythe ,
Erv
Cc: ' donnas@vt. edu' ; Breeding, Charlotte; Rogers, Rhonda; Kasts, Donna; Whitsenack, ,rudy;
Lucas, Nora
subject: univ. of GA to visit VT
Please let me know your availabitity for the following dates:

Nov. 14 and 15, for a meeting tha! Larry has promised the Assistant to lhe Presidents
UniversiEy of Georgia for a 1 or 2 hour meeting to discuss and have some exchange abouE
issues relaEed tso Ehe shootings.
Thank you.
Susan Evans
Executive Secretary Serrior
University Relationa
Virginia Tech
314 Burruss Hall
5+U Z5r fJ >t)
---- -Ofiginal lteEEage- ----

.{#r4,h{6nrdcd-d
From: Rogers, Rhonda
Sent: Friday, September 21,2007 11:56 AM
To: Evans, Susan
Susan :
Dr. Spencer is available as follows:

Novernlcer !4, 2230 p.rn. - 5;00 p.m.
November 15, 1:00 p.m. - 3:30 p.m.
Rhonda Mi11er Rogers, A.A. S.

AdministraEive Assocrate
office of Student Programs
l-09 E. Eggleston Hal-l
540-231-8059 FAX s40-23r-504I
rogersr@vt . edu
http : //www. stsudentprograms. vt . edu
Professional Affiliate - International Association of AdministraEive Professionale
"If you Know Yourself, Be Yourself, and Give of Yourself. you will live an abundant life'"
"Mike Stevens-WDBJ7 Sports'l
- -- --Original Message-- - --
From: Evans, Susan
Sent: Friday, Septehber 2f, 2OO7 11:47 AM
To: Hj-kes, Zenobia; Flinchum, Wendell; spencer, Edward; Beach, Johni Brown, Tom; Blythe,
Erv
Cc: ' donnas@vt. edu' i Breeding, Charlotste; Rogers, Rhonda; Kasc, Donna; Whitenack,,Judy;
Lucas, Nora
Subject: Univ. of GA to Visit. \rr
PleaEe Let me know your availability for the following dates:
Nov. 14 and 15, for a meeting that Larry has promised the Assistant to the President
University of Georgia for a l- or 2 hour meeting tso digcuss and have some exchange about
issues relatsed co the shootings.
Thank you .
Susan Evans
ExecuEive secretary Senior
UniversiEy Refations
Virginia Tech
314 Burruss Ha11
Blacksburg, VA 24 051
54U Z5L )5>O
--- - -original Message-----

!'rom: Hincker, Larry
Sent: Thursday, September 13, 2007 6:04 PM
To: 'MaEt Vlinstson'
Cc: Evans, susan
subjecE: RE: Visits to blacksburg
SearchResults - THOI{AS (Library of Congress) Page 1 ofl
VfOfruC FOR EXCLUSION FROM GROSS INCOME -- (Senate -

oq 2oa7)
[Page:
_S].50001
Mr. REID. Mr. President, I ask unanimous consent that the Senate now proceed
H.R. 4118, which was received from the House and is at the desk.
The PRESIDING OFFICER. The clerk will state the bill by title.
The legislative clerk read as follows:
A bill (H.R. 4118) to exclude from gross lncome payments from the Hokie Spirit
emorial Fund to the victims of the tragic event at Virginia Polytechnic Institute &
te University.
There being no objection, the Senate proceeded to consider the bill.
Mr. REID. Mr. President, I ask unanimous consent that the bill be read the third
me and passed, the motion to reconsider be laid upon the table, and that any
rts relating thereto be printed in the Record, with no interuening action.
The PRESIDING OFRCER. Without objection, it is so ordered'
The bill (H.R.4118) was ordered to a third reading, was read the third time, and
ssed.
THOMAS Home I Conrad I Accessibllitv I Leoal I USA.oov
http://thomas.loc.gov/cgi-b in/ query / C?tll 0 :'/temp/^tl 1 0s0Ff6Z r2nD007

.ri:t - i . .irl*ilrtg*
Page 1 ofl
Smith, Patricia
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Subject: Univ. of GAtoVisitW

Location: 315 Burruss Conference Room
Start: Wed 1'111412007 2:30 PM

End: Wed1111412097 4:30 PM
Recurrence: (none)
I confirm a meeting with Matsts winston who serves as Assistant to the President, uniwersity
of Georgla on Noveaber 14, from 2230 - 4:30 pm to discuss and have some exchange about
issues related to the shootings. The meeting will be held in 315 Burruss in the conference
room.
Thank you.
Susan Evans
Virginia Tech
314 Burruss Hall
Blacksburg, VA 2406'l
540 231 5396
Humor is manhnd's greatest blessing.

lutark fVain
Please let me knov, Your availability for the following datses:
Nov. 14 and L5, for a meeting that L,arry has promised the Assistants to the President
UniversiLy of Georgia for a 1or 2 hour meeting to discuss and hawe some exclrange about
issues related tso the shootings.
Thank you.
Susan Evans
Executive secretary Senior
universlty Relations.
Virginia Tech
314 Burruss Ha 11,
JlU Z5L )5>O
- '- ,&1:
From: Matt Winston [mwinston@uga.edu]
Sent: Wednesday, November 07, 2007 9:36 AM
To: Evans. Susan
Subject: Re: YourVisit to blacksburg Nov 14th
Susan ...
Below are a set of questions/discussion topics that our team has discussed and would like
to offer to the VT team as discussion items.
We are aware that some of these issues are addressed in the committee reports' which
we
have afI read, but there may be some opportunities for elaboration and discussion.
I mentioned to Larry that we also addressed these issues in our own task force reports
here at UGA (http: / / www . uqa. edu / EPCC-Report . pdf and
http://www.uga.edu/EPSP-Report.pdf) , and so there is some interest in an exchange of
ideas on some of these.
A1so, this is neither an exhaustive .Iist' nor is it a list that we feel we must cover
letting
every topic. We are all probably more interested in some general discussion and
the conversation flow as it might.
The UGA team wil-l consist of:
Matthew Winston, Assistant to the President Gerald Kowalski, Exec. Director of University
Housing Jimmy WiIlianson, UGA Chief of Pofice Steve Harris, inter.im director, Office of
Securiiy preparedness Gayle Robbins, Director, CounseJ-ing and Psychological Services' UGA
Health dentei Kathy phari, Assi-stant VP, Finance and Adrninistration (Chair of Emergency
preparedness task -force) Lonnie Brown, Law professor and Adnin. Fe11ow, Provosts office
(Chair of Psychological Services task force)
We hope to arrive by around l-1 a.m., and then Gerry Kowalski and I will give our team a
tour of campus and Blacksburg before having .Iunch'
After lunch we,fI make our way slow1y to Burruss in t.ime for our 2:30
meeting. Again, we are grateful for your assistance in setting all of
this up.
Please let me know if you have any questions.
i may touch base w/ yorl o.re rnore time before we take off for there next week.
MW
Matthew M . Winston ,tr .

Assistant to the President
University of Georgia
Athens, GA 30602
'7
06 / 542-00s4 (ol
106 / 542-0995 lf ',)
mwinston@uga. edu
\/i-î-ia
Y r-9!r-+s
.l'aah nrrael- iOnS
1. In hindsight, if you had issued a warninq to campus (via connect

ED or equivaleni methodj, how could it have been worded to prevent further shooting
victims ?
2, Did you util-ize a campus emergency operations center (EOC) at

any time during the investigation and recovery process?
3. Has your senior administrative staff taken any National Incident
Management System (NIMS) or Incident Command System (ICS) courses?
1
,, ,;'.*,'r, .t:ll. .rL L . irr ii.... ' . L

If yes, how was the training accomplished (online FEMA courses, instructor delrvered,
etc .)?
4. Please describe your campus emergency notification protocols

Who can assue a campus wide alert? In what types of sj-tuations will you utilize campus
alerts?
5. Do you have building repres elrt at ives designated in each of your
buildings to coordinate emergency planning and procedures? How were
these individuals utilized during the shooting incident?
6, UGA and Virginia Tech are taking different approaches to
populating their ilert systems. At VT, participation is vo]-untaryt at UGA, it is mandatory
tfr. laveat that people may *opt out* of the system, Let*s discuss the pros and cons
of each approach. whal percentige of voluntary partj-cipation does VT currentfy have in
"iin
this program?
'7, We are also considering a life safety fee to pay for
conununications enhancements. Let*s discuss.
8. Let*s discuss the campus reaction to your buildinq safety
measures, e.g., puEring focks on interior general cfassrooms and repfacing door hardware
that can Ue inainea shut. How have these actions been received, and do you feel they will
have a siqnificant imPact ?
9. When will you acquire Reverse 911 capabilities? Had you had them
on April 16, wouJ.d they have been employed?
10. Let*s talk more about your proposal to create an eLectronic
people locator system.
11. Details regarding the operat ion of Virginia Tech*s Care Team'
t2. Virginia Tech*s actions in response to the recorunendation that
a *Threat Assessment Tean* be established.
13. Information regarding Virginia Tech*s Counseling Center' What
changes have been made (or will be made) in light of committee reconmendations ?
L4. Discussion of any efforts with regard to training faculty,
staff, and/or students in identifying, respondj-ng to, and referring troubled members of
the campus community. (*Gatekeeper* program?)
15. Discussion of efforts to better educate camPus officials with
respect to the various legal constraints on information sharing
16. How did you manage the media inf.lux, and who was assigned
to manage that ?
1-7. How did you manage the inffux of volunteers, and who was
assigned to manage that?
.,.i , ,'-,) ai:)&i:,;i*i,..

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Smith, Patricia
From: Trackin gUpdates@fedex. com

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a^nh.hr, \'1.m6. Offico of Univ T 6^. I a^rrn c6l
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327 Burruss Ha11 (0121)rVPI&SU INTERNAL REVENUE SERVICE
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Virsinia Tech News
Owczarski, Mark
From: Virginia Tech News [websupport@vt'edu]

Sent: MondaY, APril 23, 2007 8:03 AM
To: Owczarski, Mark
Subject: Virginia Tech News
Virginia Tech News

Monday, April 23,20O7
ei""k.6ltg tor"castlor Apr23: Mostly Sunny, Hi: 80'F, Low:52oF
WE ARE T}tr, HOKTES ... WE WILL PREVAIL ...

> Detailed list of resources for faculty, students, staff, and families
> Facullv resources for resumption o{ classes

> lnlormation line - Dean ol Students Olfice 5401231-3787
Today's Top Story

Board of Vlsltors names 2007'08 student reps
The Virginia Tech Board of Visitors named Brennan Shepard
as its oiaduate student representative and Ryan C' Smith as
its unclirgraduate student representative for the 2007-2008
academic year.
Latest News Campus Notices
04.23.2007 Open Enrollment for Health Beneflts and

Two unlversity innovators brldge the gap ftextUte Reimbursement Accounts is April
betwsen web and llbrary resources 16-May 16
04.23.2007 Workshop will focus on proper stonge and

Dairy Challenge team returns from South disposition of electronic records
Dakota with top honoro Sprlng 2007 CommonHealth Program Flyer
04.16.2007 avallable online
Federal High$ray Administration names More Notices Submit a Notice
hydraulics lab in honor of Virginia Tech
alumnus Sterling Jones Upcoming Events
M.16.2007
Hllton executives to visit hospltallty 8nd Monday April 23, Ail daY
tourism managsment classes Summer Sesslon Registration
Saturday Aptil 28,8:00 Pm
New Rlver ValleY SYmPhonY SPring
Concert
APril29, 1:00 Pm- 3:00 Pm
'unday Tech Police host Breast Cancer
Vlrginia
Awlreness/Special Olympics f undraiser
More Events Submit an Event
str6t2007
Vireinia Tech News Page I of.2
Owczarski, Mark
From: Virginia Tech News [websupport@vt.edu]

Sent: Monday, APril 16, 2007 5:55 AM
To: Owczarski, Mark
Subiect: Virginia Tech News
Vireinia Tech News nmTvi€iniaTe&

Monday, April 16,2007
Blacks6urg lorecastfor Apr 16: Chance Rain/Snow, Hi: 50"F'
Today's Top Story

Torgeraen, Durham, Whittemore halls to open 7 a.m. Monday; $5,000 rcward oflered
Three university buildings, Torgersen, Durham, and whlttemore, have been clossd since
and
f riOay Ue"ausd ot a UoirU mre-at. Police have swept the buildings w1h ^search teams
deeniea the building suitable lor use beginning 7 a.m. Monday' April 16'
Campus Notices
04.16.2007 Open Enrollment for Health Beneflts and

Federal Highway Adminlstration names Flexlble Reimbursement Accounts is April
hydraulics lab in honor of Virginia Tech 16-May 16
alumnus Sterling Jones
Students lnvlted to a World Cate Forum
04.16,2007 on Aprll 19
Hilton executives to visit hospitality and
Spring 2007 CommonHealth Program
tourism management classes Flyer avallable online
04.13.2007
Statement by Virginia Tech Prssldent
More Notices Submit a Notice
Charles W. Steger regarding Glrls Gone Wlld
04.12.2007
Blacksburg, R@noke, and Virginia Tech to Wednesday APtil 18,7:30 Pm
use of biodiesel fuel in vehicles and power Rat Pack Encore: BroadwaY Review
equipment
Thursday Apil 19, 10:00 am- 4:00 Pm
u.12.2007 Earth Day Fair
latest resource on biodlesol fuel aval]able
lrom Virginla Cooperative Extension Satuday April21, 10:O0 am'2:00 Pm
Fourth Annual Dog Walk Against Caneer
More Events Submit an Event
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neis, notices, and events, please visit the Virginia Tech News website' A comPlete list of News and
5n6/2007
.,.'iffi'l,-- .. r.,,,.ii*sltd
Owczarski. Mark
From: Major General Jerry Allen Ipallen@vt.edu]
Sent: Friday, August 17,2007 2:56 PM
To: Hincker@vt.edu; Owczarski, Mark
Subject: FW: Press Release
L,arry and Mark,

Barbara L,a Portse wishes to release tshe stacements below to the pres s.
Your advice re: to whom and when?
Thanks
ilerry
Jerrold P . Allen
Major ceneral , USAF (Retired)
commandant of Cadets
--- --original uessage---- -

From: msamericag3 ?@att , ne! [mailto: msamericag 3 7@acE . net]
Sent: Friday, August L7, 2007 2;20 Ptl
To: Major General Jerry Allen
Subject: RE: Press Release
Here is my proposed press release. Please 1et me know what you think and who it should be
sent to. If you don't think iE should be sent 1e! me know and I'11 defete it. Irm at my
de sk until 3 today. Many thanks, Barbara
Augfust 48, 2OO7
Blacksburg, Virginia
rrwe are here today Co honor our son, Cadet Mattherd L,a Porte. He has been calfed a hero and
so he is. But this is a human term. We are even prouder tshat he tried to right a rdrong
and was rewarded with eternal 1ife. Matther., rrag surrounded by love his entire life except
for his lasts moments. He recognized evil when he saw it and reacted agains! it.
'No greater love j-s there than to lay down one's life for a friend.'
MaEtshev, embodied the schoolts mocto: ut Prosim - 'That I may serve.'
Now on behalf of Mat.t.hew we challenge all of you. If a 20 year o1d can recognize evil and
do something to stop it, where is the love in your heart? IJove can invalidace whatever
evil comes across vour path in 1ife.
Final ly, we are also here to support with prayerg, all those mourning the loss of a loved
one. We also pray for healing for all- those htho were injured or suffered emotional
trauma.
May this day be dedicated to looking forward. we can make a difference in the lives
around us . The Highty-Tightsy motto: 'Deeds not words' is where we shoul-d all begin. "
Barbara L,a Porte
,Joseph Ira Porte
Page I of2
Lenwood
From; Mccoy, Lenwood Sent: Sat 8lZ5l2OO7 4iO4 PM
To: p6chaen man@slEplan. com
CG:
Subtect FW: lnformation fur Col' Massenglll
Attachments:
The official story from the Blacksburg Police Chief on how the SRO (School Resource Office) heard about the
shootings and related the story to the public schools.
Frcm: Kim Crannis [mailto:KCrannis@blacksbutg.gov]

Sent: Fri 81241200710:39 PM
To: McCon Lenwood
Cc: Flinchum, Wendell; tanderson@mail.mcps.org
Subject: InformaUon for Col. Massengill
Mr. McCoy
The information provided by Dr. Anderson was in relation to her notification to the schools to lock down the
individual schools in the Blacksburg area. The School Resource Officers at both Blacksburg High School and
Blacksburg Middle School are members of the Blacksburg Police Department. The High School SRO is a
member oi our Emergency Response Team that was activated following the shooting at AJ on April 16h. The
Middle School SRO was recalled from the school at 8:00 am to respond to AJ to assist in various capacities.
Our protocol requires the SRO to notify the school administration when they leave their assignment. Both
SRO's notified the principals of their reassignment prior to departing for either the ERT assignment or AJ. That
was the only notification made to the schools by this department. Should you have any further questions
regarding this matter, please do not hesitate to contiacl me.
Chief Crannis
Kimberley S. Crannis
Chiefof Potice
Blacksburg Police Depaftment
200 Clay Sfreel SLY
https://weboutlook.vt.edu/exchange/mccoy/Sent9/o20ltemsffW:To20lnformationYo20fo{/o2... 8/2912007
Page I of2
Lenwood
Fromi Mccoy, Lenwooo S€nt: Sat 812512007 4i04 Pl'4
To: Pedtaenman@sltsPlan.com
CG:
Subrcct: FW: lnformauon for C.ol' Massenglll
Attachmcnts:
The official story from the Blacksburg Police Ghief on hovrr the SRO (School Resource Offce) heard about the
From: Kim Crannis Imailto:KCrannis@blacksburg.gov]

Sent: Fri 8l24l2OO7 10:39 PM
To: Mc@y, Lenwood
Cc: Flindrum, Wendell; tanderson@mail.mcps.org
Subject Information nor @1. Massengill
Mr. McCoy
The information provided by Dr. Anderson was in relatron to her notiftcation to the schools to lock down the
individual schoois in the Blacksburg area. The School Resource Officers at both Blacksburg High Sc_hool and
member of our Emergency Response Team that was activated following the shooting at AJ o.n April 16h.. The
Middle School SRO was rbcalled from the school at 8:00 am to respond to AJ to assist in various capacities.
Our protocol requires the SRO to notify the school administration when they leave their assignment. B91h _.
regarding this matter, please do not hesitate to contact me.
Chief Crannis
Kimberley S. Crannis
Chief of Police
Bt ac ksb u rg Potice De partm e nt
200 Clay Sfreet SW
https://weboutlook.vt.edu/exchange/mccoy/Sent%20ltems/FW:%20lnfomtationYo20fof/o2... 8129/2007
Page I of2
f"lccoy, Lenwood Sent: Sat 8/25/2007 4:04 PM
To: pschaenman@sysplan, com

Cc:
Subject3 FW: Infotmatlon for Col. Massenglll
Attachmcnts:
The official story ftom the Blacksburg Police Chief on how the SRO (School Resour@ Ofice) heard about the
From: Kim Crannis Imailto:KCrannis@blacksburg'gov]

Senh Fri 81241200710:39 PM
To: McCoy, Lenwood
Ce Flinchum, Wendell; tanderson@mail.nrcps.org
Subject: InformaUon for @1. Massengill
Mr. McCoy
The information provided by Dr. Anderson was in relation to her notification to the schools to lock down the
individual schools in the Blacksburg area. The School Resource Officers at both Blacksburg High School and
member of our Emergency Response Team that was activated following the shooting at dJ on April 16h. The
Middle School SRO was recalled from the school at 8:00 am to respond to AJ to assist in various capacities.
Our protocol requires the SRO to notify the school administration when they leave their assignment. Both
regarding this matter, please do not hesitate to contact me.
Chief Crannis
Kimberley S. Crannls
Chief of Police
Bl acksbu rg Pol ice De pa ft me nt
200 Clay Street SW
https://weboutlook.vt.edu/exchangeimccoy/Sent%20ltems/FW:%20lnformation%o20forYo2... 8/2912007
;*f,ffitr.
Page 1 of4
$ Si1.:;a.Lement bY Sun-Kyung Cho, sister of Seung-Hui

Cho, on behalf of herself and her familY
1
!T r behal f of our f ami Iy, we are so deeply sorry f or

O:
the Cevastation my brot,her has caused. No w'crds can
exp:t:'es s our sadnes s that 32 i:rnocent people lost
thej.r lives t.his week in such a terrible, sensel-ess
11-;1,::1edy.
I
q
ll
{11',:::,
r r ,-. a
rJr re heartbroken
! \' .
fl
fl grieve alongside the f amilies, the Virginia Tech

il[r:::
cc,lilrrlullity, our State of Virginia , and the rest of t'he
na.'i: :i.on . And, the world
{ tl
'
{ E',rery day since APril L6, my f ather, moLh.er and I

pr',:r')/ for st.udent,s
'fl "Fir.rss Abdallah Al-ameddine,

fl El::ian Roy Bl-uhm ,
Page 3 of 4
{f lilt,:r'.Leed Mohamed Shaalan,

1[ l,elr;1ie Geraldine Sherman,
fl Tr/l='.rina qt elly
r r'-.,.r!+4rv TUfnef ,
fl l\i:cole white
IT lrrstructor Christopher .Jamel; Bishop,
fl ernd Professors Jocelyne Cout:ure-Nowak,
fl .8i-e,l'rin P. GranaLa I
qT
ll
'f ,-r .rri
.Ll -1. V J- rr
L-{' T,i hrescu and
-l-l J J.-/ -L rv !J \, L,c virr\-
f (l '/. Loganathan .
fl
fl pray f or t,heir f amil ies and loved ones who are

V,l<,,r
ex'pr::::riencing so much excrucial:ing grief . And we pray

f or '[hose who were inj ured an<l f or those whose I ives
a:re ,:hanged forever because o:l what. t.hey wit:nessed
an:l r3xperienced.
,i] trk,:r:h of t,hese people had so much love , ta I ent and

gif.1,.:s to of f er, and their livt:s were cut sht:rt by a
hor::r:. ible and senseless act .
by t,his dark::ess. We f eel lnopeless /

IT !,trt::: are humbled
hel-r::rless and lost. This is solneone thaL I g:rew up
wit-lr ancl loved. Now I feel- l-i,ce I didn't kn'lw this
l^/'\1-r't^'r,-t
tI
A 11A l)|lt1
.Page 4 of 4
lf have always been a close, peaceful and loving

lr'e:,
Earrr:j -Ly. My brother was quiet ernd reserved, Yet
st.r"r-r.,:Jgled to fit in. We never could have emri- s ioned
:ha t. he was capable of so muclt viol-ence .
II
fl H,:l has made the worl-d weep We are living a

ni<;fl,rl:mare.
|!J T'.L:rere justified angor and disbelief at what,

is much
ny t:r::other d id, and a lot of cluest ions are -Lef t,
uni;rr:r.l;wered. Our f amily will cclnt,inue to cooperate
f u.I]..'r and do whatever we can t:o help aut,hor:Lties
why Lhese senseless; act,s happenecl. We have
uncii,:,::rstand
nar:r.)' unanswered questions as luell -
fI
tJ tl)'rr:r famiIy is so very sorry for my brother' s

unr:r1:reakable act,ions. It is a t-errible t,rage<ly f or al l
cf \,Lrs .
lhe in[,:'rmation contained in thj,s communication is intended for the use

)f t|€r ':.esignated recipients named above. If the reader of this
:ommurL:. :raEion is nots the intended recipient, you are hereby notified
Ehat 1n1;.;. have received this communication in error, and that any reviet",
lisse,n j.:rratlon, disEribut.ion or copying of this communication is strictsly
rrnt-r.i h r-cd if vo have received Ehis communication in error, please
ootifl. Ithe AssociaEed Press immediately by Celephone at +L-212-621-L898
and ile...rte this email. Thank you.
I IP_IfS....t)ISC]
nsk i.c:::c:5 0 c 6d2c3 a6438f0 cf 46 7d9a4 93 8
,.,.,r|l{'ldi**i|lt$ti&rd.rdiitihrrll
\
SAN DiEt:i,LI !:'.fi S3"t

35 *4fi*3 r;:f'.{-"'&s s'j} i-
Larry Hincker,
Virginia Tech
Virginia Tech, Blacksburg, VA 240
f ,,!,i,l,,fll,,,,il',1!,,,1,1,,1,1,,1,1,,1,1,,,1,i,,i, 1,,,1'il
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,,'aLues 6urluane;d {crlod punos fuen e seq
ra1 erul6lrl 'llrM Janau {eq1 .surooJsself, ur 6uo1aq l,uop sung
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leq lllM srql esnetaq suotlf,e s,{;quessy lereueg eql Jo anrlerreldde
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Print: The Chronicle: Daily news: M/09/2OO2 -- 01 Page I of2
TI'E CIIIO}iICI,E OF I'IIGIlER EDI"CATIOS

I n fa rm at io n Te c hno /ogy
Tuesday, April9,2002
http://chronicle. com/ fr ee/ 20021 O4 I 200204090 lt.htm
Virginia Tech Police Seize and Search a Professor's Computer in Vandalism Case
ByIF[R[)'3.. \-oL\q F-t
EnT- Y 0u Cfln ,
^
I ' -l- V A tl /-
-
Some faculty members at Virginia Tech say they're forried about their privacy and their intellectual-
her university-issued Apple Macintosh computer, she said. Ms. McCaughey said the offi not
the
According to Larry Hincker, Virginia Tech's associate vice president for universiry
hope that data from the computer's hard drive will help them track the origin of anE-mail message that
had been sent to several people on the campus, including Ms. McCaughey. The e-mail message was sent se
by a group that claimed responsibility for spray-painting anti-rape slo;ans at more than 15 locafions on
Tffi n*ed n^,*" #*,f-M

themthaishehadalreadvdeletedit'
Ms M^k",but she tord
p /U /l/ A TTC .
Mr. Hincker said that because the computer is owned by the university, ttre institution had the right to
search the hard drive wi$out the projf
p examine nres on tqf"Dt"ilt*
He added that as legfprecaution, univr
however. said that nf, such warrant was
I
whimsical, utterly intusive, and truly disturbing," wrote Piyush Mathur, a graduate studentllf|lGqtq.-
university, in an e-mail message sent to a campus discussion list. .k:rhr_
"Going by the logic of those cops, the university can confiscate basically any documents stored in our
offices (as we use office paper), confidential letters (on official letter pads) and e-mail messages
(university software, again), and tap into our phone messages (on the phone machines) as well: without
any specific formal legal mandate or explanation or prior notice or warrant."
Laura Parisi, an assistant professor ofwomen's studies, said that she worries that searches ofprofessors'
From: Greiner, Lori llgreiner@vt.ed u]
Sent: Tuesday, apilzl,2ooT 1 1:20 AM
To: hincker@vt.edu
Subject: FW Questions regarding Norris...
Larry -
about Norris HalI' See cofiunent about
I received these guestions frorn the Roanoke Times
provosl.
Lori
-----original Message----- RoqersGroanoke ' com]
Erom: christina nogeis lmailto: Christina '
Sent
To: Greiner, Lorr
i"fl."t: Questlons regarding Norris' ' '
Hi Lori '
Here they
Ls dnd office/lab space? Or
Are there anv plans to reopen-the buildins ?:tl-t:.t:t:::t::T"
t:^:: *:"*3 Ti*i"l'o3'T:T:;;*;.::-.:3"1
it a rnemorial? How manv
*:;.'l:';"?:{oo:il;J:.iliIi'i''ii'-;;:-.i.;
i:::'i;
;;;;-;;';
A:ffi:1":Ti:;;:'i=":;"1:.::!:;::!:"i:i;.i;::::?";:
faculty members,
thev
statt, IaD assr-sLd"'-' .I ii,o'il;"-:";;;;i"n" :ffi,?"i:i:131"[:;';":i'oll"
allowed to ".".;;;;-;;;";i
re-ent9:.th'byild:i?-13 lilI'?I'.". trt.i. belongings? when did
c.rassrooms to
rario or classrooms
what is
they do thj-s ? I s ii!'i"iioiin='iiii, fence being built around :1"-1:.:i"
it now?
labs/offices? WhY l-; ;-;;;i"-Iink
said to the Virginian
Lastly, can I set a comment.{:"* yi'I.Y:Iii:""::":l::i":"I}3lrl'
i?iil';3ii :':::"; ffy;::':i:; E':'+;i;r *:^:;::: ::s:l::,:T.i::::':'::":::^:'::: :i:
x3i ;i:i:*'i:""i:":.;riil..F_idffi";; :l:-'::::::?""^ll'il'i.:l:"]l;:H
:::":.i::";;i:":??':13'i"ilil"Y'';";;ii;-;::la::
;::t..?"il:
-t.t 'i.tt"t"iew to talk
iii.t-..^*""r2 A.'a is there anvone else
about this?
i"".i- ""a'"p
ThankYoumuch.Hopeful}ysoonl,llbegettingbacktoagriculture.Hopealliswellwith
vou.
.ffii:a+;ir.*r,+.a
Page I of I
Evans, Susan
From: AberleImkabe@swbell.net]
Sent: Friday, April 20,2007 5:09 PM
To: hincker@vt.edu
Subject: Hope you're happy now.
I can not believe your stupidity in not allowing responsible, approved concealed carry at V.T. You actually believe the
bad guys and crazies would obey your prohibition. The massacre of innocent lives is easy when only the lawless and
mentally ill have weapons and nothing to fear. Don't you know not even the crazies want their victims shooting back.
I am really glad I don't have to live with your conscience, or are you still brain dead on this subject.
Concealed carrv holder in Kansas.
7t17/2007
Page I ofl
Evans, Susan
From: Aberle[mkabe@swbell.net]
Sent: Friday, April 20,2007 5:14 PM
To: hincker@vt.edu
Subject: For your house
Put this on your house if you think it will make you and your family safer.
I seriouslv recommend you not, it your value your families safety.
' adhr;lr,,.,r,
Page I of I
Evans, Susan
From: AdamOptican[aoptican@gmail.com]
Sent: Tuesday, April 17,2007 3:51 PM
To: Hincker@vt.edu
-i
Subject Please resign
Gun hill gets shot down by panel (VA Tech - On Drudge)

Roanoke.com ^ | January 3i,, 2006 | Greg Esposito
Virginia Tech spokesman Larry Hincker wos happy to hear the bill wqs defeated. "I'm sure the university community is
appreciative of the General Assembly's actions because this will help parents, students, faculty and visitors feel safe on
our campus.
This bill would have helped save the lives of my friends. In applauding the defeat of this bill, you applauded the
disarming of my peers. You do not understand the dangers we face every day nor do you respect our rights to arms and
to self defense. You do not understand that the University's weapon policies prevented a quicker end to this tragedy.
Thirty three people are now dead. Because of your statement you clearly deserve no power over the lives of students
and I ask you to resign
-Adam Optican
7/17/2007
.L; .n,:.*(ir, . .,r,,.,$4#fll!i!r+tr,r*rl4r,i{lrosti'ar
Page I of I
Evans, Susan
From: Adam \Mckes [trapshooterSTOr@yahoo.coml

Sent: Tuesday, April 17, 2007 12:12AM
To: hincker@vt.edu
Subject: Common Sense lsn't so common
Larry, did you ever stop for a moment to actually think about what would happen if a threat ever entered the school. By
denying the students access to the most effective means of protecting themselves (firearms) you have eflectively tumed
*rem into victims. How many lives might have been saved if a student who had been armed neutralized the tlreat
before he took any more innocent lives. Yes, I know that there is no way in hell that everyone could have been saved,
but disarming the student populace at your university made it iike shooting fish in a barrel for the gunman. Hell, the
gwrman might have even decided not to atlack the university in the fust place if he knew his intended victims might
shoot back. Your reasoning on this issue defies common sense! If you honestly believe that kicking guns out of your
school makes it safer for everyone you are in need of a reality check. Just check the FBI statistics on guns and violence.
The more guns that are in a neighborhood, the less crime is in that neighborhood. Besides, CCW permit holders are
statistically €rmong the safest and most responsible citizens this country has to offer. I would not hesitate to trust my life
to a CCW permit holder in a situation like the one that happened at your school. If you read this and check the FBI
statistics and STILL don't see the light, you are either a hoplophobe (look it up), have no cornmon sense, or a.re
politically motivated, in which case this email will have been a waste of my time(I already fear it is). If I was a student
at your university, I would sue YOU personally for every cent you have for pointlessly putting my life and the lives of
my friends in danger. If I am correct, this is "feels good, does nothing" way of getting your n€Ime in the paper. Have a
crappy day.
Sincerely,
Adam J. Wickes
Ahhh...imagining that inesistible "new car" smell?

Check out new qars at Yahoo! Autos.
*dff ili,,,relffi idi.ci'ou*x

Page I of I
Evans, Susan
From: AjfanlXl@aol.com
Sent: Wednesday, April 18, 2007 6:21 PM
To: hincker@vt.edu
Subjecb (no subject)
"The writer would have us believe that a university campus, with tens of thousands of young people, is safer with
everyone packing heat. Imagine the continual fear of students in that scenario. We've seen that fear here, and we
don't want to see it again. . . . Guns don't belong in classrooms. They never will. Virginia Tech has a very sound
policy preventing same. "
-Larry Hincker
Too bad murders don't care about your Virginia Tech "very sound" policies. To think they ever would is asinine
beyond comprehension.
I recommend catching up on your reading: "More Guns, Less Crime" by John Lott.
Regards,
Lou Sanderson
L See what's free at AOL.com.

l{'
7/t7t2007
j,{r:4;!{lliurrn:!61,f ;;"i; ., .'.r,i :+rrl|ts{b . .t,el-i" ;n'.:i.',"ii;rrr,tr,ir!d-{E
Page I of I
Evans, Susan
From: AdamWest[batmanacw@aol.com]
Sent: Tuesday, April 17,2007 1:42 AM
To: hincker@vt.edu
Subieck Good job
Thank you for creating the "helpless viclim zone" that contributed to the death of 33 people at last count. Your service to mass
murderers every where will be remembered forever.
Your self congratulations for stopping these students from defending themselves from a nutcase wackjob will live in your heart
forever. You made yourself feel safer (not the students) and cost many students their lives.
lf someone half as skilled as I am with a concealed carry license had been there, this would have been a much smaller incident.
You may say that the CCW holder could have killed an innocent person while shooting the murderer, but how would that be worse
than seeing 33 dead with no one having the ability to defend themselves.
Your rotting corpse of a soul probably isn't capable of understanding your culpability in this honible act of terrorism. You disarmed
his victims. You took away their freedom to Keep and Bear Arms. You put the fish in the barrel.
Those who give up essential Liberty for a little temporary safeg, deserve neither Liberty, nor safety.
Adam West
I
F
i,rr,roo,
Page I ofl
Evans, Susan
From: AL & TERRI MOUNT [butterflydog@earthlink.net]

Sent Tuesday, April 17,2007 9:01 AM
To: hincker@vt.edu
Subject: AGAINST GUNS ON CAMPUS
"the VT spokesmon soid he wos glod thot o gun low ollowing guns on comPus failed.
He stafed that the failure of the bill would moke the pcrents ond students feel safer on cqmPus''.
Still feel thot woy Larry ?
ff only o few students hod been ollowed to corry o conceoled weoPon,
how mony students would be olive todoy.
fr
Al Mount
Antonio, Mo.
$
Al's web site:
The DELTA RAIDERS
5Olst Porochute Infontry Regiment
101st Airborne Division
Vietnam 67-68
http://WWW. DELTARAIDERS.COM
l
7/17/2007
i*t!r.L-,irir!trUr!,r'-rr. iftt* .l
Page 1 of2
Evans, Susan
From: Alan W. Rose, Paramedic [paramedic70002@yahoo'com]

Sent: ThursdaY' APril 19,2007 2:20PM
To: Hincker@vt'edu
Subiecf VT massacre
Mr. Hincker,
According to a recent article by Michelle Malkin"'

for loosening-campus rules
Late last summer, a shooting near campus prompted studentsto-clemor again
seli-defe;;?itgi"i" Tech officiais turned up their noses.In response to student Bradford
"g"i"rt "r."d
campus o"*rp"p"" op-Jd piece in support of conceaied carlT on campus'
virginia Tech Associate vice
Wiles,s
President Larry Hincker scoffed:
,,[i]t is absolutely mind-boggting to s-ee the opinions of Bradford Wiles' ' ' ' The editors of this 9aS1 -mgs! hav-e
than malicious compliance. Surely, they scratched
ifior io other.e"jol their heads
printed this commentary
;;yh;;'il;r't b.ti"". ilt "-""iry*"ots to say that.' wiles tells us th;t he didn't feel safe with the hundreds of
r,ilrrf trained ofticers armed with high powered rifles encircling the building and protecting him' He even
imlties that he needed his sidearm to protect himself ' ' .''
of thousands of young
Hincker continued: "The writer would have us believe that a university campus, with tens
p"1pf", is safer with everyone packing heat. Imagine the continual fear of students in that scenario.
We'Ye seen
will. Virginia
that fear here, and we don't want to ie it again.l . . Guns don't belong in classrooms. They never
Tech has a very sound policy preventing same'"
Article-
your reality?
Mr. Hincker, do you stand behind those comments, or have recent events caused you to rethink
from most shootings
There are two kinds of people pr€sent at a massacre: the shooters and the victims. Notably absent
place' Places like where
until the camage is done: tlie police. Gun fights can, do, and will happen at any time an{ in pY
the next massacre? Are
iii.o;ilbe goilg today. The irst rule of gunfrghting: Bring a gun. Do you want to survive
you bringing your gun to the gunfight today?
guns allowed" sign is
Assuming that a motivated gunman will obey a well thought out "non-violence policy" or "no
just ridicilous. But law nUiii"g people do, which.is why ihel3re more likely to become-victims of crime, statistics that
;; *y unacceptable. So th"en *" or" tirese crimes as iusiification to further restict the rights of law abiding citizens
;
to carry guns. Talk about a Catch22t
zones." Does anyone
This whole situation sickens me. "Gun free zones" are best relabeled as "victim disarmament
go on a murderous rampage? No, I don't'
believe that the mere presence of a fuearm will cause a law abiding citizen to
party. He could have just
I do however believe that Cho's actions aren't the fault of Glock or Walther. Cho is the guilty
* rurify used gasoline and a match instead of guns and a bullet. Cho could have used any number of methods to
kill'
Uut ne 6ian'g uita nir victims needed the Gold Standard of defense: a
gun. If he had set fire to Norris Hall, would we
prohibit their possession ofan extinguisher?
one day will go alone
I want laws changed so that good people are never again lined up for slaughter. I-have sons that
ut*iyr protect them. But I cin provide lor their instruction in self defense, and hopefrrlly a
into this world. I
"aooot
g.- for each. Wtrat I la""ot provide alone, is a iulture where their self defense is acceptable.
"upJl"
7ll7/2007
Page 2 of2
,'The founder of the University of Virginia, Thomas Jefferson, understood the harms resulting from the fype o-f
a passage from cesare Beccaria,
policy created at virginia tecn. n his "commonplace Book,'i Jefferson copied
been: "Laws that forbid the carrying
the founder of criminology, which was as true on N{onaay as it always_has
commit crimes . . ' Such laws make
of arms . . . disarm onty ihose who are neither inclined nor determined to
encourage than to prevent
things worse for the assaulted and better for the assailantsl they serve rather to
homicides, for an unarmed man may be attacked with greater conlidence
than an armed man'"
From "Gun-Free Zones"

By David B. KoPel
April 18, 2007;Page Al7
The Wall Street Joumal
Alan W. Rose
757 338 3235 (c), 801 932 6796 (f)
adults have
1. The best civil right? Freedom of the Gun! Without guns, we'd all be British. 2. Why do we balk at letting
at 60 MP-H? 3. Guns kill people? Mine
concealed weapons when it's oK to license teenagerslor +OOO porura weapons
a gun? Because cops are too big! I can't
;;;;; h;r". oo you think I should return them for'new ones? 4. Why doforI carry
my safety' 5' We've had the right to self
uffo.a Uoayguards. I don't expect cops to protect me. I am responsible
6. I plan to survive the Lottery of violence' 7'
defense since we lived in caves. Now some liberals want to ch*g. that.
8. Now that I'm legally armed,
We use armored cars and guns to protect oru money. Do our children deserve less?
where do I get legally churched, and buy a legal book?
,,Are we at last brought to such a humiliating and debasing degradation, that we cannot be trusted with arms for our
own defense?" - Patrick HenrY
1tl'7 t)oo1
Page I of I
Evans, Susan
From: AlanW. Rose, ParamedicIparamedic70002@yahoo.com]

Sent: TuesdaY, APril 17, 2007 8:28 AM
To: hincker@vt.edu
Subject: W school shooting
was
Virginia Tech spokesm anLarry Hincker was happy to hear the^ bill allowing students and f3cult-f to carry handguns
,'I,m sure the university community is ippreciative of the General Assembly's actions because this will help
defeated.
parents, students, faculty and visitors feel safe on our campus."
'Ithink it's fair to say that we believe guns don't belong in the classroom," Hincker said. "In an academic environment,
we believe you should be free from feat."
"We think we have the right to adhere to and enforce that policy because, in the end, we think
it's a common-sense
policy for the protection if students, staff and faculty as well as guests and visitors," Hincker said.
Yeah, ho#s that working out for you? Let me know when you've changed your mind.
Alan W. Rose
757 338 3235 (c),801 932 6796 (f)
1. The bestcivil right? Freedom of the Gun! Without guns, we'd all be British. 2. Why do we balk at letting adults have
concealed *"upori when it's OK to license teenagers ior 4000 pound weapons at 60 MPH? 3. Guns kill
people? Mine
too big! I can't
never have. Do you think I should return them foi new ones? 4. Why do I carry a gun? Recause cops are
afford bodyguards. I don't expect cops to protect me. I am responsible for my safety. 5' We've had the right to self
defense sinci *e lived in caves. Now some liberals want to change that. 6. I plan to survive the Lottery of
Violence. 7'
We use armored cars and guns to protect our money. Do our children deserve less? 8. Now that I'm legally armed,
where do I get legally churched, and buy a legal book?
"Are we at last brought to such a humiliating and debasing degradation, that we cannot be trusted with arms for our
own defense?" - Patrick Henry
71r712007
Page I of I
Evans, Susan
From: Alex Balmy [albee@pacbell.net]

Sent: Saturday, April21,2007 2:19PM
To: hincker@vt.edu
Subject: Spokesman sPeaks uP!
Larry Hincker; VA Tech spokesman und Vice President.

nI think it's
2005 - fair to say that we believe guns don't belong in the classroom. In an academic
environment, we believe you should be free fromfear." - Larry Hincker
2006 - "I'm sure the university community is appreciative of the General Assembly's actions,
because this will help parents, studenE,faculty and visitors feel safe on our campus." - Larry
Hincker celebrating the defeat of the bill allowing guns on campus
Hey Larry, you asshole.
Feel any safer after watching the 32 killings that could have
been prevented if just one individual who had the right-to-
carry exercised his right?
ft
n:'
F.
7lt7/2007 qrob*
Page I of I
[,,
Evans, Susan
b From: Allan Dick [acdick2000@yahoo.com]

I Sent: Monday, April 16, 2007 7:37 PM
F; To: hincker@vt.edu
Subjecfi tragedY atW
&.
*-'
All those who lost their lives and their families are in my prayers. What a terrible tragedy.
2005 - "l think it's fair to say that we believe grurs don't belong in the classroom. In an academic environment, we
believe you should be free from fear." - Larry Hincker
2006 - "I'm sure the university community is appreciative of the General Assembly's actions, because this will help
parents, students, faculty and visitors feel safe on our campus." - Larry Hincker ceiebrating the defeat ofthe bill
allowing guns on campus
Your policy is not looking so good today. You created a shooting gallery and someone took advantage of it. Actions
have consequences.
Ahhh...imagining that irresistible "new cat" smell?

Check out new cars at Yahoo! Autos.
7t17/2007
. -.. ,-,; t/nn;',.e{aaij*ii!
Evans, Susan
From: Andrew Ensley [andrewl 86s@yahoo.com]
Sent: Wednesday, April 18, 2007 12:53 AM
To: hincker@vt.edu
Subject: My condolences and thoughts on V-techs gun ban
Dear Sir,
please 1ets me extend my heart felt sorrow to your etudents and staff as well as to
yourself during Ehj-s time of great pain and stress. I'm a police officer in california
and have seen Lhe damage tha! events of this nalure can lake on alf invol-ved.
I am asking you to please reconsider the ban disallowing qualified students and teachers
from carrying defensive firearms on campuE for their safety.
Thank you, sir, for your time and consideration.
Andrew Endslev
Do You Yahoo !?
Tired of spam? Yahoo! MaiI has the best spam protection around http://mail.yahoo.com
I
Page I of I
Evans, Susan
From: andrew patterson [patt031 1@yahoo.com]

Sent: Monday, April 16, 2007 5:57 PM
- To: hincker@vt.edu
I
O, u United States Marine that understands how easy it is to follow simple precautions to ensure that a firearm is used
properly and in a safe manner I am appailed to see that a university with a reputation such as Virginia Tech doesn't
allow its students to exercise their rights as American citizens in order to defend themselves. I'm sure you'll just delete
this message while referring to me as another typical war monger, but before you do why don't you think about what
you have to say to the parents of the victims that couldn't defend themselves. I'm not quite sure if you've ever had
combat experience, but being shot at without a method to defend yourself is not an ideal situation for anyone to be in.
But I guess sitting behind a desk in your nice leather chair with all the comforts of home has gotten your mind offtrack
since you're supposed to be working with the rest of the university staff to ensure that all students are taken care of and
allowed to have a good college experience while eaming a degree and becoming productive members of society.
Thanks for all your help you deserve a raise
Ahhh...imagining that irresistible "new car" smell?

Check out new cars at Yahool Autos.
.7
t1't t) n,rl'l
: .jbl|Lrd.nr:r ;.r,6i6|r, r r.!,$rr}!lt , !. ... {,]n:t ,,?ri*r{ra!!!!dii!:!4j4!1ita
PEOPLE vEraua VTRGII{IA
Virginia Tech, an agency of the State of Virginia, acted in

reckless disregard of truth by naking a threat against a student,
Seung-Hui Cho, which so enraged the student that he acquired
weapons and corm'itted murder.
Cho's acts did not reflect personal animus except on the part of a
l teacher who expressed racial (anti-Korean) bias. Published
information - an Associated Press article about massacre of Korean
civilians - indicates that Cho's reaction to the teacher's
criminal threat could have been anticipated.
canpus information and alerted cho to his
police disregarded AP
nortal danger. The result lras multiple murder, exacerbating what
could have been contained.
Police and ignorant "informants" realized that Virqinia Tech had

unintentionally created the basis for civil actions.
wallace F. Snith
140 Los Altos Ave.
Walnut Creek, CA 94598
925 938-L229
Wallace F. Smith
L40 Los A1tos Ave' walnut Creek, CA 94598
( 925 ) 9 3 8-1 22 9 wf snr-ithQearthlink. net angelf ire. con/calberkelelprof
E&!- :.,i4ti (l'!l*ir&!&.1{p4f Fiirr+r{r jd{h{L . ,. .!, -1, nr?!:,l-.

Subject: Conf call w Carolyn Mears
Location: my office w Jay Larry to start call
Start; Wed 111712Q07 1:00 PM

End: Wed 111712007 2:00 PM
Recunence: (none)
Larry,
I'm planning to be doing some writing on Wednesday, so this would be a perfect time for a call. Anytime that
aftemoon would work -shall we say 1 1:00 ( I PM Eastem)?
Would it work best for you to call me? My phone number is 303-972-4155.
Also, are there aly particular topics in particular that you might want to address, so I can be thinking about those
in advance?
Family relations
We'd be interested in family relations. How did community, the school district, and the families of the injured and deceased
work together? What problems did you have? Did potential or actual lawsuits cast a shadow over cooperative efforts? Who
took the lead in organizing family relations,.. the high school? Community organizers? The state?
Right now our toughest part is trying to cope w the anger of the families. Our president seems to be the target... the killer
is dead. Trial lawyers are now becoming the spokesperson for many of them. We are fearful that once the lawsuits start,
communication stops.
Hincker, Larry
From: Carolyn Mears [cmears@du.edu]

Sent: Wednesday, November 07,2007 2:28PM
To: Hincker, Larry
Subject: Followup on phone call
Larry,
It was a pleasure talking with you and Jay this morning. Hope it was of some help to you.
The following, as promised, is the information on my dissertation. Basically, I collected oral histories of
parents in relationship to their experiences in the aftermath of the shootings and then analyzed those
histories to identify impacts, things that helped, things that hindered, and the recommendations for
others who might experience such a tragedy.
The full dissertation is available throueh Dissertation Abstracts on line

l
5. Experiences of Columbine pareuls-Iiadilg alryaylo tlmottarry

by Mears, Carolyn L., Ph.D., University of Denver, 2005,226 pages; AAT 3161558
I have just placed a call to one of the parents whose son was killed at Columbine - I'll follow up and
perhaps you might want to chat with him as well.
All the BesL

Carolyn
Carolyn L. Mears, Ph.D.

College of Education
University of Denver
Denver, CO 80208
ta^.ll
I ttt1ttz\t\tI
11
.""r*ildff
Page I of2
From: Mccoy, Lenwood Sent: Sun 8lL9l2OO7 9:23 PM

To: pschaen man@sysphn,com
Cc: Flinchum, Wendell

SuUect: F\lV: entran@ b West Ambler Johnston
Altachments:
Phil, heres the answer and the way I had heard the story bebre.
yes, the dorm could have been accessed through the mail room after the outside door was opened at 7:30 a.m.
each day to allow students ftom other residence halls to come pick up their mail. However, the shootings
occuned prior to 7:30 a.m. so Cho must have "tailgated" a student to gain access to the building.
The construc.tion Dr. Depue saw last week was to seal off the mail room so the dormitory rooms cannot be
accessed via the mail entrance in the future. (See Dr. Zenobia's note below also')
Understand?

SenU Sun 8lI9l2O07 8:59 PM
To: Hikes, Zenobia; Mc€oy, Lenwood; Flinchum, Wendell
Cc: Johnson, Rick; McClinton, Leon
SubiecB RE: entrance to West Ambler Johnston
Zenobia et al.
This is conect. There was access in April to the rest of the building once when entered through one of-the
exterior doors. However, Cho would not have access at that time of the day to AJ. In April, one door of the
building (the one nearest the mailroom) unlocked at 7:30 a.m. to permit those from other buildings who
receiveld'their mail in AJ to enter to get their mail. Since the homicides occurred before 7:30 a.m., he had to
have "tailgated."
Ed
From: Hikes, Zenobia

Sent: Sun 8lI9l2OO7 8:00 PM
To: Mcfoy, Lenwood; Flinchum, Wendell
Cc: Spencer, Edward; Johnson, Rick; McClinton, Leon
Subject RE: entrance to West Ambler Johnston
Hi Lenwood-
The mail areas were open to residents from other buildings (given the unlocked bldgs after 10 am) pre-4/16
and served students in nearby halls. We are now in the process of restricting access, so that students from
other buildings may continue to get their mail without access to the residential portion of the building. So in
answer to the question, the partitions are new and were not kicked down.
And given the time of day, we do suspect Cho tailgated as the building would have been locked at the time.
And since he was not a resident of WAJ, we wouldn't have had access early in the morning.
h@s://webouflookvt.edr/exchange/mccoy/Sent%20lterns/FW:%20entranceo/o2}toYo}0We... 8129/2007
Page2 of2
I am copying Ed, Rick and Leon to add additional information.-ZlH

ffi
n
From: McCoy, Lenwood
Sentr Sunday, August 19,2007 7t4LPM
To: Flinchum, Wendell; Hikes, Zenobia
Subject: FW: entrance to West Ambler Johnston
Impoftance: High
Could one of your please get an answer for me ASAP. The Panel is reviewing their final draft at their
meeting in Charlottesville tomorrow. Thanks.
h
Lenwood
From: Sctaenman, Phil [mailto:PSchaenman@slaphn.com]

Sent: Sun 8ll9l2007 3:24 PM
To! McCoy, Lenwood
Cc: Gerald Massengill; Dr. Roger L. Depue
:, Subject: entrance to West Ambler Johnston
Hi Lenwood,
Roger Depue investigated the WAJ dormitory himself last week and said that there had been open access from
, the mailbox area to which Cho had access to the rest of the dorm. He found partitions being built to now close it
off. Had there been partitions there, then knoced down and being rebuilt?
The police had reported to us something quite different, that there was not access ftom the mailroom area t the
rest of the dorm, and that Cho probably tailgated someone into the building.
ffi'
Can you quickly ask Flinchum or whoever knows which is correct?
Phit
https://weboutlook.14.edr:/exchange/mccoy/Sent%20ltems/FW:%20entanceo/o20to%20We... 8/29/2007
> -----Original Mes saqe-----
> From: Smith' Sandra
> Sent: Wednesday, June 20, 200"7 05 PM
> To: Hincker' Larry

) Cc: O'Rourke' Kim
> Subject: Public Recognition Request
> Larry,
> Dr. Porter (Cell: 230-2964) cal1ed to alert us that there is maj or
> concern that the NRV Community Servj-ces that includes the Red Cross
t una otn.t community services has not been publically . - - -
t tu.oqni r.d/ thanked for their efforts in regard to April .16'
> porter as concerned that this may bring negative publicity that Virginia Tech does not
need.
> WiIl you please follow up with Dr' Porter'
> Thank you.
> SandY
) Sandra W' Smith (0131)

> Administrative Assistant to the President Virginia Tech
> Blacksburg, Virginia 24051
> 54A/23L-623r
> ssmithgvt. edu
Page I of3
Hincker, Larry
From: Spencer, Nonine BaileY

Sent: Saturday, April 21, 2007 1Q:42 PM
To: Hincker, Larry; Oivczarski, Mark
Subject: RE: Attn: Dr. Norrine Bailey Spence I
Larry and Mark,
Ed and I slipped away to Pennsylvania last night to attend a memorial service today of a lifeJong friend
of mine with whom we often vacationed. Many tears have been shed this week for precious
lost people.
I would prefer not to respond on yield until after May I (as we always do) on the numbers.
However, in terms of people who have written, I am overwhelmed with the number of people who have
confirmed ttrat their decision to enroll here was confirmed by the spirit and community they saw. Some
are on post-it notes with their response form and others are eloquent notes and some are e-mails in
response to our electronic Hokie news sent just yesterday. There are fewer than five that said they could
notsend their student until we could guarantee their safety, have a new president/police chiefletc, and
two of these were international. There are also, alas, some crank notes about how we admitted a ---fill
in the blank---instead of their son and daughter and a few threats which I have forwarded to Wendell. If
you would like me to do something on the very positive response in notes, I will do so when I retum
Tuesday from a conference here in Baltimore tomorrow through Monday night. (It is hard not to be
there Monday but David thought I should be here with professional colleagues, to show e go on and
meet my commitnents here. Sigh.)
In terms of the numbers, we made offers to yield 5000 freshman (same size as last year); and as of
Friday we are just where we were last 4120 (about 60% of the class is in); these numbers are not reliable
though until it is "over" with the National Response Date of May 1. Too many things can intervene---
the illness of a processing staffperson, an unanticipated tagedy, to whit, etc. I am happy to share this
data with David, Dwight and you but not the press. I have asked our IT person to start tacking the
}t: cancellations starting 4/15 from this year, 2006, and 2005.
I am happy to discuss anytime you call (cell 357-0068) so that you feel informed about what I am
seeing. Godspeed to you both. I would not wish this past week on anyone but so admire your conduct
and hope you too are receiving these e-mails of support from colleagues. I am going to try to start
responding in some way to what is now over 800 of them.
Norrine

Sent: Sat 2007-04-21 18:08
To: Owczarski, Markl Spencer, Norrine Bailey
Subject RE: Attn: Dr. Nonine Bailey Spencer
Vvhy can't we respond that we will have no idea until after May 1 of any class profile. This story is not yet here.
Larry Hincker
4/22t2007
.. .;i .j"r..iti(r*;a;+ra*flr.*9fbagaa*&d1fiEiii
Page2 of3

Virginia Tech
314 Bunuss Hall
Blacksburg, VA2406'l
540 231 5396
hincker@vt.edu

Sent: Saturday, APril 21,2007 4:19 PM
To: Spencer, Norrine BaileY
Cc: Hincker, Larry
Subject! RE: Attn: Dr. Norrine Bailey Spencer
Norrins-
What will help at this point will be for your to prepare talking points and trend lines on responses /
feedback from those students we've admitted and awaiting yield.
ls there an impact? More people coming that we expected? Less? The same?
Depending on the trends you are seeing, we may have a wonderful story.
Can you prepare, ASAP a 1-2 page brief on what you are seeing in admissions so that we can advise
how to respond?
Don't know how to advise because we don't know what's going on with your shop' ''''
Many thanks
Mark
From: Spencer, Norrine BaileY

Senil Friday, April 20, 2007 1:08 PM
To: Owczarski, Mark
Subjech FW: Attn: Dr, Norrine Bailey Spencer
Please advise.
Nonine Bailey Spencer, Ph.D.

Associate Provost and Director of Undergraduate Admissions
201 Bumrss Hall
Virginia Tech
Blacksburg, VA2406l
540 231-6267
540231-3242 FAX
F
From: W Admissions (vtadmiss)
4t22/2007
rtru
Page 3 of3
Sent: Friday, April 20, 2007 1:04 PM

Subject: FW: Attn: Dr. Norrine Balley Spencer
Hello Dr. Spencer. This one was addressed to you' Thanks.

- Erik
Office of U ndergraduate Admissions

Virginia Tech
201 Burruss Hall
Phone: (540)231-6267
Fax: (540) 231-3242
From: Nina Lentini Imailto:lentini.nina@gmail.com]

Sent: Thursday, April 19,2007 8:45 AM
To: vtadmiss@vt.edu
Subject Attn: Dr. Norrine Bailey Spencer
Dear Dr. Spencer,
I,m the editor of Marketing Daily, an online publication that is read by thousands of marketing
professionals every day. Until last fall, I was a media director at Connecticut College, where I
Lad been employed foi seven years. In fact, the son of one of my former colleagues was lost in
Monday's tragedy there.
I know you are in the middle of yield season and I can't imagine how difficult this situation must
be foryou on several levels.
I haven't seen your story told elsewhere, and I'd like to speak with you about how you are
handling this. is there room in your schedule for a 15-minute phone conversation?
In any case, Dr. Spencer, I extend my deepest sympathy.
Nina Lentini
Nina Lentini
Marketing Daily editor/rePorter
uror@rnedlqpasl.calo
www.MediaPost.com
860-705-1737
AIM: streganina
Skype : nina9153
Linkedln
"Celebrating the Silver Anniversary of my Rolodex, 1'982'2007"
412212007
t{f,t4rrt!-
Page 3 of3
Ccr Widner, Amy
Su rject: RE: Response from Amy Widner from Admissions!
Thank you Jenna and thank you Amy for your help. Amy, the stories and facts you gather with help us understand what's going on
-
with this aspect of the story. Once we have that information, we can decide what to release, and how to release it.
Please be assured that you can share with us anecdotes and stories, but we may not share them all with the press!
Mark
From: Lazenby-Jones, Jenn ifer

Sentr Tuesday, April24,2007 10:33 AM
To; Owczarski, Mark; Hincker,Larry
Subject Response from Amy Widner from Admissions!
In regards to the request at yesterday's meeting to try and get some admissions stories, I spoke with Amy Widner this morning.
She is going to send me the letter sent to potential incoming students yesterday and will also forward some of the responses ihe
has received; however, at this point, names won't be provided with these responses.
Amy has a meeting with Noreen Spencer this afternoon and they will discuss how to best address the release of stories regarding
admissions and if they can provide a few names and responses of students who have confirmed they will attend W in the iall.
Amy did say that the story about the student driving from Maine to deliver his deposit check has been embellished and that the
student had already planned to be on campus yesterday and was actually from Chesapeake.
In regards to the yield of incoming student figures, Amy said that since students have until May 1 to respond, it is too early to tell
what numbers are going to be, but they look to be fairly consistent with previous years. The response has been varied, with some
students responding yes to show their support of Hokie nation and others still debating. The main concern at this point from
potential incoming students is if campus will still be fun, or if it will feel like a police state.
l'll collect the information Amy sends me and will pass on further informationistories that admissions has to release.
Jenna Lazenby
News Bureau Manager
Virginia Tech
101 B Media Building
540-2316759
w,
ffi
ffi
g
ltr'
#
dr
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6/29/2007
Page I of3
Evans, Susan

Sent: FridaY, June 29,2007 3:41 PM
To: Evans, Susan
Subject FW: Response from Amy \Mdner ftom Admissionsl
Forthe 4/16 file on the 2007 freshman class. Thanks.
From: Widner, AmY

Sent: Monday, APril 30, 2007 11:25 AM
To: Owczarski, Mark
Subject: FW: Response from Amy Widner from Admissions!
From: Widner, AmY

Senh Tuesday, April24,2007 3:35 PM
To: Lazenby-Jones, Jennifer
Cc Spencer, Nonine BaileY
Subjicu Ri: Response from Amy Widner from Admissionsl
Jenna,
Below are but a few examples of literally hundreds of communications from students. lf there are some you would like to include,
let me know and we will g6nfly contact ihe families and ask if they would be willing to be interviewed. Thanks. Amy
Glad to be a Hokie Family

Dear Virginia Tech,
Just a note of encouiagement! Our son applied early decision and was accepted to Virginia Tech. Our thoughts and prayers
have been with the whole of Tech since the horriftc events of the 16b.
He has not wavered in his decision to attend Virginia Tech next year. You see, we have prayed much regarding his college
decision and we all know Tech is where he is supposed to be. lf anything, these events have made our resolve to be a part of
Tech even stronger. We want to be a part of the recovery and healing.
He attends [school] and his graduating class is small - somewhere around 42 students. There are 3 students in his class that
plan to attend Virginia Tech next year. One of them was actually trying to decide between UVA and Tech (she was accepted at
both) and decided in this past week to go to Tech. I am prejudice because I know these 3 students so well, but please believe me
when I say you are getting 3 of the brightest and best. They will truly be an asset to the "Hokie Nation.'
Thank you for lefting me share.
Admission
Please understand that we have no intention of not sending our son to W. lf nothing else, this has shown how much the students
and faculty care about each other. This is exactly the type of place we want our son to be a part of. He understands that this
could have happened anywhere. lt was not the school but the person.
Thanks
Michele
Mom of a Hokie to be
Decline of Admissions
I hate to even write this. Our son decided to aftend Colorado School of Mines. lt has been a'neck and neck'decision for three
weeks since we heard from Tech. (He was accepted at Mines before Christmas.) My husband and I are both Tech graduates
(1978) and really wanted him to attend VA Tech (we were VPI back then.) Our ties to Tech are strongr even though we live in:
Austin. We love our school. We still have season football tickets, are annual gives to the Colleges of Engineering and Arts and :
Sciences and are Maroon and Orange members.

6/29/2007
Page 2 of 3
(not in order w" n/to b'enver in two hours and it takes 45 minutes to
vrt.eiheryoube|ievemeornot,thedecisionWasnotmadeover|astweek'stragedy;Iwou|d|ikeIgY!":|:*thatwithyourfe||ow
acrnission officers. tt came down to this "ilfi;;r"") ihen a four hour drive to Tech'
""n
qet to his school. lt is a nve"n"our'tiigniia'r"-io i13n.t o to bwt and programs-were equal' butwhat
Second, we used to tive in Denverind'he is an avid
J&ffi;;; inirol*" t"rt tne(Heengineering
likes excitement ; Last' he is kind of shy
worr in otr- Jnore oir pl"trorts.
drew him to Mines was the co-op opportunitiê-s to 'fun' at rech and he might be distracted
and fert comfortabre at a ,n,.,"rr"ir".'nbor- 4,500 studenisl'H" t"it'in"i tn"'re was too'much
Uy tne sPorts Program.
and we are proud that he made a logical decision'

we will continue lo
our son is mature, knows his strengths and.weaknesses
supporr Tech financiatly, i; ;ft;;;it ;nO Uy settinii fositive Hokie example in lisht of this adversity'
Sincerely and best wishes in this difficult time'

Carol
LETS GO HOKIES
coming to w fall! she forwarded this letter to me and I feel compelled to letyou
this
I am the proud Hokie-motherto-be of a student I am sure
vou know how wonderful our family feels.about our
n";u noki" iirity. .rnis has been an unspeakable week"'but as
through like a bright light in this.time of VTs darkest
ire aware, the spirit of your wondertul col6ge *ttrnit''["" co.e inining get.to in the
hour. My daughter, oanierre,'is aosorutery Sfimmins #1;lil;irft;;i;;SaGiven
MORE eaglr to the campus
you-to know that our thoughts and
you ior. irre tbvely tetter-and we want
fall. This sentiment is echoed everywhere I turn - ttrani a[ Virginia Tech. we so look forurard
werr ai ine entiie stuoent and faculty body
oravers are with the victimslnl'tidiitamities, as
iJ:t;;: ;;i6; ;;;" ;i iecn r r r
God bless,
Debbie
condotences on Virginia Leclr': Iqsic toss, to you and to all

of Hokie.nation' our family visited campus for Hokie'
ilioii?'"., y;i;ililerfut school. Needless to say, we have been community on a roller coaster
Focus on sunday, the 1sth, and Debbie fell in love *ith
p|e;; goes a
ride, ever since we got n"*"-of-ir-o;J"i'r honor:.
kil; ihit tne strengtn of character shown by the VT
current
."i"
oui,i""ision. we of tne incredib6 resources being mustered to help the
long way toward hetping u,
"r"
students and administrat,on'gJiiiL;gh tnislrageoy, anJ,
"riii
it it iJ not too much trouble, I would appreciate your thoughts on
year college'
what
first in
Virginia Tech is thinkingaOoiinow toielp its n6west Hoiies in their most unusual and challenging
Thank you, and again, with heartfelt sympathies
Admission
I really don,t have any questions at this point that can't wait
to be answered. Mostly just thinking about changing my major, etc
away after all my college visits (been to the 6

lwas down with my Mom on Saturday for the,Hokie Focus. I finally walked goin! to w. That has not changed' I think we have
tn"rrv aeciJeo inat t wouto be
colteges that I was acceptJ)-6;*ing L t
"o (tne saoneis we feel for the s-tudeits, families and university)' we just haven't
also been so overwhelmed over the last week
wrapped up the loose ends to finalized the decision'
joining this great university'
we,ve been thinking about all of you this week and I am looking forward to
::r '
Take care,
Michael
this difficult time. Our family was on the beautiful' serene'
Thank you for sending out this email to Lauren; it is most appreciated.at
idyrric Virsinia recn campr.'iirii+iisr-r"itl;t"fq Fi,:t.yl"-l"l':lll"i::1'::lj:^tY,".:*l"j^t::i:H?":"?,Ttf::S3["Jll
i:Jj';;irtj':ffi;: ;1.#; #.jd i;:ilb;;'-1, lili.o ti"t tneiishi choice ror a correee was made; we continue to support and
our
daughter,s decision to oe a'p-arioiii" virgi''r" i"ih tariiv; *" *iiiloJ "ll.o. y

one man'Jactions, although inconceivable
influence her bhlliant future at an outstandini'academic institute such as virginia Tech. Please know that our family
devastating,
remains wlth your family now and in the future'

Sent: TuesdaY, APril24,2007 10:41 AM
To: Lazenby-Jones, Jennifer; Hincker, Larry
612912007
From: Widner, Amy
Sent: Thursday, May 17,2007 9:31 PM
To: Owczarski, Mark; 'Daniel Vu'
Subiect: RE: Acceptance rate from the applicant pool?
Hi Daniel . We accepted. 1-2,848 students. Of those, 5,215 chose to accept our offers of
admission, I will need to take a look at some reports to get your answers for enrollments
from your area and get back Lo You.
-----ori.ri na l Messaoe-----
Sent: Thu 5/L'7 /2001 5:06 PM
To: 'Daniel Vu'
Cc: Widner, Amy
Subject: RE: Acceptance rate from the applicant pool?
Daniel-
I'11 ask my colleague Amy Widner to provide lhat information to you.
Mark
*
From: Daniel Vu lmaifto: phoinacupGyahoo. com]

Sent: Thursday, May 17, 2007 2:35 PM
To: Owczarski, Mark
SubjecE: Acceptance rate from the applicant pool?
Hi i'rn doing an article for my school paper and i vras wondering if you would te11 me the
a..-entance rat.e f rom 1-he noo] of 1 9 . 579 students.
qvuuP Lqf rv e
alea ic it
rL nnc<ihla
l/vprrlre
rznrr
jvu r.rrrrl
lvsts d t-al I ma
the nunrber of studenLs coming from Texas or more precisely Houst.on?
nanK Y ou ,
'l
Daniel Vu
Expecting? Get great news right away with email Auto-Check. <http: / /us. rd.yahoo. com/evt=
49982 / *hEEp: / advi s ion . webevent s . yahoo . com/ma i lbe ta / newma i 1-too 1s . htmf>
Try Che Yahoo! MaiI Beta. <http: //us.rd.yahoo. com/evt=49982/
*ht tp : / advi s ion . webevents yahoo . com,/mai lbeta/ newmai l-too I s . html>
.
Page L of 2
Owczarski, Mark
$, From: Widner, AmY
Sent: Tuesday, MaY 15, 2007 12:47 PM
To: Owczarski, Mark; Hincker, Larry
Subject: FW: Admissions Questions
Mark, Larry - if this is on track with what we should be

could you take a look at what I wrote to Norrine below and let me know
telling the media? Thanks.
Amy
From: Widner, AmY

Sent: TuesdaY, MaY 15, 2007 l242PM
Subject: RE: Admissions Questions
monlh yet' and it was an
I think that it is iust too early to tell anything statistically - hasn't been a full
where we normally are" this time of year' which
extraordinary month to ooot. t thint< w-e should say we are "about We can comment that
in end-of-the-year testing and. activities'
is naturally light with high school students involved :
size is on target we expect
visits are about the same, and that - given the fact that our freshman class
for recruitment, I Y-oYLd-"jy-l-:,9o not
recruitment to be about the same. Asio whether we plan anything ditferent
the events as appropriate in
plan new activities but that, ai witn eveMhing we dogoing tbrwa;d, we will address
process of learning about Virginia Tech'
our messages to pro.p".,,u" .tudents wno aie lust bigin;ing the
From: Spencer, Norrine BaileY

Sent: TuesdaY, MaY 15,2007 12:30 PM
To: Widner, AmY
Subject: FW: Admissions Questions
month due to
Amy, I am not sure how to measure inquiries without search. May is a low office traffic
the first two weeks of
AP tests/end-of-school activities/seniori already "placed but Loreita could check
responses?
May this year vs. last year. Do you have any feel ior visit cards or Contact Manager
Norrine

Sent: Tuesday, MaY 15,2007 11:55 AM
To: Widner, Amy; Spencer, Norrine Bailey
Cc: Hincker, Larry
Subject Admissions Questions
Amy / Norrine-
(which I've already given herour
Our own Beverly Amsler at WV|F is asking both about admissions numbers
(or not) recruitment efforts'
standard,,its looking on tne marK', answer)-and how the April 1-6 events have reshaped
anything we do?
Are we gefting mor6 / less inluiries trom ierspective students? Have we changed
I can call her back, or you can if you wish. Beverly is at 1-8900'
Mark
Page 1of3
'ilD
/N\/t sli6,,FP 0x)
Hincker, Larry *-- *AF/E'|L;7+7 u*J
Froml Bernard L Hill [Larry.Hill@vdh'virginia gov]
Sent: Thursday, MaY 03,2007 9:28 AM
To: Hincker, Larry
Gc: mrinne.geller@vsp.virglnia.gov
Subject: Re: RE: sPeaker
covered some
You two have done a terrific job folks. Everything the media can think of has been
review panel is
way or other. Larry, you are-going to continue to get questions for some time' The
going to generate u toi -or* riedia coverag. as well Corrine, I have been standing by HIPPA
over
other
iotof,ry iesults and the toxicology report. bur office cannot release any of that information
than cause of death. The autops!-report can only go to the victims immediate family' the
prosecutor which is not needdd in tliis case and the investigating agency. Since I left-you
guys on
irriday afternoon I have fielded over 200 media calls about Cho. One of the things I'm proud of
is
the fact when I spoke to the families about media issues and how to or not how to respond
they
took my most seiious suggestion. I suggested a family spokesperson and as I have been watching
stories across the countr!1 s"* mo.e of them using a family spokesperson than speaking
themselves. I also saw one family t hat had been speaking earlier to the media on their own start
using a spokesperson. There wainlt much I could do the ease their pain and suffering but I'm
glad
I was able to able in some ways. I've been through several major disasters including Katrina but
this one has been the toughest Yet.
Larry, I have a favor to ask I took many pictures while I was there and saw where your folks took
a lotihemselves and posted them. However, I can't take any off your site to use. There is one I
really would tike to have as a jpg. if possible. It's the one with the woman wearing a Va. Teach
shirf sitting on a bench with a iign on the fence above her. It offers to talk if you want. The bottom
of the signlead "Hugs are fee". I would love to have a copy if possible' I think it tells a story on
itts own.
Corrine, I know on this emait NPHIC was looking at the health issues for our conference in
Baltimore and wants to invite Larry and the hospital pio. However, I already know NIOA wants
to invite you and Larry to their conference in August and do a presentation or a panel. Lou
Thurston contacted mL as soon as I got back. Also Corrine, I don't know if you heard the
infornation the ME released out of Roanoke last week but our office did not okay that interview.
It really caused me a lot of grief. He is leaving in 2 weeks and I think he had his own agenda until
his bosi told him to zip it. Sorry if it's caused you any issues.----- Original Message ----
From : " Hincke r, Larry" <hincker@exchange.vt. edu>
Date: Wednesday, May 2,2007 7:40 Pm
Subject: RE: speaker
> Thanks for the update Larry. I am copying Corrine on the note so that
> she to is up to date.
5t312007
Page2 of3
t > Conine, Larry has a good point... Sometime - I don't know when - we
> ought to have another briefing. I realize that the investigation
) is now
> in the slow and tedious phase. Still, my counseling people are
> gettinghammered with questions about Cho's mental health. We've
> even heard that
> Cho's personal cotmselor may be talking to the media. No need for a
> knee-jirk reaction yet. Indeed, the media are now focusing on the end
> of school and commencement is May 11. After that, stories will likely
> so back to Cho.
p
>Larry'
> Larry Hincker
> Associate Vice President
> University Relations
> Virginia Tech
> 314 Bumrss Hall
> Blacksburg, VA24061
> 540 231 5396
> hincker@vt.edu
> From: Bemard L Hill [mailto:Larry'Hill@vdh.virginia.gov]

> Sent: Wednesday, May 02, 2007 11:39 AM
> To: hincker@vt.edu
> Subject: speaker
> Hey Larry! Larry Hill from Virginia Department of Health (Medical
> Examiner Liason and JIC center guy) here. I really do hope things are
> getting back to normal for you and everyone else there. I see the next
> ltrdle is the graduation. Good luck. I know it's a great day but this
> year will have emotions flowing.
5/3/2007
Page 3 of3
> I just want to say it was great meeting you while I was there for four
> days. You did one heck of a job during a very stressful time' I don't
> think the media that was there will forget you as well as your fellow
> pio's. We all have the greatest respect for you and the job you
> had to
> do.
> I'm still getting calls about Cho's body and the toxicology test
> results. We at VDH cannot reveal those test results but I believe
> StatePolice can. The media really wants to pursue the menatl
> illness issues
> in this case. The media wants to know where Cho's body is but
> there is
> no way I will release that because we don't want anyone else doing
> something stupid and putting our folks at risk.
> Finally, I'm speaking at the National Public Health Information

> Coalition cottference in September 24-26. We are setting up a panel
> whichl witl speak from public health and medical examiner issues'
> We also
> will be inviting the hospital pio in Radford and we would really
> like to
> have you with us on the panel. I'm on the conference planning
> committeeand was given the task of inviting you and the hospital
> pio. Would you
t pl"ut" consider joining us. We don't pay speakers in this non proht
t group but we would pay for all your expenses. Besides, it would be
t loodto see you again. I'm also trying to get tickets for the Baltimore
t [uu.n, vs Arizona Cardinals football game on Sunday the day before the
> conference starts. It would be great if you could join me for that
> game.
> Take care,
> Larry Hill
> 757-683-9175
\/71)no7
Stum Shannon
From: McCoy, Heidi
Sent: Thursday, June 14, 2007 10:41 AM
To: Hyatt, James
Cc: Wilkes, Lisa; Stump, Shannon
Subject: FW: W Alerts Budget
Attachments: W Alerts Projected Budget.061407.xls
lmportance: High
Jim,
Judy Lilly called me this morning regarding approval for purchasing the equipment for the emergency alert system (text
messaging system). She needs to purchase the equipment today if at all possible. Please review the attached budget
and let me know if she has approvalto proceed. lf so, I will work with Lisa on the funding source.
Thanks,
Heidi
From: Maftin, Evelyn //

Sent: Thursday, June 14,2007 9:41 AM J'
To: McCoy, Heidi
Subject: W Alerts Budget
Importance: High ORICINAL
Heidi,
Judy asked me to forward the attached W Alerts projected budget to you for funding. Please let me know if you need
additional information.
Thanks!
Evelyn H. Martin
Assistant to the Associate Vice President
Network lnfrastructure and Services
Virginia Tech
1770 Forecast Drive
Blacksburg, Virginia 24061
540-231-2599
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3.00-4:00 p.m. Wednesday, May 30
Operational Group Meeting
Location: 325 Burruss Coiference Room _
Stump, Shannon
Tuesday, May 29,2007 5:06 ptr
l9g_tt, Zachary; Albert, Joseph; Eeacn, Jonn; uouglas, Jenrey, Lrurrop, uq,,Eo, ,-,vE r,
William; Ferraro, Richard; Flynn, Chris; Hanna, I iller, Ken;
Mitchell, Terri Thompson; Mouras, Steve; Nash,
, Judy; Sims,
Guy; Spencer, Edward; Weaver, Fred; Wilkes, L
Cc: Allen, Judy; Harris, Alene; Harris, Jennifer; Kast,
Evelyn; Moore, Becky; Porter, Sarah; Rittenhous
Smith, Phyllis; Trump, Vicki; Turman, Rebecca:
RIGINAL:iY3:i
Subject: CONFIRMATION: Operational Group Meeting
Burruss Conference Room. Thank you.
Participants
[J. Hyatt]
Zach Adams
Joey Albert +eatative- /
John Beach
Jeffrey Douglas
Jim Dunlap
Bill Elvey
) Richard Fenaro - tcntatiw,
-t Chris Flynn - tentative
Dixon Hanna
Tim Hodge -
, Judy Lilly - '
Ken Miller
TeniMitchell
Steve Mouras
, Mary Beth Nash
-tr eo Nelson
udy Ridinger
Fred Weaver - tentatirrc rqlcctB: 6endr\ €\\en Doug(as

Lisa Wilkes
614-
- Shannon Stump
VirginiaTech (O148)
210 Bumtss HaIl (
Btocksburg, VA 24OOi
Offbe: (54O) 231-6235
Fax: (54O) 231-4265
sstump@lt.edu
\KW,,P
r
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\ $sSfi
.-- ..,.-,*-,,.. ,.,.:,;..,-,,,.',. ,, '+i&rqArffq

Teni Mitchell
Steve Mouras
Mary Beth Nash
Ed Nelson
Judy Ridinger
Guy Sims
Ed Spencer
Fred Weaver
Lisa Wilkes
Sbannoa Stump
Execuhue Assisfant
Office oJ Executiue Vire Prestdent and Chief Operating Officer
VtgirnaTech (O148)
2lO Burnss HaIl
Blctcksburg, VA 24061
Office: (540) 231-6235
Fax: (540 231-4265
sstumo@vt.edu
,ltgiltsre4./*{a!r,fi'! :.'.it'sl{:r. :
Operational Group Meetinq "ORIGINA
Tuesday, August 7,2007 L
10:00-11:00 a.m.
President's Board Room
Aqenda
1. Status on First Day of Classes

}
2. Other Business ' 'l
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Stump, Shannon
Monday, July 23, 2007 3:57 PM
Stump, Shannon; Adams, Zachary; Albert, Joseph; Beach, John; Douglas, Jeffrey; Dunlap,
James; Elvey, William; Ferraro, Richard; Flynn, Chris; Hanna, Dixon; Hodge, Tim; Hyatt,
James; Lilly, Judy; Miller, Ken; Mitchell, Terri Thompson; Mouras, Steve; Nash, Mary Beth;
Nelson, Ed; Ridinger, Judy; Sparks, Rick; Spencer, Edward; Steele, Julie; Weaver, Fred;
Wilkes, Lisa; Douglas, Ellen
Cc: Allen, Judy; Estrada, Steven; Harris, Alene; Harris, Jennifer; Kast, Donna; Lewis, Kathy; Link,
Krista; Martin, Evelyn; Moore, Becky; Porter, Sarah; Rittenhouse, Faythe; Rogers, Rhonda;
Royal, Lisa; Smith, Phyllis; Trump, Vicki; Turman, Rebecca; Ward, Sandy; Wilfore, Janis
SubJec't: CONFIRMATION: Operational Group Meeting, August 7
Good aftemoon, All,
the next Operational Group Meetino for Tuesday. Auqust 7 from 10:00-1 1:00 a.m. in the
I confirm
F President's Board Room. Thank you.
k Particioants
Uim Hyattl
Zach Adams - regrets
Joey Albert
John Beach
ffi
Jeffrey Douglas ,
vttrr L-rur,,ey --FtrFB
n Bill Elvey
Richard Ferraro
Chris Flynn
Dixon Hanna
Tim Hodge - tentative
Judy Lilly
Ken Miller
Teni Mitchell- regrets
Steve Mouras
Mary Beth Nash
Ed Nelson
Judy Ridinger - tentative
Rick Sparks
Ed Spencer
Julie Steele - tentative r'
Fred Weaver - regrets
Lisa Wilkes - hry5rlrb
Alternates
Ellen Douglas y'
Shannon Stunp
ExecutiDe Assistant
Office oJ Executiue Vice President andChieJ Operating Olficer
VirginiaTech (O148)
210 Burruss HaII
Btacksburg, VA 24061
1
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Stump, Shannon E
'From: Brown, Tom

Sent: Monday, June 18,2007 11:15AM
To:
Subject:
Steele, Julie; Stump, Shannon
RE: Orientation Prep Meeting
OR IGINAL
ft wif l probobly 6ethe llrh hour leforef hove o printed ogenda for the meeting tomorrow - but
the gist is:
Overview of university messoging for orientotion

Review of FAQs
Updotes reloted to campus safety ond security
Overview of progrom chonges for orientotion .d
Tom Brown, Dean of Students
4-&
VT Deon of Students Office
?OLW.Roonoke SIreet
Blocksburg, VA 24O6t
(o)540/ ?31-3787 (f)540/ 23t-4o35
dos.vt.edu
F
Fromr Steele, Julie

ft Sent: Friday, June 15, 2007 1:16 PM
To: Stump, Shannon
Cc: Brown, Tom
Subject: Re: Orientation Prep Meeting
Good Afternoon Sharon,
The meeting is scheduled for 8:30 am in the Graduate Life Center (Donaldson Brown) auditorium,
I'll have to defer to Tom regarding the agenda.

jws
Julie Walters-Steele
Director, University Unions
Virginia Tech
225 Squlres University center
Blacksburg, VA24O6L
540-231-5431
"We make a living by what we get, we make a life by what we give."

- Winston Churchill
On 6/15/07 1:05 "Stump, Shannon" <sstumo@vt.edu> wrote:
.,,,.,,.. ...l;ffi$.*,rr,q**iffi*
Good afternoon, Julie,
From what I understand, there was a question raised this morning with the Operational Group about the Orientation
Prep Meeting's invitation distribution. Tom Brown called to let me know about the very broad distribution, but Mr.
Hyatt also asked me to find out when the meeting(s) will take place and if there's an agenda available. Is this
something you can provide? Or do you have someone to refer me to for this information? Thank you for your response
and hope you have a great weekend.
Shannon Stump
Executive Assistant
Office of Executive Vice President and Chief Operating Officer
Virginia Tech (0148)
270 Burruss Hall
Office: (540) 231-623s
Fax: (540) 231-4265
sstump@vt.edu < mailto : sstump@vt.edu >
.:.r-., - 1.. ,.,

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Page 1 ofl
Hincker, Larty
Hikes, Zenobia
Sent: Monday, December 03, 2007 3:42 PM
Hincker, Larry
Subject: RE: Another BBC request...this one for radio
DS-
\Mll do if available.-ZlH
Dr. Zenobia Lawrence Hikes

Vice President for Student Affairs
Virginia Polytechnic Institute and State University
64A) 231-6272
(540) 231-3189 - fax
Hincker, Larry
Sent: Monday, December 03, 2007 11:23 AM
To: Armbruster, Megan; Poole, Jay; Flynn, Chris; Brown, Tom; McNamee, Mark; Hikes, Zenobia; Brown, Tom
Cc: Evans, Susan; Owczarski, Mark
Subject: Another BBC request.. .this one for radio
I've got a request from BBC Radio to speak with people about the state of campus coping. I have spoken at length
with Jamie Coomarasamy and am okay with this concept. He plans to be on campus on December 6 and is
interested in speaking with anyone who works closely with students about campus healing. I have agreed to be
interviewed. I would like for two or three other people who have worked closely with students to participate.
This is our chance to put a positive face on our recovery and demonstrate not only resilience, but normality.
Remember this ...Europe is still on April 16 with respect to Virginia Tech. We need to speak about regular
activities... exams, ACC championship, successes, academic excellence, rankings, new initiatives (e.9. the med
.
school), energy conference, sustainability... .anything to demonstrate that life has returned to normal. Mark M, t
hope that you might be available for this.
Please let me know of avails you might have anytime after 11 am on Thursday. And yes, I was supposed to have
sent this email on Thursday. Sorry for the late notice. I've been hammered of late with foreign correspondents
wanting to do year-end stories. I am agreeing because I believe it important for international student recruitment.
Larrv
Larry Hincker
Virginia Tech
314 Burruss Hall
540 231 5396
lrinckert@irt.ed u
'sv'ryi*H*
t2/4t2007
1.').,.;u.u.t{:
- ( 4 ''t-, cr,nc lrt d3.c..'U-,,/ -{rto
Eva Susan Roct,n- "?19 ,2-L, Vt ;t - d-G rt r
';tlt*
From: Emma Ketteley [emma. ketteley@ortv.co. uk]

Sentl Thursday, December 20,2007 6:22pM
To: Hincker, Larry
Subject: BBC filming
Attachments: image001.jpg
ima9e001.jpg (3
KB)
Hi Larry,
ReaIly good to talk to you yescerday. I have pur together a wish l-ist of the locations
that we would Like to ask permission for access to as well as interviewees.
INTERIORS:
Inside shots of Pamplin Business Col-leqe
a Inside shots of Shanks Hafl
ra
A large empty l-ecture hall- in the English department
a Lane Stadi-um - shots from the stands and from the field to illustrate the size of
the facility
English Basebaff f iel-d
a Mifler Johnson Track
Squire's Student Centre in use, showing studenr life. The pool halls and bowlirl
lanes in act ion .
o The inside of a dormirory haII
. Two dininrr halIe . nno omntrr rnA ar
_i.]e In use
'f h", Access to the two highest buildings on campus to get two different top shots from
r,,'\/-\ f .1f fh6 _*...r JS
^.mh' .
' 3 different quiet rooms that we can interview sone of the survivors in.
INTERVIEWEES
- Tom Brown
- Anyone who taught Cho in r:s iirst year aL pamplin
- Dr Fl vn f rom (look /-nrrn qa I i n.r al:nt- 16
CALENDAR ( January)
Friday 18 th
e are due ro arrive at VT at 4pm. Would it be possible for us to
!'i come and meet you then
to final,ise our f.ilminq movements?
Saturday 19th
Interviewlng students all day. We woufd l-ike some orlief nrirza-o qne.:es in the afternoon
to rnterview some of the victims in. Ideally from ?nm - 6nm
Sunday 2 Oth
AM - Available to film inside shots on campus pM - Tn-erviewiro 'nnre students in their
homes.
.i,ri'-. - . ,;l--., r'y-ii:ir+l-vr*,r' .,-n,**tni{r+r:,,

Monday 2l-st
Avai-Iabf e all day to film i:rside shots on campus. (Am I right in thinking this is Martin
Luther King day? Will the campus operate as usual?)
Tuesday 2 2nd
rnterviewing lucinda Roy in the morning and Nikki Gi-ovanni in the afternoon.
Available to film inside shots between 1pm - 3om
Wednesday 23rd
Avail-able all day to film inside shots on campus.
PARKING
Pi-ease coufd we have a Darkino ncrmi 1 .h^t ni rrac rr< l-^ parK ln
-- 6^,1. I- atl
-l1 a.reas.
^-^-^ v{e have
one vehicfe that fit s into a norma] space.
; I hope this aII makes sellse. rredse reL rrLe Know .lI you nave dI., rrrroer-i^hc ^r ,.*.._
ur..f any
further details. =-__
We really do appreciate alf of your help with us on this project.

Have a good Christmas and New Year and I fook forward to see.ing you again in January.
Best wishes,
Emma
This e-mail has been scanned for al,l v Saar. The s e rvi- ce s powered by
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clock, around che gIobe, visit:
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. n::. i- I 1, iri.i: :.-:.:,,!!r,i "-t. ... .'-.. =-*

. R", goti., Respect Meeting Page I of3
Evans, Susan
From: Tim East [easttim@vt.edu]

Sent: Wednesday, January 16,2008 2:06 PM
To: Evans, Susan
Cc: Tillar, Tom: David Lowe
Subject: Re: Hokies Respect Meeting
The3lstworksforme. Icandog-lOamorl0:30-11:30am. Andves.anhourissufficient.
Thanks.
Tim
ALL,
Larry has a presidential meeting (impromptu) at 1 1 am and can only do 10 am - 1 1 am on the Jan 30th. After '1 pm
on the 30th is better.
Also. the 31st is more flexible for him.
By the way how much time is needed Tz hr or an hour?
Thanks
Susan Evans
Virginia Tech
314 Burruss Hall
540 231 5396
t/1612008 .. ., ;innt..
ne: Uokies Respect Meeting Page 2 of3
W\nHmarbcb
"rnyrfla tfit F|,l|}?
k "All meaningful and lasting change starts filst in your imaginalion and
h: then works its way out. Imagination is more imponant than knorledge."
Alben Einstrin
From: David Lowe [mailto:davidelowe@verizon.net]

fr SenE Wednesday, January 15, 2008 8:38 AM
To: East, l-im
Cc: Tillar, Tom; Hincker, Larry
Subject: Re: Hokies Respect Meeting
Good with me...hopefully will work with Tom and Larry...see you then
Thanks
David
Original Message ---

-
From: Tim East
To: David Lowe
Cc: Tom Tillar; Larry Hincker
Sent: Wednesday, January 16, 2008 8:32 AM
Subjecfi Re: Hokies Respect Meeting
Can we do 10:30am instead? That would work well for me.
Tim
Tim,
It was good to chat with you at the game last weekl Tom, Larry, and I are available to
111612008 _!iHi"J )1;_

Re: Hokies Respect Meeting Page 3 of3
meet with you and discuss ideas br continuing/enhancing the Hokies Respect program.
How is Wednesday, Jan 30th, at 1000am in you ofiice? If that won't work for you,
suggest another time that week-l'm committed from 1000am to noon on both Monday
and Tuesday...otherwise open. I'm copying Tom and Larry to ease the communication
orocess.
Thanks
David
}
Tim East
Associate Athletics Director
Extemal Affairs
363 Jamerson Athietic Center
(s40) 23r-6600
(540)231-3445 tax
Content-Type : image/jpeg;
name:"imageO0l jpg"
Content-ID : <image0O 1 jpg@0 I C85 834.BC3B5D90>
Content-Description: image00 I j pg
Content-Location: image0O 1 jpg
Tim East
Associate Athletics Director
External Affairs
363 Jamerson Athletic Center
(540) 231-6600
(540) 231-3445 fax
1/16|)OOR
Page 1 of2
Evans, Susan

Sent: Wednesday, January 16,2008 9:21 AM
To: Evans, Susan
Subject: FW: February Board Meeting
lmportance: High
Please respond
Larry Hincker
Virginia Tech
314 Burruss Hall
540 231 5396
hincker@v1.edu
From: Diane Akers-Blacksburg Paftnership Imailto:diane@blacksburgpartnership.org]

Sent: Wednesday, January 16, 2008 8:11 AM
To: Evans, Susan; StE e Ross; Ron Rordam; Roger Hedgepeth; Smoot, Ray; N. Reid Broughton; Marc Verniel; Hincker, Larry;
Emily Howard; Ed lawhorn; Douglas B. Juanarena; Diane Akers; Bill Aden; Teresa Dawkins
Subject February Board Meeting
Impoftance: High
Executive Committee Members:
I just found out that February 7th may notbe a good date for our next board meeting. The Virginia Municipal
League's Legislative Day is on the 7th and our Town representatives to the Partnership will be in Richmond.
I think it's important to have Ron and Marc at our next Board meeting, so perhaps we should consider an aiternate
date. I've checked with some of you and it looks like Monday, February 1lth from 4-6 might be a good date. Another
option is to hold the board meeting at the time of our next regularly scheduled executive committee meeting, which is
February 19th at 7 a.m.
Before I notiff the rest of the board, would you please check your calendars and let me know your availabilit5r on the
following dates:
Monday, February 11th from 4-6 p.m.
or
Tuesday, February 19th from 7-8:30 a.m.
If you'll let me know something by the end of today, I'll send out something to the rest of the board tomorrow.
Thanks.
Diane
Diane S. Akers, CPA, CEcD

The Biacksburg Partnership
202 S. Main Street, Suite 200
1116t2008
Page I of I
Evans, Susan
From: Diane Akers-Blacksburg Partnership [diane@blacksburgpartnership.org]

Sent: Wednesday, January 16,2008 8:11AM
To: Evans, susan; steve Ross; Ron Rordam; Roger Hedgepeth; smoot, Ray; N. Reid Broughton; MarcVerniel;
Hincker, Larry; Emily Howard; Ed Lawhorn; Douglas B. Juanarena; DianeAkers; Bill Aden; Teresa Dawkins
Subject: February Board Meeting
lmportance: High
Executive Committee Members:
I just found out that February 7th may not be a good date for our next board meeting. The Virginia Municipal
l,eague's Legislative Day is on the 7th and our Town representatives to the Partnership will be in Richmond.
I think it's important to have Ron and Marc at our next Board meeting, so perhaps we should consider an alternate
date. I've checked with some of you and it looks like Monday, February 1lth from 4-6 might be a good date. Another
option is to hold the board meeting at the time of our next regulariy scheduled executive committee meeting, which is
February 19th at 7 a.m.
Before I notit/ the rest of the board, would you please check your calendars and let me know your availability on the
following dates:
Monday, February 1lth from 4-6 p.m.
or
Tuesday, Febru ary 19th from 7-8:30 a.m.
If you'Il let me know something by the end of today, I'11 send out something to the rest of the board tomorrow.
Thanks.
Diane
Diane S. Akers, CPA, CEcD

The Blacksburg Partnership
202 S. Main Street, Suite 200
Phone: 540-443-2008
Fax: 540-552-5182
Mobile: 540-819-8031
Email: dian@.)blacksburgpartnership.org
www. stepintoblacksburg. org
111612008
- t8*s/'u41g '
From: Emma Ketteley Iemma. ketteley@ortv.co. ukl
Sent: Thursday, December 20,2007 6:22PM
To: Hincker, Larry
Subject: BBC filming
Attachments: image001.jpg
c
ima9e001jpg (3
KB)
Hi Larry.
Really good to talk to you yesterday' I have put together a wish l-ist of the locations
that we would like to ask permission for access to as well as interviewees '
rNTERroRs:
. Inside shots ofE Pamplin college t#'
Business Ct
Pampl-in Business.
. Inside shots of Shanks Hall . be
. A large empty lecture haff in the English department
(/
b,/Affic
firtu.
a Lane Stadium -
the facility
.
.
AZ
shots from the
English Baseball- field - 4
Milfer Johnson Track - 2<
rds
stands and
and from the field to
4r//Z-6{ryzaz* r
illustrate the size of
. squire. s student centre in use, showing student l-re. The pool halls and bowling
-lanes in actron. - 6tL -
- rhe inside or a dormitorv halr ' *216.24% -2/./A/, h/y:#-
. Two dining haLrs ; one empty and or:e in use O?'
ry Ar/,r+
l:'
. Access to the two highest buildings on campus to_pet two different top shots from
:""'":'.::,",:":"":.,
fNTERVI
1qr!L
EWEES
m,:"gg,m,%"or
!vvr.,p rhe survivors,n.
ffi
4 e.,*
4-/ra
-
w
- Tom Brown
- Anyone who taught Cho in his first year at Pamplin
- Dr F.Iyn from Cook Counseling Centre
CALENDAR (January)
Friday fvgrr
! ! luoJ18 th
We ar] due to arrive at VT at 4pm, Would it be possibl-e for us to come and meet you then
to finafise our filming movements?
Saturday 19th
Interviewing students all day. We woul-d like some quiet private spaces in the afternoon
to interview some of the victims in. IdealIy fron 2pm - 6pm.
Sunday 20th
AM - Available to film inside shots on campus PM - Interviewing more students in their
homes.
1
,idffii
MondaY 21st (tun I right in thinking this is Martin
-perate as usuaf' ?)
inside shots on campus
ai"ii'"rr" it daYr
King wrr rt il:
t"
-:3u*:? il;;;
Luther '
j-n the afternoon'

TuesdaY 22nd in the morning and Nrkki Giovanni
i.ri. trti.*i-.tg Lucinda RoY
between 1Pm - 3Pn
Availabfe to film inside shots
WednesdaY 23rd shots on campus '
Avaifable alf day to fihn inside
have
PARKTNG that gives us access to park in all areas ' We
-" permitspace.
a parking
Please cor11d. ye-n1Yi"'f'"I"
one vehicle that t rc: io'r.uf
have any questions or want
any
let know if you
Please me
I hope this al-l- makes sense '
further detal-rs ' ect '
reaIIY do aPPreciate all of Your heLP with us on this Prol
We you again in January'
and New Year and I look forward to seeing
Have a good Christmas
Best wishes '
EIIl]na
r:"f"
powered by
ruses bYstar.-The service is wor k.lng around tne
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Tragedy at Virginia Tech: Trauma and Its Altermath Formatted: Line spacing: single
Christopher Flynn, Director, Cook Counseling Center, Virginia Tech
Dennis Heitzmann, Director, Counseling & Psychological Services, Pennsylvania State
Univemity
hate blows a bubble of despair into
hugeness world system universe antl bang
-fear buries a tomorrow under woe
and up comes yesterday most green and young
(e e cummings, 1940)
I Formatted: Line spacing: single
On April rc6,2007, Seung-Hui Cho, a senior English major at Virginia Tech, shot 49
students and faculry, killing 32, before tuming his gun on himself and committing suicide in front
ofwounded survivors. This honific tragedy now enters history as the largest single act of
violence at an American university. What was clearly an incomprehensible criminal act quickly
became a mental health emergency that challenged counseling psychologists and other mental
health practitioners to respond to the needs of families and friends ofthe deceased, to the
wounded survivors, and to a traumatized community - this in addition to the struggle to
undentand the motivations of this deeply disturbed young man who so carefully planned the
murders and his own death. As directors ofuniversity counseling centers, we will examine the
tragic event, the mental health response and some ofthe controversial social and psychological
issues ftat have emerged in the aftermath.
Sueng- Hui Cho ( I / I 8/84-4/ I 6/07)
What we know of Cho emerges from interviews with family members given to
investigators (Virginia Tech Review Panel,2007) as well as the written and videotaped materials
he himself mailed to the media between killing his first two victims and the remaining 30. Cho's
family emigrated from Korea in 1992 when he u'as eight years-old. Quiet and socially anxious as
a child, Cho experienced significant academic and social distress during his years in middle
school and high school, During this period, he was diagnosed as suffering from extreme social
anxiety, depression and selective mutism. Cho's isolation from peers and the extemal world was
extraordinary; he appears to have never formed a close relationship with another human being
apart fiom his immediate family ofparents and older sister.
While still in eighth grade (1999), Cho's teachers and art therapist were disturbed by his
withdrawn behavior and his writings which included an expressed desire "to repeat Columbine."
; Alerted by the school, Cho's parents amanged for a psychiatric evaluation with resultant
diagnoses ofmajor depression and selective mutism. The psychiatrist prescribed paroxetine (20
mg) which Cho took for almost a year. It was then discontinued when his depression appeared to
have improved. While in high school, Cho received special education for "Emotional Disabilities
and Speech and Language" including language and art therapy as well as accommodations for
oral presentations, When Cho was admitted to Virginia Tech in 2003, no information regarding
his mental health history, special needs accommodations, or the desire "to repeat Columbine"
accompanied him. When Cho was assessed and hospitalized his junior year ofcollege (2005), he
denied any history ofprior counseling or pharmacologic treatment.
Cho's social isolation and alienation continued at Virginia Tech; while he lived with
roommates and attended classes regularly, he never formed any on-going social relationships.
His limited attentions to several young women were perceived as weird or threatening, while
projecting self-hared; for example, he left the following quote from .Romeo and Juliet onthe
white board outside a young woman's room:
"By a name
IImow nol how to tell thee who I am
My nnme, dear saint is hateful to myself
Because it is an enemy to thee
ffi
. I.lli
Had I il wrillen, I would tear the word"
+--'-'--1a------'
Fomattedi Lrre spac,rg: si g e
Her father contacted the Virginia Tech Police who interviewed Cho. After being questioned, Cho
sent a text message to a roommate stating that: "I might as well kill myself." The father ofhis
roommate reported his suicidal ideation to campus police who asked Cho to return to their offtce
on the evening of Derember 13,2005. Since a potential involuntary hospitalization was being
considered, the police called the community mental health center for an emergency evaluation -
the protocol in Virginia has the mental health agency apply to the magistrate for a temporary
detention order. After his evaluation by an experienced emergency clinician, Cho was considered
to represent an imminent danger to selfand was transported to a local hospital with a psychiatric
unit. He was hospitalized ovemight, and released on the last day of the semester to retum home
for Christmas brcak (December 14,2005). His paxents likely never knew of this hospitalization
prior to his death.
The depth ofCho's isolation and alienation were revealed in the videotaped material he
prepared in the weeks prior to his death (April 19, 2007 MSNBC):
You hrne vandalEed my heart, raped my soul, and torched my cowcience- You thought it
was one pathetic boy's life you u,ere extinguishing.
And the "You" apparently were his peers:
You never fell an ounce ofpain,

your Mercedes weren'l enough, you brats,
your golden chains weren't enough, you snobs
your tlust fund wasn'l enough
your drunken debaucheries weren't enough
you drove me to do this..
v
I Alone and rageful, Cho's diatribe appears paranoid and delusional. The paranoid constellation of" Formattedi Line spacing: single
rage, projection, and rationalization coalesced around this unknown "you" who was responsible
for his pain and agony; a pain he had not shared with any other human. Despite his paranoia and
B delusions, Cho was able o stay focused enough to order his weapons, practice shooting, tape his
f, diatribes, and carefully plan his killing ryree. Sadly, his parents called Sunday evening, the I 5'
f. of April, to check and see how their son was faring and whether he was in need of anything - his
4
parents reported that Cho said nothing to them that evening that was out ofthe ordinary.
I Cho, in many ways, was typical ofschool shooters; he had a history offeeling
& persecuted, ofprevious suicidal ideation, and of writing material with suicidal and homicidal
l.
F ideation - and like other shooters, he was careful in his planning, did not threaten his victims
f;,
I
previously, and was stopped by his own hand (Fein, Vossekuil, Pollack, Borum, Modzeleski, &
I Reddy, 2002). Unlike other shooters, Cho kept his plans for a killing rampage to himself, mailing
ft his bizarre and distorted rationalization less than an hour before his death.
lr Trauma, Grief, atd Loss at Virginia Tech
k Mondav. Aoril 16.2007. Cho first killed two students in West Ambler Johnston, a residence hall
r
at Virginia Tech, shortly after 7:00 a.m.; after checking his email back at his residence suite in a
nearby building at 7:25 a-m., he left campus and mailed his package to the media from the local
post office at 9:01 a.m., and then retumed to Norris Hall, an academic building, and began
shooting again at approximately 9:40 a.m.. By the time first responders entered Norris Hall eight
r minutes after police received the initial report of gunfire there, he had shot 47 students and
F
; faculty, killing 30. As police and rescue workers removed the bodies ofthe deceased and
evacuated the survivon, they report haunting memories ofcell phones ringing in body bags as
r parents and friends desperately called their loved ones. The deceased were sons and daughters,
I
spouses, parents, brothers, sisters, lovers, friends, classmates, and "Hokies" -members of the
extended Virginia Tech community of 27 ,000 students and 4,500 faculty and staff. They left
behind loved ones devastated by loss and grief. While all sudden and violent death is
traumatizing for famity members and friends, the death of a child is the loss rated as most painful
to endure; 28 ofthe deceased were students ranging in age from l8 to 32. Seventeen other
students were shot by Cho and survived with all ofthe physical and psychological sequelae of
trauma. Another l7 students were in the classrooms attacked by Cho and, while physically
unharmed, certainly underwent a traumatic experience. While Virginia Tech is a relatively large
school, its rural setting, close-knit community, and small town setting allows for unusually close
relationships among the members ofthe university. In a recent survey (Hughes, Jones, Kessler,
Fairbank, Pynoos, Steinberg, Brymer, & Rothwell, 2007), more than half of Virginia Tech
students reported knowing one ofthe deceased; an additional 30olo were one more degree of
sepamtion removed, i.e., knew a friend of one of the dcceased. In the larger community of
Blacksburg, many town residents are connected with the university and experienced significant
distress from the shootings.
The recognition of the shootings as a mental health emergency was immediate and the
response began within a half-hour of the first shooting in the residence hall. Two counseling
psychologists at the Cook Counseling Center of Virginia Tech began working with friends and
fellow residents of the first wo victims before 8:00 a.m., and crisis counseling with these students
was underway as the news of second shootings came through police radios trvo hours later. As
news reports of casualties mounted, local community mental health providers and the disaster
response network responded immediately to Tech as police set up headquarters at a campus
facility. Late in the aftemoon and well into the next moming, mental health providers met with
family members during the death notifications and were present to assist them as they awaited the
release oftheir loved ones' remains. By the next day, members ofthe counseling centerioined
with representatives from academic programs in clinical psychology, counselor education, and
maniage and family therapy; the employee assistance program; community agencies; and the
local mental health association to begin planning for a comprehensive response to the tragedy.
This network ofprofessionals was generally constant and met daily during the first week to
coordinate and plan intervention activities. Within the first week after the shootings,
psychologists and counselors from all areas met with over 120 groups ranging from three to the
30,000 that attended the university convocation on Tuesday. Walk-in hours were established for
students at the Cook Counseling Center from 7:00 a.m. until 9:00 p.m. including weekends ftom
Monday and through the first three weeks; concurrently, faculty and staff were seen individually
at three sites across campus and, together, more than one thousand individuals were seen during
the first week after the shootings. When the university decided to resume classes on the Monday
(April 23'd) following the shootings, this coordinating committee had arranged for over 300
volunteers to meet and disseminate to classes where one ofthe injured or deceased had been a
member. At graduation, some four weeks later, mental health professionals were present at each
ofthe 28 graduation programs.
I A.ong the network ofprofessionals were counseling and clinical psychologists who had
worked with previous disasters including Hunicane Katrina (Flynn,2005;Jones,2006). Based
on clinical expetience and research data, their planning included the following assumptions:
I l. Those most dircctly affected by the shootings would be most likely to suffer from
acute stress and post-traumatic stress disorder; this included students and faculty
present in the classes who were attacked and who survived; family and friends of
the deceased; and those present in Norris Hall or in West Ambler Johnston at the
time ofthe shootings; as well as witnesses and first responders.
| 2. The psychologically vulnerable and socially isolated would be less likely to find
social support following the tragedy and to need psychological assistance; this
included concems for students of Asian descent who worried about reaction to
Cho being generalized to other Asian students or to intemational students.
.l
3. The base level ofanxiety and distress would be raised across the university
communitY.
4. The effecs of the trauma could be manifested for several years following the
shootings.
5.
Mental health planning needed to include increased hours in direct service for
practitioners and to be informed by careful rescarch.
In their survey of snrdents and faculty-staff conducted at three months following the shootings,
Hughes et al (2007) reported that among students, at least 5% self-reported significant symptoms
of post{raumatic stress disorder (PTSD) and an additional 2l% reported symptoms consistent
with elevated risk for PTSD; among faculty and staff, the numbers were 3Vo and lTYo
respectively. Approximately 10% of students had sought counseling since the shootings and 28o/o
indicated a need to seek counseling. Use ofthe Cook Counseling Center increased 35% in the
immediate aftermath ofthe shootings and this increase in usage has continued into the 2007-2008
academic year. The Cook Counseling Center has increased the number ofcounseling
psychologists on staff, added a case management position, and added additional hours for the
psychiatry service.
Emergent Professional Issues
It is challenging to not be forestalled in lhe angst, trauma" sadness and anger generated by
the tragedy ofApril16,2007. There is likely not one among us who has not been impacted in
some way, either directly through personal knowledge ofan individual from that campus, or
indirectly by the compelling belief that "it could have happened on my campus as well". Yet the
potential for stunned, slow-forming reactivity in the aftermath of this tragedy has been superseded
by burgeoning interest, increasing energy, and passionate initiative in the beliefthat counseling
psychologists, in view ofour traditional central role as college counselors and university mental
health specialists, have much to offer in response to the lessons leamed in every phase ofthis
episode. As has been cited in benchmark articles in the past (see Guinee and Ness,2000; Stone
and Archer, 1990), counseling centers and their leaders must assert their pivotal role and offer
focused expertise in mafiers ofcritical importance to the campus community. Indeed the
traditional pervasive role ofcounseling psychologists in campus counseling centers positions our
profession to be a major ccntributor to the resolution ofthis concem. From prevention, to
treatment, to recovery and healing, counseling psychologists have remained and must remain
central, offering contributions at each juncture. Perhaps this narrative and the impressions we
share will provide a template for policy makers, practitioners, researchers and others as we seek
to advance our understanding of issues related to campus violence.
ln the wake of the tragedy, there have been innumerable reviews and reports, each
generating a Iengthy list of wide-ranging recommendations that challenge universities and mental
health settings to provide direction and response (Stewart, 2007; Virginia Tech Review Panel,
2007; Niles, 2007). It is our hope to be able to mobilize and channel the energy expressed in the
aftermath of these tragic events in an effort to better understand our student body and certain at-
risk individuals within it; to assess and respond to students along the spectrum of emotional
wellbeing and illness; to become informed about the deployment ofstaffin service to optimum
campus mental health;, and to develop the tools to identify and respond to the needs ofour most
distressed students.
Chief among the considerations germare to counseling psychology (and the field at large) are the
following:
l. The role and responsibility ofthe university counseling center in dealing with the
seriously mentally ill. Historically, university counseling centers pursued their mission ofservice
along the educational-developmental-remedial spectrum of student need' However, as noted in
the consistent responses ofcounseling center directors to surveys over the past decade (Gallagher,
4]&e r - ,.!,<,.1.-
2006), sewices have gravitated increasingly towards a narrowing of function targeted to treating
and managing more seriously disturbed students. lronically, the trend toward treating increased
client severity has been paralleled by the reduction in length ofavailable on-campus treatment
due to restrictions on funding and staffing levels within most counseling centers. In deploying
staff and programs in service to the most troubled students, the broader mandate ofoutreach and
service to students experiencing typical developmental challenges has been compromised. It is
clear that, while the expectations for managing the needs ofour more seriously disturbed students
remain, resources on most campuses remain static. These circumstances likely increase risk
across campuses by creating an untenable mandate to do outreach and consultation, service all
students in need, and monitor the seriously ill. Ultimately, campus administrators must give due
consideration to the funding formulae historically applied to counseling centers with an eye
toward improving the counseling center's ability to retain and treat students at risk and/or to
create positions (such as case managers) with responsibility for tracking referrals, connecting
treatment providen, and remaining well-positioned to respond to imminent threats to our
constituencv.
2. Student privacy and the critical role of consultation. In the campus climate oftoday, it -., - - I Formattedr Linespacing: single
appe s that the privacy bar may be lowered and family contacts may become more fiequent. For
instance, immediately following the Virginia Tech incident, U.S. Representative Tim Murphy
(PA) infoduced a Congressional bill designed to liberalize disclosure opportunities contained
within the Family Educational Rights and Privacy Act (FERPA). Prior to the shootings at
Virginia Tech. many campus administrators and facuhy were hesitant to make contact with either
parents or other administrators in view ofthe potential for repercussions and/or legal actions as a
result of compromising student privacy. In its original form, the proposed legislation (H.R.2220)
would allow for parental contact by a university administrator subsequent to a mental health
provider's assessment and written certification that a student is at risk to selfor others.
Unfortunately, the required certification would likely slow the process of protection. Moreover,
recent clarifications by the Family Policy Compliance Office, Department ofEducation, confirms
that FERPA does indeed allow university administrators to contact parents and/or others v,hzn
there is an emergency afecting safety to oneself or olhers (2007, U.S. Dept. of Education)'
Thus, as of this writing, in response to opinions expressed by many, the bill is likely to be
modifi ed, eliminating the required assessmenVcertifi cation.
In the final analysis, most would agree that consultationbelween mental health providers and
campus administralors in cases ofpotential danger is nearly always a good idea. Endorsing
careful consultation, with or without a legislative mandate, puts our profession in a central
position to strike a balance between protecting the campus while respecting the privacy rights of
the individual.
Formatiedr Line spacing: single
3. The emergence ofthe threat assessment team, The aftermath ofthe Virginia Tech tragedy
has witnessed the emergence ofthreat assessment teams, student concem teams, and other groups
designed to manage and assess risk as it pertains to high profile or acting-out students on campus
This is a way of reassuring the campus that select stakeholders are in the same room,
communicating across individual information silos. To some degree, these efforts have always
been present in various forms, in response to alarms sounded by deans, faculty, or staffto
unsettling behavior on campta. Of late there is a movement toward formalizing these teams,
requiring more regular contact, encouraging refenals oftroubling students for a team review, and
incorporating a broader range of participants (including psychologists, dean of students, campus
police, residence life, judicial affairs, and occasionally faculty or staff). Finally, in view ofthe
increasing involvement of community agencies in the assessment and treatment oftroubled
university students, consideration must be given to adding community agency reprcsentatives to
the team when appropriate, and/or ensuring that procedures are in place for ease of transmission
,,,..,,::i,r :t,r, i ..,,..r." ..

of information fom community provider to campus counseling center.
Among dre key roles assigned to a psychologist on a threat assessment team would be developing
a psychological profile of the individual ofconcem, sharing the mental health perspective,
educating the team on the nuance of psychological disturbance, and determining an appropriate
intervention for a given individual. Whereas it is arguable that any psychologist can singularly
predict the behavior ofa potential assailant like Mr. Cho, no profession is befter prepared to
contribute to the review ofthreat in pursuit of balanced. well-considered discussion ofthese
mafiers.
Needless to say, with over l5 million students enrolled in higher education, the prediction of
campus violence remains a vexing problem. While most would acknowledge that our prolession
has been only marginally successful in making such predictions, there is a growing body of
literature to guide our decision making with potentially violent individuals. (See for example,
DePue, Appendix M-2, Virginia Tech Review Panel, 2007). Finally, continuing efforts to clarify
differurtial pattems ofrisk and predictable behavior will remain an invaluable contribution to
enhancing safety on our campuses.
i Formattedr Line spacing: single
4. Advocacy for the emotionally challenged. Unfomrnately in our rush to act following 4/16,
some faculty and staff have become hypervigilant to identify the next potential perpetrator.
Counseling center staff members have noted a somewhat surprising phenomenon in the days
subsequent to the Virginia Tech tragedy: Students who, on April l5'" may have been identified as
odd, unusual, different or eccentric, became on the 17" potentially risky or dangerous to others,
and meriting scrutiny by a mental health professional! This development underscores that there is
still much education to be done in reducing or eliminating the stigma and misunderstanding
associated with emotional illness. Those of us who have dedicated careers to helping these self
same individuals, recognize that thef include the best and brightest on our campuses, hold
leadership positions, aspire to productive fufures, and in their own unique way add to the
diversity ofour campuses. Clearly, psychologists play a role in providing a balanced view of
emotionally challenged students, responding to legitimate concems about threat, but also
advocating for our clienb to those with unwarranted fears and stereotypic posturing.
: turmattedr Line spacing: singie
5. Beware the "business" ofviolence prevention. Unfortunately the entrepreneurial spirit of
business professionals has allowed for the co-opting ofthe concem (and occasional panic)
generated by the climate of fear on our campuses. There appears to be an industry forming around
threat assessment methodology and instrumentation, campus consultation to reduce risk, and
mass screenings ofstudents on our campuses. It is incumbent upon our profession to assess the
validity ofthese offerings and to ensure that scientific rigor has been associated with the
development ofeach. Let us use the means available to us as scientisl-practitioners to ensure that
we axe getting the very best in tools at our disposal to reduce risk and assuage violence on our
campuses.
Formattedr Line spacing: single
6. The impending collision between privacy/confidentiatity and crisis
prevention/management. Perhaps the greatest attention of late has been paid to improving
communication pattems that allow for timely and reliable communication across departmental
and professional bounds to share information on individuals ofconcem. The current climate
presses for a broad articulation ofour restriclive confidentiality covenants, which have remained
unaltered in service to complete confidentiality except in cases of imminent risk to selfor others.
In general, due to the primacy of confidentiality, psychologists have avoided engaging others into
the therapeutic process unless it appeared to be absolutely essential. To what extent can we be
cooperative and collegial in our efforts to ensure a safe campus? Should staffcounselors make
routine requests for authorizations to share information with administrators and academic deans
,i,;iilfi[bk;,, .,*r...,,.,
F
in the best interest ofour client - but also our campus? How would potential compromises affect
our image and relationship with our constituency? How do we define imminent risk historically
and in the cunent context? We are increasingly challenged to review our positions on all ofthese
questions while respecting legal and ethical professional codes. For example, the virginia Tech
Review Panel (2007) recommended thal counseling centers notify the campus Threat Assessment
Team when a student has been the subject ofan involuntary hositalization; is this necessary
when the student is in custody and receiving appropriate levels of psychological treatment?
Secondly, much attention has been paid to the failure to link Cho's high school mental health
records to Virginia Tech. It has been argued that access to Cho's previous treatment files would
have proven to be usefirl in gauging the need for continuing treatment and tracking. On the other
hand, in the absence of competling detail about current risk and threat, is it reasonable to require
the routing ofan unbroken thread of clinical information from primary to secondary to collegiate
educational institutions? Whereas it is unclear how policy and legislative actions will play out in
,,tr-acking"
responding to the press for students with serious emotional problems, it is incumbent
upon our profession to play an advisory role in these deliberations.
..,--"'1 Fomrtted: Une spacingr s nqle
7. The necd for comprehensive dats and trcnd analysis on college student mental health.
With the exception ofend-of-year surveys that have served our profession well, there has been
little comparative data available on an ongoing basis that informs our practice in service to
emotionally needy str:dents. On the horizon however, is a promising new development: the
Center forthe Study ofCollege Student Mental Health,
F i'i
(www.sa.psu.edu/oapVresearch-center.shtml) has been endorsed by nearly 150 universitl'
Counseling centers, each agreeing to use emergent data management systems to generate common
data sets on student mental health. As this project moves to fruition, campuses will be able to
track and monitor national mental health trends while comparing their own campus performance
ft to others in a more systematic manner.
Fo.matted: Line spacing:
8. Restoring peace, harmony and a sensc of safcty on our campuscs. One ofthe most
sweeping and significant consequences ofthe Virginia Tech episode was the wave ofunsettling
emotions that swept acaoss our campuses. The sense ofvulnerability, direct threat, and the
Shattering ofthe usual sense of safety reverberated across our nation's campuses. At the source of
this discomfort is the knowledge that our institutions are indeed more alike than different at the
core. ln the final analysis, we are all Virginia Tech: the events that unfolded on and after April l6
simply provided the aperture through which to view ourselves. In that light we are all witnessing
the toniinuing dis-ease on our campuses. The optimal outcome will be to utilize this opportunity
to take the lead in addressing the host ofissues emanating from the trauma of Virginia Tech, to
use the means available to us to restore a sense of harmony and safety, while supporting our
administrations as they prepare in every way possible to avoid a similar incident on any ofour
campuses.
References '' I Formattedr Line spacing: sangie
Family Policy Compliance Oftice, U.S. Department of Education. (2007) Balancing Sndent
Privacy and School Safety: A Guide lo the Family Educalional Rights and Privacy Actfor
Cotleges and Universities. hltpi/lwww.ed.gov/policy/gen/guid/$co/brochures/elsec.html.
Fein, R.A., Vossekuil, B., Pollack, W. S., Borum, R., Modzeleski, W. & Reddy, M. (2002)
Thrcat Assessment in Schools: A Guide to Managing Threatening Situalions and to Crealing
Safe School Ctimates. Washington, D.C.: United States Secret Service and United States
Department of Education.
Flynn, C. (2005) Katrina: Resources and Recovery.
htto://www. lovno.edu/emersite/recoverv/fl ynn I .htm.
,,-'
Gallagher, R. P. (2006) National Survey of Counseling Cenler Directors.
htto://www.iacsinc.orgNational%20Survey%20for%20Counseling%20Cented/o20Directors%20
Results%20-olo20Final.pd1'.
Guinee, J.P. & Ness, M.E. (2000) Counseling Centers of the 1990s: Challenges nd Changes. The
C ounseling P sycho logist, 28, 267 -282.
Hughes, M., Jones, R., Kessler, R.C., Fairbank, J.A., Pynoos, R.S., Steinberg, A.M,, Brymer, M.
& Rothwell, V. (2007) Mental Health Needs Assessmenl in the Aflermath of the April 16 Events
at Virginia Tech: A Preliminary Report. Manuscript in preparation,
Jones, R. (2006) Public Health Response lo Hurricanes Katrina and RiIa: Applying Lessons
Learned to Mental HealtUsubstance Abuse Needs.
http ://rvww.apa.org/divisions/div45/imaees/i ones presentation.pdf.
Niles, J. (2007) Presidents Internal Review: Report of the llorking Group on the Interface
between Virginia Tech Counseling Services, Academic Affairs, Judicial Affairs, and the Legal
Systems. httpllwww.vtnews.vt.edu/documents/2007-08-22_intemal_cornmunications.pdf
Stewart, J. (2007) Investigation of theApril 16,2007 Critical lncident at Virginia Tech.
httpilwww.oig.virginia.gov/docum ents/VATechRpt- I 40.pdf.
Stone, G.L. & Archer, J. (1990) College and Universiry Counseling Centers in the 1990s:
Challenges and Limits. The Courxeling Psychologist, l8 (4), 539-608.
Virginia Tech Review Panel (2007) Mass Shootings at Virginia Tech, April 16, 2007.
http ://wllr.v.vtreviewpanel- org/reoofi/i nd ex. htm l.
8
,.4t4.ezzq'/e
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Re:FW:BBC Page I of2
Hincker, Larry

Sent: Friday, November 30, 2007 3:18 PM
To: Fowler, Virginia
Subjecfi RE: FW: BBC
Ginney,
I feel much better. Let's leave it like this. I am going to make a decision before next week whether the institution
will engage. lf we do, I plan to ask that any interviews be scheduled through me. Based on your note, it appears
that Nikkf would be okay w that approach. ln that way, I can get a better understanding of which direction the
story is going before we commit anyone to be interviewed. Looking at it objectively, if I were in their shoes, l'd
want to talk to Nikki. But let's make that a joint decision between us.
Larry Hincker
Virginia Tech
314 Burruss Hall
540 231 5396
hincker@vt.edu
et@x***
From: Virginia Fowler [mailto:Wowler@vt.edu]
Sent: Friday, November 30,2007 2:46 PM
To: Hincker, Larry
Subject Re: FW: BBC
Gin nie,
Carolyn suggested that I forward this to you. I didn't realize that Nikki was on leave this semester.
Can you help me get this message to Nikki?
l've been getting hammered by the BBC producers about this documentary that they want to
produce this coming year. As noted below, I don't see any benefit for the university, the English
department, nor our students. Still, if some of our people have committed to participate, l'd like to
know so that I can help guide the program. Emma Kettley has intimated that several facul$
members in English are going to participate, but I can't yet find anybody. Do you know if they've
been in contact with Nikki and if she plans to participate in the interviews?
Frankly, l'd prefer that these people, nice as they are, would just leave us alone. But when a
broadcast freight train rolls down the tracks, sometimes its best to jump on.
Larrv
11 l10l).007 -a.d,i&i]!"iriii.!!{&iili${fl
iir':i. .. .th i,ir.i,".,,, .1i,.'i;"1
Re: FW: BBC Page2 of2
Hi, Larry,
Sorry you've had so much difficulty reaching Nikki. She has received your message, however.
The BBC people have been in touch with us since September, and Nikki did a telephone interview with Ms.
Kettley in mid-October. She also met with a man associated with the program when she was in Washington
November 16.
Nikki's understanding is that you recommend against further participation, and she's happy to accommodate your
request. She sees her previous contacts as "pre-interviews." She dld say she has uneasy vibes about what the
BBC is up to-nothing necessarily sinister, but she had a feeling they were not going to be positive toward us.
Please let me know if her understanding of your request is accurate. Since all of these requests come to me for
scheduling, l'll certainly make sure Nikki doesn't have further contact with Emma Kettley and the BBC. -
All best,
llnnev
Virginia C. Fowler
Professor of English and Director of the Literature, Language
and Culhue Program
Department of English
313 Shanks Hall
Virginia Tech
Blacksburg, V A 24061 -0 | 12
(s40)231-6919 (o) or (540) 381-1490 (h)
vfowler@lt.edu
1U3012007
Hincker, Larry
From: Virginia Fowler [vfowler@vt.edu]
To: Hincker, Larry
Subject: Fwd: RE: Nikki interview
>Date: Fri, 30 Nov 2007 18:18:35 +0000

>From: Emma Ketteley <enma. ketteleyGortv. co. uk>
>Subject: RE: Nikki interview
>X-Ori oi nat r no-TP: 1211 .34.136.2501
>To: Virginia Fowler <vfowfer@vt. edu>
>X-VirusChecked : Checked
>X-Env-Sender: enuna. ketteleyGortv. co. uk
>X-Starscan-Version: 5. 5. 12 .1,4.2; banners:ortv,co.uk, -,-
>X-JunkmaiL-SLatus : score=10/50, host:dagger. cc.vt.edu
>X- Junkrnai-I-SD-Raw : score=unknown,
> refid=str:0001.0A09020A.4750548C.00CC,ss:1,fgs:0,
> ip:62.23I .I31 .61 ,
> so=2007-0?-31 18:51:00, drnn:5.4.3/2001-10-1,9
>X-Mirapoj-nt-Loop-Id : 4dBac9efee5e4 f 908 6f 30d33ce94abf7
>Original-recipient : rfc822 ;vfowferGvt. edu
>Thanks for that Ginny. !!e are just putting together our schedu-Le at the
>moment and unfortunately we will" not be abfe to come to the Hip Hop
>event which is a reaf shame. We wif l- be in Blacksburg between Sacurday
>l9th January and Tuesday 22nd. We would very much like to film Nikki's
>cfass on the Tuesday evening. Are there any activities that Nikki is
>invo.Ived in these dates that we coufd film her doing to replace the hip
>hop filming?
>Have a good wee kend,
>Enuna
>-----Ari ..*-.--*-*Je-----
ai nr 1 Maeer,
>From: Virginia Fowl-er fmailto: vfowler@vt. edu]
)Sent: 23 November 2007 04t26
>To: Enna Kettefey
>Subject: RE: Nikki interview
>>Hi Ginny,
>>I hope you are well. Jon so enjoyed meeting Nikkj- last week and
>>l. :l lrin.r f^ har
>>We are just looking ahead to our schedule in January. We are going co
>be
>>in America from 12th January to 25th January. Nikki mencioned a rnusic
>>event that we coul-d look into f il-ming' her at. Do you have any derail-s
>of
>>this? Or, what days night suit Nikki for us to fifm her class?
>>Hope you are having a good Thanksgiving
>>Best,
> >Emma
>Jtnis e-mail has been scanned for afl viruses hrr Cl- ar 'fhF sa-\zi â iS
>>powered by Messagelabs. For more information .!n a n-n 2^! i rzc ani- i -vi-rUS
>>service working around the clock, around the aln]-ra rricif .
>>http : / /www . star. net . uk
>The event Nikki mentioned will be on ,January 28-29, when Nikki and
>others will be performing (and taping) from HIP HOP SPEAKS TO CHILDREN/
>a volume Nikki is edir-j ng. Nikki's classes in Spring are on Tuesday
>evenings from 5:00-8:00, starting on January 22.
>Virginia C. Fowler
>Professor of English & Director of Literature, Language, &
> Culture Programs
>Department of English
> 313 Shanks Hall-
>Virginia Tech
>Blacksburg , vA 2406I-0L1-2
> (540) 231-6919 (o) (s40) 381-1490 (h)
>vf ow]erGvt. edu
> This e-mail- has been scanned for all viruses by Star. The servlce is
>powered by MessageLabs. Eor more information on a proactive ant.i-virus
>servi ce working around Lhe clock, around the globe, vjsiL:
>http: / /www , star. net , uk
> This e-mail has been scanned for al-l viruses by Star, The service is
>[owered by Messagelabs. For more inforrnation on a proactive anti-virus
>service working around che clock, around che globe, visjc:
>http : / /www. star. net, uk
-.
p-orecsor of F.nrrl i sh and Direccor of the T,i f crai-rrre- -,A-.r,^rre
and Cufture Program
nan,arlmanl- nf rnnl i eh
313 Shanks Haf L
Bfacksburg, VA 2406I-0112
(540) 23r-6919 (o) or (540) 381-1490 (h) vfowlerGvt.edu
Re: FIJV:BBC Page 1 of2
Hincker, Larry
From: Virginia Fowler[vfowler@vt.edu]

To: Hincker, Larry
Subject Re: FW: BBC
Ginnie,
Carolyn suggested that I forward this to you. I didn't realize that Nikki was on leave this semester.
Can you help me get this message to Nikki?
I've been getting hammered by the BBC producers about this documentary that they want to
produce this coming year. As noted below, I don't see any benefit for the university, the English
department, nor our students. Still, if some of our people have committed to participate, l'd like to
know so that I can help guide the program. Emma Kettley has intimated that several faculty
members in English are going to participate, but I can't yet find anybody. Do you know if they've
been in contact with Nikki and if she plans to participate in the interviews?
Frankly, l'd prefer that these people, nice as they are, would just leave us alone. But when a
broadcast freight train rolls down the tracks, sometimes its best to jump on.
Larry
Hi, Larry,
Sorry you've had so much difficulty reaching Nikki. She has received your message, however.
The BBC people have been in touch with us since September, and Nikki did a telephone interview with Ms.
Kettley in mid-October. She also met with a man associated with the program when she was in Washington
November 16.
Nikki's understanding is that you recommend against further participation, and she's happy to accommodate your
request. She sees her previous contacts as "pre-interviews," She did say she has uneasy vibes about what the
BBC is up to-nothing necessarily sinister, but she had a feeling they were not going to be positive toward us.
Please let me know if her understanding of your request is accurate. Since all of these requests come to me for
scheduling, l'll certainly make sure Nikki doesn't have further contact with Emma Kettley and the BBC.
All best,
Ginney
11t30t2007
Re: FW: BBC Page 2 of 2
Virginia C. Fowler
Professor of English and Director of the Literahre, Language
and Culture Program
Department of English
313 Shanks Hall
Virginia Tech
Blacksburg, V A 24061 -01 12
(s40)23t-69t9 (o) or (540) 381-1490 (h)
vfowler@vt.edu
ffi
1113012007
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W VIRGINIA POLYTECHNIC INSTITUTE
AND STATE UNIVERSITY
irTS-ttir$i #'-.'lll,"1'6l ri i-'in "
Fax Cover Sheet

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DATE: r7
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FROM: PHONE: (540) 23r-s396

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FAX: (540) 231-1985
RE: ''t<,.1,, ,.,-n ,,f; /$ottk'"

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Booki ng Acknowledgment
DaY€loFnfit & Univ Rolations' VP Ofica

Llny Hlrct r
315 Bunuss Hall
M€il Code: 0229
Start-End: Sat O1/19/2008 01:30 PM - 06:00 PM

Devsloomont & U'|lv Relations, vP ofiice - BBC (32311]
CHcr tlumbor: 943€5
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01:30 PM 06:00 PM No Equipment
Room 219
01:30 PM 06:00 PM SponsorAccesa
Room 219
02:00 Pir 06:00 PM BBC Event
I hove rct iewed lhis document and conJirm the information provided is true and accurqte. Pricing reflected on lhis Booking
Acknowledgemenr should be considered dn estimate only. I undersland that actual venue and equipment rent(tlfees will be
invoiced according to the current rotes in efect on the ewnt dqte. Additionql charges may apply for future additions changes
or requests. All eyenx are subject to compliance with applicable Event Planning Ofice, LIUSA, Universit)', counN and local
policies and laws. Depending on rhe nqture of an eyenl, qdditional approvqls noy be required. The Etent Planning Ofice
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Page 1of2
Hincker, Larry

Sent: FridaY, October26,2O07 3:13 PM
To: 'Jonathan Hacker'
Subiect: RE: BBC documentary
Jonathan,
goes by
contact us. You are not alone' Not a day
sorry for the delay. I know that you !av9 beel trylng to
without one or two reporter requests for interviews'
your desire to produce a quality
I do not doubt your credentials as a BBC contract producer nor do I doubt
want to product a documentary or recreation of the
Droduct, And I don,t doubt that they will be many more who
tragedy of APril 16'
few would ever know' There continue 32 families
This university and community has experienced trauma in life
journalists wishing to commemorate' explore' re-
,"ai.g *ith losses. And there continues a constant stream of
create, or dissect the events of April 16, I wish them atl the
best. You and I are foftunate to live in societies with
a history of free exPression.
inspection by pqngls, pundits, and self appointed
conversely, this school has already undergone analysis and to lead the
exper$. Our students ;iillt tti;g to nnO ,omi balunc" and our administrators are tryingO noted' you are one
"r" t'lone of us cares to re-live those days' Moreover' as Mark
institution in positive directions.' back; we prefer to
the inclination for looking
of hundreds asking for access. we really have neither the time nor
look forward.
property. As long as your cre-I: 9re small and
we are a state university and our sidewalks and streets are public
access' Norris Hall is off limits for a
not disruptive, you can film at will. The building interiors are controlled
for one outlet without
,irpf" t*ro", It's an academic building with i specific purpose. I cant open. it up Sorry, Ijustcan'tdoit' That
openingitupforall, IfIdilthat, I'dspindall dayevery'dayesco*ingjournalists'
is why I had an open nouse on :lne lb with 50 media outlets.
There should be plenty of b-roll available'
Finally, I would close by saying that would be happy to discuss more

with you, if you can help me-19 hgw a
together, how this can benefit the healing of
documentary shown overseas-*nt n"tp my campus community come
us advance education and learning, research
thousands of people simpf' twing 6 n.o[ on, or how it will help
and discovery, and outreach. That is why we o(ist'
Very sincerelY Yours'
Larry Hincker
Jonathan Hacker [mailto :jonathan.hacker@ortv'co' uk]

Sent: Thursday, October 25,2007 2t37 PM
To: hincker@vt.edu
Subject: BBC documentary
Dear Larry
I have just got off the phone from talking with your colleague Mark owczarski.
you will be aware that we have made a request to film in a number of interior locations around the campus for our
is being made for the BBc' and will be a
one hour anniversary oo.u11"niuw uoout the April tragedy. The film
1v2812007
Page 2 of2
shown by W stations around the world including America'

high profile, sensitive film that wiil go on to be
outlets and can not say yes to
we are aware that you have hadjuri a lot of filming permissions from a variety of news in this most
manage the media
them a'. we are arso n-o* oiri"r'1t'lt rrritu ioi v"uind. Mirk to
us least in some degree'
difficult of times. I hope"r"ri'oi
no*eu"i1n"t you will be able to assist - at
e
then my colleague Emma has written numerous
we first made our request for permission to film in June. since i9 fvf-a1ft o.n the phone' and finally received a
maits,to which she n"s n"O-nI t"pf i"s. foOay ..ne.goi-inioulh all that we wish
reply. He indicated ttrat tne prl-nc-iiJ proUf"r i. tnaiyou are Enort of staff time to allocate to us for
to'dir.
so that we can reduce our
I wondered if you could clarify what amount of time you might be able to spare us
you?
requests into something more feasible for
you want to maintain a sense of decorum and normalcy

Also regading filming in Nonis Hall, Mark indicated that
in a builiing tn-at is stitt occasionally being used'
I wondered if some shots of the corridors and a couple of the classrooms {o13
we limited our time to filming"n[o.
it *e aiO ine Rtming either at the start or end of
the day when no
quarter of an hour that *",jri nJi Vijri. of the ordinary was going
seise that anything out
else has started work tnat mlgni Srlo reduce the oisrultion or
on.
Nov 1 3-16' and hopefully we will be able to
we explained to Mark that we are coming to Virgjnia Tech on a recce
points above'
meet you then, but I would very much like to clarify the
Please may I emphasise that we are not a commercial or

tabloid news outfit, but a serious broadcaster with a
public service remit wnicn is attempting to film with . i"iior. university also
with a public service remit l'm sure
we can find common ground between us'
with President Charles Steger, we should do this
Finallv Mark mentioned that if we wanted to request an interview
he might be free' Perhaps we misht be
i#i;!ilft. tX,";iil"'iil''i.;;. .l"nr"rv ano'wonoerea *htt titn"t
the project with him while we are on the
able to have a brief chat with h'im to introduce oursetvei lno discuss
recce in November.
Please feel free to call me (collect if you wish) on 011 44 208 614
7229 ot my cell 011 7949 261787 '
With best wishes
Jonathan Hacker
Producer/ Director
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Page 1 of3
Hincker, Larry

Sent: Friday, Octobe( 12,2007 7:55 AM
To: Owczarski, Mark Poole, JaY
Cc: 'Koops, GarY'; 'Doyne, Karen'
Subject RE: BBC Filming Access
Mark
I ask that you write a rrery kindly and respectful "no." They could possibly shoot the library and the gym' but at
that point the nose is under the tent.
you for the
Be nice and put your best PR effort into a thoughtful letter. "We've given this. a lot of thought and thank
i"lpiCtrl approicn to this difficult topic..." Put-tnis in the conted of any filming of any-sort_would be disruptive
and not useiul to the healing process. Under no circumstances will we allow filming of.anything. else on the
list
inciuAing the English Depafrent. lf we must, we can offer this very honest and straightforward reason - nothing
tnei Oo,-ntm, sai, or poriray will assist Virginia Tech in the process of healing, recovery, and return to normalcy.
Finbfly, nobody here has the time to escort them around campus.
Larry Hincker
University Retations
Virginia Tech
314 Burruss Hall
540 231 5396
hjncl<ct@vt-edu
Wlvi's1*i*F,*
Ftom: Owczarski, Mark

Sent: Thursday, October lL,2007 3;47 PM
To: Poole, Jay; Hincker, Larry
Subject FW: BBC Filming Access
Gentlemen-
Here's one of the ones that's been simmering out there the last few weeks, now in writing.
Our institutional response will be . . . ..
Sigh.
Mark
Mark Owczarski
Virginia Tech
314 Burruss Hall
5402315223
Daowczar@vt.edu
11t28t2007
Page 2 of 3
FXrl
,8
From r Emma Ketteley [mailto :emma, ketteley@o rtv.co. u k]

Sent: Wednesday, October L0,2007 1:46 PM
Tor Owczarski, Mark
SubjecB BBC Filming Access
Dear Mark,
Further to our conversation yesterday, please find below the details you require to process our filming application,
Who WqArc
The director, Jonathan Hacker has over 20 years of experience making high end documentaries for the BBC and
for American broadcasters. He has won a BAFTA, an RTS award, been short listed for Best Short Film Oscar, and
been nominated for two Prix Europas.
T_he fuAgAmrne
We are not taking a sensationalist approach to this very sensitive subject. We are not a news outfit. We make
considered and analytical documentaries for the BBC that have global recognition as the leading authority in
journalism, The aim of the programme is to chart the life of Seung-Hui Cho in order to go some way towards
understanding why the shootings happened. We will look at his early childhood in Seoul, his move to Cenkeville,
his time at Poplar Elementary School, Centreville High Westfield High and Virginia Tech. The film will have no
F presenter, but will be nanated in a classic documentary style. We will be talking to people who knew him at every
stage of his life and filming them actively in the environments where they knew Cho. We have been very lucky so
far, and almost everyone that we have approached has agreed to take part in this high-profile project. Family
members, school classmates, teachers, classmates and suite mates from Virqinia Tech have aqreed to be
interviewed on camera.
]
aurBesue$
It is crucial for our programme that we are able to spend one day filming in the interiors at Virginia Tech. We can be
very flexible and work around your holidays if you so wish. I have been in regular contact with you since 27rn June
regarding this matter, and below is a copy of the list of locations that we would like to formally request permission io
film in :
o ' Nonis Hall (empty)

o ' Ambler Johnston Hall (empty)
o ' The room that Cho was sharing with Joe Aust in April 2007 (empty)
' The room/ suite that Cho shared with John Eide the previous year (empty)
' The canteen (being used by students)- very general shots of the canteen filling up.
' The English Department (being used by students) - very general shots of students going up
stairs and corridors, in lessons etc.
o The library (being used by students)
o The gym (being used by students)
QurApploaqhlq Fj$rng aLV recX

As non-members of the V Tech community, we cannot begin to understand how overwhelming the incident was. In
working on this project for the last four months and talking daily to people involved we have some sense of how raw
tU28t2007
Page 3 of 3
fte grief still is. In light of this, I want to reassure you that we will
at all times we will factor in the needs and wants of
the students on the campus. We aim to film in very controlled spaces with limited kit at V Tech in order to create the
smallest disturbance to the daily running of things. Where possible, on the suggestion of Mark we will carry out our
interviews outside in the public spaces, or quiet places which will not cause inconvenience, lf anyone asks us not to
be filmed or that our presence is making them feel uncomfortable we will of course stop. We are very keen to have
a good relationship with the University at all times.
Buchec
We are very happy to release to you free of charge the BBC quality rushes of the general shots that we will be
taking for you to use intemally,
I understand that you have previously permitted photographers into Norris Hall for the Roanoke Times and we
would be happy to work to the same sorts of conditions that they did
Please let me know if there is any further information that you need from us.
tr
I look forward to hearing from you in the near future.
With best wishes,
Emma
igtLfiff5""",.
ORW lnternational
22 The Green
Richmond
TWg1PX
Tel: 020 86147228
Mob: 07979 096 905
This e-mail has been scanned for all viruses by Star. The
service is powered by Messagelabs. For more information on a proactive
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J' Ml{rto*- *- V* ,@- f t7f.*-f

7
Page I of2
Hineker, Larry

Sent: Tuesday, November 06' 2007 4:51 PM
To: FlYnn, Chris
Subject: RE: BBC Documentary
Chris
that one English faculty member has agreed
Have you been contacted any further by these people? | understand
to do in interview. I've managed to kill all the rest'
I will be meeting with another producer, Jonathan|acker,

nextweek.' I dont.really believe them when they say it
to photograph all of Cho's prior haunts
will be a sensitive unbiased-lo;k at the'situation. fne taci that they wish
indicates that they are trying to produce a re-creation. tvtoreouer'
ine implicbtion lha!ry-u might even s?9.ak of
;;;;;;";;i";rliin fi'b d;ilil y; tt u-lotaie meoical ethics. This misht be the BBC' but I just don't trust
them.
Larry Hincker
Virginia Tech
3'14 Burruss Hall
540 231 5396
hinoker@vteelu
SViryiniattctt
From: Flynn, Chris

Sent: MondaY, October 29,2007 10:44 AM
To: Hincker, Larry
Subject: FW: BBC Documentary
Importance: High
have these folks contacted you? lf you fell it is appropriate, I will tell them
to coordinate through you
Larry: Fyl - well with you Chris
you and I can discuss what t might respond to - hope all is
"nJin"n
Christopher Flynn, Ph.D.
Director, Cook Counseling Center
Virginia Tech
540-231-6557 (office)
540-231-2104 (tax)
for the sole use of

CONFIDENTIALITY NOTICE: This electronic email, including any attachments, is
the intended recipient(s) *arnoy contain confidential and privileged information'
Any unauthorized
and are not the
review, use, disciosuri, or distribution is prohibited. lf you received.this electronic emaii
email reply and destroy all copies
intended recipient, please contact the senler by phone or by electronic
of the original message.
--.-Original Message----
From: Emma Ketteley Imailto:emma,ketteley@orW.co.uk]
Sent: Thursday, October 25,2007 11;30 AM
tu2812007
Page2 of2
To: Flynn, Chris

SubJect BBC Documentary
Dear Dr. Flynn,
you today (Thutsday)'

Please forgive me for contacting you out of the blue like this. I left a voicemail for
a diffcult time for everyone at virginia Tech. I am very sorry for the
trauma that your
I understand frat it must still be
community suffered this APril.
The BBC has an

I am a British televisiondocumentary producer making a film for the BBC on the shootings on April 16th.
We feel that it is very important that after the
eicetient gtoOat reputation for producing balanced ani sensitive documentaries.
We hope to re-examine the events that took
initiat meO]a fenzy, sometnmj tnoughtfirl and in-depth is done on television.
pffi ;d b try anO team tnoir inern'. As such, we rieed to fy and talk to as many people as we can who encountered Seung- . . .
Hui Cho.
us to explain the part that Cook

Given your input to the Govemo/s Report, I wanted to ask you if you would.consider talking to
piease understand that we are not looking to point the finger of blame at anyone, but
Coun.i,fing C'entre played in Cho's tifet
rr"fy to inOerstariO the context in which the incident happened. I would like to reassure you that we are not a news outfit
intereited in sensationalizing the story, but an experienced documentary team making an informative and important think-
piece on this complex issue.
I must emphasize that we would not ask you to engage in speculation or conjecture, but merely to explain what you saw and
12th - 16th
to talk us through Cho's contact with the Cook Centre. We are coming to VirginiaTech for a recce fiom November
and we can disiuss this face to face with you if you have time to meet me for coffee? We are then
planning to film in January.
you more about our

lf you do feel able to consider this, please could you send me a mnvenient time to call you and I can tell
project?
Best wishes and manY thanks,
Emma Kefteley
Emma Ketteley
Assistant Producer
ORW Intemational
22 The Green
Richmond
TWg1PX
Tel: 020 86147228
Mob: 07979 096 905
htto //www. star.net.uk
:
1u28t2007
Page I of2
Hincker, Larry
#
Sent: Thursday, October 25,2007 3:52 PM
To: 'Doyne, Karen'
Cc: Koops, Gary
Subject: FW: BBC documentary
Karen
Just wanted to ensure that we're all on the same page here before I turn this guy down again. I really don't see an
upside to working with these guys. I could give a rip about the BBC. I have absolutely no intention of giving them
President Steger, Would it be impolitic to bluntly say that, while he may have a public service role in the UK, their
documentary serves no public service role for Virginia Tech, The commonwealth of VA, our students, nor our
alumni? l'd like to be frank. There is no reason for us to participate in this.
Larry
From: Jonathan Hacker [mailto:jonathan.hacker@oftv.co.uk]

Sent: Thursday, October 25,2007 2:37 PM
To: hincker@vt.edu
n Subject: BBC documentary
Dear Larry
t I have just got ofi the phone from talking with your colleague Mark Owczarski.
You will be aware that we have made a request to film in a number of interior locations around the campus for our
one hour anniversary documentary about the April tragedy. The film is being made for the BBC, and will be a
high profile, sensitive film that will go on to be shown by TV stations around the world including America.
We are aware that you have had a lot of filming permissions from a variety of news outlets and can not say yes to
them all. We are also aware of just how difficult it must be for you and Mark to manage the media in this most
difficult of times. I hope however that you will be able to assist us - at least in some degree.
We first made our request for permission to film in June. Since then my colleague Emma has written numerous e
mails, to which she has had no replies. Today she got through to Mark on the phone, and finally received a
reply. He indicated that the principal problem is that you are short of staff time to allocate to us for all that we wish
to do.
I wondered if you could clarify what amount of time you might be able to spare us so that we can reduce our
requests into something more feasible for you?
Also regarding filming in Norris Hall, Mark indicated that you want to maintain a sense of decorum and normalcy
in a building that is still occasionally being used.
I wondered if we limited our time to filming some shots of the corridors and a couple of the classrooms for a
quarter of an hour that would help you?. Also if we did the filming either at the start or end of the day when no
else has started work that might also reduce the disruption or sense that anything out of the ordinary was going
on.
We explained to Mark that we are coming to Virginia Tech on a recre Nov 13-16, and hopefully we will be able to
meet you then, but I would very much like to clarify the points above.
1u28t2007 ,,,;,,r. r,r,i;,.i+*iC

Page2 of2
Please may I emphasise that we are not a commercial or tabloid news outfit, but a serious broadcaster with a
public service remit which is attempting to film with a serious university also with a public service remit. I'm sure
we can find common ground between us.
Finally Mark mentioned that if we wanted to request an interview with President Charles Steger, we should do this
through you. We will be filming in January and wondered what times he might be free. Perhaps we might be
able to have a brief chat with him to introduce ourselves and discuss the project with him while we are on the
recce in November. ,
tt
E
Please feel ftee to call me (collect ff you wish) on 011 44 208 614 7229 or my cell 011 7949 261787.
3
F
\Mth best wishes
Jonathan Hacker
Producer/ Director
htto://www.star,net.uk
t112812007
Page 1 of I
Hincker, Larry

To: RoY, Lucinda
Subject: The BBC ....on more than one occassion
Lucinda
Are you in the office today? lf yes, can I come by?
lf not, could we meet next Wed?

producer, has.been,rath_er persistent ..'fFnkly ..
Jonathan Hacker, who works for oRTV, a BBC contract -,
i don't really..want to do this' but sometimes one
hammering us about n".o.lng inuoiued *itn their documentary. yesterday' He
has to become involved in ordLr to have-f some control over
direction. I met with him and Emma
get your opinions and share mine with you too'
intimated that he's O""n t"f-tiig'to you' woufO like to
there is the freight train effect'
I see very little upside for the university or anyone here. Yet,
|fyou'renotavai|ab|eSoon,this|ike|ycanwaituntiIwereturnfromfa||break.
Larry
Larry Hincker
Associate Vice Presictent
Virginia Tech
314 Burruss Hall
540 231 5396
hincker@vt.edu
W\ff€iniaT€ctt
1u2812007
Page 1of1
Hincker,

F Sent: Friday, November 30, 2007 5:51 PM
To: 'Jonathan Hacker
Cc: Owczarski, Mark
Subject: BBC documentary
Jonathan
Here's our state of mind on your documentary. Frankly, I haven't spoken to anyone who really wants to be involved.
There remains a high degree of weariness and leeriness. Our university is so very ready to move on, it's hard to
convey. A deranged young man with an odd disease is the last thing they want to talk about.
Just this past week, I've had A&E, BBC radio, CNN, AP, and the local paper peppering various people in the university
for interviews. They're looking to me to turn off the spigot, so I hope you'll understand my reticence with your project.
The lawyers are very concerned and likely will have a role in how we interact. lt is possible that we'll be involved with
lawsuits by the time this show airs. So, while it's not my style (my lawyers have always given me a wide latitude), we
might need to have them looking over our shoulders... .literally.
Still, I understand that there will be a news story and we can make a positive contribution. So, here's how I would like to
proceeo.
Let me know who you would like to interview and who you already have lined up. l'll work them to determine whether
they would like to participate. (For example, Emma contacted Tom B rown today. He would prefer not to participate, but
if I can understand the topic and the direction you'd like to take with him, I can convince him. I think very few people will
say No if I ask them to participate.)
We've got to see questions in advance. That's the requirement from the lawyers. Normally, I would only ask for topics or
ideas. This is important. Otherwise, these folks will bolt.
Let me know when you are coming and what type of interview setting you would like. As I mentioned, some of the actual
locations likeAJdorm and Norris Hall will be off limits. But other places like a generic shot of a d ining hall (isthatwhat
you mean by a 'canteen'?)... should be no problem. lwill ask for minimal intrusion while we shoot.
I will have someone work w you for the B roll schedule and I or Mark Owczarski will work with you to arrange interviews
and locations for the interviews.
lwill speakforthe university if you need to have someone with an overview or a representative. Though... I don't know
what I can offer if the premise of the show is mental health.
Help me outline this thing, and l'll get the right peopte lined up.
Larry
Larry Hincker
Virginia Tech
314 Bu rruss Hall
540 231 5396
Iincier@vt. edu
lQrqnl thc Fr/t rrc
11/30/2007
.. i1 ,,. .
Page I of2
'15.21:37 -0400
es@vt.edu>
qency Response Resource Group
,rsz@vt.edu>, "Beach, John" <jbeach@vt.edu>,
,.i3fr 6"@'!l,,",lXiLS??X!!'lH,::Y3ilt?[.@d,,l35i;
Jtinary@vt.edu>, "Dean, Wanda Hankins" <wdean@vt.edu>,
<wmelvey@vt.edu>, "Pollard, John" <jpollard@exchange.vt.edu>,
.,rda" <woodard@W.edu>, "Dunlap, James" <jdunlap@vt.edu>,
, fom" <tgabbard@vt.edu>,'Allen, Morgan" <allenm@exchange.vt.edu>,
,, Dixon" <dixonh@vt.edu>, "Orange, Clifford" <corange@W.edu>,
.ourke, Kim" <orourkek@vt.edu>,
'lswick, Curtis" <celswick@exchange.vt.edu>,
"Spencer, Edward" <espencer@vt.edu>, "Steele, Julie" <jws@vt.edu>,
"Steele, Julie" <jws@vt.edu>
Cc: "Royal, Lisa'i <lroyal@vt.edu>, "Wright, Teresa" <tewright@W.edu>,
"Martin, Evelyn" <ehmartin@vt.edu>, "Hikes, Zenobia" <zhikes@W.edu>,
"Bonner, Cynthia" <cbonner@vt.edu>
Priority: Urgent
--
Thread-topic: 4:00 meeting - Emergency Response Resource Group
Thread-index: AceBT\MJPlOuKi5hAQi\APpk2eoE24 N g==
X-MS-Has-Aftach: yes
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8,
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X-OriginalAnivalTime: 1 8 Apr 2OO7 1 9:21 :38.0429 (UTC)
t,tttlYg=1C96382D0:01 C781 EEI
Ail,
l In accordance with the University's Emergency Response Plan, Mr. Hyatt is convening the Emergency
Response Resource Group. Given your position within the university, you are being asked to serve as
a part of the committee.
As specified in the plan, the Committee's responsibilities are:
To provide support for emergency operations

Address the safety and welfare of the students, employees and visitors
Assure, as best as possible, the continuity and timely resumption of university operations
Many of these activities have been, and are, on-going in a superb manner. Today, the group needs to
meet to determine if there are coordination issues, identify policy issues that need to be moved to
executive management. A meeting has been scheduled for 4:00 p.m. today in the Solitude Room at
the Inn at Virginia Tech. lf you cannot attend, please feel free to send a representative from your area.
ff there are questions, please contact Heidi McCoy at1-8118. Heidi has been asked to be the point of
contact and resource for the group.
Thanks,
Lisa
I file;i/C :\DOCUME- I \beach\LOCALS-l \Temp\eud4.htn 4/18D047

Ernergency Response Resource Group
BillElvey, Choir
VT Police
Zock A.doms, Environmentol Heolih ond Sofety Services

,t //
l/)on\)e ocn, Focltf tes
4ork Ozworski, U niversity Relotions
Fred Weover, Risk Monogement
' Mory Beth Nosh, Office of Generol Counsel
UO(pencer, Office of Student'' proqroms

.-v,-,',- /^(r.ir_; ".-: \
i -t.,lltl"rr,)
, WorAjc
(-- Deon, Office of Registror
l)dhn Pollord, Com mu nicoiion Neiwork S ervices
Lindo Woodord, Humon Resources
lirn l-l r rnlnn Drwrrre.h

ur rOSlllQ
".-1-r, '
..
p){fie Wolfers-Steel, U USA
YeK i\"t ".-r
,L/+om Gobbord, Athletics
PJ tLufr.r",, .-
Morgon Allen, Tech Suppod
Dixon Honno. Provost' Office
Curtis Elswick, CDCD
COMMITTEE RESOURCE:
Kim O'Rourke - President's Office
Liso Wilkes - EVP Office

Lorry Hincker - University Relotions
Koy Heidbreder - Generol Counsel
: .. .-i
Page I of3
Date.'Mon, 23 AFr2007 10:50:43 -0400

p From: "Elvey, \Mlliam" <wmelvey@vt.edu>
Subjecl FW lncident Costs for Recovery
i'Beach,
To: John" <jbeach@vt.edu>, "Raines, Pam" <praines@vt.edu>,
"De Datta, Vijji" <vdatta@vt.edu>
mread+opic: incident Coists for Recovery
Th read-index:
AceDdo+EM Dn/hGWSbTR+TuOqzR3FThQACoPxwMPzVoMABsm0MGwxcgABewSlMAaYwl IAABI kDg
X-Junkmail-Status: score=1 0/50, host=vivi.cc.vt.edu
refid=str=0O01. 0A090207.462CC7FF.01 6A,ss=1,fgs=0, ip=1 98.82. 1 60.'t 8,
so=2006-09-22 03 :48 54, dma= 5.2.121 12006-09-27
:
Original-recipient rfc822 jbeach@vt.edu

X-Ori g inaf ArrivalTime: 23 Apr 2007 1 a 50
: :44. 0625 (UTC)
t' tat1 171 g=1C56E98 1 0: 01 C78586l
I am told that 116973 (lncident Costs for Recovery) is the one that our cleanup activities,
including the fence, etc. will eventually be billed against.
Thanks,
Bitl
Flom: Weaver, Fred

SenH Monday, April 23, 2OO7 lO:L7 AM
To: Elvey, William
Subjech FW: Incident Costs for Recovery
Fred Weaver, ARM

Virginia Tech - Risk Management
130 Southgate Center
Blacksburg, Va 24061
oFFrcE 540-231-7439
FAX 540-231-5064
2ELL - 540-520-9747
weaverf@vt.edu
From: Hodge, Tim

Sent: Saturday, April 21, 2007 7:55 AM
To: Douglas, Ellen; Weaver, Fred
Subject FW: Incident Costs for Recovery
Note the revised fund number.
From: Hagerman, Cortney

Sene Fri 4l2Ol2OO7 8:40 PM
To: Hodge, Tim
Cc: Spangler, Cindy; Daku, Feride
SubjecB RE: Incident Cpsts for Recovery
Tim,
I wanted to let you know that I enoneously set up the Incident Recovery funds with an efiective date oT July 1,
2007. We are unable to change the effective date of a fund; therefore I had to establish h,vo new funds. The new
fi le ://C :\DOCUME-1 \jbeach\LOCALS-1 \Temp\eud1 F.htm 412312007

Page2 of3
tunds are se: uP as follows:
116973 Incident Costs for Recovery

116974 Incident Recovery Fund
I also created the loan for $600k'

immediately'
I apologize for the confusion. I will have the previous funds terminated
Thanks,
Cortney
From: Hodge, nm
Senh FridaY, APril 20, 2007 5:23 PM
To: Hagerman, CortneY
Cc Spingler, CindY; Daku, Feride
SubJect RE: Incident Costs for Recovery
Lets create an initial loan of $600K'
From! Hagerman, CottneY

Sent: FridaY, APril 20, 2007 5:20 PM
To: Hodge, nm
Cc: Spangler, CndY
Subject FW: Incident Costs for Recovery
,FYI
From: Douglas, Ellen

Sent: FridaY, APril 20, 2OO7 3:32 PM
To: Hagerman, CortneY
Subject RE: Incident Costs for Recovery
group1' but our greatest current need
Courtney -Right now I haven't been able to get estimates from the other
the clean up in AJ anO ttorris - ihe AJ contrict was Ueing compteteO
tod;y ioi $30'000 and the Nonis job will be
g9""."1h: two-and we will move from there once we have a
substantially larger - rvry gut-t""iing is SsOOOoO
u"u"i io"" iromit e oth-eigroups. Honesfly it is difficult to say. Ellen
From: Hagerman, CoftneY

Seni: friaiy, RPrttZO, 2Oo7 1iLLPM
To: Douglas, Ellen
Subiect: Incident Costs for Recovery
Ellen,
for Risk Mgmt to be able to accumulate costs
Tim has mentioned that I needed to establish ceniral funds in order
loan wôuld need to be established for this
for insurance reimbursements. He also indicated that a temporary you please confirm how much will
purpose and that I shoutct VJ, i"garding tne initiiiioin amount. Could
be needed for this fund? ""^t"a
Thanks,
Cortney Fiagerman
4n312007
file ://C :\DOCUME-1\beach\LOCALS-l \Temp\eudl F'htrn
.-\ ,
yr:.LnrJ./,
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Page I of2
Hincker, Larry
From: Flynn, Chris

Sent: Tuesday, December04, 2007 7:39AM
]lr*,, ::'T,otl:[rc request. this one ror radio
Larry: I am out of the office on Thursday and Friday. I will be back on Monday if I can help. Chris

Director, Cook Counseling Cenier
Virginia Tech
540-231€557 (office)
540-231-2104 (tax)
CONFIDENTIALITY NOTICE: This elechonic email, including any attachments, is for the sole use of
the intended recipient(s) and may contain confidential and privileged information. Any unauthorized
review, use, disclosure, or distibution is prohibited. If you received this electronic email and are not the
intended recipient, please contact the sender by phone or by electronic email reply and destroy all copies
---Original Message-----
Sent: Monday, December 03,2007 11:23 AM ,/ /
To: Armbruster,/Megan; Poole, Jay; Flynn,'Chris; @; McNamee, Mark; Hikes, Zenobia; Brown,
Tom
Cc: Evans, Susanl Owczarski, Mark
SubJect Another BBC request...this one for radio
I've got a request from BBC Radio to speak with people about the state of campus coping. I have spoken
at length with Jamie Coomarasamy and am okay with this concept. He plans to be on campus on
December 6 and is interested in speaking with anyone who works closely with students about campus
healing. I have agreed to be interviewed. I would like frcr two or three other people who have worked
closely with students to participate.
This is our chance to put a positive face on our recovery and demonstrate not only resilience, but
normalig. Remember this ...Europe is still on April 16 with respect to Virginia Tech. We need to speak
about regular activities....exams, ACC championship, successes, academic excellence, rankings, new
initiatives (e.9. the med school), energy conference, sustainability....anything to demonstrate that life has
returned to normal. Mark M, I hope that you might be available for this.
Please let me know of avails you might have anytime after 11 am on Thursday. And yes, I was supposed
to have sent this email on Thursday. Sorry for the late notice. I've been hammered of late with foreign
conespondents wanting to do year-end stories. I am agreeing because I believe it important for
intemational student recruitment.
Larry
Larry Hincker
Virginia Tech
314 Bunuss Hall
121412007
{r*irr.....a
Page2 of?
540 231 5396
hincker@vt.edu
12t4t2001
Hincker, Larry
From: Brown, Tom

Sent: Tuesday, December04,2007 1O:17 AM
To: Hincker, Larry
The onfy time f hove open is 4 or dfter - OK by me if ofter 5.

Tom Brown, Deon of Students
VT Deon of Students Office
2OlW. Roonoke Street
Blocksburg, VA ?4061
(o)54o/ 231-3787 (t)540/ 23t-4035
dos.vt.edu

Sent: Monday, December 03,2007 1l:23 AM
To: Armbruster. Megan; Poole, Jay; Flynn, chris; Brown, Tom; McNamee, Mark; Hikes, Zenobia; Brown, Tom
Cc: Evans, Susan; Owczarski, Mark
Subjech Another BBC request...this one for radio
I've got a request fiom BBC Radio to speak with people about the state of campus coping. I have spoken at length with
Jamie Coomarasamy and am okay with this concept. He plans to be on campus on December 6 and is interested in
speaking with anyone who works closely with students about campus healing. I have agreed to be interviewed. I would
like for two or three other people who have worked closely with students to participate.
This is our chance to put a pos,itive face on our recovery and demonstrate not only resilience, but normality. Remember
this...Europe isstill on April 16with respect to Virginia Tech. We need to speak about regular activities....exams, ACC
championship, successes, academic excellence, rankings, new initiatives (e.g. the med school), energy conference.
sustainability....anything to demonstrate that life has returned to normal. Mark M, I hope that you might Oe available for
this.
Please let me know of avails you might have anytime after 1 1 am on Thursday. And yes, I was supposed to have sent
this email on Thucday. Sorry for the late notice. I've been hammered of late with foieign conesp6ndents wanting to do
year-end stories. I am agreeing because I believe it important for intemational student recruitment.
Larry
Larrv Hincker
Virginia Tech
314 Burruss Hall
540 231 5396
hrneker@l4rdq
SVirglniaTectr
1214t2007
. .^
Page I of 1
Hoyle, Theresa
From: HoYle, Theresa

To: 'jamie.coomarasamY@bbc. co uk'
Megan; Poole, Jay; Brown,
Cc: Hincker, Larry; Ferraro, Richard; McNamee, Mark; wlliams, Gail s.; Armbruster,
; tom
Subject: phone interviews
I Jamie,
I am sending you this email on behalf of Larry Hincker. He has suggested sinceyou were not able to come here last
following VT Faculty and arrange telephone
Thursday and you stiil want to do the interviews, tnat Vou conLci ih"e
intervrews.
Richard Ferraro
Assistant VP for Student Affairs
540.231 .5313
Dr. Mark McNamee

University Provost & VP for Academic Affairs
540.231 .6123
Megan Armbruster & JaY Poole

Office of Recovery & SuPPort
540.231.0062
Tom Brown, Jr.

Dean of Students
540.2313787
Theresa Hoyle
Fiscal Coordinator
314 Burruss Hall
thoyle@vt.edu
540.231 .8819
540231.1985 FAX
12n0t2007
Hincker, Lany
From: Hincker, Lany

Sent: Wednesday, December 05, 2007 9:16 AM
To: McNamee, Mark; Ferraro, Richard; Brown, Tom; Armbruster, Megan; Poole, Jay
Cc: Williams, Gail S.; Hikes, Zenobia
Subject: lnterview schedule and questions
Attachments: Schedule for Thursday.xls
Colleagues,
Attachedi lou will find the interview schedule for tomorrow. Thank5'for helping out. The general itiibction of the
questioning is shown on the lower portion of this email. As you can see from my response, I am trying to get the
interviews and our outlook moving in a positive direction. Let's not dwell on April '16. Let's talk about ihe state of
campus today. Yes, of course we want to talk about interventions and what you are doing, but I want him to Know
Virginia Tech HAS prevailed and we are well on our way to normalcy. To the degree poss-ible, l'd like for us to
also speak about regular activities... .exams, ACC championship, successes, academic excellence, rankings, new
initiatives (e.9. the med school), energy conference, sustainability... . anyth ing to demonstrate that life has returneo
to normal.
Larry
T,e rrv Hi nr.lra r

Universi-ty Re.Lations
Virginia Tech
J-14 iJUTIUSS HA L,L
Blacksburg, VA 24061-
540 23r s396
hinckerGvt, edu
ft
F
E
at,
B -----originat Message-----
IF From: Hiicker, Larry
Sent: Wednesday, December 05, 2001 8:55 AM
To:' Jamie.Coomarasamy@bbc. co.uk'
Subject: RE: interviews
Thanks Jamie
Just a word of caution....f'd suggest you n.t .r. he.k f .\ Anri I 16 .anr{ :<le _-noanl --F*- a r-o
recoJ-.Iect and relive the day. I sofd this idea to my colleagues on the notion that
thev are i-:lkinrr al'rnrrf rchrrilriinn
!urrrY rnrlru l-;^
o, Lr rE cl- Al- a /rf r^.]a,'
_JJoy /.,rr'i ^r- T
\wrrr-urr _L lLrrr rr( yL)u
wifl find is rather remarkably resil-ient) . q.\ma .rf mr; f nl lec mi aht- F^l i r- h6
)^..
interview if you take them back.
T,^
!srrj rrr/ ri i n-l.or
rrf rrvrrvr
Universitv Relal.ionS
314 Burruss Hal-1

F.
11t<t1^n'7
Page 2 of 2
540 231. 5396

ker 0 vt , edu
h-i nc
-----Ori ni n.r'l Moecr

From: Jamie Coomarasamy lmaifto: Jamie. Coomarasamy0bbc , co. uk]
Sent: Tuesday, December 04, 2001 8:49 pM
Subject: Re: interviews
La r ry,
Broadly speaking, f'm interested in hearing from the interviewees
Their memories / experience of the day of Lhe shootings and Lhose which tol]ow^d
Their impression of how vt has recovered from the experience - their view of
l-essons learned and changes made
Hac :n\'l-hinn
Lrrrrry at.:-ra.l
u_-o_.vcq about
aL,r(,uL vt? nuw has
vL a HovJ L_-_ noforiefv
licrs the and __^.se
*.-* sen of foss impacted the
students and teachers ?
The interviews shoufdnrt last too long and the questions would obviousfy be
-refined, depending on the position of the interviewee, but the -^-t i^ 1-^ -.1 --^
L\J g-Lve d^
pretty broad brush sense of fhe impact of the events on vtech.
AII the best,
Jamie
--- --Or i rri nr'l Ma<c:
ft From: 'rHincker, Larry" <hinckerGexchange. vt. edu)
Date: Mon, 3 Dec 2007 l-1:07:15
To: <j amie . coomaras amy@bbc . co. uk>
S11hicr-f . i nl- arrri ourc
Jamie
Where you going to send me a list of questions .1r +.\ni..e? T F.'^, I remember. Wet ve
been inundated with request for interviews for rra: r-and <t
^ri
6c Tho rci
seems comfortable sending questions rn advance. Tt- 'c ha lnf ,,1
T..e rrr.' ll i nnLar

Assoc.iate Vice President
tlni rrarei i\r Pal >t- i nnc
Virginia Tech
314 Burruss Ha.I]-
540 23L 5396
hlncker,-Gvt. edu <mail-to: hinckerGvt . edu>
http: //www.bbc. co.uk <http: //www.bbc.co.uk> This e-rnaiI (and any attachments) is
confidential and may contain personaf vjews which are not the views of the BBC
l'nlcec JpE\__Lr_L(-d,L_Ly qtAio.l
encni f in:l lrr __*_"*. Tf r,'nrr h:rre ranoi \16.l it in orrnr , nl^1-^
p]edse ueJ-eLe rr l-rom
IL +-
\7^, r .t,er*ah n^ ^^t- ''se, ^^l^+^ :n
conv or disr-losF the information :nv wA\/
in u'rJ Y'u)i n^r a-t
refiance on it and notify the sender immedrately, Pl-ease note that the BBC monitors
e-maifs sent or rece ived. Further communication will signify your consent to this,
11 t< t"lAA1
*
Thursday, December 6, 2007
Jamie CoomarasamY
Rick Ferraro 11:30 AM

Assist. VP of Student Affairs
209 McComas Hall
I Dr. McNamee
Provost & VP of Academic Affairs
1:40 PM will have about 20 minutes
210 Burruss Hall
Megan Armbruster & JaY Poole 3:00 PM

F Office of Recovery & SuPPort
1700 Kraft Drive, Suite 1 100
tr Tom Brown
Dean of Students 4:00 PM
201 W. Roanoke Street
F
h .;!:
$ i"i
of I
Meeting of the Emergency Response Resource Group
Page 1
McCoy, Heidi, 08:49 AM 411912007,
Date: Thu, 19 APr 2OO7 08"49:32 -0400

From: "McOoy, heidi" <heioim@vt'edu>
Subject Meeting of tne Emers;gy Response Resource
Group nrc.r6\rrr ortr r)
jt, "Ad ams' Zachary" <ad amsz@vt' ed u>'
To: " H ouston, Vin ce" Jn"""i"it"ek'ed
;e"jihllon"" ilueacngvtioui "owczarski, Mark" <1n.ao1vczar@vt'edu>'
"Nash, Mary Beth" "Qean, Wanda Hqlkip]' <wdean@vt'edu>'
"bi'""nOut'edut,
,,pollard, John,, <ipoltalao"*.':r.,"nge.y!edq>, woodard, _Linda" <woodard@vt'edu>,
"D;;|il, iat"r'i.1drntalg-vt'eau>, "f!e.3le, Julie" <jws@*'"*t',^n-,..,a rri arrrr>
,,Gabbard, Tom" .tgaOblrfuvt.eOuf 'Allen, Morgani'<allenm@exchange'vt'edu>'
,,Hanna, Dixon".Oixon[O*lJut, "dl"*i"k, Curti-s" <celswick@exchange'vt'edu>'
,ij",jgil", Ell"n".edougi"s@vt.eaur, ,'Fgrgro, Richard" <rferraro@vt.edu>,
"Ftffi , CF'u'i .fl yn nc@-vt'ed-ut, "Reed' Scott" <sreed 9tt
@ltt'
<dawrig
:
h2@vt.ed u >'
',ini"".' Ch ri." .wisecgbvt.ed u>, "Wrig ht, Daniel"
rferraro@v.tedu
C"' ;Ef .tt"
Wiil Lt" lvey@vt.9!,r, "M cCoy,. Heid i" <heid iqQvt'ed u
<orou rkek@vt. edu >
>'
n1ti 1".,
f Li"a', < lwi lkes@.rt-"d u!, "O' Rourke, Kim"
""iV,
"Heidbreder, Kay" <heidbred@vt'edu>,
"Hincker, Larry" <hincker@exchange'vt'edu>' .,=\.r ^rr,\
F red " <weaverf@vt. edu>,
"3;;;;; |,-E;;ard,' .espeicer@vtld u.>, "Weaver, <almyers@exchange'vt'edu>'
'E[n;rorri,lvnn" .eic'n-tiom@ut-=dut, 1Vyers, Ben" <camachod@vt'ed u>
'Moltras, Steve" .tttori"i6vt.ed u>, "Cimacho, DaWn"
Priority: Urgent
Group
fnreai+opt: Meeting of the Emergen-cy F:tpgnq-lesource
rni""a-inb"x: Acecg-s 1 JlsEml woFT6W+211 ZPRY0Q==
X-Junkmail-Status: siore= 1 0/50, host=dagger'cc'vt'edu
ip=1 98'82'1 60' 1 8,
refid=str=0001.0A090209.46276591.0054,ss=1,fgs=0,
so=2006-09 -22 03:48:54, dmn=5'2'121 12006-09-27
Original-recipient:rf c822; jbeacn@^vt'e^dY^^^
X-dri g inalAr'rivalTime: 1 S Ap1 -2-O0l- 1 2:49 33'0 1 87 (UTC)
:
F I LE1IM E=[2DAA3530 :0 1 c7 8281]
The Emergency Response Resource Group'inwill be meeting today

at 1:00 p:m. ?t the corporate
Room I I 5. you ire unable to attend, please send
Research center in nif a tn-rrt io nWS)
l-f
someone in Your Place.
Thank you,
Heidi M. McCoY
Director of Administrative Operations and
Assistant to the EVP&COO
312 Bunuss Hall (MC 0147)
(540) 231-8118
FM: (540) 231-4830
Printed for John Beach <jbeach@vt'edu>

Hincker, Larry
From: Armbruster, Megan

Sent: Monday, December 03, 2007 2:41 PM
To: Poole, Jay; Hincker, Larry
Larry and Jay,

I would be happy to assist in any way with the BBC interview. I am open on Thursday, at this time.
Larry, I think all went OK with the CNN interviews on Saturday. I did have a call from a producer (during the 4ln
quarter of the football game, no less) asking for the air fans in Randolph turned off during the interviews, I worked
with dispatch to have a maintenance staff member help the producer.
Megan
Megan L. Armbruster
Recovery Coordinator
Virginia Tech Office of Recovery & Support
1700 Kraft Drive, Building Vll, Suite 1100
(540) 231-0062
marmbrus@vt,edu
From: Poole, Jay

To: Hincker, Larry
Cc: Armbruster, Megan
Subject RE: Another BBC request,..this one for radio
Certainly Megan and/or I could do this if you like. She's had more direct contact with the iniured students than
anybody. I do need to do a little media training for her.

To: Armbruster, Megan; Poole, Jay; Flynn, Chris; Brown, Tom; McNamee, Mark; Hikes, Zenobia; Brown, Tom
Cci Evans, Susan; Owczarski, Mark
Subject: Another BBC request...this one for radio
I've got a request from BBC Radio to speak with people about the state of campus coping. I have spoken at
length with Jamie Coomarasamy and am okay with this concept. He plans to be on campus on December 6 and
is interested in speaking with anyone who works closely with students about campus healing. I have agreed to be
interviewed. I would like for two or three other people who have worked closely with students to participate.
x This is our chance to put a positive face on our recovery and demonstrate not only resilience, but normality.
Remember this ... Europe is still onApril 16 with respect to Virginia Tech. We need to speak about regular
activities....exams, ACC championship, successes, academic excellence, rankings, new initiatives (e.g. the med
school), energy conference, sustainability... anything to demonstrate that life has returned to normal. Mark M,
. I
hope that you might be available for this.
n Please let me know of avails you might have anytime after 11 am on Thursday. And yes, I was supposed to have
sent this email on Thursday. Sorry for the late notice. l've been hammered of late with foreign correspondents
,. ,, ..
Page 2 of2
wanting to do year-end stories. I am agreeing because I believe it important for international student recruitment.
Larry
Larry Hincker
Virginia Tech
314 Bunuss Hall
540 231 5396
hincker@vt.edu
12t4t2007
$"-r',,r ,,{.!**-r!*&i&4.**
Hincker, Larry

To: 'Jamie Coomarasamv'
Subject: RE: interviews
I will be available and am trying to get provost as well. Still working on student affairs types. Would you like to
use our own radio studios or do you prefer to go to individual ofiices? We have very good studios which we use
for our own radio news releases. ISDN lines. DAT. etc.
lf we use radio studios, it's easier on you, but requires people to walk across campus.
Larry Hincker
Virginia Tech
314 Bunuss Hall
540 231 5396
hincker@vt.edu
HUryiniakch
From; Jamie Coomarasamy [mailto:jamie,coomarasamy@bbc.co.uk]

Sentr Monday, December 03,2007 11:16 AM
To: Hincker, Larry
Subject: RE: interyiews
ffi Larry - Yes, I'm happy to send questions / topics to be discussed. I've spoken to Lucinda Roy - and will be
meeting her on Thursday aftemoon, at a time to be determined - depending on the availability of the people,
whom you are setting up. I will drive down to VT on Thursday morning from DC, so - for my purposes - any time
from 1'l onwards would be fine.
I am travelling at the moment in lowa, but will send you a list of questions this evening, if that is OK.
Thanks very much,
Jamie
From: Hincker, Larry [mailto: hincker@exchange,vt.edu]

Sent: 03 December 2007 16:07
Toi Jamie Coomarasamy
Subject: interviews
Jamie
Wtrere you going to send me a list of questions or topics? | can't remember. We've been inundated with request
for interviews for year-end stories. The asian press seems comfortable sending questions in advance. lt's
heloful.
Larry Hincker
t2/4t2007 .!*.r; !!l+..riit,

* "^.*r#uii9|.di*.i ,iq'r
Page 2 of2
Virginia Tech
314 Burruss Hall
Blacksburg, VA24061
540 231 5396
hincker@W,edq
wvffi
bltplulury.bbscs.uk
This e-mail (and any attachments) is confidential and may contain personal views which are not the
views of the BBC unless specifically stated.
If you have received it in error, please delete it from your system.
Do not use, copy or disclose the information in any way nor act in reliance on it and notiS the sender
immediately.
Please note that the BBC monitors e-mails sent or received.
Further communication will signify your consent to this.
121412007
Page I of2
Lenwood
s€nt: Tue 8l74l2OO7 2"50 PM
From: McCoY, Lenwood
To: margabright@q6Phn'com
Cc:
SubjecE FW: Name of Blacksburg Police Offlaer
Attachm€nts:
Ooops....l sent the response to Phil by mistake' Sorry'
From: Mccoy, Lenwood

Senh Tue 8lt4l2007 2;47 PM
To: pschaenman@sysplan.com
Subject: FW: Name of Blacksburg Police Officer
One down, two to go!
Frcm: Flinchum, Wendell

sent: Tue 81L412007 1:50 PM
To: Mccry, Lenwood
Subject RE: Name of Blactsburg Police Officer
Lenwood,
The officer's first name is Johnny. The last name is Self.
I will reply to the other requests later this afternoon.
Wendell R. Flinchum
Chief of Police
Mqinia Tech Police
Stenett Facilities Complex 0523
(540) 231€183
From: McCoy, Lenwood

Sent: Tuesday, August 14,2OO7 10:31 AM
To: Flinchum, Wendell; Heidbreder, Kay
Subject FW: Name of Blacksburg Police Officer
Do we have this infurmation?
From: Argabright, Maria [mailto:margabright@sysplan.com]

Sent: Tue 8lt4/2OO7 10:23 AM
To: Mcf.oy, Lenwood
Subject Name of Blacksburg Police Officer
6ood morning, Lenwood,

We are missiqg the first name of one of the Blocksburg police off icers who wos port of the first teom of
https://weboutlook.vt.edr.r/exchange/mccoy/Sent%20ltems/FW:%20NameYo20o0/o20Black... 8129/2007
Page2 of2
officers io enter Norris 1{oll ofter the door lock wqs shot off -- we hove him listed os "Blccksburg
officer [missing first nome] Self (potrol)". Do you hoppen to hove the list of officers so thot we con
confirm the last nome, ond olso find out the first nome?
F
Thonk you so much.
tr Maria Argabright
TriData, a Division of System Planning Corporation
1000 \Mlson Boulevard, 30th Floor
Arlington, VA 22209
(703) 351-8348 direc{
(703) 351-8300 main
(703) 351€383 f,ax
F
fr
https:/iweboutlook.vt.edu/exchange/mccoy/Senf/o20ltemslFW:%o20Nameo/o20o9/o20Blac,k... 8D912007
:,&!rr....i,.iF;!;,!: I:;
Page I of4
Atbchments can contaln vlrus that may ham your computer. Attachments may not
Flfiri Mccoy, Lenwood SonU Tue 8/1412007 8:16 AM
To: p6chaenman@q/splan.oom
Cc: topping@sysplan.com
Subtect: FW: RE: Plcfir€s of vldms
Attachm€nts: D imaoe(n2 17Jpg(2KB)
Phil, you may already have the most recent pictures. Teresa contacled me about a month ago, and I think she
was using the pictures from ofi the website. See notes below about pictures and some that are only available in
black and "white.
F Let me know if we need b send you more pictures.
From: Sherry Bithell lmailto:bithell@vt.edu]

Sent: Mon 8lt3l2007 4:,f0 PM
Tor Mc€oy, Lenwood
Subiect Fwd: RE: Pictures of vkfims
Sorry' - I forgot to mention that the photos of thr€e vicilms (Jamle Bl$op, Erln Peterson, and Midrael Pohle Jr.) are in black-ln-
white in both the Memorial Issue and onllne. In fact, IVe never seen a photo of any of these three vlctlms thats not b&w.
Hope that helps,

Sherry
Date: Mon, 13 Aug 2007 16:36:26 -(X00

To: mccoy@vLedu
From: Sherry Bniell <bithell@pop.vLedu>
Subrect Fwd: RE: Pkhires of victims
Cc: bharDer
Bcc:
X-Attadrments:
Lenwood,
I onv haye a@ss b t||e phob that u,e€ u*d h tfie li|emodal Isere of Vhgtnb Tech Magazlne. tlerc's th€ onllne
veElon : htF ://www.vtsnagEzlne.vt.edu/memorlal0zmemorium. htm I
Please let me know lf you want any/all of these. I belleve that there may be more up-todate photos on the website
that trcre posted after the issue malled, and Brue would be your key to those. Those can be accessed at (I think -
Brue?) : ht$://rvww.vt.edu/rsnember/blosraphles/
Sherry
Date: Mon, 13 Aug 2007 16:14:34 -fi00

From: "Hlnder, tany' <hlnder@exchange.vt.edu>
Subjed: RE: Plctures of vlctlrm
To: "Mccoy, Lenwod" <mc@y@vt.edu>, "Harper, Bruae" <bharper@vt.edu>,
'Bllfi ell, Shernfl <blthell@vtedu>
Cc: 'Cox, Clan' <csquare@vt,edu>, 'Dame, Mkhael" <mdame@vt.edu>
Thread-bplc Pktures of victirns
Th read-lndo(: Acfd 2Mck+stodw5qScqIqXx3 FASJNQAC6CIaTMBdgZA=
X-JunkmalFstau$: sore= 10/50, host=dagger.a-vledu
X-JunkmalFslRaw: scor€= unknown,
https://weboutlook.vt.edr:/exchange/mccoy/Sent%20ltems6W:%20RE:Yo20Picixeso/o20of... 8D912007
\
.-* {-.drn.-,! -.!:!!,.::. , !tr;,: .. , , ..

Page 2 of 4
ref id=str=000 1.0A090208.46C08C 16.0093 : SCFONLINE5093 1 1,ss= 1,fSs=0,

ip= 198.82. 160. 18, so=2006-09-22 O3t48t54, dmn=5.2.121/2006-09-27
X-Mirapoint-Loop-Idi 7 2edt352334ba5db592fd292550d2528
OriginaFrecipient: rfc822; bithell@vt.edu
Bruce and Sherry
Since Mike and Clara are on vacation this week, can one of you take the lead on
this and get images to Lenwood McCoy. I know that all our photos were in color.
Larry Hincker
Virginia Tech
314 Burruss Hall
540 231 5396
hinc-kel@vt,edu
WfnryiniaTech
From: McCoy, Lenwood lmailto:mcoy@vt.edu]

Sent: Monday, August 13,2007 4:00 PM
To; hincker@vt.edu
Subjectr FW: Pictures of victims
Do we have updated pictures that we can share with TriData for the report?
Ftom: Schaenman, Phil [maifto:PSchaenman@sysplan.com]
h@s://weboutlook.vt.edu/exchange/mccoy/SentTo2OItems/FW:%2ORE:o/o20PicturesYo20of... 8t29/2007
Page 3 of4
Sent Monday, August 13, 2gO7 2:36PM

To: McC-oy, Lenwood
Subject: Pictures of victims
Hi Lenwood,
Do you have any updates to the deceased victims pictures you sent me a long time
ago? One was in black and white, and some families have mentioned newer
pictures that the university is using. For the dedication of the report.
Phil
Content-Type: image/jpeg;
name="image002jpg"
content-ID: <image002 jpg@o1C7DDC4.FED970A0>
Content-Description: image002 jpg
content-Location : image002.jpg
Sherry Bithell
Ediftot, Viryinia Tech Magazine
Managing Edltor, Virginia Isues & AnsteE

105 Media Building (0109)
phone: 540/231-5852
fax: 540/231-8032
e-mail: bithell@vt edu
h tF ://ww w. vtnagM in e. vt e d u/
htp:///www.via,vLdu
Mrginia Tech: lnvent the Futwe
Sherrv Bithell
Editot, Virginia T€h Magazine
Managing Editot, Vhginia l$ues & Answe6
105 Media Building (0109)
phone: 540/231-5852
https://weboutlook.vt.edu/exchange/mccoy/Sent%20ltems/FW:%20RE:Vo20Pic,turesoh2}of ... 812912007

Page 4 of 4
fax: 540/231-8032
e-maili bithel@vt edu
h t@ ://www. vtmagazine, vt du/
http://wwwvia.vL edu
Virginia Tech: lnvent ths Fututg
https://weboutlook.vt.edr.r/exchange/mccoy lSen|o/o20lterrs/FW:%20RE:%o20Pictwes%o20of... 8/2912007

,l
,t
Frl, Apr 27,2007 7:15 AM
Subiect:Co||egecontactsforquestionsongrades'completionofwork
Dati: ThursdaY, APril 26, 2007 t2:4L PM
To: Multiple recipients <LISTSERV@LISTSERV'W'EDU> of work
conversation: college contacts for questions on grades, completion
Thursday, APt iL 26, 2007
Dear Virginia Tech Students:
continue to heal and
Thank you so much for your continued courage and conmitment as \te to be flexible
move forward. This notl is to rej.terate th6 university,s commitment
through our ,, stuclent choices policies that cornpletion of your
provj.de options for
academic requirement8 for the semester. plelse refer to the university,s homepage
i;.;t.";"i for information on grades and completion of academic work'
Any questions you might have should first be directed to the associate dean Of your
w" ih.t yoo are taking courses in multiple colJ-eges, and aI1 college
""irdg". ""ili""
deans are working in concirt with one another to respond to your needs- We ask fo! your
patience and understanding as we work to resPond to your questions. I have asked the
i."n" to keep me informed of the types of questions and issues that arise so that v'e can
provide additional advice or support.
The Associate Deans in each college are the most appropriate person for you to contact
with questions :
Agriculture and Life scienceE: !!ary ltarchant, 104 Butcheson' 231-6503
Architecture and Urban studies: wendy vaughn, 202 Cowgill, 231-6145
Panplin college of Business: Candice Clenenz, 1030 Pamplin, 23I-6602

Engineering: MichaeL Deisenroth' 302 whittino:re, 23L-5O72
Liberal Arts & Human Sciences: Mary Ann Le\tis, 260 wallace, 23!-6770
Natural Resources: Richard Odentald, 324 cheathan, 23L-5482
veterinary Medicine: Grant TurNtald, Duckpond Dr j-ve, Suite 2031 23L-5229
craduate School: Anne McNabb, 236 Graduate Life Center, 231-5645 -i
University Studies: Kim Brown, 117 Femoyer, 231-8440

we remain confident i,n our ability to help you remain engaged in the learning process no
matter which options you choose.
Best wishes
Mark McNamee
University Provost
Page 1 of I
6t24t2007
Fri, Apr 27,2OO7 7:15 AM
Subject: Letter to students from Dr. Zenobia Hikes

Date: Thursday, April 26. 2007 L2:52 PM
From: Unirel@vt.edu
To : M u lti ple recipients < LISTS ERV@ LISTS ERV.W. EDU >
Conversation: Letter to students from Dr, Zenobia Hikes
Thursday, Apr iL 26, 2OO7
To all Virginia Tech students:

I write to thank the students of Virginia Tech for all they have done to help themselves
and their university in the crisis of April 15.
There are so many examples of student heroism, sensitivity, and humanity that one could
cite: members of the Rescue Squad who put the safety of others before their own; persons
in Hokies United, SGA, and cSA who \,/orked to coordinate support services for feflow
studentsi those who constructed shrines of remembrance for the fal-Ien; staff on the
Coltegiate Times who worked to keep the community informed; individuaLs who in numerous
residence halls, clubs, and associations reached out to assist those who needed a helping
hand, a kind word, or a friendly embrace. These acts of kindness clearly underline that
the cruel deeds of April 16 reflect badly on one terrj-bly deluded person but do not
reflect at aII on the community. Or to put it another way, these acts of kindness shoqT
that ,,Ut Prosir& is not just an antiquarian motto-it is part of a living code.
Let me encourage eachstudent to continue with acts of intentional kindness and to
encourage his or her friends to do the same. I am probably stating the obvious, but the
following reminders may be useful:
For professionaf and personal reasons, a fair nunber of students will carry a full
acadernic load until the end of the term, whiJ-e many more will need to complete partial
1oads. Out of respect for their academic obligations, especially in a trying time, please
be careful about excessive noise and observe quiet hours.
k Excessive noise also can be painful for persons who are dealing with grief. Many times
they need a degree of quiet. So again try to be respectful of that need.
If you have a friend who appears to be in serious emotional distress, please do not
hesitate to seek support for him or her at the cook Counseling center (Iocated in Mccomas
Ha11). If you are not quite sure how serious his/her crisis is, remember it is better to
err on the side of caution.
Students from all backgrounds have stated openly that the ethnicity of the shooter had
nothing to do srith his crueL acts, and it has been gratifying to see students refrain
from biased racial remarks. Pl-ease encourage al1 persons, on- and of f-canrpus, to take the
high and fair road.
Sometimes persons who grieve vrill attempt to self-medicate by using alcohol . Since
alcohol is a depressant, it tends to hurt more than help. Also if used to excess it can
be life threatening. So please be restrained and thoughtful in this area, and encourage
the same in others. Pfease be especially respectful in your behavior when you are
downtown or in off-campus areas.
Continue to exhibit the qualities of a true Hokie--serving others, being considerate,

looking out for each other' and protecting and helping each other.
Finally, knorrr that vte are proud of you.
& with best wishes,
l!
!'
Page 1 of 2
F
.,
Zenobia Lanrence Hikes
Vice President for Student Affails
il
Page 2 of 2
Fri, Apr 27,2OO7 7:15 AM
subject: capturing and archiving ceremonies and condolences

Date: Thursday, APril 26,2007 12:32 PM
To: Multiple recipients <LISTSERV@LISTSERV.WEDU>
F Conversation: Capturing and archiving ceremonies and condolences
Thursday, April 26, 2007
To: Virginia Tech Faculty and staff:
Before the many tributes, condolences, and memorials for last week,s events disappear,
University f.ibiaries needs your help in documenting the imPromptu and formal memorial
displays Lhat have appeared in various campus buildings. A3- part of the ovirginiahonor
Tech
q-tZ-Oi Library ercfri-ne* we \rant to document and preserve these displays both to
the individual nernbers of our university community and to provide historical materials
for future lesearchers .
Therefore, university Libraries asks each of you to do the fotlowing:
Those of you who have created displays' fliers, Programs, and the liker please send
copies to the library's university Archives.
rf there are memorial displays within your units' I,re ask your assistance by:
1. Taking pictures of the mernorials, displays, events.
2. ldentifying the photographer, individuals pictured, date, specific place (i.e..,
building and floor or office number), and any other information that ltou1d be heIPfuI to
researchers and historians.
3. Sending the inages etc. to us* with a statement by the photographer giving us
perrnission to make the images availabfe:
As the photographer/author, I' grant to Virginia Tech or its agents
the right to archive, display, and provide access to this/these digital image(s) in whole
or in part in all forms of media.
* Until l^re have established the email for W41607Archive0vt. edu, please send them to Gail
McMillan, Director, Digital Library and Archives, University Libraries (nc 0434):
gailuracevt. edu. you may call her (1-9252) or Tamara Kennelly, University Archivist
(L-92I4), with questions .
Thank you for your assistance and support
sincerely,
Eifeen Hitchingham
Dean, university Libraries
Neriman Library
540-231-s595
r{rww.Iib.vt.edu
Page 1 of 1
*
Apil26,2007
Bv E-mail (mae3u@vireinia.edu)
Virginia Campus Law Enforcement Administrators

F
c/o Michael Gibson
d; Chief of Police
E
II University of Virginia Police Deparfinent
2304 hy Road
II
Charlottesvill e, Y k glnia 22903
*l
ffi
q!'
Dear VACLEA Members:
Thank you all for your offers of support and assistance ia the wake of the tragic events
that occurred at Virginia Tech on April 16, 2007.
In light of the continuing need for an increased police presence on our campus and in
F accordance with Virginia Code secfion 23-234(1),I hereby am requesting your assistance
to provide poiice officers to supplement our deparfinent personnel from April 29,2007
through May ll, 2007. Chief Michael Gibson of the University of Virginia Police
F Department has agreed to coordinate this response and you may direct all offers of
assistance to him.
Thank you in advance for your help.
F Sincerely,
Wendell R. Flinchum
Chief of Poiice
Fri, Apr 27,2OO7 7:O9 AM
Subject: Fw: Urgent request for assistance from VA Tech

Date: Thursday, April 26, 2007 11:14 AM
From: Michael Gibson <mag3u@virginia.edu>
To: Barry Meek <btm2b@virginia.edu>
Conversation: Urgent request for assistance from VA Tech
Barry
This is what I had sent out to the membership of VACLEA.
Thanks,
Mike
Michael Gibson
Chief of Police
University of Virginia
ft 2304 Ivy Road
Charlottesville VA, 22903
(434)924-BB3B Phone
(434)982-2817 Fax
magibson@virginia. edu
:: ::::: ::::: ::::: :::::::::: :::::::::: ^, ^,,- ^, ^, ^,

CONFIDENTIAL This electronic message and any attachments are confidential and may
contain student information or other education records protected from disclosure by
state and/or federal law, The information is intended only for use by persons to whom
it is addressed. Any other interception, copying, accessing, or disclosure of the
information is prohibited. If you have received this message is error please
immediately notify the sender.
----- Original Message -----
From: Simonds, Beth <mailto:bsimonds@richmond.edu>
To: Alan MacNutt, Director <mailto:macnutad@jmu.edu> ; Bob Driskill
<mailto:driskill.b@lynchburg,edu> ; Carl Burt <mailto:cdburt@nsu.edu> ; Charles
Lowe <mailto:lowece@longwood.edu> ; Cheryl Miller <mailto:millerc@brcc.edu> i
F Chris I. Irwin <mailto:kirwin@rmwc.edu> ; David Carlson, Director
<mailto:dcarlson@hollins.edu> ; Debbie Hogan <mailto:dhogan@ferrum.edu> ; Delta
E. Aultice <mailto:aulticed@cvcc.vccs.edu> ; Don Challis <mailto:drchal@wm.edu> ;
Dr. Kelly G. Walls <mailto:kwalls@bluefield.edu> ; Eric Hols, Director
r <mailto:ehols@marymount.edu> ; Eunice Kendell, Director
F
<mailto:ekendell@rmc.edu> ; Garth Wheeler <mailto:gwheeler@jsr.vccs.edu> ]
Gerald Bright, Chief <mailto:gbright@tcc.edu> ; Granville E. Hampton
<mailto:ahampto@radford.edu> ; Hugh Bouchelle
<mailto:hbouchelle@southernvirginia.edu> ; James Snipes
Page 1 of 4
<mailtorjsnipes@umw.edu> ; Jeff Gee, Director <mailto:jgee@hsc.edu> ; Jeffery s.
Brown <mailto:jsbrown@cnu.edu> ; Jim Kalletta <mailto:jkalletta@nvcc.edu> i
Jimmy Wilson <mailto:Jwilson@vsu.edu> ; Kevin Coe <mailto:kevincoe@vic.edu> i
Lee Shifflett, Chief <mailto:shifflla@jmu.edu> ; Leo R, Therrien, Director
<mailto:ltherrien@vwc.edu> ; Leroy Crosby, Chief
<mailto:leroy.crosby@hamptonu.edu> ; Michael Beutel
<mailto:mbeutel@gcc.vccs.edu> ; Michael Gibson <mailto:mag3u@virginia.edu> i
Michael Lynch, Chief <mailto:mlynch@gmu.edu> ; Michael Young, Director
<mailto;mlyoung@wlu,edu> ; Nick Picerno <mailto:npicerno@bridgewater.edu> i
Ra ndall Smith < mailto : rsmith@liberty.edu > ; Robert Dillard, Director
<mailto:rdillard@richmond.edu> ; Robert Richardson <mailto:rrichard@mbc.edu> ;
Roosevelt Hamlin, Chief < mailto : hamlinr@tncc.vccs.edu > ; Rudolph Burwell
<mailto:rburwell@odu.edu> ; Scott Poore <mailto:pooresc@ehc.edu> ; Stephen
McCoy <mailto:slm4u@uvawise.edu> ; Steve Kurrle
<mailto:steven.kurrle@cbn.org> ; Thomas Turner, Director
<mailto:TURNER@roanoke.edu> ; Walt Soto <mailto:wsoto@regent.edu> ; Walter
Caswell <mailto:walter.caswell@averett.edu> ; Wayne Sealock
<mailto:wsealock@su.edu> ; Wendell Flinchum <mailto:wendellf@vt.edu> ; William
Quinn <mailto:WQuinn@odu.edu> ; Willie Fuller, Chief <mailto:wbfuller@vcu.edu> i
Willie H. Neal <mailto:wneal@sbc.edu> ; Charlotte R. Breeding
<mailto:breeding@vt.edu> ; Grant Warren <mailto:gjwarren@vcu,edu> ; Howard
Norton <mailto:hnorton@richmond.edu> ; Isaac Jones
<mailto:isaac.jones@hamptonu.edu> ; Joey Albert <mailto:albertj@vt.edu> ; Mike
Coleman <mailto:mac2e@virginia.edu> ; Quenton Trice <mailto:qet@virginia,edu> ;
Steve Brisco <mailto:briscoe@grinnell.edu> ; Steve Tomlinson
< mailto : stomlins@wlu.edu > ; Vi nce Houston < mailto : houstonv@vt.edu >
Sent: Wednesday, April 25, 2007 B:22 AM
Subject: Urgent request for assistance from VA Tech
Greetings All!
Just last week, each of us watched with horror as the tragic events at
Virginia Tech unfolded. Many of us offered assistance, made phone calls,
sent emails and genuinely wished there was some way we could help. I am
pleased to report that the opportunity to provide support to the Virginia
Tech police department is now.
Chief Flinchum has asked me to coordinate a group of officers to supplement

his staff from April 30, 2OO7 through May 10, 2007. Six additional officers
Page 2 of 4
4 FrnriE **r1 i
are needed each day to work from 7 AM to 7 PM. With this additional
support, he will be able to provide the visible police presence that they
need during this trying time. Lodging has been secured for any officer
requiring it during their assignment and currently Chief Flinchum is working
on a solution to provide meals for them as well while they are in
Blacksburg.
My recommendation is we dispatch the first team of six officers to

Blacksburg on Sunday, April 29, so they will be well rested and ready to
report at 7 AM Monday morning. Since the team will be working 12 hour
shifts, a replacement team of new officers will be sent to assume duties
after the completion of the shift on the third day. I think I speak for
Chief Flinchum when I say any support we can provide as a group is greatly
appreciated so if you have officers who can be in Blacksburg for more than
three days, or officers who would like to provide support but are unable to
commit to a three day stay, I am prepared to coordinate whatever scheduling
issues we have to pull this plan together.
Please forward to me at your earliest convenience the names of your officers

who would like to help with this effort as well as the days they are
available, As I receive officer names I will begin scheduling for this
assignment. I leave it up to each of you to determine if your officers are
legally covered and have the support of your respective institutions to
serve in this capacity. Once I have completed the schedules for the eleven
day period, I will send confirmation to you of each officer and their
assigned dates/times.
This is an extremely busy time of year for all of us, but there is not a
campus in Virginia, or the nation for that matter, that has not be affected
in some way by this terrible tragedy. This is a great opportunity for us to
work together as a team and provide support to one of our own who has
endured so much. I hope you willjoin me in lending a hand for this worthy
cause.
Page 3 of 4
;-;3r*!d1,rid{ab.* ,"r,*lrr., ,"jd:trilt-fli

Sincerely,
Mike
Michael Gibson
Chief of Police
University of Virginia
2304Ivy Road
Charlottesville VA, 22903
(434)924-8838 Phone
(434)982-2817 Fax
mag ibson@virginia.edu
. ,rli*.:dt4ta
Lpril26,2007
Bv E-mail (mae3u@virginia.edu)
F
Virginia Campus Law Enforcement Administrators
c/o Michael Gibson
Chief of Police
University of Virginia Police Departrnent
2304Ivy Road
Charlottesvill e, Y irginia 22903
F
Dear VACLEA Members:
Thank you all for your offers of support and assistance in the wake ofthe tragic events
that occurred at Virginia Tech on April 16,2007,
In light of the continuing need for an increased police presence on our campus and in
accordance with Virginia Code section 23-234(i),I hereby am requesting your assistance
to provide police ofhcers to supplement our department personnel from Aptll 29,2007
through May 11,2007. Chief Michael Gibson of the University of Virginia Police
Department has agreed to coordinate this response and you may direct all offers of
assistance to him.
Thank you in advance for your help.
Sincerely,
Wendell R. Flinchum
Chief of Police
Sun, APr 22,2OO7 6:44 PM
Are Here to He|p

Subject: Vo|unteers with Ye||ow and Purp|e Arm Bands
Dati: SundaY, APril22, 2OO7 5:51 PM
From : Vi rgi nia.Tech' news@vt.ed u
To: Multiple recipients <LISTSERV@LISTSERV'WEDU>
Conversation: Volunteers with Yellow and Purple Arm Bands Are Here to
Help
sunday, APt iL 22, 2007
To the virginia Tech Conununity:

As classes resume on Monday, some members of our community wearing either purple or
yetlow arm bands, as weII as some with badges saying ,,May I help?t" These peopLe will on
hand to heIP.
Those with pURpLE arm bands are mental health professionals who are here to
provide
support to any student, faculty, or staff member may need it as we continue on the
challenging road to heating and recovery. Anyone who desires their assistance should feel
free to stop and sPeak with them.
Those with YELLOW arm bands and ,,May I help?t" badges are faculty' staff' and student
volunteers who will be present in classroo. Uuilaings on Monday and Tuesday to assist
members of the conrnunity in whatever way is needed. These vofunteers will carry
information about suppoit services available both on and off carnpus, as well as important
contact numbers .
please contact these people with questions or concerns you may have.
we are virginia fech. we will prevail-
Mon, Apr 23,2OO7 12:10 PM
Subject: Message to the Virginia Tech Community

Date: MondaY, APril 23, 2OO7 LL:34 AM
From : Vi rginia,Tech. news@vt' ed u
To: Multipie recipients <LISTSERV@LISTSERV'WEDU>
ffi Conversation: Message to the Virginia Tech Community
Monday, April 23, 200?
Message from the university Relations Department to our conmunity
First let me welcome back all of our students. faculty and the external community who are
returning today to canPus .
We know you have afl received a large volume of communications on numerous subjects
regardin! the tragic events of last \,reek. We hope this inforrnation has been helpful in
."ii"tittg atl of us in the continuing healing process. As I an sure you have heard' we
will be defined not by an event that happened to us, but by WHO and WHAT WE ARE.
The police authorities have asked me to remind atl of you that the investigation is
ottgoittg and intense, If you have any information that could be useful- please contact the
central investigative office at 231 !7'70 or The Virginia Tech Pol-ice Department ' at
23I-64II as well as your supervisor.
you have also, I €tm sure, noticed a significantly increased police presence on canpus. If
you have any guestions regarding the longer term security issues, again, please contact
the virginia Tech Police Department.
we are Hokies. We will prevait.
Larry Hincker
essociate vice President for University RelationE
Mon, Apr 23,2OO7 12:32 PM
Subject: FW: IMPORTANT -- re: Memorial Services

Dati: Monday, APril23,2007 L2:13 PM
From: Ratcliffe, Carolyn <cratclif@vt.edu>
Conversation: IMPORTANT -- re: Memorial Services
Dear Colleagues:
To honor the victims of last week's tragedy, many offices are planning memorial
services. If your office, department, or college is planning a memorial service on
campus, contact the University Unions and Student Activities (UUSA) Event Planning
Office. Event Planning staff members are responsible for scheduling space on campus.
They will assist you with other logistical items such as security and parking. UUSA will
also have your service posted on the university's website'
If you know of any student groups that are planning memorial services, please share
this information with them,
UUSA Event Planning Office

221 Squires Student Center (0138)
Phone: 231-5005
Office Hours: 9:30 - 5:30 (Monday-Friday)
Please contact me if you have any questions about this email.

Mary Grace Theodore
Emergency Response Committee ..
237-6234
mgtheo@vt.edu
Page 1 of 1
Tue,Apr 24,2OO7 3:31 PM
Fr,
subject: Due to the weather, memorials to be moved inside
F
Date: Tuesday, APril24,2007 12:16 PM
To: M u lti ple recipients < LISTS ERV@ LISTS ERV.W. E DU >
F conversation: Due to the weather, memorials to be moved inside
Tuesdayr Apri'I 24, 2001
To: Virginia Tecb Conrnunity
From: Hokies United
The university comnunity wants to preserve and protect the tributes left at the
Dril-lf ield memorials for our students and faculty
Since rain is in the forecast for the next few days, university staff members will be
carefully and respectfully moving those items that would be damaged or destroyed. we will
ptace the menorial items for safekeeping in squires student center'
The memorial white boards will be displayed temporarily in the lower level of Old
Doninion Ballroom in Squires Student Center. While the Hokie Stones and flowers will
remain on the Drillfield, items that urould be affected by the rain wiII be located in the
upper level of the Old Doninion Ballroom of Squires Student center.
If you have any guestions, please e-mail hokiesunited€vt. edu.
Page 1of 1
Tue,Apr24,2OO7 806AM
F Subject: Message to the Virginia Tech community

Date: MondaY, APril23,2007 10:00 PM
From: Virginia.Tech. news@vt.ed u
To: Multiple recipients < LISTSERV@LISTSERV.W'EDU>
Gonversation: Message to the Virginia Tech community
Monday, APril 23' 2007
Message from the university Relations Department to our coNnunity
First let me srelcome back all of our students, faculty and the external community who are
returning today to camPus
We kno.lr you have all received a large volume of comnunications on numerous subjectg
regarain-g the tragic events of last rrreek. We hope this information has been belPful in
aII of us in tbe continuing healing process. As r am sure you have heard, we
""!i"titrt
will be defined not by an event that happened to us, but by wHO and WHAT WE ARE'
The police authorities have asked me to remind all of you that the investigation is
ongoirrg and intense. If you have any information that could be useful please contact the
c"itr"i investigative ofiice at 231 1770 or The Virginia Tech Police Department, at
23I-64IL as well as your supervisor.
you have also, I am sure, noticed a significantly increased police presence on campu6. If
you have any questions regarding the longer tern security issues, again, PIeaBe contact
the Virginia Tech Police Department.
we are Hokies. We will Prevail.
Larry Hincker
Associate Vice President for university Relations
Page I of 1
Thu, Apr 26,2007 10:24 AM
Subject: Corrected Notice: Acknowledgment of condolences and gifts

Date: Thursday, April 26, 2007 L0214 AM
From: Virginia.Tech. news@vt.ed u
To: Multiple recipients < LISTSERV@LISTSERV.WEDU>
Conversation: Corrected Notice: Acknowledgment of condolences and gifts
Thursday, ApriL 26' 2007
To the Virginia Tech Conmunity s
As we love fo1lo\,ting the

all have witnessed, the expressions of condolences, support, and of
events of last week has truly been remarkable. The undeniabl-e strength our Hokies
spiri.t has touched the world.
As the many notes, tributes and other expressions of condolence come to our conununity t
the univeriity suggests that individual departments, col1eges, and other unitsltal1 to the
acknowledge tlose made specifically to their unit. Items received in Burruss
unj.versity conmunity wifl be acknowledged by the Office of the President.
Notes, tributes and other messages intended for the fanj-lies of the victims should be
directed to the Office of Student Life (0255), 201 West Roanoke Street, Blacksburg, VA
24060, 540-23L-3787 .
Donations to the Hokie Spirit Memorial Fund may be made by visiting http://www.vt.edu/
tragedy/nemorial-fund.Php, or by calling 800-533-1144 -
Offers of .gifts in kin& should be directed to Steve Clark in University Development
(clarks€vt.edu, 540-231-2813 )
A11 in the virginia Tech corununity are asked to save and record all names and addresses
of well wishers. This information will be collected and archived, and at an aPproPriate
tinre in the future, and official university response wilt be sent to the thousands upon
thousands who have supported us during this time.
Thank you for your continued strength and resolve. We are Hokies. We will prevail.
Sincerely,
Larry Hincker
Associate vice President for University Relationg
Page 1of 1
Wed,Apr2S,2oO7 923AM
Subject: Provost message to faculty

Date: Wednesday, APril 25, 2007 9:21 AM
To: Multiple recipients < LISTSERV@LISTSERV.W.EDU>
Conversation: Provost message to faculty
Wednesday, Apr L! 25, 2007
Dear Faculty colleagues:

with the support of the colleges at every 1eve1, ne are naking good progress incompfete
resuming
classea in i way that enables students to make good choices about how best to
the semester. I appreciate the extra effort the faculty is nakinq to adapt to this ne$,
set of policies. ihe response of the students in terms of both attendance and conmitment
; is truly inspiring.
Not surprisingly, ne are getting some questions. One set of questions revolves around
student eval-uations of 'teaching.
Normafly, these are required. Under the circumstances, flexibility appears to be a
reasonable approach. I think each faculty menber should work with their department and
decide if, when, and how to obtain student feedback. The students may want to let you
kno\r hon much they appreciate your efforts and your dedication, so I encourage you to
obtain feedback.
you may decide tbat a procesB other than the Etandard sPoT form iE appropriate this
semester, but the choice is yours. We vri1l note officially that the Spring 2007
evaluation process is optional when considering aII future actions associated with nerit
increases or the Promotion and Tenure process.
Best wishes for a1l you do.
Mark McNarnee '
University Provost
Page I of 1
,=ri8i...-,. '*,,..*_
Thu,Apr26,2007 8:13AM
Subject: FW: Ten Years

oati: ThursdaY, APril 26, 20O7 7:40 AM
From: Morgan, Deborah <dmorgan@vt'edu>
To: "Heidbieder, Kay" <heidbred@vt'edu>
Conversation: Ten Years
FYI
-----Original Message----- j\tashinevt edu I
nron: ,lilt washington [mailto: '
sent: wednesdaY, APril 25, 2007 6:52 PM
To: Morgan, Deborah
Subject: Ten Years
You arrested me ten years ago today '
You still olrte me an apology and restitutlon'
does not
Destroying peoples' lives and futures through fraud and PerjurY
make the c:rmPuE safer.
I'm still angry and upset after ten years' I'rn still suffering from
what you did.
You are a criminal. I do not know whether there wilL ever be justice'
-Jim washington
Page 1of 1
TO: Kent Holliday, Janine Roberts, lGy Edge, Eva Vadilonga, and Annetle Markham
FROM: Elyzabeth Joy Holford, Program Director, CESA
DATE: April20,2OO7
RE: Alternatives for Program Completion at CESA
First, let me express a sincere thank you to each of you for your presence and professionalism
throughout this time. By now, you have read the memorandum that the Provost sent to all
students concerning options for semester course completion. I applaud the initiative and flexibility
that the Provost is enacting and encouraging.
Today, Annette and I discussed this memorandum with the students. We felt it was necessary to
talk about options because the students have been experiencing confusion about the options and
there has been a not so subtle building up of anxiety about the issue. This has, in short, resulted
in slightly elevated levels of stress.
Some students have decided to return home. Rachel Spruill and Megan Rickman will be leaving
on Monday morning. I've assisted with additional flight arrangements for Megan Ouelette and
Ben Bradford who will be returning on Tuesday. Johnny Klroy (who left earlier this week) is, as
of this writing, still expected to return to CESA on Monday.
As we all are aware, CESA is somewhat unique and I believe it is crucial for us to discuss and
enact our next steps together. To that end, I am suggesting that we meet as soon as possible
(Saturday afternoon) to discuss options for offering the best opportunities to the studenti who
remain on site.
Although the Provost encourages students to continue courses, they are not required to do so.
They can simply take the grade earned thus far and depart the campus. At CESA, this means
students could stop attending class and travel, or wander around the villa aimlessly, or worse, sit
in front of their computers and spin down into the mire of this tragedy. Obviously, we want to
avoid this.
ru One way to avoid unproductive thinking/behavior is to a) encourage them to continue participating

in "class" and also b) offer difierent learning environments to provide guided experiences that
both address the tragedy and help them analyze it critically through some alternative lens, be it
theoretically, critically, or aesthetically grounded.
For our upcoming brainstorming session about offering one or some of these options, please
considerthe following ideas:
1) What would a different "class" (learning experience) look like?
a) Class as "project" or LE (learning experience) so there is no confusion

b) Focus on a specific 'topic" with specified outcome opportunities
c) Learning experiences guided by one o-r more faculty
d) Project held daily, where activities ocCur, discussions happen, and learning transpires
e) Students can participate in one or more of these opportunities
There are endless options for projects, but it is logical to limit these in order to help keep
the students focused, to maximize faculty resources, and to make the projects
meaningful and manageable.
Beginning the brainstorming process (and I stress: bnlnstorming), here are some
ff, examples of possible "projects'
Topic: Mind/body connection: body movement as a form of therapy

Leader: Elyzabeth (nationally certified massage therapist and bodyworker)
H,,
,.,,, ,o.1"irliAitt;'dfi:u,M,
)
Experiences might include:

dailY tai chi and Yoga
. discussions of viri6us mind/body therapies, such as massage
therapy'
meditation, agd martial or movement arts'
. Basic instructlon in touch therapy
Outcome:
. Essay on mind/body connection " 'OR"'
.Student|edworksh-op(sma||group|eadstheentirecommunityinthis
workshop)onmind/bodytherapiesandrecommendationsforstudentsto
take home ficr their friends/family.
Topic: Media criticism: Basic methods of understanding and critlcally

analyzing media strategies in crisis covenage.
Leader: Annette
. Workshop on basic media criticism
. Summaries of history and current research
. Practice sessions in media criticism.
Outcome:
. Poster project illustrating difierences in coverage by news outlet and
demonstrating the variation in storylines (or absence of variation)
Topic: Music in a minor key: thinking about the impact of music during
times of tragedy.
Leader: Kent
. discussions of music as therapy'
. connection of previous class material to current musical choices of
students in the grouP,
. analysis of the convocation choices for music...
. research on music therapy
. writing music
Outcomes:
. Student-creeted comPilations
. DemonstrationsArvorkshop on music therapy
. Performancg of comPositions
Topic: Photography as a form of therapy

Leader: lGy? Annette? Kent?
Photography lesson (given by Nicole, or Giona, or Abbe)
. Photoshop lesson (Kay and Annette)
. Field trips for photograPhy
. Readings and Discussions of photography as a form oftherapy
Outcomes:
. Group produced Coffee table photography book (like elyzabeth's
birthday present) or
. Photo essaY (individual)
. Photo exhibit to coincide with architecture grcup
Other possible ToPics
Topic: Aesthefrbs of TragedY

Topic: Art as TheraPY
Topic: History repeats ilse/f: repetition of violence in human sociefies
t
L
Topic:Facebook:theenablingandlimitingfeaturesofcomputermediated
communication
grades?
2) How will participation in this learning experience affect
counting as the 'final exam'

option 1, lt can help improve a grade: it is considered a substitute,
oi the final paper that has already been assigned'
now'
Option 2, lt doesn't affect it at all' Final grades are calculated
Final Thoughts
group of students'
we don't have to do any of this, but we do have a unique connection.with this that decide
I also know that we can, a learning enviionment that will allow students
rn fact, create
to stay at CESA to taKe some much needed 'next steps'. I am not suggesting that we abandon
required to finish their
current courses. However, we need to be aware that students are not
current courses.
I know that each
I know that we will encourage students to do whatever is they feel is necessary.
Some of
oiyou loin me in providing ihe requisite 'space' for each of them to reflect thoughtfully
tnem nave already realized that they have been idealizing the 'scene' at "home" and so they are
stay here but travel
i"fing tir" to nothake a hasty decisions.
-two Some students may elect to
inJep'endenly during the next weeks. This is their choice, but lwant us to be able to provide
whai can onty Ue pr6vided here at CESA: a unique personalized exploration within the framework
of a set of guided learning activities that will strengthen their own sense of self.
Sat, Apr 2L,2OOZ 2:31 PM
Subject: Remarks from President Charles W. Steger

Date: Saturday, April 21, 2007 2:26 PM
From: Unirel@vt.edu
To: M u lti ple recipients < LISTS ERV@LISTSERV. VT. EDU >
Conversation: Remarks from President Charles W. Steger
April 2L, 2007
Dear Fellort Members of the university community:

I an very proud of the manner in which our faculty, staff, and students have united thi-s
week as a family. We have demonstrated that we are not going to allow the tragic events
of this l-ast week to divide or define us.
rn this time of healing, it is irnportant that we take care of one anotherr and together
v/e can move forward to ,,Invent the Future.% Let us take a moment no\4r to ref l-ect on our
erinciples of conmunity-and reaffirm our conmitment to strive to reject all forms of
prejudice and discrimination in our conmunity.
Together, we pledge our colfective commitment to these principl-es in the spirit of our
motto, Ut Prosim (That I MaY Serve).
we witl prevail . . . \'/e are llokies !
S incere ly ,
Charles w. Steger
Pre s ident
Page 1
.,*i ra*..iryb{rR*,5*
From: Unirel@vt.edu
Sent: Monday, April 16, 2007 9:26 AM
Subject: Shooting on campus.
A shootj-ng incident occurred at West Amber Johnston earlier this morning. Police are
the scene and are invescigacing.
r-r-rmmrrn i trz i q rrroed to Lre cautious and a::e asked to contact Virginia
The rrni rrprqir ir rr
!vrrqrrsr.+
y Tech
po.Iice if you observe anything suspicious or with information on the case. Contact
Virqinia Tech PoIice at 237-64IL
Stav attuned to the www.vt.ecu. We will post as soon as we have more infornation.
0004 0
From: Unirel@vt.edu
Subiect: PLease stay put
A gurunan is foose on campus. Stay i n hr|i l rl:nnc rrnf i l frrrt har nol i r-a Sj- ---^-'
av dwdy rr '.,rrr ar'
wi ndows
l".
00041
I
From: Unirel@vt.edu
Subject: All Classes Canceled; Stay where you are
Virginia Tech has canceLed alI classes, Those on campus are -sked to remain where there
are, lock their doors and stay away from windows. Persons off campus are asked not to come
to campus.
0004 2
From: Unirel@vt.edu
Subject: Second Shooting Reported; Police have one gunman in custody
in addition to an earlj-er shooting today in West Ambler ,Johnston, there has been
- r'l t-inle shootino wi fh mnltinle wi r'f ims in Norris Hall.
Police and EMS are on ihe scene.
PoIjce have one shooter in custody :nr{ e< rr:rf
yq! L
^r I
v na nnli/-a nrnaaalrrra f hF\/ -a\nf nrra
io search for a second shooter.
Al1 nannl rroreil- rr l-rrri - rJi nrrs are reorrirecl fo stav inside until further notice,
AlI entrances to campus are closed.
00043
From: Unirel@vt.edu
Sent: Monday, April 16,2007 12:'16PM
Subject: Counseling support available
CounseLing is avail-able in the Bowman Room in the Merriman aant-ar /^rrr. of the athfetic
,.',.\hnl aw\ f^r emp]oyees who seek assistance folJ_owing today, s events.
0004 4
..;ndfr[,l, .*iiltl;' -- - .
From: Unirel@vt.edu
Sent: Monday, April 16,2007 12:42PM
to: Multiple reciPients
Subject: Statement by President Charles W. Steger
shooting at Virginia tech / statement by President charles w. steger

were two
The university was struck today with a tragedy of monumental proportions'.isThere
shootings on campus. In each clse, there wire fatalities. The university shocked and
horrified that this woufd befafl our campus. I want to extend my deepest, sincerest and
most profound synpathies to the famifies of these victirns which include students There are
22 confirmed deaths.
r^.ra
^,rr'.an1- I ' rrc i n -ha
qrrt nro-ess
I/! vguJJ 6f l6tifrri nrr €ami I i es of wi ctims. The Virginia Tech Police
are being aisisted by nuierous other jurisdictions. crime scenes are being investigated the victims
by
the FBI, University Fofice, and State Police. We continue to work to identify
impacted by this tragedy. I cannot begin to covey my own personal sense of lossinmediately over this
sensel-essness of sucfr itr.o^pr.hens ibfe and heinous act The university will
set up counseling centers. "i So far centers have been identified in Ambler Johnson and the
Cook bounseling CenLer to work with our campus colruTruni t y and famifies.
Here are some of the facls we know:
At about 7:15 a.m. this morning a 911 call came to the University Police Department
concerning an event in West Amber Johnston HaIl-. There were multiple shooting victims.
While in ihe process of investigating, about two hours fater the university received
reports of a shoocing in Norris Hafl. The poJ-ice immediately responded. Victims have been
frArqn..\rted
Lr o rrJPv! to vari6,,. hncnil-:le in fha im:nediate a:ea in the region to leceive eme-rgency
We will croceed to contact the famil-ies of victirns as identities are aval]able.

Al-I classes are cancefled and the university is closed for the remainder for the today.
The rrni rrer-si
vsrJ!L rv)' y7j
vrrrr I I r-nar
vlr!rr f nr.nrr.w ar R a.rn. buc classes wiII be cancel led on Tuesday. The
nnlirc
PUfruu are clrrFnrl -l
rr rqTerrt_.r
LUY!]1Y -ho rF ease nf âr^_o f-nm ^:mnUS l-'rri I Ai nnc
Families wishing to reunite with the students are suggested to meet at the Inn at Virginia
.f anh rra
T^Ta a!- m:lei rn
r.Lu^r,..j n- anc
P-ar-J fnr
i e r-nnrzor-ej- i.\- .,n^1.-^Lr /TIac-larr\
\fusovsJ/ at noon at Cassell Col-iseum
1-
fn- -hc rrni.ro*qt Ity-\/ r-^F-,rnr

uvrrulu'' | ,, r^ -^-6 1-^^6thar '^ hFrrir f n rleal r,'i l-h r- ha t. -.da.iv
c0045
. ,':-! aF-
From: Unirel@vt.edu
Subject: Campus Update on W Shootings
Virginia Tech remains closed on Monday, April 16, 200?. Vehicular entrances to camPus are
sev6rely restricted to essential personnel only. Addit !or.al socuri'y remains on campus as
r-rrver _.Lr9a_-,j
Ltvrr^- ev
: ^^ntinues.
F Llrs
Counseling assistance for students in avaj-labLe at West Ambler Johnston and McComas HalI
,rnrrl a n n -^ni.rhj- . Students are encouraged to utilize these services, Counseling for
il facufty and staff is available at the Bowman Room in the Merriman Center (athletic
complex) , Student rnay also be together at the OId Dominion Ballroom at Squires Student
Center,
The uni-versity will also close on Tuesday, April 17 Fc<6nl- i r'l nar<ane l 2ra f
^
rcrJarrf far
work. Classes wifl be canceled.
A public gathering will be hel cl Tresclarr- Anri I i7 at Cassefl Coliseum ^!
dL z1 P.ru.
^ - /- +i6^
\(a L-LrLrs
errqrrYv f r,,-\m f ha di h-1 fI t,
vr lYrrlaf y caharl,r'l oul 1O r h ,-.r h6ri r nr!Y/'r'\/
:rq r-errvr r
^han.ia ^ri
r a!c'^ '--ed co
u!y .rlrta.T- -'a:T T .a--q < qr.lon es nossihle Lo let ther, ,<now
individuals are safe.
Students, faculty, and staff who may have any information related to the incident at West
Amber Johnston Hal1 and Norris Hall are encouraged to go to the Blacksburg Police
Department to make statements, cr cafl 540-231-TIPP (84'11), or 231-64LI
Par:ents with concerns are asked to call the Dean of Students Office at 540-231-3787.
Individua ls in u:eo in ti-.e two snoorings ndve been raken to area hospi aLs.
c004 o
I
;:
h
From: Unirel@vt.edu
Subject: University closed today; classes canceled TuesdaY
Vrrginia Tech has closed today Monday, April 'J.6, 2OO1 ..On Tuesday, April 17, classes wilf
& be 6anceIed. The university will remain open for administrative operations.
There will be an additiona]- universj-ty stal-ement presented today at noon.
pol.rce execute
All- students, faculty, and staff are required to stay where they are untilinformation
a planned evacuationi A phased closing wil-1 be in effect tociay; furcher wifl-
:e forthcoming as soon as police secure the campus.
Tomorrow, there wiIl be a unj-verslty convocation/ ce remony at noon at Casse.ll Cc-iseum. The
Inn at Virginia Tech has been desj-gnated as the site for parents 1-o gather and obtain
information.
c004 8
I
From: Unirel@vt.edu
Subject: Planned Faculty / Staff Evacuation
Faculty and staff l-ocated on the Burruss Hall side of the Driflfiei-d are asked to Leave
r hair afFina E .and
qrrv na
Yv
hnme immcdial-elv-
Faculty and staff located on the War Memorlaf / Eggl-eston Hal-l srde of the Drillfie1d are
asked Lo l-eave their offices and go home au 12:30 p.m.
c004?
,-.J .d'is*"
F
r From: Virginia.Tech. news@vt.edu

Sent: Tuesday, April 17, 2007 9:24 AM
Subjecft Update for University Community Regarding Campus Tragedy
Tuesday, April 17
Virginj-a Tech cont.inues to mourn tre loss of 33 rnembers of our community. As we move
forward, we share the folfowing information:
Vi::ginia Tech wili cancel- aLl classes for the remainder of the week to affow students the
t j-me they need to grieve and seek assistance as needed, The university will re-open
administrative operations beginning tomorrow, Wednesday, April 18, understanding that some
faculty and staff may wish to take additionaf time off this week to grieve the loss of
felfow colleagues and friends. We ask individual employees to communicate with their
srrnerrri sn-s nf their schedules for the bafance of the week.
We wil-I cfose Norris Hal-l for Lhe remainder of the semester. Staff are currently working
to arrange alternarive l-oc".tion for classrooms and faculty offices.
Counseling and other resources are avaiLable for students, facul-ty, and staff. Students
N4ca.rr;s Ha 1 I and counselors will be availabl-e for extended
mav -Fr-er rzc r-orrnsel i n.r
hours. Counsel-ors wrll^t
also be avaif ab.l-e in West Amber ionnston for residents.
Fmnl nrrceq m:rr
rual,
-,.,yrv_),ueJ
rcr.ci rrc needed s tr)oorl
reeur ov -^tnar l-o j-Lo Rt"ah M.r,,-*.r. Qnom in Sor-l feS
Student Center throushout the ciav.
Tha rrn;',prqrrrr wi- -o -n-dinrr e convocai nn .FrFmon\t ar 2 r>.m. at CaSSel I CoJ-iseum. ThiS
wilL be the first time rhe Virgin:a Tech community will come together since the tragedy to
share our collective sorrow. At that time, President George Bush, First Lady Laura Bush'
Gov. Timothy Kaine, Mrs. Kaine rnembers of our Board of Visltors, members of the clergy'
our students, and poet Nikki Giovanni will share messages of condol,ence to the family and
friends of the victims and words of hope to af l- of us as we move forward past this
tragedy.
Again we en.orrage .ll members of the Virginia Tech comrnunity to attend. Should the
nnlrce - F.a rrrll .e event wiff be broadcast on campus cable Statlons,
The Virginia Tech communir-y, and the world aE large, continues Lo struggle ',rirn .hese
horrible events. We hope these steps will help in that healing process.
c0051
L
Sent: Thursday, April 19, 2007 2:49PM
Subject: Counseling, Support Resources Available to Faculty and Staff
.F^
1e \ri-dini:
vr!9frrrq Tanh F'^..r1lfv and Staff:
There are a number of resources available on and around campus to support our comnunity rn
dealing personally and collectively with Monday's events. More information can be found by
contacting any of the resources below.
There are also additional informational resources, including special information for
n:ranis ard rear:lê-s, at www.hr.vL.edu/supportresources.
Faculty and Staff supporl resources:
Counsefors are available at Squires Student Center (Brush Mountain Room) , Southgate
Center, and The Inn at Virginia Tech from 8 a.m. to 5 p.n.
Counselors are availabl-e to meet with departments and workgroups at their offices or other
convenient locations
Contact 540/23I-9331 for more information during business hours; after hours' contact
ValueOptions at 1-866-'725-0602.
Counselors will be afso availabfe for FacuJ-ty and Staff in the Brush Mountain room at
Ssuires Student Center this weekend during the following times:
sJturday, April 2l from 10:00 a.m. until 3:00 p.rn.
Sunday, Apr:-L 22 from 2:00 p.n. until 5:00 p.m.
r
c c r-t5 ,t
1
From: Dresident-resc@exchange.vt.edu
'Friday,
Sent: April 20,2007 7'.'12 AM
To: Multiple reciPients
Subject: We Will Prevail
Dear Felfow Members of the Virginia Tech communLty:
you for your courage and

First, I wish I could speak to each of you individually to thank
dedicationandtotel}youhowmuchyoulsupporthasmeanttoourstudents,totheir
families, to the memberi of our extended community' and to me personally'
Duringthehorrorofthelastfewdays,theonebrightlightinthedarknesshasbeenthe
strength and spirit so prevalent across campus' seen' Virginia Tech
As both President eush lnd Governor Kaine ntted, and as the world has
isacommunityinl,hetruestSenseoftheword.Iknowlspeakformanyotherswhenl
tellyouhowproudlamofyou,andfromthebottonofmyheart,Ithankyou.
After this traumatic experience, it will be difficul-t to resume our
with
Iives and duties. But siart again, we must ' tsy working together forward in a way that will
the spirit and bond strengtheied ty this trageay, we wilf move
honor the memory of those we have lost'
In that vein, we believe it best to resr'me classes on Monday, APrilseniors
23.
and their
Commencement will proceed as scheduled on May 1l' our gradiratj-ng
families need and deserve this time to mark their
accomplishments and to start the next phase of their lives ' A11 of the
decealed student victims will be honored with posthumous degrees.
For our students, information about course work has been posted on the Virginia Tech home
page. There will be a great deal of flexibility in providinq options for completing the
I can only echo a few of tha sti-rrro words of Nikki

In closing, r-hra.rah
,î^-,--Fi.
\r-!\, v orrrr! . rrr!vu9tr a-Ll ouf sadness . , . we will prevail. "
LlldIti! .,^,-
I- +L--r. -aî h
--.l a9qr
y\rur drru rr rcL Jvs rake care of yourselves, your farnili es, and each
h:i- \/.\rr
ar^ l-LrrqL
other,
Mncl- cinnarelrr
Charles W. Steger
Pres ident
c 0055
I
. ..r^ ,
From: Nancy Metz <nancY. metz @ W. ED U>
Subject: Tis the Season/Students in Crisis
Date: November 27,2006 4:16:01 PM EST
To: ENGLISH @LISTSERV.VT.EDU
Beply-To: Nancy Metz <nancy. metz@W. EDU>
Dear colleagues,
A number of us have been struggling lately with students in the throes of some kind of
crisis or mental illness. Sadly, as the holiday season approaches, these difficulties often
seem to multiply and worsen. What should we do when a student's written texts seem to
hint at violence or suicide? How should we react when students exhibit anger
disproportionate to the circumstances? How can we help students who confess to us
their problems with eating disorders or abuse? To whom do we turn when a student says
she has been raped,
Please join us for a timely discussion of these pressing issues on Reading Day,
December 7, il10:30 in Shanks 370. Our distinguished guests will be Dr. Tom Brown,
Senior Associate Dean of Students, and Dr. Chris Flynn, the new director of Cook
Counseling Center. Discussidn will be informal. Please feel free to direct our attention to
scenarios you have actually experienced.
All are welcome. GTAs and faculty new to the department who may not be familiar with
local resources are especially urged to attend. Refreshments will be served.
This event is sponsored by the Instructor Concerns Committee but open to all.
best,
Nancv Metz
00074
From: "Brown, Tom" <tbrown@vt.edu>
Subject: RE: Thank you!
Date: December 15,2006 10:55:24AM EST
To: Nancy Metz <nancy.metz@vt.edu>
Cc: "Flynn, Chris" <flynnc@vt.edu>
f 1 Attachment, 201 KB @
Nancy - thanks for your note and I am pleased the session was helpful.
The Faculty Guide is attached to use as you see fit - thanks for the
positive feedback on this resource.
Thanks - and enjoy the upcoming break. tb
-----Orig inal Message--..

From : Nancy Metz [mailto : nancy. metz @ v't. ed u]
Sent: Thursday, December 14, 2006 10:15AM
To: Brown, Tom; Flynn, Chris
Cc: Rude, Carolyn
Subject: Thank you!
Dear Tom and Chris,

Many thanks for taking the time to visit our depaftment on Reading
Day and help us with resources for dealing with distressed or
disturbed students. As you saw from the turnout, there was keen
interest and concern in these issues, and I noticed that even at such
a busy time faculty lingered to talk with you after the presentation
was over.
Since the presentation, so many have stopped to tell me how useful

they found it. I think people came away with the sense that, although
the problems are difficult, there are real resources out there.
Certainly we were all very grateful for your good spirit and wise
advice.
We would love to put your Guide for Faculty on our web site when you
have a chance to send it to us. l've had a chance to look it over
carefully and learned some things I didn't know!
From: Nancy Metz <nancy.metz@V'1. EDU>
Subject: Guide for Working with Students in Crisis
Date: December 18, 2006 4:44:47 pM EST
to: ENGLISH @ LISTSERV.VI. EDU
Feply-To: Nancy Metz <nancy.metz@W EDU>
Dear colleagues,
on Reading Day the Instructor Concerns committee hosted a workshop
on Students in
Crisis led by Tom Brown of Student Affairs and Chris Flynn, the
new director of Cook
Counseling Center. Tom has since sent us an electronic copy
of a very helpful ;".orr."
book on the subject published by StudentAffairs. Denise
has put it onour Faculty page
under the heading "Guide for working with Students in
Crisis.i' I encourag" vou io take a
look and to consult it when the new semester's problems
inevitably crop ip.'t reaO it tast
week and learned some things I didn't know!
You'll find the link at the following address:
http ://www.faculty.english.vt.edu/
May your crises give way to holiday cheer.
best,
Nancy
From: Woodard, Linda
Sent: Monday, June 25, 2007 1:00 PM
To: Woodard, Linda; McCoy, Heidi; Adams, Zachary', Hincker, Larry
Subject: RE: Public Recognition Request
D l a.r eo .i.id.
Sarah Thornpson, Crisis Care Network, 2855 44th St. SW SuiLe 360, Grandville, MI 49418
ah'.nlz
vrruvJ!
Trrr'l
r ell ar
+vt,
Executive Vi-ce Prcsi denf - Va l rre0nt i ons ,

3800 Pararnount Parkway, #300
fi Morrisvi 1J-e, NC 21560
-----Original Message-----
From: Woodard, Linda
To: McCoy, Heidi; Adams, Zachary; Hincker, Larry
c"l-.i6nf . PE. Dt!l-\]
gv+4v i^ pa.,,\,,rnif
r\vvvY i.\n Ra.rrracf
UuvJUgu
Lar.ry I
Attached is the contact list that Zack and I worked on earl.ier. I have highlighteo
the non-VT offices in the attachment. Other names who $/ere at the family assistance
.antrr thaf week /fr^r r\r cfreh nF h'rci1s5s cards that I COfIected) are fisted beIow, and
I may have some others to add to it in the next several days.
ZACK - I know that the Salvation Army was there, but I do not have any contact information
for them. Is this something that Joe Coyle could provide, if you don't have it?
EarI D. Mannoia. earfmannoia0hotmail. com
Dixie Rawlins, VCOM
Joe Coy]e, Regional Coordinator, Va Dept of Emergency Management, 6580 Va1ley Center
Drive, Suite 333, Radford, VA 24242
Amy Forsyth-St ephens, Executive Director, Mental HeaIth Associatj on of the New River
Valley, Inc., 303 Church Street, Blacksburg' VA 24060
Karen McComb, Regional Manager, REACH, 3040 Univers.ity Avenure, Suite 3376, Morgantown,
wv,26505
Jeff corter, National Account Manager, Crisis Care Network, 2855 44th St. SW Suite 360,
Grandvitle, t4I 49418 (He was on campus for two weeks as part of our coordinating team
with Vafue Options, and met with the Board of Visitors in closed session at the June
meeting. He had another scaff member)
-----nri ni nr I Ma<<ae,a-----
From: Mccoy, He idi
Sent: Monday, June 25, 2047 11:32 AM
To: Woodard, Linda; Adams, ZacharY
Subject: FW: Public Recognition Request
1.,i-nda and Zack,
Please send him any lists You have.
Thanks, Heidi
-----6r'i nr 1 Ma< <:
î
t
.. nu. r ..,..:. tr'-L|"r'Lr1Cb,:Jr

From: H.incker, Larry
Senr: Monday, June 25, 2007 11:29 AM
To: Mccoy, Heidi; O'Rourke, Kim
Cc: Elinchum, Wendelf; Beach, ,John; Smith, Sandra; Woodard, Linda
arrhianl-. eE' P.rl-r'l i n Ra.'nnni l- i.in p6d)1aci
I\EYUE O L
I need whatever lists I can get vector back with the list custodian to
.ltrf ermi ne f he macni f gdg Of the respective agency I s invol-vement.
T..: rrrr H i nnLar
Associate Vice Pres ident
Iln i ru orc i J- \, Ral rl-i nnc
314 Burruss HaIl-

Blacksburg, VA 2406t
s40 231 5396
hinckerevt. edu
From: McCoy, Heidi
Sent: Monday, June 25, 200'7 8 :32 AM
To: O'Rourke, Kim; Hincker, Larry
I Cc: El-inchum, Wendel-I; Beach, John,' Smith, Sandra; Woodard, Linda
a h ior-l-
Tai- :nr{
. RF.
T:rrrr
prlhl in Ronnani l- i.\n P6d,r6cr-
The Emergency Response Resource Group initially tried to pufl together a list, but was not
s'r..-essf rrl i n cloi no qn T em r-onrri no Zeck Adams nn l- hi c I i cl- :c hc m:rr l^'a :hl o i^ hal n
Zack was the initia] contact with
and many VDEM nf rha rnanni6c thit -.mo t-^ arrr haln
initially. A.Iso, Linda Woodard compil-ed a list /r l- | ha eorrri no :nonni 6a l- h:l. nrnrzi ularl
1.j__
uuurr-s-L-Lr19 : ..^rrrrl ha halnfrr] :< rrgl1.
He i di-
From: O'Rourke, Kim
Sent: Wednesday, June 20, 2001 6:46 PM
'nn. Hi nnlzar T : rrrr. ami f h arndrr
Cc: El-inchum, Wendell; Beach, John; McCoy, Heidi
errhionf ' RE. prrl-\l in Recnzrni l- i /-\n RF.rrrFcf
Larry: We have not done so in our office, but perhaps that Emat.rarl/..t' p6 en.\''r ca Pac^1rr^6
Group (originally chaired by Minnis, and then Jim) has done F.r, ..1nrr nf t. hi e n^l- a
I'll see if Heidi knows.

Krm
-----nr i ni nr'l Maeca

trram. IJinnlzar v!'!q4!)'
T rrrrr
Sent: Wednesday, June 20, 2007 20 PM
Cc: O'Rourke, Kim; Fl inchum, Wendelf ,' Beach, John

qlrX.i6^l-. pE. p6^^^nifi^h pod,,ael- D,rl-\l i
^
Kim or Wendefl
Do you know if anyone has ever done an ' accountino" of the organi zations
aid?
T.r r rrr H i nr-kar
Associate Vice Pres ident
Ilni rzorc i f 1' Ra I :l- i e
^n
314 Burruss HalL

".1. . ,
F 540 231 5396
hinckerGvt . edu ':1
From: Smith, sandra
Sent: Wednesday, June 20, 2001 12:05 PM
To: Hincker, LarrY
h Cc: O'Rourke, Kim
F Subject: Public Recognition Request
Dr. porter (Ce:_I: 230-2964) called to afert us that there is major concern that the NRV
conununity services that incfudes the Red cross and other cornrnunity services has not been
publically recognr zedlthanked for their efforts in regard to April l6' Dr' Porter is
concerned that this may bring negative publicity that Virginia Tech does not need'
tr Will you please follow up with Dr' Porter'

Thank you.
F
S andy
Sandra W. Smith
Administrat.ive As sistant to the President Virginia Tech (0131) Blacksburg, Virginia 24061
540 /23L-623L
ssmith@vt. edu
Sent: Tuesday, June 26, 2007 6:43 AM t&ro n"^
To:
Subject:
Evans, Susan
FW: Recogniation event
7st-otq3
Attachments: FW EMT Supporton 416.txt; letterof thanks and invitation..doc; RE Public Recognition RequestWoodard.txt;
VATechFamilvLiasion ResourceList.xls
Susan
We are taking ownership, at least to get it started, of a recognition event for the many groups that came to our aid.
I need for you to begin the process of finding a date. You should start w Sandy S to get some possibilities for an after-work
reception...in the 4-6 or 5-7 timeframe during the first three weeks of fall semester. Then vector back to The Inn and find their
availabilities. I am planning for about 300 people... maybe larger. We can talk later about menu ... like heavy hor d'oerves and
wine and beer....and budget
Then start working on building the data base. You can delegate to Sean if necessary. Attached are a series of lists. You will.
need to ensure thatwe have the group's proper name, the name of the principle, and an address. You can see from the draft
letter, we are going to personalize.
'40a fPL
Larry Hincker
Associaie Vice President
kJu'
Virginia Tech
314 Burruss Hall
540 231 5396
/-tn ,'./ lfu^4 >"-.'-'
hincker@vt.edu
From: O'Rourke, Kim

To: Hincker, Larry
Cc McCoy, Heidi; Wilkes, Lisa; Evans, Susan
Subject: RE: Recogniation event
Larry,
That sounds like a good plan. I Kim

Sent: Monday, June 25, 2007 5t49 PM
To: O'Rourke, Kim
Cc: McCoy, Heidi; Wilkes, Lisa; Evans, Susan
Subject Recogniation event
Kim,
l.will work w Sandy to get a date for an after work reception at the lnn in order to recognize the volunteer groups who assisted us
duringweekofApril 16. lwill targetthefirstthreeweeksofschool forthereceptionlobkingforadateinvinicnnelikelywill have
to be on campus. I will do only contingency planning until we get an okay from C\A/|S.
6/27/2007
_ .!*lira€r.tain;,r,r|!,jt
Page 2 of2
for ilt virginia Tech and
tf we can 3et a date and approval f ll draft.a leftel.p1 cws signature thanking,the agency :yqP:t:f
the event'
the agencyior a formal 'public' recognition at
inviting several (actuat nut["i i6oi t"tu"t. of
their efforts'
the next 5 days. we'll keep inviting groups as we learn of
Goal would be to get the tetter on the streets within
the event'
I have not yet determined who will do logistics for
Larrv Hincker '.

Ass6ciate Vice President
Virginia Tech
314 Burruss Hall
Blacksburg, VA24061
540 231 5396
hincker@vt-edu
ft
6t27/2007
Dear Faculty:
In preparation for the resumption of classes on Monday, I wanted to alert you to some efforts we are
mating to mate this fansition easier for faculty and students. Clearly, Virginia Tech has suffered a huge
traged! and the students and faculty cannot but be affected by the events oflvlonday._ I know each ofyou
you
mo:urn the loss of our wonderfirl and talented stud€nts and your beloved colleagues. Let me provide
with some information regarding classes on Monday and Tuesday.
I know that each ofyou will have significant business to be addressed in each class as you face the difficult
task of proceeding and I hope that your job will be made easier by the flexibility offe-red by the Provost md
the Deans. Without doubt, the uagedy of Monday will come up in each class as well and I wanted to
provide each of you with resourcei tomake that discussion more comfortable. As classes begin, we will
ieal with farnilymembers, friends, lovers, teammates, and concerned peers of each injured and deceased
student. A6ached you will find the following PDF files that may be of assistance to you in this work:
r A Guide to Identifing and Referring Distressed Studens - this is a guide publishd by fte Cook
Counseling Center to assist you in identiping those students who may be in need of services
r Tips for College and University Students: Managing Your Distress in tlrc Aftermath of the
Virginia Tech-shootings - the American Psychological Association has issued-this well-done
piece on grief, moumin& and recovery with self-care information for each student.
r Dealing with the Aftermath of Tragedy in the Classroom - this is a very thoughtfirl piece written
by Joan Whitney, Director of Counseling Services at Villanov4 who has granted us permission to
adapt it to our situation.
r Suggestiols for Faculty and Statr in Dealing with a Tragedy - a piece we have developed for
ongoing discussions of our painftl situation
r Responding to Disruptive or Threatening Student Behavior: A Guide to Faculty - this piece was
devetoped by Human Resources, the Division of Student Affairs, and the Virginia Tech Women's
Center.
The first four documenb are available on the website of the Cook Counseling Center (www.ucc.t.edu).
The last document is available through the Dean of Students Office
(http://www.dos.vtedu/dosresources.htm).
In addition to presenting you with these resources, the mental health providers on campus would like
to ofler the services ofcounselors to be pr€sent for the first class meeting ofeoch class ln which an
injured or deceased student or facutty member was enrolled or teaching. We are grateful to the
University Regisnar, Wanda Hankins Dean, for providing a roster of each of these classes. On Monday
and Tuesday, a griefcounselor associated with a mental health association active on campus will be present
at the beginning ofeach ofthese affected classes (as described above) to aid faculty members who desire
their assismnce; it is strictly up to the individual faculty member to utilize the counselor in a discussion, to
just have them presen! or to lead the class without the counselor. We made the presumption simply to be
present with resources because contacting each ofyou individually would have been too difficult; again'
irow you choose to utilize the counselor is up to you alone. Vohmteers for this significant effort have come
from the following agencies:
o Counselor Education Department, Virginia Tech

o Marriage and Family Therapy Deparfinent, Virginia Tech
o Psychological Services Center, Deparment of Psychologl, Virginia Tech
o Women's Center of Virginia Tech
o Human Resources Employee Assistance Program, Virginia Tech
. American Red Cross
r Mental Health Association of the New River Valley, Inc
members
The staff of the cook cormseling center
will continue to be available to consult with all ftcrdty
with number of colleges and
regarding the ongoing needs oi;.ri*""arririr*J*". w" ttuu" met a
to meet with groups of faculty at your invitation'
deparfnents over the past sevfiauv, and continue
IdowanttoencourageeachofthefacultytoseekouttheresourcesoftheEmployeeAssistanceProgran
.i|e campus all week and they
VJ*J Op,iont have been on our
offered by Human Resources. with
aid "linicians
each ofyou as wQ all seek to understand and cope
have some exceptional talents ana-*at"riurt to Value Options will be
The counselors from
this honific tragedy (http://www.hr.vt.edr.r/supporhosources/). meet with
a[ next week. The Employee Ass]stlnce Prorym can
here on ca*us though tn" n
groups of frnrlty uoa ,tnf or
"r[*a
ilIA" â
*f".."ft O appropriate profetsionatt inffie communjty' Eoch
of us
avsilable to us'
will struggle individually oo ol* pr,o to t *".ty u"a trLtt are some wonderfirl supporb
join with you in sorrow

please let me lnow if you have questions or concerns regarding any of the above' I
and care for each of our students and their families' Best, Chris

Director, Cook Cormseling Center
Virginia Tech
540-231-6557 (office)
540-231-2104 (fax)
CONFIDENTIALITYNOTICE: This electnonic email, including any attacbmcnts, is for

the sole use of the intended recipient(s) and may contain c.onfidential and
privileged
inforrnation. Any unauthorized-review, use, disclosure, or distribution is prohibited' If
you received this electronic email and are not the intended recipient' please contact the
sender by phone or by electronic email reply and deshoy all copies ofthe original
message.
http://www.r't.edu/
Virginia Tech I ln Memoriam
See the images in our Photo gallery

>
Memorial services
o The families of several victims have asked the university to share information regarding
memorial services for their loved ones.
. Alumni
Alumni memorial services are planned for all over the nation. See a list of events on the
Association website.
Counseling resources
. Cook Counseling Center Support Services: 5401231-6557

Monday - Friday, 8 a.m. until 9 P.m'
And by appointment for individuals and groups
. Dean of Students Hotline: 5401231-3787
. RAFT Crisis Hotline: 540/961-8400
Faculfy and staff support resources
r Counselors are available at Squires Student Center (Brush Mountain Room), Southgate Center,
and The Inn at Virginia Tech from 8:00 a.m. to 5:00 p.m.
. Counselors are available to meet with departments and workgroups at their offices or other
convenient locations
e Contact 5401231-9331for more information durins business hours; after hours, contact
ValueOptions at 1 -866-7 25 -0602.
Counselors will be aiso available ibr Faculty and Staff in the Brush Mountain room at Squires Student
Center this weekend during the following times:
r Saturday,April 2l from 10 a.m. until 3 p.m.

r Sunday, April22 from 2 p.m. until 5 p.m.
Convocation multimedia
r Streaming video of Convocation is available at hokiesporls.com.

r Podcasts available on our Tragedy at Virginia Tecl.r page.
Important phone numbers
r Parent/family info line: 1-800-533-1144
. Police tip iine: 5401231-6411
r About Virginia Tech

r Administration
o Applving to Virginia Tech
r Tuition & Financial Aid
r Student Life
o Careers
4of5 4/20/2Oo7 8:76 AM

:.rrt. ,/i!,r..,i. ' ;.".
I at' I
,,l,^!*l/ 4
n, ,l
fiJla"rtzlt a
v,Y
) '+ /J"4"*-
v
ill n* (T'L*u(
AGENDA
1. Charge to Committee - HYatt ' il+ v4j-F'

l'*t^' ir
." A.k v' 'PAF4 1z t)'o{-"'a ivlr'*
2. Primary lssues for Discussion VD€J{ it-;
a. crean-up of affected buldrnss(,ff:it*l:.i- 30, of tre-.J /,^,v4--
b. Hall
Movino and relocation for occupants of Norris r'-,,'rr €(',i,
- t,t+ "1 cla,isr t, r^l*e-',"a;Fe E;le: cr\^ {--i i
c. Parking and transportation beginning Sunday
Status from Primary Areas
a. Student Affairs
b. Facilities
c. Parking and TransPortation
d. Human Resources
e. Information TechnologY
f, Student Services
g. Athletics
, €:S{lr\ - k?} {{oo. ,l [A-c3'1a'

'i August t6,2Oo7
To:TomBrown,ChrisFlynn,DavidFord'ZenobiaHikes'PatHyer'
Mark McNamee
Dear Colleagues:
cook
you all know that my husband, Reliford is a psychologist at
Counse|ingCenter.Whatyoumaynotknowisthatheisanactivea|um
of the American Psychological Association
Minority Fellows Program'
on the events of April
Reliford was invited to share personal reflections
page of the APA Minority
t6,2oo7 and his words appear on the front
Fe||owsProgramsummernewsletter.Thereareacoupleofother
t6th so those are attached'
essays in the newsletter that relate to April
as well.
of the newsletter because I am proud"'And
I am sharing excerpts
our mental
because I believe that Reliford's remarks acknowledge
healthcolleagues'professional,compassionate,andappropriate
immediate and ongoing response to the tragedy'
Karen Eley Sanders
)
\
April24,2007
tr,s,
.Wn MEMORANDUM
To: David Ford
Subject Actions following visit with Wanda Dean
I imagine that you and Wanda discussed many of the issues below. She expects some clear
communication about these matters for the associate deans prior to Friday, April 27 when
tentative grades are due. lt seems there should an affirmation of common goals.
Goals for bringing closure to spring semester 2007 and the academic year (probably not different
from any semester)
1) Providing students fair choices for determining how best to finalize their work and
minimizing the use of "incomplete" as a solution.
2) Minimize stress on faculty who are preparing tentative and final grades
3) Enabling the universiiy to award diplomas at graduation with correctly identified honors
The role of students:

1) Using the guidelines students will inform instructors which options they choose for
meeting the requirements for the semester. (Three primary choices)
2) Determining which classes they choose to convert from A,/F to P/F. Colleges will clarify
requirements regarding courses for which a P/F option is accepted.
The role of faculty

1) Focus first on calculating tentative grades for seniors, particularly graduating seniors. lf it
is not possible to calculate grades at this time, submit a tentative grade of "B".
i,ôl*l/'f,,- Alternatively us the "X" grade for a deferred grade. These options provide flexibility for
the registrar to prepare diplomas and will not penalize those students qualifying for
\r"{tn"c' honors as is the case if the tentative grade is submitted as "C".
2) For any student who has not designated how they plan to complete requirements for the
semester, the teacher should submit the grade for work completed through April 16. This
becomes a default grade for these students.
3) In cases where completion of course requirements is not possible due to reasons other
than closing the university during the week of April '16, teachers should rely on their
normal oolicies for submittino lhe orade of "1"
The role of Academic Dean

1) Support faculiy effort in getting tentative grades and final grades submitted by designated
deadlines.
2) Clarify that an additional semester of academic probation will be awarded to any student
currently on academic probation. There will be no appeals heard until the end of fall
semester 2007, since no academic suspensions will occur prior to the end of that fall
semester. Obviously students may be removed from or placed on academic probation if
their overall GPA falls below university requirements.
3) Support the requesi of Wanda Dean to make NG or NR grade options non-punitive in the
calculation of the student GPA.
The role of the Provost

1) Authorize that ihe grades, "NG" and "NR" will not be calculated into the overall GPA as
an "F". This action will enable the Registrar to proceed with preparation of more accurate
tentative records which otherwise are negatively affected by inaction of faculty rather than
student performance.
-\
Dean, \{anda Hankins, 4/24107 4:25 PM -04fi), probation /suspensions 1
Date: Tue, 24 Apr 2007 16:25:45 -0400
From: "Dean, Wanda Hankins" <wdeanGvt.edu>
Subject: probation / suspens ions
To: viaj0vt.edu, Candi Cfemenz <clemenzOvt.edu>r davisaGvt.edu, ksbrown@vt.edu,
malewisevt.edu, Mary Marchant <mmarchan@vt.edu>,
Mike Deisenroth <mpdeis ovt. edu>, odervraldevt . edu, sba11ovt.edu
Cc3 "Ford, David" <fordd@vt.edu>
Thread-topic: probation /suspensions
Thread-indexr Acecrr LyI /us 1ni j Tb2wfdz nKBM6hA==
X-Junkmail-Status : score=10/50, host=steiner. cc . vt . edu
X-Junkmail-SD-Raw : score=unknown,
refid=str=o001.0A09020L.46286783.002E,ss=1,fgs=0, ip=r9e.82.160.18,
so=2006-09-22 03:48:54, dmn=5.2.L2L/2006-09-27
X-OriginalArrivalTime: 24 Apr 2007 20225t46.0703 (UTC)
FILETIME= [ BD9E05F0 : 0lC7I6AE ]
Majority of you voted in support of idea of probations applied (or rescinded) with no additional suspensions; I have to wait
for final okay from Deans meeting on Thursday to verify this path...l will be in touch
Wanda
Wanda Hankins Dean

I
" University Registrar and Chief Transfer Officer
Virginia Tech
I
F
Printed for David Ford dordd@vt.edu>
!t tttr .*'-"-. ...{",,i*r.,,*.rE1-l*a-ia'Xry

Page I of I
Hincker, Larry
From: jay@aYPoole.com
Sent: Tuesday, June 05, 2007 5:29 PM
To: hincker@vt.edu
Subject: Q's for Orientation People
Here's how I approached this. A parent is coming down here with Junior fuom Northern
F virginia. The parent is not frclm virginia, did not 8o to virginia Tech, doesn't have anyone in
hisTamily *ho ,lld, a'd knows little about virginia Tech. Said parent may or may not
have
F been down here r,n'ith ]unior when Junior r'r'as looking at schools'
1. What have you dotre to make the place safer?

2. How.o*" you don't have ID badges to enter buildings like we do at work?
3. 1 /hat are you doing to prevent non-residents from just walking into a dormitory where
they don't live?
F 4. iech has had two shooting incidents within a year. That concerns me a little bit. Are guns
that big of a part of the culture at Virginia Tech?
F. 5. Youlre an employee of Virginia Tech. Do YOU feel safe here?
6. If you have any of th"r" ryles of incidents agairy how can you alert students faster the next
time?
7. I don't understand why Virginia Tech can't give me my child's health records' The kid
is
still on my insurance and is still a dependent for tax purposes'
g. I just don't understancl why it is that you can have a mentally ill student and you basically
can'i do anything about it or tell anybody about it even if the student might be dangerous.
9. ]unior ls an engineering student. will he ever have to go into Norris Hall?
10. Taking Norris Hail ou1 of circulatiory and already with a shortage of classroom space on
campus/ d"on't you have a serious classroom overcrowding problem? Particularly
for
engineering?
11.* Will the campus be in mourning for the entire school year?
12. Teli me about the availability of counseling in the next school year?
here
I've got to go home to let James Bond out. I'll continue to think about this tonight' I'11 be
me on
eartiii., the morning (is 7:30 okay) and we can discuss next steps you'd like to take. Call
my cell if you nccd nre.
Poole
t?, %/--€ /* z-T

Ur-1a4
61s12007
Page I ofl
Hincker, Larry
From: Roan, Kerstin
h Sent: WednesdaY, MaY 02,2007 12OBPM

F To: Hincker, Larry
Subiech Messaging after APril 16
Hello, Larry,
produced since I've been back in the college'
I have picked up two themes in communications I have
as it
1. I have changed will prevail" to "we prevail/we do prevail." I do not like the future tense any longer,
,,we
grounded and references what is already
implies that on" d"y we wlit prevait. Th6 present tensb keeps us
underway.
have been a source of
2. Students = our future - the messaging could be crystallized like this: our students
iiio"l* oi us in trowttrey have-reiponded to ttie events, and our future is bright with their
"ff
bmpassionate and competbnt leademhip'
lmproving lives through our research, Extension/outreach, and teaching

ppgrams.- This has been a core
3.
- will remain our key message now, as it combines hope'
mdssage"for tne cJldgeGfore April 16 and
and economic viability.
compassion, anO-num?nity with our values of cutting-edge research
abo.ut the "events of April 16, 2007 ' at
And finally, in referencing the events in the future, I recommend we talk
Virginia Tech" (we woulddrop "Virginia Tech when obvious through context)
I hooe this information is helpful, and take care'

Kerstin
Cft-nRoan-
Direclor, Communications and Marteting
College of Agriculture and Life Sciences
Mrginia Tech
229 Smyth (0904)
ph: (540) 231-0447
http://www.cals.vt.edu
Virginia Tech, lnvent the Futurc
51212007
Page I of3
FW: Comments from Parents
McGoy, Lenwood
From: O'Rourke, Kim

Sent: Monday, JulY 09, 2007 6:33 PM
James
To: McCoy, Lenwood; hincker@vt.edu; Heidbreder, Kay; Byers, Ralph; McNamee, Mark: Hyatt'
Subject: RE: Comments ftom Parents
Lenwood,
McNamee
Please let Hollis know (with a copy to the others whom she copied) !!a! eresiAelt-ltege.r {tg frgvost
jatherlnjio remember Jamie Bishop ndtO at g2t. Highland Circle in Blacksburg on the
iogether attended tne -Please
i"i.ing oiSaturOay, April 21. also note that we wbre advised that there would be a private memorial
ierice-tne next dai to which only family members were invited, so Drs. Steger and McNamee did not attend the
memorial service on April22.
Kim
Frcm: Mc(oy, Lenwood

SenB Monday, July 09, 2007 4:19 PM
To: O'Rourke, Kim; hincker@vt.edu; Heidbreder, Kay; Byers, Ralph; McNamee, Mark; Hyatt, James
Subject: FW: Comments from Parents
Importance: High
FYl. Notice that Larry Roberts in the Govemor's Office received a copy of this note.
From: Stambaugh, Hollis [mailto: HStambaugh@sysplan.com]

Sent: Mon 71912007 3:37 PM
To: Copping, Teresa; Schaenman, Phil; Ms. Carroll Ann Ellis; McCoy, Lenwood; Roberts, Larry
SubJect FW: Comments from Parenb
To all who are working most directly with the fiamilies of victims, please note these two emails we just received on
the website. lt is good-we are continuing to monitor it for just this sort of input. Especially note the email from Mrs.
Hilscherl I am going to call her and follow up. Don't know what list she is missing from, but please check what you
have to be sure the Hilschers appear on your working lists. Thanks.
Hollis
From: Me6hon, Radlel

Sent Monday, July 09,2007 3:12 PM
To: Stambaugh, Hollis
Subrech Comments from parenb
Name: Michael & Jeri Bishop
Email Address: mlbishopGjuno. com
Phone Numbert 706 - 663 - 4451
Name: Efizabeth Hilscher
7tr0t2007
iiiflr,.
FW: Comments from parents Page 2 of3
EmaiI Address: EchilscherGaol.con
Phone Nunber: 540 - 937 - 36'76
Mailing Address:
201 Rock Mill-s Road
Woodville, VA 22149 -
Person Type: Parenr
Person Co[unent:
It has come to our attention this weekend that we are not on a parent contact sheet
that has been circulated. I cannot even say who developed the sheet, however' we
have been concerned about lack of cornmunication and perhaps that is the problem.
Please rnake sure that Eric and I are on any parent contact list so that we do
receive calls, e-maiIs, etc.
Thanks
#+##*#*#*+##*#f +**#+#+#++#**#+*++++#
Mailing Address:
P. O. Box 464
P: .F MrrnntF ' r'. GA 11822 - 0646
D6re^h T\rna . Pr r6nj-
Person Corunent:
We are parents of Christopher James (primarily known as Janie) Bishop, one of the
five faculty mernbers slain in Norris Hall on April 15. We, along with our
daughter- in-law, Stefanie Hofer, likewise a member of the fore ign- language
department, Jamie's widow, want to express our firm conviction that at feast a
portion of Norris Hal-t should be converted into a center for the study of
internationaf peace and crime prevention. We further befieve that this act should
be but one component in the university's effort to become a leader in this country
on the issue of school safety. Although Stefanie Hofer spoke with panel-review
members in Blacksburg and my wife Jeri participated in a portion of this interview
via a conference caII, the sound quality was so bad that I could not hear wel-l-
enough to contribute to their ta1k. Afterward, the panel members took rny e-mail
address, but have not contacted me directly since that time, which fell, I believe,
in mid June (I am writing on July 6) , One of my complaints about the university's
handling of the aftermath of the shootings (and I can also complain about its
failure to lock down the campus after the initial two murders) is that it seemed to
my entire family to go into damage-control- mode rather than to reach out to those
on j,ts staff and faculty most affected by the murders and woundings' namely, the
families of the slain,' matters may have been different for the famifies of students
-- I'm not qualified to speak on that issue -- but I know for a fact that President
Steger himself has never once had a face-to-face meeting wj-th our daughter-i-n- 1aw,
and although other facuLty families have since tafked with him in person, these
7t10t2007
. t,i - .. r;
Page 3 of3
FW: Comments from Parents
rneetings came (I betieve) at their instigation many weeks after the murders ' By
of higher learning that empfoys me as
contrait, the presldent of the institution j-n
its writer-in-residence, LaGrange college Lacrange, Georgia, was on the phone to
r my wife and me as we traveled by car to Athens to pick up our daughter, stephanie
Loftin, and then to continue on to Blacksburg to try to determine what had happened
to our son; President Stuart GulJ-ey, obvj-ously distressed, expressed his concern
earnestly and poignantly. And he did so again that week, authorizing an impromptu
candlelilht vigil in the chapel at Lacrange College on Tuesday evening for our dead
son and for both Jeri and me in absentia. President Steger ernployed proxies to
carry his water for hin, and these proxies in nany instances were helpfully
compassionate beyond any rational criticism, especially Doug Martin, who for a !ime
was our daughter-in-Iaw's principal Iiaison to Virginia Tech. Nonetheless' I
cannot hetp but wonder about a person in a l-eadership posj-tion who cannot on his
[' own initiative seek out the loved ones of slain ernployees and tell them face to
face that he aches with them and for them. If the President stayed away on the
advice of an attorney, this advice strj-kes us as the most heartfess and therefore
as the nost stupidly counterproduct ive variety of damage-control that any corporate
body could hope to institute and operate under. What was needed immediately after
the shootings was a human touch, and what we got was no attention at all on the day
itseff and, fairly early the next morning, a weII-orchestrated press conference
devoted co praising the police for their actions and deflecting any real or
nîcni- .i al r.ri t.i ..i sm -l-.^,,+ f l..ai ' talh^l i -a nf ^ ,,lF\tacf af i no si tUatiOn. We Undef Stand
rhat not every situation is immediately comprehensible to those caught up in it'
Dut we also believe that failing to go directly to the loved ones of employees
kil-]ed in such an event rs not only a major dereliction of duty but al-so an
abdication of one's humanityt it says something J-ess than positj-ve about the
character of the person allegedly in charge. Let me add that this j.s our opinion
(Michae] and Jeri Bishop's) and that we continue to stand aghast at this fai.l-ure,
not guite three months after our son's death and the deaths of thirty-one other
i-nnocent students and teachers.
7fi0t2007
Page I of I
Cho's RA - Melissa Trotman
McGoy, Lenwood
From: McCoY, Lenwood

Sent: Friday, Jul1l 06, 2007 2:08 PM
To: 'Diane Strickland'
Cc: Nash, Mary Beth
Subject: Confirming Telephone lnterviews for Monday' July 9
'tO:30 a.m., three-party call with Carl Bean. (Mary Beth: the telephone numbers you will need are--Judge
Strickland (540) 344-5131 and Cad Green (540) 8184470)'
who is coming to Legal

11:00 a.m., Judge strickland will call Mary Beth Naslr for interview with Frances Keene
Counsel's Office. me number for Legal Counsel is (540) 231-6293'
1.1:30 a.m., Judge Strickland will call Mary Beth Nash (or continue from above call) for interview
with Nikki
Giovanni who is coming to Legal Counsel's Office
I have confirmed these arrangements with Bean, Keene, and Giovanni.
an email
Judge Strickland: I have not been able to contact Fred D'Aguiar. I've left a^pione-message and sent
in 2005. I left a phone message and. sent an
meirage. I also tried to contact John Eide who was Cho's roommate
John. will try contacting these two individuals again next week.
email note. I have not received a response from I
Thanks everyone and have a good weekend!
7 t612007
Office of the President
210 Burruss Hall
19-May-07
: Dear President Steger,
Thank you for your letter of May 7 to families of students. Our daughter, Gwendolyn,
just finished her freshman year at Virginia Tech. She knew four of the students who
were slain, and also saw Some action, since she had a class on the morning of the
incident at Torgerson Hall. But, thankfully, her life was spared, along with the lives of
other students from our area.
We want you to know that we have appreciated allthe decisions that were made by
your administration following this horrific event. Gwendolyn appreciated having options
for completing the semester, since it was not easy to return to classes. Her mother
appreciated having counselors available-Gwendolyn did not call upon them, but I did! lt
I was a wise decision to cancel classes for the week, but it was good that the semester
was brought to some kind of a close, so that the incident was not the final memory of
the year. We also think it was noble to grant degrees posthumously to the students-
with the extra touch of class rings.
Also, I belong to Aglow International, a worldwide nondenominational Christian

organization. Virginia's prayer coordinator happens to live in Christiansburg, and she
has organized 40 days of on-site prayer for the campus. I was privileged to pray on
campus the weekend following the incident, and was touched by the many memorials,
and wishes of people around the globe. I also took note of the memorial to the
perpetrator. Although he was a mentally unstable young man who was apparently
overtaken by evil--an evilthat we have no desire to glorify- he is to be pitied that he did
not receive the deliverance that he needed here on earth. Most importantly, if we hold
resentment against him, we are participating in the same unforgiveness that
encouraged his behavior.
I also am Manager of an Aglow prayer web community, and we have prayed everyday
for Virginia Tech--including prayers for you and your administration, the departments
that were most affected, those injured, the families of the slain, the students, the
groundskeepers, etc.
We continue to trust in your decisions regarding the sites of the incident-what to do

about Norris Hall, and the rooms in A.J. and Harper--as well as decisions involving
campus safety. lt does appear that Cho slipped through numerous loopholes--as you
,slated inEour letter,, there is a difficult balance of rights and responsibilities.
iiJ z'iit)i
/'':\ /'''-''*r
'
;-'
i' lt,: lr,l;li':; Jiiie'":
Although we are grieving, we have tried to focus on the good that has come out of this'
I belierle that theVirginii Tech community has grown closer to each other.
Since I am a Christiin, my hope is that they also will grow closer to God' In addition,
tne support and caring from people around the globe has been heartening. This has
strengihened my daughter's devotion to the University, and she looks forward to
returning next Year.
I hope that you have been able to get some rest this past week!
#
ffi
Blessings,
A "- ;..- ),}.-"$'.*

4752-D Back Valley Road
Big Stone GaP, VA 24219
*,r.v.*r. ,.,.j ,r ' ,r,!'*jrr.ttd

rL June 1,2007
I Dr. Charles W. Steger

Commission on Office of the President
Collegiate Nursing
Education Virginia Polytechnic Institute and State University
210 Burruss Hall
Serving the Blacksburg, VA24061
Public lnterest
Through Quality
Accreditation Dear President Steger,
On behalf of the Board of Commissioners of the Commission on Collegiate

Nursing Education (CCNE), I am writing to extend our support and sympathies to
the students, faculty, and staff of Virginia Polytechnic Institute and State
University (Virginia Tech) following the horrific events of April 16, 2007.
CCNE is a nationally recognized accrediting agency for baccalaureate ano

graduate degree programs in nursing and, although Virginia Tech does not offer
One Dupont Circle, NW
nursing degree programs, we want to express our sadness and rally behind the
Suite 530 institution as the community grieves and gains the strength to move forward.
Washington, DC
20036- 1 120 On a personal note, I am a Virginia Tech graduate (Class of 1992) and want to
) 02-887 -61 91 take this opportunity to commend you for your leadership and strength in healing
Iax 2A2-887 -8476 a wounded communlty. Everything I know about Virginia Tech suggests that it
will prevail and remain a premier source of teaching and innovation throughout
ww1,4,' aacn. ncne eou
the world.
Our thoughts are with you as you guide Virginia Tech through this terrible iime.
Sincerely,
/-\ttj
(/-*/ &,-,fu r-^
Jennifer Butiin. EciD
Director
Commission on Collegiate Nursing Education
CCNE Board of Commissioners

140 Seven Oaks Dr
Greenville, SC 29605
l5 Mav 2007
Chades W Steger
OfEce ofthe President
21 0 Bumrss Ha.ll (01 3 1 )
Dear Dr. Steger,
As the mo&er of a crurent Virginia Tech student t an compelled to write you I know this last month has
been a personal and professional hell but I want to conrnend you ofyour handling ofall the even8 that
have hanspired.
Your expressed horror and ganuine sa&ress on April 16 and its aftermath allowed us to sympathize with
your position. You had to navigate the difficult treading between appeasing the global network while
supporting and nurturing each ofthose who lost loved ones- It was not an enviable role. You were all-
but-blarned for allowing this tragedy to occul through the notification tune lapsq md you responded
quickly with an independent proactive analysis effort to address what could be done differently in the
firture. You had to comrnunicate with faculty, stafi, students, parents, alumnae, families, policg
healthcare workers and others to constantly updatc, be updated and recommend the next step for the
university while dealing with your own grief. You pulled together a tremendous mernorial service and
candlelight vigil for the Hokie Nation and Hokie Hope Day helped everyone strt to think about the
future. Bells and balloons on April 23 and all the opportunities afrcrded students for completing their
semester's work have allowed overtly traumatized and those in denial the chance to be still, be gfatefirl
and still be successful in their acadernics. Ater all, how could one student possibly care about a course
grade when another so close had lost their life? And your graduation address was wonderful. lt was the
speech of a lifetime that no college president ever wants to have to rnake. But you did it with digrity,
pride and resolve that there is no place in the world you would rather be. Whether one was sitting in the
stadium or listening over the Internet in our hornes, we felt your sincerily and love.
When Todd applied to VirginiaTech we supported his choice though realizing he would be giving up a
LIFE soholarship by not going to Clemson, which profiles similarly to Virginia Tech. But he was
enamored with his cousin's Hokie spirit even then and realized the rareness ofthe Blacksburg community
could not be compared to Clemson. [, too, realize now the uniqueness of Virginia Tectr, the closeness of
its supportive faculty and stafl the professionalisn ofits governing body and I know that Todd is where
he should lrc.
Every one ofthese survivors is challenged to be better, to appreciate the fragility of life and lives cut
shor! to move forward with the memory of an experie,nce from which to leam and grow. And as the
Virginia Tech community has now come togclhcr to celebrate graduatiorL we know from the recent
tnonth that the Virginia Tech community also comes together in times ofneed. Let's pray this remarkable
recovery will continue through and that the Virginia Tech experience will be exanplary for other
families, communities and nations. I am so proud to be a Hokie Mom!
Sincerely,
&ie^-b
Ellen J. Gower
P*
. ,"*c'"a .i,$rdr{i
*PA"-/ SoAa eN:n4n
P Se ha<M w'r rrn ?sqspL*il
. C,o rt-
From: Unirel@vt.edu
Sent: ThursdiY, MaY 17, 2007 3:37 PM
To: Multiple reciPients
Subject: Foti"u fi/|"torandum from President Charles Steger
Presidential Policy Memorandum No' 241
To: Al1 Virginia T'ech EmPloYees

FROM: Charl-es W. Steger
DATE: MaY L5 , 2OO7
SUBJECT; Handling Information Requests About Events of April t6' 2001

Approved by the President 1 Iqay L6, 2OO7
Effective Date : ImmediatelY
ExpiraLion DaLe: Indefinite - to be determined
As you know, Governor Kaine has appointed an independent virginia Tech Review Panel
(,,tire tvtassengill Panel" ) to rev.iew the events of April l-6 and the surrounding
circumstancei. T'he panel has retained the assistance of a prj-vate consulting company,
TriData Corporation, in conducEing Ehe review.
As r stated in my comments t'o the Panel last week in Richmond, the university will this,
pi"1ia" alf infoimatlon requested to assure a comprehensive review' To accompl-j-sh
1 c neeoeo .
In order to ensure an orderJ-y and complete response to requests for information from
the panel , I have appointed I-.,enwood Mccoy to serve as the university's liaison with Lhe
panel. Mr. Mccoy is-l very experienced retired employee who is highly respected and
wery knowledgeable about the universily. Mr. McCoy will clear and coordinate afl
responses Eo requests for information relative to Lhe events of April 15, including
thoie that originaEe from individuals or groups other than the Panel'
Most requests tso you or your unit. for informaEion about the events of April 16 will
come from Mr. Mccoy, and you should respond fully to his requests. Hor^rever, if you
receive a reguest from elsewhere, do noc respond directly; rather, .forward the request
to Mr. McCoy. you may contact Mr. Mccoy at mccoy@vt.edu or 540-231-0066. There are to
].ra
vs na
rrv avaani-i^n<
uêvu f^ l-hiq
e]]+v r'rr6.eqs
r+vYev'r
As you can well appreciate, there are i number of federal and state 1aws, as weII as
othlr legal considerations, associated with what information the university can provide
and under what circumstances. Regrettably, we expect that there will also be
individuals pretending to be associated with the rewiew who may attempt to get
information from you. Mr. Mccoy can ensure that the university complies with applicable
laws relative to the reLease of information and can afso verify the identities of those
making legitimate requestss.
Final]y, I want. Eo advise you of three internal working group8 that I have establ ished
to help us determipe what steps the university can take to les6en the risk of such
rr=ned
u! aYeur i oc
ur i rr l- ha Frrl-rrr.F Thev are:
Tel-ecommunications
Infrastructure -- locking systems, surveillance, etc.
Interface between counseling, .Tudiciaf Affairs, Academic Affairs, and the legaf system,
requests for
Let me reiteraLe that Mr. Mccoy will clear and coordinate alI responses toj-nate
information relative to the events of ApriI 15, including those that orig from
these working groups, the Panel, or any other individuals or groups.
Further, 1et me also take this opportunity to remind you that :
rhe Freedom "t..iil:::3:ll""lixi,lt#l:"::,
tequests for information made tl9::'
Legar counsef : KaY IIel-dDr
jmmediately to university
"f";;:;
23]--5293.
As standard Practice' all
media
J:""i::' i"l::-::5:iT::'*, i"li'ilj?o'3J:"::li"'"
:l:;1 3'
tl u"i'"'=i :t^:: t":
(maowc zar@vt 'edu' rrl?:Z;rli'.'"
you for your assistanceandsupportduringthesedifficult
Most importantlf, thank
times.
April 15,2007
ffi
Larry,
Lt. Johnson, VT Rescue, called and asked that in the next press conference Dr. Steger mention the efforts
of the nearly LOO rescue personnel from 20 agencies.
Sandy
ffi
Page I of 1
Owczarski, Mark
From: Sanzenbach,Donna
Sent: MondaY, APril 1 6, 2007 1 :18 PM
To: Owczarski, Mark
Subiect Message {rom Larry
H"l'
direited to the Dean ot StuO'Jits'Otfl i"'at- iSi-'SlAZ. Please
"if
is in our otfice and asked that I contact yo-lYg ":T"il 9l.9 i"lJ, :Y lf:""i:, ::Iffl'"il:,"i."*Xf"
use thls info on the announcement that
goes out'
Donna Sanzenbach ,ii

Administrative Staff Assistant
Office of Vice President for Student Atfairs
Virginia Tech
(540) 231 -4544 Phone
(540) 231-3189 Fax
41r6t2007
$
From: Farrar, Ken

Sent: Tuesday, APril 17, 2007 9:10 PM
To: Fleming, John
Cc: Hincker, Larry
Subject: RE: Floorplans for Norris, AJ
F awaiting direction from the University Administration before reJ-easing

the plans '
I am
Ken Farrar (farrarkGvt. edu)

Inf ormati-on SYstems Manager
Capital Design and Construct i on
Virginia Tech
90 Sterrett Center
Blacksburg, VA 2406I-0129
(540) 231-4960 Fax: (540)231-4603
web page: http: / /www. cdcd. vt . edu
-----original Message----- jfleningGfreepress'com]

nrom: Fleming, John Imailto:
Sent: Tuesday, April L'7 | 2007 4:30 PM
To: FARRARKGVT . edu
Subject: FloorPlans for Norris, AJ
Ken Farrar, hel-Io. Irm sure you're receiving similar requests, but I
was hoping you night be able to send me some floorplans for Norris and
AJ. I work in the graphics department of the Detroit Free Press and
I'd like to have that information available as news reports proceed.
I attended Va. Tech about a dozen years ago and I've been trYinq to
use my memory of the area to supplement our news coverage. I
appreciate your assistance.
Best wishes fron Michigan.
John Fleming
Deputy Graphics Director
The Detroit Free Press
3L3-222-8813
,; ,-..u .--*-r-,xliiarl*-.-.. ,
Page 1 of 2
Owczarski, Mark
Widner, Amy
Sent: Wednesday, MaY 16, 2007 12'.40 PM
'Greg Esposito'
Cc: Spencer, Norrine Bailey; Owczarski, Mark
Subiect: RE: Freshman enrollment
Hi Greg.
fji. SpJn.", is leaving for a trip today, but can be reached on the road if you have additional questions. Please
you later on.
r"" 1.f,y responses be'iow. I wiil be sending Mark a press release later today, and will call
Best,
Amy
Amy Widner, '94

PR Coordinator
Virginia Tech
Office of Undergraduate Admissions
540-231-6267
awidner@vt.edu
r
From: Greg Esposito [mailto:Greg.Esposito@roanoke.com]
Sent: Wednesday, MaY 76,2007 11:41 AM
To: Spencer, Norrine Bailey; awidner@vt.edu
Subject: Freshman enrollment
Amy and Norrine,

I knbw you're both busy today, but I had just a few questions about the numbers for students
who accepted offers
the release, but lthought I'd email you now so-when you have
of enroilment. Some oithessmay be aniwered in
you could give me a call later today. Feel free to call me at the office 381 -1675 or on my cell
a few minutes one of
ohone 343-4'| 18.
Thanks so much for Your helP,
Greg
Questions:
1. ls it unusual to not accept anyone on the waiting list? Was this also the case last year?
Last year, 121 students w6re ofiered admission from the wait list; in 2005, 0; in 2004, 135; in 2003' 10
2. I know it,s tough to guage the affects of the shootings on enrollment -- Voyô1ly have anectdotal evidence. But
how many peopi-e renegged on their acceptance of invites early in the month? Did you receive.any
commenti/teedback from people who cited positive or negative things about the shootings and university
community's reaction to the shootings as a reason to come to Tech?
you are correct -- anecdotal is all w6 have; those offered admission do not have to tell us anything' The lasl count
we had was seven who cited the events atWest Ambler Johnston and Nonis as their reason ior not coming. We
received many, many positive notes - both from students accepting the offer, and students not accepting the offer
-- ihat VirSinii Tech itiowed true community spirit and that the events did not influence their decision, or
inJluenced it positively.
3. Do these positive results surprise you? Had your office been bracing/planning for a negative outcome? No. Of
we have to plan {or many ouicomes to be sure we have a plan for a variety of levels of .response to our
iourse,'but
offers, we know that the thinis that make Virginia Tech such an excellent place to live and learn have not
5tr6t2007
\
Page 2 of 2
changed.
4. Anything abnormal as far as the number of responses you received in the first half of April versus the last half
of Aplil? Not really - the rate of responses was about the same throughout the month. We do not have a way
to trick with precision the exact receipt date of responses, which are mailed and then must be processed, so
there can be variation there.
5. Do you receive applications throughout the year? Are you receiving 2008 applications now? lf so, is it too early
[: to tell how this will affect 2008 freshman class numbers? No - our application for Fall is generally made available
online in late summer, about August 1. We receive the vast maiority of applications in the last part of the year,
beginning about October, then piogressively heavier in November and December, with the largest amount (about
half) coming right up to the January 15 deadline.
6. Any geographic anomalies? Just from looking at chat rooms where people spoke of this issue, I read about
some New York-area parents ol high school students who were wary of sending their children to a community that
x was wounded, citing what it was like in the months and years after 9/1 1. I will need to get back to you on this-
need to run some numbers first.
Greg Esposito
Higher Education Reporter
The Roanoke Times
New River Bureau
1 10 Peppers Feny Rd.
Christiansburg, Y a. 24O68
540-381-1675 (phone)
l -800-346-1234 ext. 67 5 (toll free)
540-381-1656 (fax)
5t16t2007
Evans, Susan
From: Fowlkes, Carl

Sent: Thursday, August 16, 2007 2:22PM
To: Evans, Susan
Subject: FW: Class of '83
Susan,
Michael Kiser asked me to forward this to you.

Thanks ,
- Carf -
-- - --original Message-----
From: Ed willj.ams [mailto:e-c-williamsomsn.com]
Sent: Thursday, August 16, 2007 1:25 PM
To: Fowlkes, Carl
Subject; CLass of '83
Dear fellow Afumni - August \6, 200?
,fust came from the Collegiate Times:

/ /On his most recent album. "Hip-Hop is dead" Nas sings lines such as: "See that's malarky
you yappin'/ t open up tshe tripod to put the gatling on, and f sEart clappin' " on one of
his older albums, the lyrics to a popular song are "Shoot 'em up, just Ehoot 'em up, what?
Kil], ki]], kil1, murder, murder, murder. "//
What is this nonsense about?
It's totally inappropiace for their music to be represented during this tj-me of mourning.
Can't you wait a fu1I year before allowing such d.isrespect?
After the first year anniversary people can become aLl PC and al1ow such mean-spirited
free - speech/garbage - speech to resume. But', not now!
PLease reply to this email letting me know to whom I may write or call - their email
addresses, as well as their telephone numbers - so Ehat I can convey how feel about this
subj ect .
Best regards,
.E]Ct $Ja r -L Aams
Cfass of '83 / Business / APo
PS - I do give money. I also gave to the Memorial Funds. Thanks for the Memorial Issue.
This is a time of mourning, noE for: "Shoot rem up, just shoot rem up, what? Ki1l, kill,
kill, murder, murder, murder.rl
PPS - Showcasing NAs is a horrible stain on our collegiate community
Page 1 of I
r Evans, Susan

k Sent: Thursday, August 16, 2007 2:04PM
To: Evans, Susan
Subject: FW: Nas
nas
h From: Smith, Sandra

Sent: Tuesday, August t4,2007 9:24 AM
To: Owczarski, Mark; Clough, Christopher
Subject: FW: Nas
FYI
SandraW. Smith
Administrative Asssfant to the President
Bl acksburg, Virginia 24061
540/231-6231
ssmith@vt.edu
From: Douglas Hudson [mailto:dah10408@msn.com]

Sent: Monday, August L3,2007 9:02 PM
To: president@W.edu
Subjecil Nas
Do you think it's appropriate to have Nas performing at the upcoming concert, when his "shows" are laced with
violence, i.e. gangsta rap? Ridiculous! Doug Hudson, Richmond
811612007
Page I of I
h
F Evans, susan
t Sent: Thursday, August 16, 2007 11:53 AM

t ror Evans, Susan
Subject: FW: NAS Concert
Froml karlcalden@aol.com [mailto:karlcalden@aol.com]

Sent: Wednesday, August L5,2007 8:15 PM
To: Owczarski, Mark
Subject: NAS Concert
gangster
Thanks for the email communications. I recently saw a news story on your upcoming concert.ls it true that NAS the
iapferlteton is to appear? NAS by the way has a gun conviction on his record. Are you guys for real? Please email me asap
when he is nixed from the concerted. Thanks
Drill Sergeant Karl Calden

98th Infantry Division
Ft. Dix, New Jersey
Get a sneak peek of the all-new AOL.com.
8/16/2007
Page I of I
Evans, Susan

Sent: Thursday, August 16' 2007 11:44 AM
To: Evans, Susan
Subject: FW: GANGSTER RAP
Nas flle
Mark Owczarski
Virginia Tech
314 Buruss Hall
5402315223
From: Paul Wiedemann [mailto:pdw638@aol.com]

Sent: ThursdaY, August t6,2007 5:44 AM
To: Owczarski, Mark
Subject: GANGSTER RAP
TO THINK I ALMOST
YOUR UNIVERSITY IS A DISGRACE TO ALLOW SUCH TRASH AS NAS ON YOUR CAMPUS.
SUCCCSTEO TO MY GRANDSON THAT HE APPLY TO YOUR UNIVERSITY.
BASED ON THIS EVENT
SAD DAY IN THIS COUNTRY...I HAVE ABSOLUTELY NO RESPECT FOR YOUR INSTITUTION
811612007
I or2
ryf Cqtflz,tfPage
Evans, Susan
filL
From: Gresham, Hunter
Sent: Tuesday, July 31, 2007 10:43 PM
To: Gresham, Hunter; Adeel Khan; Albert, Joseph; Armagost, Mark; Beach, John; Bedenbaugh, Laura; Clark,
Steve, Cochrane, Denny; Eichhorn, Lynn; Elvey, \Mlliam; Flanagan, Elizabeth; Flinchum, Wendell; Gabbard,
Tom; Greene, John; Hayes, Angela; Hincker, Larry; Hovis, Cecelia; Hughes, Teresa; Hunter, Monica; James,
Brian; Kidd, David; Matt Johnson; Maureen Lawrence; McCoy, Richard; Mitchell, Terri Thompson; Mouras,
Steve; Portia Galloway; Scott Cheatham; Smoot, Ray; Steele, Julie; Theodore, Mary Grace; Undenrvood, Casey;
Walters, Cara; \Mlson, Sherwood
Subject: Final CONFIDENTIAL Emai
lmportance: High
Hello all,
I regret the late nature of this email, but have a series of updates since Monday that I wanted to share with you first-- prior to the
official announcement tomorrow.
We are expecting the release to be sent to Virginia media, the E-blast to go out from the administration to the university
community, and the website and survey links to go "live" at or around 9:30 a.m. I will do my best to send an email to the task
force at approximately the same time or shortly thereafter; however, I have not doubt that you will quickly know when it becomes
public information.
I will do my best to share with you the final press release; however, it will be posted online immediately. Each of you should
receive the E-blast as employees. As well, I will share the Q&A with each of you tomorrow morning. l'm asking that you please
make it available to the -key* people in your respective areas who, because of their positiaon, might need or require the additional
information. I am enlisting your help to make this distribution happen. lf a question is asked at any time that you or a colleague
doesn't know the answer to or isn't comfortable answering, I strongly encourage you to communicate that information directly to
me and l'll process as expeditiously as possible.
As well, please push people to the website. Address is www.vt.edu/concert.
I have established an email alias of vtconceri@vt.edu; however, depending on inffux of inquiries or comments, response time will
vary as those will dump into a special folder of my own personal inbox (yes, I'm officially insane... orwill be).
Last but not least, the 800 number established post 4.16.07 within Unlversity Development remains active. Beth, the receptionist
who handles that and other main development lines, as well as the Special Events staff will be assisting me with incoming calls.
That number is 1-800-533-1 144.
All media inquiries should be directed to University Relations.
As well, please be cautious with sharing the information that you are privy to because of your involvement with the tast force.
What you know may or may not be relevant or suitable to share with the public.
I know no other way to share the additional updates other than to simply run through them...
There are now 4 confirmed artists-
r Phil Vassar (New as of Monday-country)

r Nas (NEW!- urban)
r John Mayer
r Dave Matthews Band
o Gates will open at 4 p.m.
r Show will beging at 6 p.m.
o On-field seating- as all seating- will be randomly assigned to all ticket requesters (not just students as originally
discussed); there was no "easy" way to distribute tickets and retain field seating for students only; therefore, the decision
was made that the next best altemative was to assign all tickets in a completely random fashion to all concert-goers
o Seats will be assigned to 4 zones- East General Admission, West General Admission, South End Zone General Admission,
and reserved on-field; tickets will provide a relevant gate number for entry as a means to assist with pedestrial traffic flow
o 11 1,\r|r|1
Page2 of2
and lisbursement of PeoPle

r Tic .et pickup will occur on September 3-5 from I am - 8pm at Squires Student Center. Local students, faculty and staff
groups;.additional
mu st picf-ui their tickets during these times; will call pickup day of show will not be available to these
details regarding ticketing distribution will be included on the wabsite and in the E-blast once live tomorrow; other
information will be added in the future as needed.
Okay, that is all I can think of at this time. Tomorrow will be a very interesting and exciting day-hopefully a very happy, hopeful
poiitiu" one as well! Thank you for all your efforts and hard rivork to arrive us to this point- our job should get a bit easier
"no
when we can plan and discuss openly.
Thanks!
* (.*/rs.) l{unter Q. Qresizm

Director of Special Events
Ofilce of Soecial Events
Virginia Tech
University Development
Unlversity Gateway center
902 Prices Fork Road
Mail Code: 0336
Phone: 540.231.4E53
Fax: 540.231.8329
8/1t2007
Page 1 of2
Evans, Susan

Sent: Wednesday, August 15, 2007 2:S9 pM
To: Evans, Susan
Cc: Cox, Shawn
Subject FW: Pilot concert review on Nas
For the Nas file.
Also, please capture all this o'reilly stufi ficr the file, too.
Mark Owczarcki
Director of News & lnformation
Virginia Tech
314 Bunuss Hall
540 231 5223
From: Cecelia [mailto:ceceh@vt.edu]

Sent: Wednesday, August L5,2007 12:44 PM
To: Hincker, Larry
Cc: Clough, Christopher; Owczarski, Mark; Gresham, Hunter
Subject Pilot concert review on Nas
FYI - Pilot article from Nas's April concert in Norfolk.
Cecelia
The Virginian-Pilot(Norfolk, VA. )
April 7,2007 SaturdaY

The Virginian-Pilot Edition
Crowd-pleaser
BYLINE: MALCOLM VENABLE
SECTION: DAILY BREAK:. Pg. E2
LENGTH! 567 words
BY MALCOLM VENABLE
THE VIRGINIAN-PILOT
Hip-hop is dead, if one uses chart standings, critical opinion and Nas' album title "Hip Hop Is Dead" as a gauge.
Yet at the rapper's show Thursday at The NorVa, it seemed to be thriving.
After patrons were patted down and waved with metal detectors, they entered to find hip-hop culture in a
preserved cocoon.
8/29/2007
Pase2 of2
DJ Bee, from 103 Jamz, held court in The Norva's front lounge. Immediately felt was a relaxed, welcoming vibe
and the kind of academic appreciation one might expect for jazz. The small room symbolized what was in store:
seeing people of all colors peacefully unified by a cultural phenomenon.
In the sold-out NorVa's main hall, an impenetrable mass formed long before the show started. Given that Nas
has somewhat of an indie and intellectual appeal, the crowd buzzed with a kind of music-geek, holy anticipation.
Attendees, diverse in age and color, were a veritable who's who of the Hampton Roads "urban" scene.
Nas, whose 1994 album "Illmatic" is considered a masterpiece of the form, emerged after 9 p.m.wearing white
Jordans, a Greco-Roman inspired T-shirt and a massive gold chain featuring a fist-sized gold-and-diamond King
Tutankhamun pendant. Though it is just jewelry, the piece captures Nas: he can be commercial and vulgar, but
he is probably the last chart-topping rapper who makes ancient history, biblical study, politics, philosophy and
sometimes sentimentally uplifting anthems prominent in his work,
As stage shows go, Nas' set will not be remembered as revolutionary. He succumbs to the presentation plight of
many rappers, which is a tendency to simply pace the stage while talking into a microphone. (But; you were
expecting sorcery?)
Besides turning his DJ's stand into a black funeral casket flanked by flower arraignments, Nas offered no
scenery. He began his set with "Carry on Tradition" and "Black Republican," songs from the current album that
hold that America has lost its way culturally, spiritually and intellectually.
Nas really does not need a mesmerizing stage persona, His personality is his performance, and gestures like
raising his fist and saying "Power to all people - black, white, Asian, whatever," only fueled his followers. When
he finally ripped into first album cuts including "Represent," "It Ain't Hard to Tell" and "N,Y. State of Mind," he
worked the mass into a frenzy. They did not mind his tendency to stop a song midway - "I'm done with that,"
he'd say to his DJ - or his medleys of late-'90s, critically panned hits including "Phone Tap."
Some did question his avoidance of "Ether," his diss record against newly reconciled friend Jay-Z, but most
everyone seemed surprised at how many songs they'd remembered over Nas' eight-album career. He began to
wear after an hour, but his stamina was impressive.
Toward the end, Nas announced projects for fall, applauded attendees' self-preservation - "It's planned for us
not to be here," he said - and insulted 50 Cent and Dipset, rap performers who, comparatively, lack Nas'
su bstance.
As he finished, he led the audience in a chant: "!,2,3, Peace! 1, 2, 3, Peace!" That mantra seemed to summon
the original spirit of hip-hop, which is exactly why people love Nas.
n\Reach Malcolm Venable at (757) 446-2662 or rnalcolm.venable@pilotonline.com,
CONCERT REVIEW
I Nas performed Thursday at The NorVa in Norfolk. CONCERT REVIEW

I
I Nas performed Thursday at The Norva in Norfolk.
I Cecelia H. Hovis
I Brand Marketing Manager
I Virginia Tech University Relations
| 202-A Media Building
I Blacksburg, VA 24061
I Telephone No. 540/231-3899
I Fax No. 54012314943
I Wvi€intaTbdl
- Invent the Fututa
|
II' W" Viroinia Tech.
"r"
I
I
I
_*_{-r._u ,J$flft{. .dih&'*".
Page I of3
Evans, Susan

Sent: FridaY, August 17,2007 9:26 AM
To: Evans, Susan
Subject FW: Letter and link to the CT editorial
Nas file
Mark Owczarski
Mrginia Tech
314 Bunuss Hall
5402315223
maowczar@vt.edu
Erw@TEd
From: adeelorama@gmail.om [mailto:adeelorama@9mail'com] On Behalf Of Adeel Khan
Senh Thursday, August L6, ZW7 9157 PM
Subject Re: Letter and link to the CT editorial
Hi Larry and Mark,
After having discussed the matter with the elected ofEcers of SGA and many students around czrmpus the opinion of
the student govemment is as follows:
. The Student Government Association at Virginia Tech as the largest representative body of undergraduate students
supports the spirit of the Virginia Tech concert and appreciates the generosity of the artists performing.
. Students are generally excited about the concert and believe it will be a very positive way to begin the school year.
The student government has taken the stance to not issue a prcss release at the moment. Ifyou are to use this in a press
release, please notifu us.
Thank you
Adeel Khan
President, Student Govemment Association
President, Class of 2009
Accounting, Pamplin College of Business
7031303-8056
adeelk@vt.edu
http //www. sga.vt.edu
:
Hokies United
Virginia Tech For Life
On8/16l07,Hincker, Larry <hincker@exchange.vt. vwote:
911'l l1n 1
Page 2 of3
Adeel
What's your opinion at this point? Do you think the student leadership is still positive about Nas? Can this concert have the
intended healing effect with this continuing cloud hanging overhead? What if Nas doesn't appear...will that create another larger
negative impression from others who feel he's being inaccurately characterized? Our key barometer up to now has been student
opinion...this concert is for the sfudent body. Other than the CT, do you have a good feel for the campuswide student opinion?
The pressure on the president's office is rather intense at this point.
Larry Hincker
Virginia Tech
314 Bunuss Hall
Blacksburg , VA 24061
540 231 5396
hincker@vt.edu
Fromr adeelorama@gmail.com fmailto: adeelorama@qmail,com] On Behalf Of Adeel Khan

Sent: Wednesday, August t5,2007 5:02 PM
To: Hincker@vt.edu
Subject Letter and link to the CT editorial
Hi lvh. Hincker, below is the forwarded e-mail with the attached letter to Nas that was drafted by a student who served
on the concert cornmittee, however, it was not agreed on to be published.
A link to the Collegiate Times editorial:

http ://www. colle giatetimes. com/news/2/ARTICLE/922 8/2007-08-09.htnl
I hope this helps, and good luck in the coming weeks!
Adeel Khan
8/1712007
Page I of2
Evans, Susan

Sent: Tuesday, August 07, 2OO7 12:13PM
To: Evans, Susan
Subiect FW: Fadoul-Bove retain PR counsel
For nas file
Mark Owczarskl
Virginia Tech
314 Buruss Hall
il023'l5223
From: Doyne, Karen [mailto:Karen.Doyne@bm.com]

Sent Thursday, August 0?,,2007 4:39 PM
To: Oough, Christopher; Hincker, Larry; Jay Poole; Ovczaskl, Mark; Koops, Gary
Ccr Kozakos, Penny
Subject RE: FadouFBove retaln PR counsel
lnteresting. l've been in DC for 25 years and I've never heard of her or her company.
I(prenL. Qoyru
gl. anaging rDireaor, Crisis s{, I sstus flt'Lanagemcnt
Buton-*l.arsteEer
1110
1(tfifoor
'/emont Ar.,enue NJ(U.
gSlG
'Ilasfringtoa DC 20005 B.rso*ilarsteller
202.530.4523 - offue
202.744.6557 - no|iIe
202.530,4642 -fd4
Frcm: Clough, Christopher [mailto:jcclough@vt'edu]

SenB Thursday, August 02,2007 4;26 PM
To: Hincker, l-arryi Jay Poole; Owczarski, Mark; Doyne, Karen;
Subject FadouFBove retain PR counsel
I've learned that Bove is using Katherine Garsello for PR counsel and she is pitching the negative
stories on Concert for W
Fyl - of Bove
and other stories on behalf
See her bio here: httD://www.razoMest'com/KatherineHudsonCarsello'shtml
J.Christopher Clough
Director, Marketing & Strateg ic Commu n ications
Vrginia Tech
1 Media Bld (0109)
540-2314168
81712007
I ::r,!;'r ^t'l,i{j{:ll'r,!;.;
"Nas," whose full name is Nasir Jones, is, according to the press release, "hip hop's foremost
lyricist and thinker. And, some would argue, hip hop's conscience," Here is a sample of hip
hop's conscience's oeuvre, a 1999 work called "Shoot'Em Up" (warning: unredacted
8t9/2007
Page 7 of2
Evans, Susan

Sentl Thursday, August 09, 2007 8:43 AM
To: Evans, Susan
Subject: FW: No Subject
Fromr Smith, Sandra

Sent: Wednesday, August 08,2007 6i47 PM
Subject FW: No Subject
FYI
Sandra W. Smith
Administrative Asslstanf to the President
540/231-6231
ssmith@vt.edu
From: LAVISTABB@aol,com [maifto:LAVISTABB@ao|,com]

Sent: Tuesday, August 07,2007 4:20 PM
To: president@vt.edu
Subject: No Subject
Dear President Steger:
Today I read the following information on James Taranto's Best of the Web Today at The Wall Street Joumal Opinion Journal Web site:
BY JAMES TARANTO
Tuesday, August 7, 2007 3:40 p.m. EDT
The Spirit of Virginia Tech

"On September 6, Virginia's own Dave Matthews Band along with John Mayer, Phil Vassar, and
Nas will join together in 'A Concert For Virginia Tech' at the university's Lane Stadium,"
declares a press release from the institute:
"We're extremely grateful for the compassion and generosity of these aftists who wished to
create a very special event where our students, faculty, and staff can come together to
celebrate the spirit and resiliency of our university community as we begin a new academic
year/" said Charles Steger, President of Virginia Tech. . . .
While we obviously will never forget those lost or affected by the events of April 16, this
ncert will help us to honor Virginia Tech's enduring Hokie Spirit," said Scott Cheatham,
resident of Hokies United. Hokies United is a student-driven volunteer effort orqanized to
espond to local, national and international tragedies that may impact the Virginia Tech
ommunity.
NaS," WhOSe fUll name iS Nasir Jgnes, is, according to the press release' "hip hop's foremost
yricist and thinker. And, some would argue, hip hop's conscience." Here is a sample of hip
op's conscience's oeuvre, a 1999 work called "Shoot'Em Up" (warning: unredacted
/2007
Page 2 of2
obscenities at link):
One 44, two 45's

3 loaded clips, 4 niggas roll, one nigga drives
500 Benz, 6 reasons whY
This kid should die
We shootin every m-----f---er outside
Pulled on his block, jumped out the car, guns in our hand
At the same time everybodY ran
There that nigga go, hiding-in the crowd
Let the trigger blow, 7 shots now he lying on the ground
Hip hop's conscience is helping the Virginia Tech community come together to celebrate its
spirit and resiliency and ensure that we never forget those lost or affected by the events of
April 16. Doesn't that make you feel warm all over?
It is beyond my wildest imagination that Virginia Tech woutd be welcoming an "artist" whose work glorifies killing and exhibits overt sigrs of
racism. Hasn't tJre Commonwealth been emb-arrassed enough by the Englistr Departnent faculty whose writings were mocked by the man who
killed so many innocents at Tech this year. Are there any grown-ups in charge at the university? Is anyone qualified to be in charge? This is
sickening.
Regards,
Michele M. Schiesser
La Vista Plantation Bed and Breakfast
21420 Guinea Station Rd.
Fredericksburg, Virginia 22408
(540) 898-8444
Reservations Only (800) 529-2823
www. lavistaplantation.com
info@ I avistaplantation. com
** rt {. * {.***t}****'l***i****{.1,1****'f *f ****
Get a sneak peek of the all-new AOL at http://discover.aol.com/memed/aolcom30tour
La Vista Plantation Bed and Breakfast
4420 Cuinea Station Rd.
Fredericksburg, Virginia 22408
(540) 898-8444
Reservations Only (800) 529-2823
www. lavistaplantation.com
info@ lavistaplantation. com
Get a sneak peek of the all-new AOL at http://discover.aol.com/memed/aolcom30tour
8t9/2007
Page I of I
Evans, Susan

Sent; Thursday, August 09, 2007 8:43 AM
To: Evans, Susan
Subject: FW: Nas
From: Smith, Sandra

Sent: Wednesday, August 08,2007 6:47 PM
Subjectl FWr Nas
FYI
Sandra W. Smith
Administrative Assisfanf to the President
540/231-6231
ssmith@vt.edu
From: Dave Kolander [mailto:dave@koly.com]

Sent: Tuesday, August 07,2007 5:13 PM
To: Clough, Christopher; Owczarski, Mark; Miller, Allan
Cc: president@W.edu
Subject: Nas
Great choice to brine the Hokies tosether with stufffrom Nas like this:
"Shoot'Em Up"
One 44, two 45's

3 loaded clips, 4 niggas roll, one nigga drives
500 Benz, 6 reasons why
This kid should die
We shootin every m-----f---er outside
At the same time everybody ran
There that nigga go, hiding in the crowd
Let the trigger blow, 7 shots now he lying on the ground
What fools booked this hate monger?
8/9t2007 ., ,;.ffc'' ..*i

Page I of 1
Evans, Susan

Sent: Sunday, August 26, 2007 5:05 PM
To: Evans, Susan
Subject: FW: Cancel NAS
lmportance: High
Nas file
From: erougeau [mailto:erougeau@bellsouth.net]

Sent: Mon 912412007 8:26 AM
To: Owczarski, Mark
Cc: Bithell, Sherry
Subjectr Cancel NAS
lf the families and aftomey of the iamilies of the dead students are too ridiculous and prideful to ask you to remove NAS from the
concert billing then let me make the request. Please remove NAS from the concert billing. The NAS billing is not enlightened...
It's not only offensive and insensitive it's absolutely moronic.
Quit trying so hard to be tolerant and liberal.. , if it's stupid it's simply stupid... unless of course, it's simply evil.
Your cooperation is greatly appreciated.
Elaine C. Rougeau, MSW

Baton Rouge, LA
ffi
8t27/2007
. r ;.r ;11t1!9rr$1Xk
lit[drl:i;r""],iraiirql
Evans, Susan
Sent: Thursday, August 09, 2007 8:42 AM
To: Evans, Susan
Subject: FW: Nas, rapper, being invited by W to perform
Mark Owczarski
varganaa I ecn
3L4 Burruss Ha11
540 237 5223
maowczar@vt . edu
From: Smith, Sandra
Sent: wednesday, August 08, 2007 6;48 PM
Subject: FW: Nas, rapper, being invited by VT to perform
FYI
Sandra w. smi-th
Administrative Assistant to the President Virginia Tech (0131) Blacksburg, virginia 24051
540 /231-623r
ssmith@vt. edu
--- --Original Message--- --

From: garyhil1s@comcast. net [mailto : garyhills@comcast . net ]
Sent: Tuesday, Augnrs t 07, 2007 4:16 Pl4
To: president@vt. edu
Subject: Nas, rapper, being invited by VT to perform
He 11o,
Have you no idea wha! kinds of songs Nas peforms? He writes songs about loading up
f i rearms
and goi.ng out shooting people.
What.'s the matter lrith VT?
ii':iiir;{rl
Page I of3
Cox, Shewn
Fromi Owczarski, Mark Sent: Wed 2007-08-15 14:59
To: Evans, Susan
Cc: Cox, Shawn
Subjectr FW: Pilot concert review on Nas
Attachments;
For the Nas file.
n
Also, please capture all this o'reilly stuff for the file, too,
Mark Owczarski
Virginia Tech
314 Bunuss Hall
H Blacksburg, VA 24061
540 231 5223
I From: Cecelia [mailto:ceceh@vt.edu]

Sent: Wednesday, August t5,2007 L2t44 PM
To: Hincker, Larry
Cc: Clough, Christopher; Owczarski, Mark; Gresham, Hunter
Subjectr Pilot concert review on Nas
FYI - Pilot article from Nas's Aoril concert in Norfolk.
Cecelia
The Virginian-Pilot( Norfolkf VA.)
April 7, 2007 Saturday

The Virginian-Pilot Edition
htfns'//rwehnr rtlnok rrt edrr/errchanoc/shcnw/Inhorr/FW'o/"? OPi lnto/^) (leoneerlo/") firevlettP/")(l Lll \ ll Onl
. !r, ,l!:u. i'ir:b*{k ! ,
Page2 of3
Crowd-pleaser
BYLINE: MALCOLM VENABLE
SECTION: DAILY BREAK; Pg. E2
567 words
BY MALCOLM VENABLE
THE VIRGINIAN-PILOT
Hip-hop is dead, if one uses chart standings, critical opinion and Nas'album title "Hip Hop Is
Dead" as a gauge. Yet at the rapper's show Thursday at The NorVa, it seemed to be thriving,
After patrons were patted down and waved with metal detectors, they entered to find hip-hop
culture in a preserved cocoon.
DJ Bee, from 103 Jamz, held court in The NorVa's front lounge, Immediately felt was a relaxed,
welcoming vibe and the kind of academic appreciation one might expect for jazz. The small room
symbolized what was in store: seeing people of all colors peacefully unified by a cultural
phe nome non,
In the sold-out NorVa's main hall, an impenetrable mass formed long before the show started,
Given that Nas has somewhat of an indie and intellectual appeal, the crowd buzzed with a kind
of music-geek, holy anticipation. Attendees, diverse in age and color, were a veritable who's who
of the Hampton Roads "urban" scene,
Nas, whose 1994 album "Illmatic" is considered a masterpiece of the form, emerged after 9 p.m.
wearing white Jordans, a Greco-Roman inspired T-shirt and a massive gold chain featuring a fist-
sized gold-and-diamond King Tutankhamun pendant, Though it is just jewelry, the piece captures
Nasr he can be commercial and vulgar, but he is probably the last chart-topping rapper who
makes ancient history, biblical study, politics, philosophy and sometimes sentimentally uplifting
anthems orominent in his work,
As stage shows go, Nas' set will not be remembered as revolutionary. He succumbs to the
presentation plight of many rappers, which is a tendency to simply pace the stage while talking
into a microphone. (But, you were expecting sorcery?)
Besides turning his DJ's stand into a black funeral casket flanked by flower arraignments, Nas
offered no scenery. He began his set with "Carry on Tradition" and "Black Republican," songs
from the current album that hold that America has lost its way culturally, spiritually and
intellectually.
Nas really does not need a mesmerizing stage persona. His personality is his performance, and
gestures like raising his fist and saying "Power to all people - black, white, Asian, whatever," only
fueled his followers, When he finally ripped into first album cuts including "Represent," "It Ain't
Hard to Tell" and "N.Y. State of Mind," he worked the mass into a frenzy. They did not mind his
tendenry to stop a song midway - "I'm done with that," he'd say to his DJ - or his medleys of
late-'90s, critically panned hits including "Phone Tap."
httnc'//rwehnr rtl nnk r,.f edrr /crrr.han oelchnnw/Inhnv/F\M.o/^l OPilnto/^)Oconaerto/^) Orevievfl/^)(l el1<nOn'7
Page 3 of3
Some did questlon hls avoidance of "Ether," his diss record against newly reconciled friend Jay-Z,
but most everyone seemed surprised at how many songs they'd remembered over Nas' eight-
album career. He began to wear after an hour, but his stamina was impressive'
Toward the end, Nas announced projects for fall, applauded attendees' self-preservation - "It's
planned for us not to be here," he said - and insulted 50 Cent and Dipset, rap performers who,
comparatively, Iack Nas' substance.
As he finished, he led the audience in a chant: "!,2,3, Peace! 1, 2, 3, Peace!" That mantra
seemed to summon the original spirit of hip-hop, which is exactly why people love Nas.
n\Reach Malcolm Venable at (757) 446-2662 or malcolm.venable@pilotonline.com.
CONCERT REVIEW
Nas performed Thursday at The NorVa in Norfolk. CONCERT REVIEW
F Nas performed Thursday at The Norva in Norfolk,
Cecelia H. Hovis
Brand Marketing Manager
Virginia Tech University Relations

202-A Media Building
Telephone No. 540/23'1 -3899
Fax No. 54012314943
WU€lniaTbch
We are Virginia Tech.
httnc. //rvehorrtl onk rrt edrr/evnhanoe/shcnrr/Inhow/F'W'o/^?OPil nto/") Oconaetto/^) Orel.rie.ttP/") O *,/1 5nOn1
;]Sd|dis!
Page 1 of2
Evans, Susan
From: Owczarski. Mark

Sent: Thursday, August 09, 2007 8:44 AM
To: Evans, Susan
Subject FW: Spiritof VirginiaTech
From: Smith, Sandn

Sent: Wedneday, August 08, 2@7 6:43 PM
To: Oruczarski, Mark; Clough, Christopher
Subject FW: Spirit of Virginia Tech
FYI
Sandra W. Smith
Ad ministrativeAssisfanf to the President
540/231-6231
ssmith@vt.edu
Frpm: Kevin Vancott [mailto:kvanott2@unlnotes.unl.edu]

SenB Friday, September 07,2007 7:01 PM
To: president@vt.edu
Cc: dean.students@vt.edu; news@wsls.com; karen.trout@roanoke.com
Subject Spirit of Virginia Tech
Dear President Steger,
Ifail to see any redeeming qualities of VTs plan to include a hip-hop artist whose music glorifies violence against women and
random acts of violence for the Spirit of Virginia Tech concert on September 6. I am tralking about Nasir Jones (Nas).
What kind of peacetul, uniffing music is this person going to perform? Wrat about "Shoot'Eem Up"?
One 44, two 45's

3loaded dips, 4 nig-.s roll, one nig'* drives
50O Benz, 6 rcasons why
This kid should die
We shootin every m-f-er outside
At the same time everybody nn
There that nig* go, hiding in the crowd
Let the tigger blow,7 shots now he lying on the ground
or how about the songs"Pu*'y Killz","The Makings of a perfect B'tch", or "Gof yoursetf a Gun'???
As an alumnus of Virginia Tech (PhD, 1 996) and a former hculty member (Chemical Engineering 199g-2004), I was so proud of
how the students and community responded to the awful events of April 16. uy tamily aid I maje a special irip back to'
Blacksburg this summer to visit with friends and to see the campus and the collection of mementos.
Your statement in the press release that I read today (see below) illustrates that you are either completely unaware of who VT has
scheduled for this event, or else you and the organizers of this event are some oi the most thoughflbss individuals I can imagine.
819/2007
Page 2 of 2
Surely there are more appropriate musicians out there who can help the W community start the year off with a spirit of unity and
security.
"We're extremely grateful for the compassion and generosity of these artists who wlshed to create a very special
event where our students, faculty, and staff can come together to celebrate the spirit and resiliency of our
university community as we begin a new academic year," said Charles Steger, President of Virginia Tech
Sincerely,
Kevin Van Cott

Class of 1996 (PhD)
Kevin Van Cott, Ph.D.

Associate Professor
207-N Othmer Hall
Department of Chemical and Biomolecular Engineering
Biological Process Development Facility (BPDF)
University of Nebraska-Lincoln
Lincoln, NE 68588
phone:402472-1743
8/9/2007
Plummer, Ellen,4/25107 9:34 AM -0400,
{wd: proposal for Injured students- revised I
Froms "Pl-unmer, Ellen" <eplummer@vt. edu>
Subject: FW3 Proposal for Injured Students- revrsed
To: David Ford <forddovt. edu>
David - jerry is getting a fair amount of parent-of-the- inj ured traffic
about grades' Here is a proposar that one of Jerry's faculty members is
proposing. Mark has agreed to give J a few minutes vrith the deans
tomorrow to discuss.
Thoughts? Reactions? E
Fromr Jerry Wiles l mai lto : niles vt . edu l
@
Sent: Wednesday, April 25, 2007 9:24 AM

To: Plummer, E1len
Subject: Fwd: Proposal for Injured Students- revised
E11en,
Her is a draft of the proposal for the injured.

Jerry
>Date: Wed, 25 Apr 2007 09:01-:33 -0400

>From: Mary Ann Lewis <malewis 0vt. edu>
>Subject: Fwd: Proposat for fnjured Students- revised
>To: niles @vt . edu
>x-Mail.er: QUALCOMM Windov/s Eudora version 6.2.3.4
>X-Junkmail--Status : score=10/50, host=steiner.cc.vt.edu
>X-Junkmail-SD-Ras/: score=unknown,
refid=str=0001. 0A0 90205. 4 62F5 109 . 0 t-8C, ss=1, f gs=0,
> ip=128, 173. 135.30 /
so=2006-09-22 03 248 :54, dmn=5. 2.I2I/2006-09-27
>Original-recipient : rfc822 t nilesevt. edu
>I added a phrase, Use this one.
>>Date: wed, 25 Apr 2007 08:56:57 -0400

>>To: nil-es
>>From: Mary Ann Lewis <malewis ovt. edu>
>>Subject: Proposal- for Injured Students
>>The injured students are enrolled in courses throughout the
>>university. To ensure a consistent approach to how grades for
>>their remaining courses wirl- be calculated and awarded a university
>>pol-icy will be helpful . One pxoposal foll-ows. There may be
>>others that make as much sense but the underlying principle must be
>>to treat these students with as much care, concern and dignity as
>>we have the deceased.
ffi >>Propos al: A11 remaining assignments in the class will be

ffi
lb
>>calculated as "A" grades /\ -Lrrurulrrllg
i h^ l,,n i h,
Lle rtnar
!1r^ 5.i-^1
examlnation or other
>>comprehensive evaluation such as a paper, presentation,
ffi
ti"
t[
Plummer, Ellen, 4/25107 9:34 AM -0400, Fwd: proposal for Injured
students- revised
>>portfo"l-io). Those "A" grades wir-1 be calculated with the orades
)>earned up to April 16, 2OO7 to determine the final
>>grade. rnjured students shourd not be expected to choose option I,
2 or 3.
>Mary Ann Lewis, Associate Dean, College of Liberal Arts and Human
>Sciences, Va Tech, 540 23! 6770
Jerome A. Niles, Dean

College of Liberal Art.s and Humari Sciences
Virginia Tech (0426 )
Telephone: (540) 23 7-67 7 9
Fax: (5401 23L-7I57
E-mail-: niles€vt. edu
,ijit
.. - .!!':t, ..
jlhess@vt.edu, lI:52 AM .0400, Followup
4 /25/07
Date: Wed, 25 Apr 2007 I1:52:08 -0400

From: j lhess evt. edu
Subject: Fo1lowup
To: David Ford <fordd@vt. edu>
X-Junknail-Status : score=10/50, host=dagger.cc,vt.edu
X-Junkmail-SD-Raw ! score=unknown,
refid=str=O001. 0A09020t. 462F79ZB. 009E:SCFEO!6202,ss=t, fgs=O,
ip=r94.82.!6!.55,
so=2006-09-22 03248254, drnn=5.2.I2I/2006-09-27
Original-recipient : rfc822 ; fordd0vt . edu
Dear David:
Thank you for the feedback. r fear that r too have been using an incorrect
address for you' r don't knor,i who receives mail at dford. r aporoqize.
It is relevant that the Associate Deans communicate with students regarding the
interpretation of final grades. This message could be submitted Later next
vJeek. The najor result is to minimize student concerns and questions. some
suggested content:
Grade "x"' this deferred grade will be changed when the teacher has evaluated
all data for the class. It does not indicate that you inappropriately selected
a grading option for the cIass. (This grade may surprise students who have
communicated their selected option to the teacher. )
Grade *I" indicates a negotiated strategy v,rith the instructor for conpleting
course requirements within unj-versity guJ-delines.
"NG" and "NR" nay appear because a breakdown in communications occurred in
submitting grades for a particular deadline. If these grades are not changed
by the beginning of faII semester, the student should contact the teacher to
resolve the problem.
obviously students communicate with instructors when there is concern about a
particular lelter grade. One can hope this problem occurs no more frequently
than for a typical semester. Hohrever, teachers may encounter more j-ssues as
students sort through their decisions and expectations.
Finally, should you need to contact me, I will be in Burruss frorn 1:30-4:00 p.m.
when I head over to the rnemorial picnic in the Ag ouad. I visited with three
deans yesterday. You have the situation well under controL.
I will return my key to Ms. Hughes when I leave . Ho\,rever, should you need any
further assistance from me, pJ-ease feel free to contact me.
Regards, John Hess
Printed for David Ford dordd@vt.edu> I
.,ii6.,.-,rr*i':i!B$i{rr.?,r.;i,:.i$:i/r .,, -'*L*d,ir'- '--"

Shelton, M. Dwight, 4/2,6/07 11:15 AM -0400, Fwd: List of iniured 1
Date: Thu, 26 APr 2007 LL:15:38 -0400

pf From: "shelton, M. Dwight" <mdsjr@vt.edu>
Subject: Fw: List of injured
To: David Ford <forddovt. edu>
Thread-topic: List of injured
Thread-index:
l r,l AceByf33tto?lxB3sFwIy64uS6T2twDb33DgAABgjWAAGV3hoAAHT4GQAAAW/GAAPXG50ABUUDHIIIAAAr'K7A=
X-Junkmail-status : score=10/50, host=dagger.cc.vt.edu
x-Junkmail-sD-Ravr: score=unknown r
refid=str=0001. 0A090205. 4630c238. 0158,ss=1, fgs=0' ip=198.82. 160. 18,
so=2006-09-22 03248254, dnn=5'2'Lzl/2006-09-27
Original-recipient: rfc822 i fordd0vt. edu
x-originalArrivalTime: 26 Apr 2007 15:15:39.0554 (UTC)
FILETIUE= [ BFB7E820 :01C7 8815 ]
David,
Here is the note on the potential for an injured student to take a medical withdrawal. I think we may send
another to clarify the "students in the building" point, but might be a day or so away' I hope this helps; call
me if I can help further.
Dwiqht
From: West, Melinda

Sent: Thursday, April 26, 2007 11:04 AM
To: Shelton, M. Dwight
Subject: FW: List of injured
From: Miller, Ken

Sent: Tuesday, Apnl 24,2007 7:L4 PM
To: Ratcliffe, Donna
Cc: West, Melinda; Ratcliffe, Evelyn; Shelton, M. Dwight
Subject: RE: List of injured
Donna: I have discussed the issue of options available to injured students with Dwight Shelton. \Mile we would hope that ,+
many of the injured students would take the options available to the other students (to accept grade,s.and -receive-credits
for work compieted, or to receive an incompleie, etc.,) we realize that these options may nol be sufiicient for.3Jl of. the
injured studeirts. As you may know, our normal policy related to medical withdrawals is that the medical condition is
r&iewed by the Schifiert review committee and if approved, a refund is prorated. Therefore, the normal refund for a medical
withdrawal ihis late in the semester would result in a significant reduction in the amount to be refunded. However, given the
extraordinary circumstances of this incident, it was decided to approve full refunds for the enlire semester for such injured
students if they choose the option of the equivalent of a medical withdrawal.
Please let Evelyn or I know if you need any further information or if we can be of additional assistance.
Regards.
Ken
Ken Miller
Llniversity Controller
Virginia Tcch
201 Southgate Center (rnail code 0312)
Blackshurg, vA 24061
Phonc: 540-23 l-7448 ; Fax: 540-231- t-2)l
From: Ratclifie, Evelyn


Shelton. M. t, 4/26107 11:15 AM -0400, Fwd: List of iniured
To: Miller, Ken
Cc: West, Melinda
Subject: FW: List of injured
Ken,
sure we will be receiving more inquiries

Could you forward this to the appropriate person or committee for direc{ion? I am
during lhe nexl few daYS.
From: Ratcliffe, Donna

To: Ratcliffe, Evelyn
Evelyn,
Could vou tell me what will be available to injured students from your office? I can communicate this to them through their
un iversity liaisons.
Donna
Donna Cassell Ratcliffe

Direc:tor. Clareer Services
Career Services Building (0128)
Virginia Tcch
5 +0-2 3 r-8077
540-?3 t -6241
cassel l.ratcl i t'[c, vl.edu
\Yrv\'. caf eer.\,t. edu
From: Ratcliffe, Evelyn

To: Ratcliffe, Donna
Ccr Stone, Shirley
Donna,
I have the information I need so we will not need to discuss todav. I certainly understand the need for confidentiality during
this time. Thank you.
From: Ratcliffe, Donna

Sent: Sunday, April 22,2007 8:00 PM
Cc: Stone, Shirley
Eve ly n,
I am the coordinator of the list of those who were injured and hospitalized.
I am very protective of this list.
Perhaps we could talk tomorrow morning. My office is 231-8077 and my cell is 230-8229.
Donna
Donna Cassell Ratcliffe

D ifect0r. Career Services
.. L,r tr,.l*lii,.,,r',r . .
Shelton, M. Dwight,4i26l07 11:15 AM -0400, Fwd: List of injured 3
Caree' Serviccs erritaing 1,t t ZS
Virginia'fech
Blacksburg. V A 24061
5 40-231-8077
540-)3 | -6241
casseiI. ratcJ ilfe(!vt.edu
ww\Y,caleer. vl.edu
From: Brown, Tom

Sent: Sunday, April 22,2007 7:55 PM
Cc: Stone, Shirley; Ratcliffe, Donna
Sorrytobesobehindwithe-mail -ithosbeenoverwhelrning. f will ccDonnoRotcliffe inCareer Services-

she is the point person for our injured students. Thonks - tb
Tom Brown, 5n. Associote Deqn

Dean of Students Office
201 W. Roonoke Slrcet
(54O) 23t-3787
From: Ratcliffe, Evelyn
Sentr Wednesday, April L8,2007 10:58 AM
To; Brown. Tom
Cc: Stone, Shirley
Subject: List of injured
Tom,
ls it possible to get a list of the injured students? We are trying to identify who these might be to see if they are on the
Budget Tuition PIan so we can prevent processing the debit to their bank account for the April debit. We have a short
turn-around time on this since we must send the file to the bank this afternoon. I

Page
Evans, Susan

Sent: Sunday,August26, 2OO7 4:10 PM
To: Evans, Susan
Subject: FW: News Release: Limited number of tickets for "A concert for Virginia Tech" available to the public
for concert file
From: W News
Sent: Sun 8/26/2007 1:34 PM
To: W News
Subject News Release: Limited number of tickets for "A Concert for Virginia Tech" available to the public
CONTACT:
Chris Clough
(s40) 231-4168
iaalaugh@w.edu
Limited number of tickets for (A concert for virginia Tech" availabte to the public
BLACKSBURG, VA., August 26, 2007 - A limited number of tickets available to the general public will go on sale Tuesday,
August 28 at 10 a.m. for the September 6 "A concert for virginia Tech" via MusicToday.com.
Dave Matthews Band along with John Mayer, Phil Vassar, and Nas willjoin together in "A Concert for Virginia Tech" at the
university's Lane Stadium on September 6. More than 45,000 tickets have been reserved by current students, faculty, staff and
recent graduates. Included in those tickets has been an allocation of free tickets to various first responders who aided in the events
lollowing the April l6 hagedy at Virginia Tech.
All the artists have donated their talents and waived their fees for the event. Corporate sponsorships, the sale of commemorative
concert items and the availability of approximately 5,000 tickets for sale to the public will help to cover the expenses associated
with the logistics of the concert. No funds from the Hokie Spirit Memorial Fund will be used to cover expenses for this concert.
Tickets for the public sale will be $65 plus handling fees for general admission seating. A maximum of 4 tickets per person will be
sold via MusicToday.com. For ticket information see www.W.edu/concert.
450##
story may be found on the Virginia Tech News website: http://www.rtnews.vt.edu/story.php?relyeap2007&itemno=477
inquiries only: For information on Dave Matthews Band, contact Ambrosia Healv at Red Light: (323) 461-I155.
13t2007
Page 1 of2
Evans, Susan

Sent: SundaY,August26, 2007 4:12PM
To: Evans, Susan
Subject: FW E-Blast lmportant Concert lnformation
for concert file
From: vtconcert
Sent: Sat 812512007 11:09 AM
To: Wconcert@vt.edu
SubjecE E-Blast: Important Conceft Information
TO ALL TICKET REQUESTERS FOR "A CONCERT FOR VIRGINIA TECH'':

pLEASE READ CAREFULLYI We apologize, in advance, if you've received this message multiple times. lt
is being sent in a variety of ways to ensure we notify and assist as many people as possible prior to the
Monday, August 27 noon deadline.
Qualified requesters should now have received an email from Musictoday.com to OFFICIALLY CLAIM their
free ticket and/or purchase their additional ticket if selected. The email will come from tix@musictoday.com.
The emailwill provide a unique access code and special ticketing website URL to claim your tickets. Note
the unique access code may be used only one time. lf you requested an additional ticket, you are required
to purchase your additional ticket when claiming your free ticket. Debit or credit card payment is required.
Will Call names will be requested during the claiming process. You may include your name or the name of
another individual who you trust to pick-up tickets on your behalf.
The deadline to claim your tickets from Musictoday.com online is Noon on Monday, August 27.
Unless you are already a member, you will need to CREATE a MusicToday.com account. Note: Your Hokie
Passport lD# and password are NOT associated with this process.
lf you have not received an email, please check your W Junk Mail Manager or Junk Mail folder. lf you know
someone who is qualified to receive a ticket, but has not yet received an email and it is not in their junk mail
folder, we encourage you to share the following information.
Individuals with problems, questions, or concerns should email vtconcert@vt.edu and provide their
Hokie Passport lD #.
TICKET PICK-UP
Tickets may be picked up on Monday, September 3d thru Wednesday, September sth. Tickets will be
available for pickup in the Squires Student Center's Commonwealth Ballroom from 8:00 a.m. to 8:00 p.m.
Local students, faculty, and staff MUST pick up tickets prior to the day of the concert. Due to limited
parking, we suggest you walk or use the transit, do not drive to Squires Student Center.
Upon entering the ballroom area, please be aware of signage directing patrons to tables according to the
first letter of their last name. Please have photo identification ready to present to any concert volunteer.
Students, faculty, and staff without a positive photo id (Hokie Passport, driver's license, or current US
Passport) will not receive their order. There will be thousands of students, faculty, and staff in the ballroom
vicinity during the 3-day ticket pickup. During peak times, please plan on an hour or more wait in line
91312007
Page2 of2
please vacate the area immediately'
for your order. After receiving your order, we ask that you
a swap Meet has been planned'
To facilitate the ability for individuals to sit together within the same zone,
For more details, click here:
MusicToday'com' There is no
All tickets have been randomly assigned to four zones in the stadium by of distribution; however' do not
advantage to wait in what could be poss.ibly rong lines 9.1 tf,e first morning-at
Th6 ballroom doors will close promptty a:Oopm each day, Monday -
wait until Wednesday
Wednesday. "u"ning
time, the process would be more
-yyg by volunteers. Without the donation of their
Tickets are being distributed
complex and exiensiur eipect all Hokies to exhibit patience, courtesy, and respect for others'
summer graduates may
PLEASE NOTE: Non-local Virginia Tech EmplOyees as well as 2007 spring and
(concourse area) from 8:00am to
also pick up their orders on Thursday, September 6th, at Cassell Coliseum
6:00pm.
to limited
Ticket orderc wlLL NoT be available at the Lane Stadium on the day of th_e concert! Due or, Cassell
parking, we suggest you walk or use ttre tiiniit, do not drive to Squires Student Genter
Coliseum.
(540) 231-5615 or visit
lf you have additional questions please contact the UUSA Ticket Office in Squires at
www.vt. ed u/concert reg arding ticket pick-up FAQ.
Further details about ,,A Concert For Virginia Tech" are available at:
http ://www.vt. ed u/concert

E-mail: vtconcert@vt.edu
Call: 1-800-533-1144
The deadline to claim your tickets from Musictoday.com will be Noon, August 27'
91312007
flynnc@vt.edu,8l20l07 PM -0400. Assistance for Facul in Returning Students
Date: Mon' 20 Aug 2007 L3:58:35 -0400
From: flynncevt. edu
Subject: Assistance for Faculty in Returning Students
To: Multiple recipients <LrsTsERV€LISTSERV-VT.EDU>
X-Junkmail-status : score=10/50, host=dagger.cc.vt.edu
x-Junkmail-sD-Raw : score=unknown,
ref id=str=000 1 . 0A0802 05 . 4 6C9D6A5 . 00 0 2 : ScFEOL6202,ss=!, f gs=0,
ip=l98.82.161 .I92' so=2006-09-22 03 :48: 54,
dmn=5. 2. !2L / 2006-09-27
X-Mirapoint-Loop- Id: I7dc6 7 d5dde8cac 9 2 81ca7be7 fa5e5 93
original-recipient: rfc822 i forddevt . edu
Dear faculty:
As prepare for classes to resume on Mondayr I would like to share

\^re
some thoughts and resources with you. I have had the opportunity to
meet trith a number of departments and have had discussions with a nurnber
of you individuallY.
one of the first concerns that faculty have presented is the worry that
one of the physically injured may be in class and a need to handle this
in a sensitive manner - a concern that is very apPropriate. I thought I
would address this by making several poj-nts.
* rn addition to the students who were physically injured in
Norris HaII, there are a larger number of students who were present in
the buil_ding who may have been psychologically traumatized. Each of
these students, in addition to the deceased students and faculty, are
part of a larger social network of family, friends, and groups r €.9'
sororities and fraternities, corp of cadets, etc, who may still be
struggling with the aftereffects of trauma. As you begin class, I think
it is reasonable to expect that some of your class will deal with the
effects and memories of trauma.
The students who have had physical and psycholoqical injuries
from being in Norris or in West AJ have been contacted over the sununer
by several offices on campus including the Assistant Vice President for
student Affairs, Richard Ferraro. several meetings are scheduled with
these students over the vreekend and early next week to assess their
needs and coDcerns,
If a student needs accommodations in the classroom, those
requests should be funneled through Services for Students \"tith
Disabilities. Dr. Susan Angle and her staff will do the necessary
documentation and then conmunicate the student needs to the faculty.
Dr. ]\ngle does not specify the nature of the disability j-n her
communications. Each student has the right to not disclose their
history or disability but may do so with individual faculty members if
they wish.
Faculty may ask in their syllabus that any student with
antic ipated needs that may affect their classroom performance to speak
individual Iy with the faculty member.
we kno$r that each and every facuLty member wants to be sensitive

flynnc@vt.ed
them as they
to these students and to not draw any unwanted attention to
reintegrate into our community.
A second concern that I have discussed with the faculty

is how to begin
each class including the issue of how much time in class
to devote to
discussion of the tragedy of April 16th' I know that each
of you was
sensitivetothisissuewhenclassesresumedonApril23rd.Idothink of the
it is appropriate to address the tragedy at the beginning recovery
semester' if only to say that this is the beginning of Tech's
as we get underway. If you have been affected by the loss of
students
and colleagues' I oo thint< that it is appropriate to share
at a level
lvith which you are comfortable. Not acknowledging theI tragedy
have
may be
attached a
akin to ignoring the pink elephant in the classroom' rragedy in
handout that may be h;lpful I ',DeaLing vrith the Aftermath of
the classroom. " This article was developed by Dr. Joan whitneyt
Director of counsel]ng Services at Viltanova, and is used with her
permission.
Thirdly, each of us is more sensitized to dealing vttith students who may

be disruptive or perceived as threateninq at some level' I have
attacheJ the fotlowing document that may help you think through how to
deal$'iththeprocess:RespondingtoDisruptiveorThreateningstudent
Behavior: A Guide for Facu1ty. It can also be found on l-ine at:
http://www.dos.vt.edu/dosresources.htn. Dr zenobia Hikes' Vice
president for student Affairs, has organized three presentations to deal
with this topic that will- be open to all faculty and staff; in addition
to Dr. Hikes, Tom Brown' Dean of Students and I will present' The
confirmed dates and times are as foll-ows:
Wednesday, SePt. 5: 4 :00-5 3 00 P.m- Burrus s

Auditorium
Thursday, Sept . 6 : 7 : 0 0 - 9 : 0 0 a.m. Graduate Life
Center MultiPurPose Room
Monday, Sept. 10: 6:00-8:00 P.m. craduate Life
Center Auditorium
Fourth, we wiII have extended hours durinq the

first week from 8:00 a.m. until 9:00 p.m. Students do not need an
appointment this week; they can call- ahead or stop by Mccomas 240 for an
appointment with a counselor. I would Like to also take this
opportunity to inform you of a very welcome addition to my staff in the
pl."on of Joseph Freiben' M.D., our full-tine psychiatrist who ioins
Vicki Arbuckle, Assistant Director for Psychiatry in being able to
evaluate the medication needs of our students. If you have concerns

flynnc@vt.edu, 8/20107 1:58 PM -0400, Assistance for Faculty in Returning
students 3
about any student I have attached a coPy of our brochure:

Identifying
'
andReferringtheDistressedstudent:AvTcorununityGuide'Thisis
also avail-abIe on our website at:
http: / /w!tr,r. ucc vt. edu/ref erringstudents ' htm ' Please also know that
we
.
of
are available for consultation durinq work trours at 23L-5557 a
' One
year'
the counselors is also on-call 24 hours a day, 365 days
Finally, I hope that each of you will resume the year havinq had some
timetocareforyourselfandyourlovedones.ourconrnunitycontinues
togrievethelossoffamilyrfriends,colleagues,andstudents'Ifyou
neecl any resources for yourself, please utilize the services offered
by
Va1ueoptions, our nar piovider, accessibl-e at 865-725-0602 - this number
can be called 24 hours a day, seven days a week' My best to each of
you as the semester begins,
I christopher FLynn, Ph-D.

Director, cook counseling center
240 Mccomas HaII
540-231-655
tr Thanks so much for your help. Attachments are above, text below. I would like to send to each faculty member
if we could -
and a copy to me as well. Thanks !
Dear Faculty:
As we prepare for classes to resume on Monday, I would like to share some thoughts and resources with you. I have had the
opportunity to meet with a number of departments and have had discussions with a number of you individually'
One of the first concerns that faculty have presented is the worry that one of the physically injured may be in class and a need to
handle this in a sensirive manner a concern that is very appropriate. I thought I would address this by making several points.
-
r In addition to the students who were physically injured in Norris Ilall, there are a larger number of students who were
present in the building who may havi been psychologically traumatized, Each of these students, in addition to the
beceased students and faculty, are part of a larger social network of family, friends, and groups, e.g. sororities and
frarernities, Corp of Cadets, itc, who may still be struggling with the aftereffects of trauma- As you begin class, I
. think it is reasonable to expect that some ofyour class will deal with the effects and memories of trauma.
. The students who have had physicat and psychological injuries from being in Nonis or in West AJ have been
contacted over the sumrer by several offices on calq)us including the Assistant Vice
president for Student Affairs, Richard Ferraro. several neetings are scheduled vtith
lhese students over the weekend and early next week to assess their needs and concerns.
. If a student needs accommodations in the classroom, those requests should be funneled through Services for
Students with Disabilities. Dr, Susan Angle and her staff will do the necessary documentation and then communicate
rhe student needs to the faculty. Dr. Angle does not specify the nature of the disability in her communications. Each
student has the right ro not disclose theii history or disability but may do so with individual faculty members if
they wish.
r Faculg may ask in their syllabus that any student with anticipated needs that may affect their classroom performance
to speak individually with the faculty member.
. We know that each and every faculty member wants to be sensitive to these students and to not draw any unwanted
attention to them as they reintegrate into our community.
A second concern that I have discussed with the iaculty is how to begin each class including the issue of how much time in class to
devote to discussion of the tragedy of April l6th. I know that each of you was sensitive to this issue when classes resumed on April
23rd. I do think it is appropriate io addiess the tragedy at the beginning of the semester, if only to say that this is the beginning of

flynnc@vt.edu, 8/20/07 1.58 PM -0400, Assistance for Faculty
in Returning students 4
by the loss of students and colleagues, I do think that it

is appropriate
Tech's recovery as wc get underway. If you have been affected t-1I to ignoring the pink elephant in the
to share at a level with which you ir" "ornfo.tubl.. Not u"tnoi"iJagin e.rl" yuq":! !:;ki"
rragedv in the classroom " This article
classroom. I have anached ri;:fi; ,1'"i"ily i" rr.Ni"ll"::'orotiis
iith the Alermath.of
" ServicJs at Villanova' and is used with her
permission'
was developed by Dr. Joan Whitney, Directoiof Counseling
may be disruptive.or perceived as threatening at some level l have

Thirdly, each of us is more sensitized to dealing with students who
to deal with the process: Responding to Disruptive or
attached the following Oo"un,,"ni"inui .uy f,.tf,you think
through how
also be found on line at' http://www dos vt'edu/do sresources
htm Dr
Threatening Student Behqvior: A Guide for Faculty. ltcan will to all
three prese ations to deal ]tith this topic that be open
Zenobia Hikes, vice president for Student Affairs, has organized and times are as
faculty and staff; in addition to Dr. Hikes, Tom Brown, O*n J stua"nti and I will present' The confirmed dates
follows:
&nb sp; WednesdaY, SePt. 5: 4: 00-6 : o0 p.m. Burruss Auditorium

Thursday, SePl 6: 7:00-9:00 a.n. Graduate Life center ltultlPu4bEe Roottl
Monday, SepL l0: 6:00-8:00 P.n. Graduate Life center Auditorium
counseling center will be open on sunday during the dedication of

the [ernorial ' we will have
Fourtr, the
do not need an
extended hours during the first vteek from 8:00 a'm' until 9300 P'm'
students
for an appointnent with a counselor'
appointlEnt this \reek i they can call ahead or stoP by Mccomas 240
addition to my staff in the
I lrould like to also take this oPportunity to infonn you of a very welcone
p€rsonofJosephFreiben'M.D.,ourfurr_tjrrepsychiatristwhojoinsvickiArbuckle,Assistant
of our students ' If you have
Director for Psychiatry in being able to evaluate the nedication needsrdentifying
of brochure: and Referring xhe
concerns about any student, r have attached a copy our
Distressedstldent:A|rlcomnunityGuide.Thisisa]-soavailableonourwebsiteat|
http://wtew.ucc.vL.e du/referringstudents. htm. Please also know that we are available
for consultation
on-call houls a day, 365 days a year'
during work hours at 23L-6557. One of the counselOrs iS also 24
your loved ones' our community

Finally, I hope that each of you will resume the year having had some time to care for yourself and yourself, please utilize the
to grieve the loss-of family, friends, colleagues, ind students. If you need any resources for
"oniiri,i".
services offeid by Valueoptions, oui
gep piovider,-accessible at 866-725-0602 - this number can be called 24 hours a day, seven
days a week. My best to each of you as the semester begins,
ChristopherFlynn' Ph. D.
Dirctor, cook counseling center
240 McComas Hall
540-231-6557
flynnc@vt.edu

Virginia Tech
540-231-6557 (office)
540-231-2104 (fax\
CONFIDENTIALITY NOTICE: This electronic email, including any attachments, is for the sole use of the intended
recipien(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure, or distribution
by phone or by
is pioniUitea. If you received this electronic email and are not the intended recipient, please contact the sender
electronic email reply and destroy all copies ofthe original message.
Content-Type: aPPIic dr ion/Pdf ;

in the classloom'pdf "
name="Tragedy Discussion
content-DescriPtion: Tragedy Discussion in the Classroom'pdf

r-lvnnc@vt.edu,8l20t071:58PM.0400,Assistancefortru"oltyi''R"to''i'gSM
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Tragedy Discussion in the Classroom l.pdf
Printed for David Ford dordd@vt.edu> 6

Virginia.Tech.news@vt.edu,8/171071:34PM.0400,CounselingandSupportInformatiol
Date: Fri, 17 Aug 2OO7 13:34:30 -0400
From : virginia . Tech ' ne$ts €vt ' edu
subject: counseling and support Information for Students
and Employees
To: Multiple recipients <LIsTsERvoLIsTsERv'vT'EDU>
x-Junknail-status : score=10/50' host=zidane'cc'vt'edu
X-JunknaiL-SD-Raw: score=unknown'
refid=str=o001.0A090205'46C5DD6F'0068:scFEo16202'ss=L'fgs=o'
ip=fSS.82.:^6L.Lg2, so=2006-09-22 03248254'
dmn=5 . 2 . t2t/2006-09'27
x-Mirapoint-Loop-Id: f5fLbO3269 46a7 4Of4ad7 449e56bd541
originaL-recipient: rfc822; forddOvt ' edu
August )'7, 2oO7
will provide drop j'n

counsefors from cook counseling Center and Valueoptions
counse}ingservicesfromtv,olocations,atentontheDrillfieldandinSquires 20 and
student center: sunday, August 19 from 10 a'n' to 6 P'm.,
Monday
' August
Tuesday' August 21 from I a'm' to 9 p'm'
CookCounselingcenter,MccomasHall,willa].sobeopensunday,Augustlgfrornl0
a.m.to6p.m..MondayrAugust20throughThursdaytAugust23fromSa'm'to9p'm't
, Friday, August 24 fron 8 a'm' to 5 P'n'
For additiona] counseling support for students please contact cook counseling center
support for faculty or
at 23L-6557 or 23L-6444 after hours. For additional counseling
staff, prease contact Employee Relations at 231'7772'
counseling and support Resources for Faculty and Staff
Eom Brown r Dean of Studentsr and Christopher Flynn'
Director of Cook Counseling
Referring the
center, wil-I be offering a series of seminars on ,,rdentifying and
Distressedstudent&tentativelyscheduledforwednesday,sePt.5from4toSp.m.'
from 7:30 to 9 a'm'
Thursday, Sept. 6 from 6 to 7:30 p'm', and Monday t Sept' l-0 virginia Tech
Registration is not required. rarlicipation is open to everyone the
community. Locatj.ons to be announced'
The center for Excellence j.n undergraduate Teaching is sponsoring a workshop on
^
Thursday, August 30 on ,, Pathttays to Resilience From surviving to
Thrivingt"' The
Madison university'
workshop will- be l-ed by t\^to clinical psychologists from Jarnes
sessions will be held from 9 a.m. to noon and frorn 2 to 5 p'm' at The Inn at virginia
Tech and skerton conference center. To register, visit wlew.ceut.vt.edu.
Registration
is open to faculty and staff
insurance always have
Faculty, staff, and dependents covered by virginia Tech healthEAP
full access to counseling referral through valueoPtions, our provider' call
866-725-0602anytimer24hoursadayrTdaysaweek'cal'lerswillbereferledtoa
Iocal counselor for an appointment.
counselors are available to meet with departments and workgroups at their offices or
service'
other convenient locations by appointment ^ contact 231-7772 to request thiS
Counseling Resources for Students
cook counseling center, Mccomas HaIl (231-6557): There is no charge
for counse].ing
grouP psychotherapy
services for graduate and undergraduate students. rndividuar and call for
services are avairable. croups are forming for students coping with trauma;
1
,flru; .
Virginia.Tech.news@vt.edu, 8/17107 1:34 PM -0400, Counseling and Support Informatio 2
information. The after hours emergency number is 23I-6444.
web Resources
Additional resources and information for the university community are available at
http: / /www. virginiatech. healthandoerformancesolut.ions . net / and
vrww. hr. vt , edu/ supportresources . Additional resources and information for students are
availabl-e at ww\^r. ucc . vt . edu.
Other Counseling Resources
H
Mental Health Association of the New River Valley (540-951-4990) Provides referrals
to local counselors (no student services ). Ne9, River Valley Community services Board
(540-96I-8421 , no student services). PsychologicaJ- Services, Department of esychology
(540-231-6914) provided non-emergency counsel ingltherapy to students and to faculty,
staff and/or farnily members (there is a fee for service). Family Therapy Center,
Human Development Department (540-23I-7201) provides non-emergency services to
students, faculty, and staff (there is a fee for service).
Upcoming Events for Enpl-oyees
The annual ConnonHealth and Benefit Fair wilL be held wednesday, october 31 from 10
a.m. to 2 p.m. at Squires Student Center in the Cormonwealth Ballroom. In addition to
vendor,s booths, there wil-l- be wellness and stress management seminars. Watch for
information coming in early fa1I.
For more information contact Human Reaources and Benefits(231-9331 or www.hr.vt.edu);
Employee Relations (231-7'172); work/Life Resources (23L-32L3 or www.worklife.vt.edu);
ADA Services (231-4638); Cook Counseling Center (23I-6557 or 23L-6444 after hours) i
Dean of Students office (23L-3787 ); office of Recovery and support (231-0062)i
Virginia tech Police Tip Line (231-6411).
ffi
..jiri'L r !*iltjrdirri* , ir' ,l -'

Evans, Susan
From: Poole, Jay

Sent: Friday, December2l ,2007 8:34AM
To: Hincker, Larry; Evans, Susan
Subject: RE: Soon{o-be-Dept of peace
fve
.certainly been watching it...this portrayal of the Peace Center as the lead piece helps us with a significant core group of
families.
From: W News
Sent Fri 2007-12-21 08:L9
Page I of2
Dean, Wanda Hankins
From: Flynn, Chris

Sent: Thursday, August09, 2007 8:26 AM
To: Dean, Wanda Hankins
Subject: FW: Resources Bulletin update
FYI

Virginia Tech
540-231-6557 (office)
540-231-2104 (tax\
CONFIDENTIALITY NOTICE: This electronic email, including any attachments, is for the sole use of
the intended recipient(s) and may contain confidential and privileged information. Any unauthorized
review, use, disclosure, or distribution is prohibited. If you received this electronic email and are not the
intended recipient, please contact the sender by phone or by eleckonic email reply and destroy all copies
----Original Message----
From: Burton, Patricia
SenE Wednesday, August 08,2007 5:46 PM
To: Woodard, Linda; Ridinger, Judy; Slaughter, Theresa; Conaway, Robin
Gc: Flynn, Chris
SubJect Resources Bulletin update
I have spoken with Chris and learned the following:
o Cook Counseling will be staffing a tent on the Drillfield and a drop in center at Squires on Sunday, Monday , - .
and Tuesday (5119,8120 & 8121\. Chris indicates VO folks are welcome to join the Cook folks. We will
take him up on that!
o Tom Brown and Chris Flynn will be doing a seminar on ldentifying And Referring The Distressed Student
tentatively scheduled for 9/5 from 4:00 - 6:00 PM, 9/6 from 6:00 - 7:30 PM and 9/10 from 7:30 - 9:00 PM.
o Chris will be re-sending to faculty materials (related to discussions in the classroom) that the counseling
center pulled together in the spring.
r TerryWildman,withCEUT,will bedoingbrownbaglunchesforfaculty. Topicwill bePTSD. Weneed
additional information on this for the resource bulletin.
Theresa and lwill work on getting specific information on the CEUT programs.
Theresa and lwill workwith Engineering, English, Foreign Languages, HFNE, Horticulture, Pamplin, Alumni
Relations, the Registrar, Biology and Ag Econ to learn whether they feelthe need to have a compassionate
loiterer nearby on 8/20. We already know that Engineering wants somebody in Norris for at least the first 2 days
of classes and wants to discuss coverage for the alternate lab sites. Theresa and I will also work with VO to get
staff in place for the venues that we identify.
|nthemeetingwithRobinConaway,DougandLindathisafternoonwediscussedinc|udinginformationaboutthe
wellness programming for the Benefits Fair in October in the resource flyer that goes out. Theresa and I will
coordinate with Robin to figure out how that information needs to be worded.
Theresa and I will check with Shiffert to see what information about student wellness programs we might include
8^012007
Page 2 of 2
in the bulletin.
Our current target for getting the flyer ready to "blast' is the first of next week.
Pat
Pat Burton
Employee Relations Manager
Department of Human Resources
Southgate Center, Sdite 179
Phone 540-231-5303
Fax 540-231-3830
pburton@vt.edu
I 8tr0t2007
Stump, Shannon I
From: Sanders, Kathy
Wednesday, May 09, 2007 5:09 PM
IGINAL
Sent:
Cc: Smith. Sandra
Subjec{: To DDDH: Message from Dr. Steger: Internal Review of April
---Original Message---
From: President of Virginia Tech
Sent: Wednesday, May 09, 2007 5:07 PM
MEMORANDUM
F TO: Deans, Directors, Department Heads
FROM: Charles W. Steger
DATE: May 9, 2007
SUBJECT: Internal Review of April 16,2007 Events
Recent weeks have been devoted to providing support to those families who lost loved ones and
those who were injured during the tragedy of April 16th. We have also focused considerable effort on
; preparing the University Community for Commencement on May 11th and 12th.
Now we must also give aftention to examining what occurred and sharing what we learn with others
so that we can do what is possible to avoid such incidents in the future. My purpose in writing is to
advise you as to what is aiready underway, as well as what will be initiated to insure a complete and
thorough review.
As outlined in our Emergency Response Plan, two groups have been operating. The first is the
Emergency Policy Group. lt was convened as soon as we were notified of the incident in Ambler
Johnston Hall. lt continues to meet on almost a daily basis to consider policy questions from tuition
refunds to support for families, etc.
The second is the Emergency Response Resources Group. This group provides support for
emergency operations, iddresses the safety and welfare of students, employees, and visitors and
assures, as best possible, the continuity and timely resumption of university operations. lt, too,
continues to meet on a regular basis.
The following reports are being generated:
As is outlined in our plan, two Incident Review Reports are being prepared. One for the events in
Ambler Johnston Hail and one for the events in Norris Hall. Mr. Hyatt is coordinating the preparation
of these documents. Each of these reports examines how the university responded to the events and
what lessons can be learned for the future.
Hincker
From: O'Rourke, Kim
Sent: Friday, May 25,2007 6:49 PM
To: Nelson, Ed; Puri, lshwar; Hurst, Z. Scott; Elvey, Wlliam; Wlkes' Lisa; Hanna, Dixon; Hincker,
Larry; Flinchum, Wendell
Cc: Benson, Richard; Breeding, Charlotte
Subject: IMMEDIATE RESPONSE REQUESTED
lm portance: High
Dear All:
ln addition to receiving a number of letters, President Steger has met with Dean Benson, members of the ESM
faculty, and others to solicit views on how to proceed with regard to Norris Hall.
Some of you may be aware, while others will learn from this note, that President Steger would like a "Norris
Hall Transition lvlanagement Committee" to develop a plan to re-occupy Norris Hall. As you surely suspect,
you are receiving this note because you are being asked to serve on this committee by virtue of the
perspective that you bring. The plan is to be COMPLETED one week from today-Friday, June 1-so that
implementation can begin the following week, after the BOV meets. Needless to say, it is premature to
discuss the re-occupation of Norris Hall publicly. Please treat the establishment of this committee and
your work as confidential.
The members of the committee are:
Ed Nelson
lshwar Puri
Scott Hurst
Bill Elvey
Lisa Wilkes
Dixon Hanna
Larry Hincker (or designee)
Wendell Flinchum (or designee)
Kim O'Rourke
My role is to constitute the committee, convene the committee, and facilitate the work of the committee to
ensure that a comprehensive plan is completed by June 4. President Steger is out of town and will not return
until June 5. At the first meeting, I will also share with you the recommendations that Dr. Steger will make to
the BOV regarding the future use of Norris Hall, but I do not want to pui this in an e-mail note.
There may be a few others you want to include as resource persons, but we need to keep the commiftee small
and nimble. There will be less than four days to produce a plan that is comprehensive, yet succinct.
Among the factors to be considered in this plan are:
- Media access (which means we have to make sure all families who wish to do so have had the opportunity
to tour the building)
- Safety inspections
- Securing sensitive areas
- lD of those entering the building
- What ongoing security measures should be implemented?

Subiect: Press Conference re: Norris Hall
Location: Drillfield Room, The Inn
Start: Thu 12/20/2007 2:00 PM

End: Thu 12/20/2O07 3:00 PM
Recurrence: (none)
':
fr
Page I of3
Hincker, Larry
From: Clough, Christopher ffcclough@vt.edu]

Sent: Monday, June 11,2007 1:49 PM
Doyne, Karen; jay Leveton, Jay; hincker@vt.edu;
Owczarski. Mark
Subjech RE: Wash PosWa Tech Relatives Criticism
FYI - if not discussed, attorney Thomas Fadoul Jr. is the cousin of April 1 m Reema Samaha.
he is an immigration attorney and has previously sued VDOT in 2001 on f St.Mary's parish in
concerning the construction noise associated with the Wilson Bridge project.
J.Chri Clough
Director, ng & Strategic Communications
University
Virginia Tech
'l Media Bld (0109)
540-2314168
r
Jtlit
{p
We are the Hokies. We will Prevail.
Frc m : Doyne, Karen [mailto : Karen, Doyne@ bm.com]

Sent: Monday, June 11,2007 6:49 AM
Tol jay@jaypoole.com; Koops, Gary; Kozakos, Penny; Leveton, Jay; hincker@vt.edu; Owczarski, Mark; Clough,
Christopher
Subjectl Impoftant: Wash Post/Va Tech Relatives Criticism
Importance: High
This story in today's Washington Post (which apparently Larry was interviewed for last night) is of real
concem -- the first genuine contrarian wave against VT from the families. It's on the front of the Metro
section, not the A section, but it will probably increase attendance at the hearing today. I'd definitely
value Gary and Penny's input on best media strategy for today's hearing.
This sets us a potentially dicey dynamic between the family members at the VTs representatives at the
hearing. The VT reps are likely to get questions from media early in the event even if they (the VT reps)
plan to leave right after their testimony; and if they are no longer there when the statement is presented,
it may appear they were trying to dodge the families. Somehow VT needs to be available to media to
build on Larry's comments on how the Hokie Spirit Fund money was raised and what has beerVis
being done with the money. But at the sametime, we want to avoid being perceived as "debating" the
family members (I think Larry did a nice job of this in print).
Either one of the testifiing VT reps needs to be prepared to deal with this issue with the media or there
should be a written statement available -- or both, since the VT reps will be gone in the aftemoon when
it looks like the family's statement will be presented (though I wonder if that will get moved up). I
should be arriving at about 8:30 and would be glad to work with your reps to prepare them.
If folks are available we could also do a conf call on this ASAP this morning.
z. n 1 t1^r|1
..{.4&1s;.*+r'afri*X*ijlh!.-. * . -, ... .: , . .: ,tbl&;dr ,lr]fNill:iliir&eririi$jd.i
Frpm: Mc€oy, Lenwood [mccoy@vt.edu]
ientl Monday, May 14, 2007 8:58 PM
fot hincker@vt.edu
CG: O'Rourke, Kim
Subiect: FW: Presentation on Monday
I guess my nemory was better than I thought. See Phil's follow-up note below.
.-
:::-::":1:"!l -!1"about
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:::.':,tf,3
B:':"::".:; :::ri::l::-l'j::::;,î"";;;;;;"';;;vvrraL rsuuraty was aval-Lable in terms
on doors of :i:=il::::".^H:l:,::.t.-Ji"I"""";;";";.;";;.i"i.ll""liliiJl..l: IX|II";rîl!
c.Iassrooms, communication ;;;-"" of focks
orher measu.;;-;";;ii"ve
,. o.rrui," r n"".i-fi-;".,:i#"ii'. faculty for an emergency, etc
hcar^ rrr ,.,-_ :l:i {", jiili.I.'i;o::":*Ei3il!I;, and some
::ffi:"T::ii:::.
D Then there is what wa.q .lc'na rtrr-.;
-^ ru
:i;!.ii.!:.;*l;*:,::i.;i;ii'*il::ii:i"ir"itti:.?ti, n;x..*;.i";::.;i:".fi::iiff it :::l
_
? The 'finaf portion would^discuss the ,*ug1:r" and longer term steps the university (and
::'"';ff:l"l"iiol'rl"ij"';r:;:;::jr::;if*t=ir
spot? q ,9.*ôI
.Er-Les or outstanding
-io'iiu.-"r.,oru
,.,.,i,,u,"ii"-co"',,,,,,ty;
moves. Were they all ttrought
? i:l:ij1ir""s there a university emergency
or disaster plan , and was ir
up on the
used at aII?
Regarding the m€
;if,:ril;i?i":I=.i:i:i;iT::,rFii,,li:ii:i'i Trii*ij;.i:l$,.::
i:"s"::n;n::: ri.
O :fi::""1:"*riiri:-'?fT.9 "" rhe unive
:::ji:ji:"iiiil.gt:";"n.:,:;::i:,;:.x].1"$:L,;:!*,1,:iti:ff*:"i:;f5,"1!*;l:
Thanks again for
the assistance,
.,rrr ,>Cnaenman
i
Press Advisory Page 1ofZ
McCoy, Lenwood
From:
Sent:
Copping, Teresa [tcopping@sysplan.com]
Wednesday, May 16, 2007 4:15 PM
A; D-^l<
To: McOoy, Lenwood 5L,o,, ^ f/olt
Subject: Final Agenda Release for 2nd Meeting.doc
2a3- 3st - t3<.t 1
Please disregard previous agend4 this is the correct one. Thanks
Press Advisory
May 16, 2007
le resa' C. ep'ot
1az- 7-) t - 73og
Panel Media Contact up to May 28,2007
Shania Flagg 703-351-8301 J<'PP'-1 O s,tsp )ar,.sa,ux
sflagg@sysplan.com
Second Public Meeting of Governor Kaine's Independent Virginia

Tech Incident Review Panel
The Inn at Virginia Tech and Skelton Conference Center

Latham Ballroom A&B
;ijJf;n::?t'ff?1
540-231-8000 or 877-200-3360: Fax: 540-231-0146
7:30 a.m. Vote to be taken in accordance with Virginia Cocle Section 2.2-
37 L2 tn go i:rto a closed meeting to review and diecuss matters
related to the on-going criminal i.nvestigation and public safety.
10:30 a.m. Re-opening of Public Meeting

Remarks by Colonel Gerald Massensill, Panel Chair
10:35 a.m. TVirginia Tech University Presentation:

"Dr. Charles Sfeser, President
r' Mr. Ji^ McCoy', CapitalDesign & Construction
Ms. Kay Heidbreder, University Counsel
Dr. Dauid Ford, Vice Provost, Academic Affairs
Dr. knobia Hihes, Vice President, Student Alfairs
11:50 a.m, Law Enforcement Presdntation:

Chief Wendell Flinchum, Virginia Tech Police Department Colonel
W. Steuen Floherfy, Superintendent, Virginia State Police
12:30 p.m. Lunch
1:30 p.m. Emergency Response Presentation:

Richard Ferraro, Assistant Vice President, Student Affairs
Mattlww Johnson, Captain, Virginia Tech Rescue Squad
Whitmore, Lieutenant, Virginia Tech Rescue Squad
,Colin
Hospital Presentation:
Page2 of2
Press Advisory
DeveropmentandEmergencv
'm::#:f Al;-?3T;rH"li"?,Tffi',,"itt'aff
Michaci Eirl, RN, BS, Director of Emergency Department'
Montgomery Regional HosPital
3:00 p.m. Public Comments
4:oo p.m. Adjourn

be taking questions while
Note: This meeting is open for media coverage' but th9 panel will not
' in session. Media Logistics at Virginia Tech in advance of May 21':
Larry Hincker or Mark Owczarski (540) 231'5396
E 11 n l't^r\n
&
I
l/*ft2""'eil/6^/-
Sent: Sunday, August 12,20Q7 1:20PM
fo: McCoy, Lenwood;'PSchaenman@sysplan.com'
Cc: Heidbreder, Kay
Subject: RE: Police authority to disseminate warnings
Phil
per Lenwood's request, fet me try to respond, First, I think your question needs parsingr.
Authority and capability are two different things.
I I and Mark Owczarski have the codes to send emergency notifications via email, phone mail,
or the web. we can do this from anywhere. on more than one occasion Mark and I have sent
tr
messages from remote Iocations. Another member of my team, Mike Dame, now has this
capability too.
^^ G^-
f.'5 IU! 5,1+r-,^*ir' fr can and do often send notifications based on direction from the
auLrrv!ruJ, ,
pofice. We did iiris auring the Morva incident and have for other incidents in the past
Thus, they always have the authorlty.
Finally, Although Mark, Mike' and f are always reachable and can send energency
or his
messages
essentially from anywhere in the world' I have recommended that WendelL designee
also be provided the codes as a backup.
r Larry Hincker
Virginia Tech
314 Burruss HaI I
; 3lacksburg, VA 24 061
540 23L 5396
hincker0vt. edu
From: Mccoy, Lenwood [mai]-to : mccoy@vt . edul
Sent: Friday, August IO, 2OA7 I:47 P\4
To: hinckerGvt . edu
Cc: Heidbreder' KaY
Subject: FW: Police authority to disseminate warnings
Larryr can you provide a response for this note?
From: Schaenman, PhiI [mailto: PS cha enman @ s yspl an . com]

Sent: Fri 8/10/20A7 9z 28 AM
To: McCoy, Lenwood
Subj ecc: Pol j ce authority to disseminate warnings
We are not sure if the police had the authority to send a message out to the campus on
April 16.
The emergency response plan says that the police ale to disseminate warnings and
:vacuation instructtons-, My understanding is that they had to go through the policy group
unless it was a more immedlate emergency situation. When at Norris Haff they wee in charge
of such instructions. When there was contemplation of what to do after the events at
Ambl-e, the PolicY grouP decided.
I
-, ."i,'lriglielicfr&tktraiaj
Page I of2
l. ./>tt..., ./
ry - ,t .ttltafitllz
' ' /rr,*(-
Hincker, Larry
From: Hall, Kevin [Kevin.Hall@governor.virginia gov]

Sent: TuesdaY, June 19, 2007 4:06 PM
To: Hincker, Larry
Subject RE: Richmond TD - panel gets subpoena powers
Your use of Ore phrase 'not inconsistent' makes lawyers proud' you know... LOL
Kevin Hall
Press Secretary
Governor TimothY M. Kaine
Desk 804 225 4260
Cell: 804 393 9406
From : Hincker, Larry [mailto: hincker@exchange'W'edu]

Sent: TuesdaY, June 19, 2007 3:56 PM
To: Hall, Korin
Subject FW: Richmond TD - panel gets subpoena powers
Kevin
power was to be through the Virginia crime commission' A
ls this phrased correctly? I thought the subpoena
nuance, albeit, but still not entirely correct, eh?
mission and authorities and smoothes the way for the
I am saying that this exec order is helpful in that it clarifies
panet to get information. riis noiini.insistent with oui olrii"i goals. our problem has been the limitations of
"no
the law.
Larry
Larry Hincker
Virginia Tech
314 Burruss Hall
540 231 5396
hrnghqr@vt.edu
$VirginiaTedl
From: Clough, ChristoPher

Sen$ TuesdaY, June 19, 2007 3:38 PM
Cc'jay@jaypoole.com';'Doyne, Karen';'Koops' Gary'
powers
Subjei*-nichmond TD - panel gets subpoena
FYI-
lIlU Vermonf AVelluc r\ vv

11th floor
Washington, DC 20005
irt ,.|^ Ftn.a t

Page 1 of2
!r
$
Hincker, Larry
From: Doyne, Karen [Karen Doyne@bm'com]

Sent: Wednesday, August 22, 2007 10:18 AM
To: hincker@vt.edu
SubjecE Be sure you read the clips today
lmportance: High
See below.
Karen L. Doyne
tttanaging Director, Crisis & Issues Management
Burson-Marsteller
1110 Vermont Avenue NW
l1th floor
202.530.4523 - office
202.744.6557 - mobile
202.530.4642 - fax
From: Doyne, Karen

Sent: Wed 812212007 10:17 AM
u
To : H uh man, Heather; h incker@vt. edu ; jcclough @vt'edu; maowczar@vt'ed
cci jayOjaypoole.com; Koops, Gary; r94f91, lennv; Leveton-Psb' Jay
Subjectr RE: Va. Tech Monitoring - 0812212007
what we say today re th.e.2.-hour gap
The Ap story about Massengill makes me particularly concerned about
i"*, like we're arguing with-Massengill about
issue. I don't want to ,"x" by enabling the m6oia to make it sound
must be chosen very carefully l think we
alleged flaws in Vfs responie, wnitn makeJa great neadtine. Words
should confine response to'
those findings'
1) Thats part of what the Kaine panel is for andwe.look forward to seeing later' At the
in the future is that communication will oicur earlier rather than
2) Clearly the public expectation'
same time, law-enforceme"j Lipirti 1"n ii
vACren,riClEA have emphasized to us,
must
and
be
surely to the Kaine
carefulry considered
and contbnt of alerts
panel as well, that eacn situatioilJunique and both tn6 timing
in terms of the best approach to public safety'
experts Smith and Sokolow'

And we should definitely spread around the availability of third-party
KD
Karen L. DoYne
Managing Director, Crisis & Issues Management
Bu rso n- Marsteller
1110 Vermont Avenue NW
11th floor
.t /^.r /^n r\t

Hincker
From:
\ent:
.iubject: ff;ffii,$.$iTJiJ,t'f 3i$::""exchansev'iedul
MEMORANDUM
Heads
TOr Deans, Directors' Department
FRoM: charles w' Steger
DATE: MaY 9, 200'7
SUBJECT: Internal Review of April :-6' 2007 Events

to those farnilies who lost }oved ones
been devoted to providing support arso rocused
durins ;;;";ilij3av-i? ap'::' iGti''
Recent weeks have we have
and those who were injured tht uttj-t'6rs-ity corn*o"iiy for Commencement on May l1th and
cons ide rable effort on preparing
what we rearn with
examin'ng what occurred and sharing
also grve attention topossible in the future' My
Now we rnust is i3 incidents
others so that we can
is
do
to
what
advise you as ao "t"ia ""ch underway, as well as what will
Durpose in writing -a "iu['i"-"iruuay
review'
te initiated to insure comptet6 and thorough
groups have been operating' Theincident first is
our Emerqency Response plan, two
As outlined in policy were ttoiifitd of the
the anergency Group.
'rt It htas convened as soon as we a daily basis to consider policy
in Arnbler Johnston nuii. continue" ti"i!"[- ot'-
"i*o"t
il"3;;;; it"*-i"ititn refunds to support for families' etc'
ThesecondistheEmergencyResponseResourcesGroup.Thisgroupprovidessupportfor
tfre safeli-u"a of .studenls, employees' and
emergency operattons, idar-.""""- ';t";;";i;;ity
""fflt" and timely resurnption of univers:-ty
visirors and assures, as best possibre,
operations.
;i;-;;;; ;"ntinues to meet on a resurar basis'
The following rePorEs are being generateds
Review Reports are being prepar.ed'-- one for the
As is outlined in our plan, two Incident Hyatt is
itall and orl" ioi-til. ..'.r,t" in Norris ia1l' Mr '
events in Arnbler of these -di""*""i". Each of these reports examines how the
'onnuior
coordinating the preparation
universityresponded-totheevents.'''a"n"tlessonscanbelearnedforthefuture.
TheCorunissionseslablishedbyPresidentBuShandGovernorKainewillconsidermanyof
National ;';i;;.;;;"o""!ll:,. certainrv we recosnize that
these issues rrom .-;i;!;-;"a of poficie!. operations and i-nfrastructure ' which
there are many other aspects As university
we reflect tn the lessons of the Morva
j-ncident' there was
must be examined carefully.ir'rior*ation ii-ciicuration' This misinformation resulted in
a substanti"t "ôorri-ii-.i" rhat ;;"i;-;;;. placed peoole in harm's way' our
emergency evacuatioi oi bui-rainqspanic t"iii" i.proiy pto"iaiitq accurate information to the
efforts wirr focus
universitY communitY"""*i"i.i"in!
'
the foLlowing working gT:tp" who will
As a result' we have established perspective ot irte university' The
examine these r-ssue"'-at-;;;;t;t syst ens / infrastructure and
purpose is to_ look sirenqtni anb weaknesses of our existing -"iiotiiottt that might arise in
how they may be ,^pio"!a- oi'iugmented to address emergency
the future.
(Jerrv Nires' chair) 3'
..Te]-ecorununicationslnfrastructure(ErvBlythe,Chair)2'InterfacebetweenCounseling
Judicial-ai;;it;-lij-ti't--i"g"r-svstem
services, ecademic eir.ii",- ir"rr=, lnd automated locking of
Security rnfrastructi." , buildings' tairorea-veruar ^.""agi.rg,
zones *iiiti" " etc' (James Hyatt' chair)
building or
WhereapproPriate,theuniversitywillretaintheassistanceofexpertstoassiS!in
th. review and recommendations '
".tivi"i'oot
These three working groups will begin no later than TuesdaY, MaY 15, and of
Provide rL :-
schoor' rt r-u
l5th' prior to the beginning
ii"ii*i"utv reporti no later than August 'for improvement of our existing systems'
;;;-;;;-i; iearn about the strensths andcampus
areas
safer in the future '
fron this, we can take steps to make our
be much appreciated'
Your cooperation and input to this effort would
/ sws
c;ci Virginia Tech Board of Visitors
Preiident ' s Academic Council
F;
Hincker
From: Carol Wood [csw8a@virginia'edu] . -.
g:oz nut
Sent: WeOnesOay,'nugust 22, 2oOz
To: hincker@vt.edu
SubJect: [Fwd: Patient Conditions]
NO CHANGES SINCE LAST NIGHT:
As of ? a.m. Wed', Aug. 22t

Kirsten Hatik is in FAIR condition
Kristin Julia is in SERIOUS condition'
Thanks, MarY Jane

Mary Jane Gore
UVa Heafth System Public Re.l-ations
434-924-924r
CELL: 434-906-2154
mj goreGvirginia . edu
Date: Thu, 26 APr 2007 08:09:13 -0400
From: "Spencer, Edward" <esPencer€vt ' edu>
Subject: Correction on Family Contact Lists listserv ' vt ' edu>
To3 sA-famil-y-contacts oiscussion List <SA-FAMILY-COJT1:TS€
cc:"O'RourkerKim"<orourkek0vt'edu>roavidFord<forddovt'edu>'
,,Ratcliffe,Donna'<cassell0vt.edu)r''Niles'Jerome',<niles€exchange.vt.edu>,
<sbalI€vt'edu>'
"Finer Elizabeth" <bfinegvt.edu>r "Ba1l, sheryl" Candice E' " <clemenzQvt' edu>'
"Brottn r Ki-rnberly" <ksbroltn€vt' edu>' "clemenz'
"crockett. Randal" <crockettQvt ' edu>, Jack" <davisa0vt ' edu> '
"Daniel, Rona1d" <rdaniel0exchanqe ' vt ' edu> ' "Davis'Mike'' <mpdeisevt. edu>
,'Dean, vlanda Hankins,, <wdeangvt.edu>' ''Deisenroth, '
,,Dudfey, Char1es,, <dudleycgvt. edu) r "EIlerbrock, Mike" <mebrock€vt ' edu> '
"Ford,David"<forddQexchange'vt'edu>"'Helms,Chris"<helrnsc€vt'edu>'
"Lewis, Mary Ann" <malewis eexchange ' v! ' edu> t
,,Marchant, Mary.. <nmarchan€vt. edu>, '' oderv'aId, Richard'. <oderwald€vt. edu> '
p ,,RatcIiffe, Evel-yn,, <eratclif €vt. edu>, "Rinehartr susanna" <susannarovt ' edu>,
,,sanders, Karen EIey" <kasandelevt.edu>, "sirnmons, Barry" <sinunonsb€vt' edu>,
"Spencer, Edhrard" <espencer@vt. edu> t
"sien.er, Norrine eaifey" <nspencergvt ' edu>, "via, ilerry" <viajevt'edu>'
F "wildman, Terry" <wileyOvt. edu>
Thread-topic: Correction on Family Contact Lists
Ehread-j.ndex: AceH+ 7 PYMV5VdT SHQnimzBAwR$tPT / Q==
x-JunkmaiL-status: score=10/50r host=steiner ' cc ' vt ' edu
x-Junkmail-SD-Raw: score=unknown,
ref id=str=o00 1 . OAO9O20A. 463 0 9 686' 00 15, ss=1' f 9s=0' ip=198.82. 160 ' 18,
F.
so=2006-09-22 03t48:.54, dmn=S'2'IzL/2006-09-27
X-OriginalArrivalTime: 26 APt 2007 L2209:14'0116 (UTC)
FILETIME= [84AD8440 : 0 ]-C787FB l
To All:
Please make the following correction on your family contact lists:
The conlacl names for the family of Mary Karen Read should be:
Peter Read and Yon Son Yi Zhang (not Sun-yon Kim)
Thanks.
Ed
Edward F. D. Spencer, Ph.D'

Associate Vice President for Student AffaiF
and
Associate Professor of Higher Education Admirilstmtion
Virginia Tech
109 East Eggleston Hall (0428)
Phone: 540 231-8069

FAX: ilO 231-5041
e-mail: espencer@vt.edu
web page: www.studentpioqrams.vt'edu/spencer
Printed for David Ford dordd@vledu>

Page I ofl
Hincker, Larry
From: McOoy,Lenwood[mccoy@vt'edu]
Sent: TuesdaY, MaY 15,2007 12:04PM
To: hincker@vt.edu
Cc: O'Rourke, Kim
Subject: Agenda for MondaY
l,ve just talked with

phil at TriData and here's a revised draft agenda; there may be other changes
7i45 a.m.Bus picks up panel at The Inn

;,oo ;.;. FtiuJt" se"ili,n for Police in Torgersen Board Room'
9:15 a.m. Walk to Nonis Hall
s,as ;.;. Bus picks up panel and takes them to WAJ
10:15 a.m. Bus takes Panel to The Inn
1 0:30-1 2:00 University's Presentation
12:00-1:00 Private lunch for Panel

1 :00-2:30 EMS Response Presentation
i;50-a'00 Foli."'s pirblic presentation (that's new today)

3:004:00 Public Comments
private interview with wendell Flinchum after the pubfic session ends.
ask questions; they may speak during the Public

comment
According to phil, the audience will not be permitted to
period onlY.
they were getting the C-span tape from last week)'
They do not need the session taped (although he did disclose
presentation and invited them to attend the meeting at 4:00 today'
l,ve contacted all the participants for the univ.
Page I of2
REVISED Agenda
Hincker, Larry
From: Fomash, Laura

Sent: MondaY, MaY 07, 2007 4:28PM
To: Byers, Ralph; Hincker, Larry; O'Rourke' Kim
Sublect FW: RETflSED Agenda
lmportance: High
Directions to Virginia state Police'pdf
Attachments: First Public Meeting of Govemor Kaine.doc;
guess we will review in the morntng'
ljust received this regarding Thursday's meeting. lt is a full day' I
From: Murray, Bill [mailb:Bill'Murray@governor'virginia'gov]

Sen$ Monday, MaY 07, 20O7 4:24 PM
To: fomash@vt edu
Subject FW: REVISED Agenda
Importance: High
Froml Roberts, Larry

Sent: Monday, MaY 07, 2007 4:23 PM
To: Murny, Bill
Ce Sarfo-iGnAnka, Felix
Subject FW: REVISED Agenda
Importance: High
pmvide it to Laura F' Note that Dr'
This May 10 agenda should not be distributed publicly, but you may want to
Steger is coPied on this.
The May 9 briefing is for members of the panel only.
From r Stambau gh, Hollis [mailto:Hstambaugh@sysplan'com]

Sent: MondaY, MaY 07, 2007 3:50 PM K
Marcus L' Maftin; Dr' Roger
ioi pr"tiO.ntOvt.eau; br. nnOt ana A. "Bela" Sood; Dr, Gordon Daviesl Dr'Canoll
;il;;6;H Massengitt; Hon. Diane M. Strickland; Hon. Tom Ridse; Ms. Ann Ellis
Gl i.fiu"nrun, phil; ftudla, Jim; Roberts, Larry; SMNix@aol.com; Susan Galen; Copping, Teresa
Subiectr REVISED Agenda
Importance: High
Panel members,
agenda and
So-" have been made to the agenda we sent last night. Please-refer to the attached
delete "ir*g"s
the pievious oo". fr""
yo" aniie in Richmond on Tiursday, please plll into the Capitol from
gth street and check *itrt *r. in the little guard shack. The officer will help you with parking'
ifi"",
Also included are driving directions to the Virginia State Police Headquarters
building where the
already, please let us
\il;d".rd"y, M;y 9th b#fing wiU be held at 4IOO p.m" If you have not done so
know if you plan to attend that briefing.
? t.t t^ l\d.t
Page2 of2
REVISED Agenda
Thank You.
Hollis Stambaugh
Deputy Project Director to Virginia state Police'pdf:>
..First Public Meeting of Govemor Kaine.doe> <<Directions
Page I ofl
Hincket Larry
FtPm: Fornash, Laura
To: Fomash, Launa; Hincker' Larry; O'Rourke' Kim
& Gc: Smith, Sandna; Hagen, Nancy; Byers' Ralph

F Subiect RE: Plan brTomorrow Moming-Update
Per Sandy some updates to the plan tomorrow-

ft.
F 9:15-9:30 a.m. Nancy picks up President Steger, Larry Hincker, and Offtcer Reece from airport
g..4S-10:00 a.m. Nancy drops everyone off at the GAB Building. Laura to meet group in front of GAB to take to 4s
*.
fE floor holding area.
$ 10:30 a.m. Commission Meeting Starts€ovemor Kaine to open
10:45 a.m. President Steger scheduled to speak
10:55 a.m. president Steger, Larry Hincker, and Officer Reece depart the building. Ngn-cy Jo pr.ck.y.p
(Nancy to
everyone on tie side 6tthe eng and transport to the Commonwealth Club for lunch.
join for lunch)
12..45 p.m. Nancy transports President Steger, Larry Hincker, and Officer Reece to the airport
From: Fornash, Laura

SenE WednesdaY, MaY 09'2007 10:24 AM
To: Hincker, Larry; O'Rourkq Kim
Ce Smith, Sandn; Hagen, Nancy; Byers, Ralph
Subfect Plan for Tomonow Morning
Larry,
As we discussed yesterday afternoon-here is our plan for tomorrow-

office with
Call Nancy when you are approaching the office (804) 786-8110. She can meet y_ou,.out front of the
your ."r drivd you to th; cAB. Y6u will have io eirter the General Assembly Byilglg-llg:qh1he main
which inciudes going through security. Some guards let you through if you show your HoKle Passpon
6ntrance "hO
instead of going through the metal detectors. I will be waiting for you there'
go down to the first floor

We will go to a conference room on the 4ft floor to wait. We can then use the stairwell to
and enter the meeting room (House Room D) from the stairwell.
After the president speaks (approximately at 10:55), we will exit the meeting ro_om and use a side exit(beside
the
Assembly Building. She
room) to leave the UuitOing.'Nidncy will hive the caiwaiting foryol beside the General
can either bring you back to the offce or you can depart for the airport from there.
Please let me know if you need anything else on this end. See you tomorrow morning.
Laura
Hincker, Larry
From: Fornash, Laura

Sent: Wednesday, May 09, 2OO7 10:24 AM
To: Hincker, Larry; O'Rourke, Kim
Cc: Smith, Sandra; Hagen, Nancy; Byers, Ralph
Subject: Plan for Tomorrow Morning
Larry,
As we discussed yesterday afternoon-here is our plan for tomorrow-
Gall Nancy when you are approaching the office (804) 786-81 10. She can meet you out front of the office with
your car ahd drivd you to the GAB. You will have to enter the General Assembly Building through the main
bntrance which inciudes going through security, Some guards let you through if you show your Hokie Passport
instead of going through the metal detectors. I will be waiting for you there.
We will go to a conference room on the 4th floor to wait. We can then use the stairwell to go down to the first floor
and enter the meeting room (House Room D) from the stairwell.
After the President speaks (approximately at 10:55), we will exit the meeting room and use a side exit (beside the
room) to leave the building. Nancy will have the car waiting for you beside the General Assembly Building. She
can either bring you back to the office or you can depart for the airport from there.
Please let me know if you need anything else on this end. See you tomorrow moming.
Laura
rill
Ferraro, Richard, 6/6107 3:24 PM -0400,
Date: Wed, 06 Jun 2007 15:24:08 -0400
From: "Ferraro, Richard" <rferraroevt, edu>
To: David Ford <fordd0vt. edu>
Cc: "Bonner, Cynthia" <cbonner@vt. edu>
Thread-index : AceocEEFuiRe6vnHsx2Hnq8brnuQt il==
ft x-Junkmail-Status : score=10/50, host=steiner. cc.vt.edu
x-Junkmail-sD-Ra\^t : score=unkno\,/n,
refid=str=O 0 01 . 0A0 90205. 4667 0 9E8.0116 ' ss=1' fgs=O ' ip=198.82.160.18'
so=2006-09-22 03:48:54, dmn=5.2.I2f/2006-09-27
original-rec ipient: rfc822; fordd@vt.. edu
X-originalArr ivalTime : 06 Jun 2007 19:24t08.0772 (tJTc)
FILETIME= [ 4 13DC840 : 0 1C7A870 ]
To: David Ford
In speaking with Wanda Dean today, she reminded me that the University intends to pay the tuition and fees of returning
stucients t;111, if those students had been physically injured in Norris Hall on 4116. I understand that this arrangement will
apply for the 2007-08 academic year.
I think this is a very kind and generous provision. I gather the motivation is this: since physically injured students may
well have substantial medical bills or other related costs, the University has determined to use some moneys from the Hokie
Spirit Fund, in order to provide meaningful relief with respect to the cost of education.
I wanted to bring up one point which may follow. I expect some persons may ask if similar largess can be obtained if an
individual sustained an emotional injury.
In dealing with emotional injury there may be some cases which approximate rather closely the circumstance of the
physicall! injured student, whiie others will be substantially different. Let me illustrate the range: on one hand there may be
ifre person who played dead and lay for a time between dead bodies before escaping the carnage; and on the other there
may be the person who was nol at the site at all but was emotionally very upset by losing a good friend.
I am nol sure thal either of the illustrated cases would obtain special scholarship support, but I expect the first person
might well want to make a claim and have his/her case considered.
x I wanted to drop you a note to anticipate this point, since it may be of some use to consider such contingencies.
Rick 6i6l07
Richard J. Ferraro, Ph.D.

Asst. V.P. for Student Affairs

O'Rourke, Kim,5/30/07 11:45 AM -0400, Re: Hokie Spirit Fund
Dates wed, 30 May 200'7 lLz45z07 -0400
From: "O'Rourke, Kim" <orourkek€vt. edu>
Subject: RE: Hokie Spirit Fund
Bo: "Hyatt, James" <jahyatt@vt.edu), "Steger, CharIes" <steger€vt.edu>
Cc: "Smoot, Ray" <smootrevt. edu> t
"Flanagan, El-izabeth" <betsyf €exchange.vt.edu>,
"Ford, pavid" < f ordde exchange . vt . edu>
Thread-topic: Hokie Spirit Fund
Thread- index : Aceivo6 1 geeoS z JSSdmaHmOMCDkRlvtAE snwo
X-Junkmail-Status : score=10/50, host=zidane.cc.vt.edu
X-Junkmail-SD-Raw : score=unknown,
refid=str=o001.0A090201.465D9c36.00L6,ss=1, fgs=0' ip=r94.82.160.18
'
so=2006-09-22 03t48:54, dmn=5.2.72I/2005-09-27
original-recipient: rfc822 ifordd€vt,edu
X-originalArrivalTime: 30 May 2007 15:45:08.0178 (UTC)
FILETIME= [ 7FF20320:0lc7A2D1 I
Jim. et al.
ljust spoke with Charles, and he approves of your recommendation to use $3.2 million to add $100,000 to
each of the 32 funds set up in victims' names.
Kim
Kim O'Rourke oro u rke k@ e x ch a ng e. vt. e du

Chief of Staff
Office of the President
210 Bunuss (0131)
1-6232 - phone
14265 - lax
From: Hyatt, James

tI} Sent: Wednesday, May 30, 2007 9:30 AM
To: Steger, Charles
Cc: Smoot, Ray; Flanagan, Elizabeth; Ford, David
Subject: Hokie Spirit Fund
B.
!8
& Charles
I just met with Ray, Betsy and David Ford wilh regard to support for the families of the faculty and graduate student killed in
Norris Hall. During the course of this discussion the Hokie Spirit Fund came up. The Hokie Spirit Fund currently stands at $
} 5 Million. lt is our collective recommendation that we use $3.2 Million of this to add $ 100,000 to each of the 32 funds set
up in the victims names for scholarships and fellowships. This action would allow us to award financial assistance to
incoming students for this fall. lt would also address inquiries we are currently receiving as to the use of these funds.
Please let me know if you concur with this recommendation and we will initiate the appropriate action.
Jim
James A. Hyatt
Executive Vice President & Chief Operating Officer
Virginia Tech
210-B Burruss Hall
Blacksburg, VA 2406'l-0148
Phone: (540) 231-6235
Fax: (540) 2314265
e-mail: ja [p!!1@v!.s3ls
:.t1,,,,t . . ):'. .'" :,,::.r, , -,1, li.ilid*ih ,,,,,"1

Pagelof2
. I tf
p tt co"
$ Gouncil, Keohi ,,
#
' Fror, Williams, Gail S.
Sent: TuesdaY, June 19,2007 12:34PM
To: Ford, David
I Cc: Council, Keohi
Subject: Meeting with 9/1 1 expert this Friday
I Dr. McNamee and Kim requested that Dr. Ford attend if possible. Thanks, Gail
From: O'Rourke, Kim

I Sent: Monday, June 18, 2007 10:23 PM
To: McNamee. Mark; Hyatt, James; Smoot, Ray; Flanagan, Elizabeth; Shelton, M. DwighU Flinchum, Wendell;
Lenwood;
Heidbreder, Kay; Hincker, Larry; Byers, Ralph; Mitchell, Terri Thompson; Ratcliffe, Donna; McCoy,
Brown, Tom; Wilkes, Lisa; Plummer, Ellen
Cc: Hayes, Angela; Kingrea, Terry; Wright Teresa; Smith, Sandra
SubjecB Meeting with 9/11 expeft this Friday
. Impoftance: High
' TO: Mark McNamee

Jim Hyatt
Ray Smoot
BetsY Flanagan
Dwight Shelton
Wendell Flinchum
r [:il,J;il3i:?"'
Ralph Byers
TerriMitchell
' Donna Ratcliffe
Lenwood McCoY
Tom Brown
Lisa \Mlkes
Ellen Plummer
On behalf of President Steger, I am writing to invite you to a meeting with Kenneth Feinberg, an
attoiney who was Special illaster of the Federal September 11 Victims Compensation Fund. and is
author of lMat is Lie Worth? The meeting will be this Friday, June22, from 2:00 to approximately 5:00
o.m. in the President's Board Room. We have also invited back Mary Vail Ware, Direstor of the Virginia
Crimininal lnjuries Compensation Fund, to join in the discussion.
Mr. Feinberg has offered to assist us in any way that he can. The purpose of this meeting is for Mr.
Feinberg tolhare with us his experience and lessons learned from the 9/1 1 fund as well as other cases
with wh'rch he's been involved (e.g., Agent Orange) and to seek his input on matters such as our
communications with victims oi tnl npiit 16 tragedy, administration of the Hokie Spirit Fund, and similar
matters.
We have ordered several copies of Wat is Life Worth? and will loan them on a first-come, first-served
basis'
please reply to Teresa Wright (tewy'ght@vt.edu) to let us know whether you will be able to attend' You
U
611912007
(r
Page2 of2
can also let Teresa know if you wish to borrow the book.
InanKs,
' Kim
Gail Williams
Administrative Assistant to Mark McNamee
University Provost and Vice President for Academic Affairs
210 Burruss Hall
Virginia Tech
Phone (540) 231-6123
Fax (540) 231-4265
E-mail - Sarlur@vled!
ii'
6/19i2007
Date: Thu, 02 Aug 2OO7 72:20:10 -0400
From: "WiIIiams' Gail s." <gailwevt'edu>
subjectt office of Recovery and support
To! "Hughes' Nadine" <hughlsnc@vt ' edu> ' Suzie Karlin <skarl in@vt ' edu>
'
"o'Rourke, Kim" <orourkek@vt ' edu> r "wright, Teresa" <tewrightovt ' edu> t
,,smith, sandra,, <s smithoexchange. vt . edu>, "stump, shannon" <sstumpovt ' edu>,
"Ford' David" <f orddovt. edu> Dixon" <dixonhQvt ' edu> '
,,Hyer, patricia" <hyerp@vt.edu>, '
"Lewisr Kathy" <kdlewis€exchange ' vt ' edu> t
"'Hanna
,,McNamee, Mark,, <mmcnamee@vt. edu>, "Benningfield, Anna" <abenningevt ' edu>,
"Plummerr Ellen" <eptummerevt ' edu>
Thread-topic: Office of Recovery and support
Thread-index 3 Ac fvI P+ fqD f + iGl tRKowiJu l ZquixQ==
x-Junkmail-status : score=10/50, host=dagger ' cc .vt.edu
X-Junkmail-SD-Raw: score=unknown' ip=r99.82. 160. 18
ref i-d=str=o00 1 . 0A09020B' 46820480' 0090, ss=1, fgs=0 ' '
so=2006-09-22 03:.48 t54 , dnn=5 ' 2.r2r/2006-09-27
FYI
These are phone numbers at the Office of Recovery and Support
Jay Poole
Office - 1C065
Cell - 804 814 4136
Administrative Assistant Desk

Office - 10062
Jerry Cain
Offlce - 10064
Denny Cochran (conf. rm.)

Offlce - 10063
Anna Beth Benningfield - home 540 552-2366

Mobile - 540 267-6953
Office - 1 5105
Ellen Plummer
Mobile - 540 230-8433
Lenwood McCoy
- 10066
Office
Lisa Leslie
Office -'14568
Megan Armbruster
Office 1 1872
Mail Code - 0907
Address - 1700 Krafl Drive, Suite 1 100
Gail \Mlliams
,..
Dean, Wanda Hankins, 3/9/07 8:29 AM'0400, nda- 8/10/07s
fl' Date: Thu, 09 Aug 2OO7 08:29:34 -0400

From: "Dean, wanda Hankins" <wdean@vt'edu>
Subject: Agenda- 8/ IO / O7 s
To:susannaRinehart<susannar0vt.edu>,Barrysirunons<simmonsb@vt'edu>'
candice clemenz <clemenz@vt.edu), Chris Helms <helmscOvt'edu>'
David Ford <fordd@vt.edu>, Ed Spencer <espencerovt ' edu> !
Evelyn Ratcliff <eratclifovt.edu>, Jack Dudley <dudleycovt ' edu) '
,lerr], Via <viajOvt.edu), John Browder <browder0vt ' edu) '
Karen Sanders <kasandel€vt'edu>, Kim Brown <ksbrownovt ' edu) r
Mary Ann Lewis <rnalewis @vt. edu> ' Mary Marchant <mmarchan@vt ' edu) r
MikeDeisenroth<mpdeisOvt.edu>,Norrinespencer<nspencer@vt'edu>' <rvandyke@vt. edu>,
''Randy crockettevt. edu,. <crockett€vt . edu>, RaY van Dyke
Rich oderwald <oderwald@vt. edu>, Ron Daniel <rdaniel @vt ' edu> '
Sheryl BaII <sbal-Igvt - edu>
cc: "Schmolitz, Machell-" <schmltzevt ' edu>
Thread-topic: Agenda- 8/ IO / 07s
Thread-index: Ac f agPE 3M8 0lTZ 7 iTAKXT owl,y 0egw9==
X-Junkmail-status: score=10/50' host=vivi ' cc ' vt ' edu
x-Junkmail-SD-Raw: score=unknown,
ref id=str=0 OO 1 . OA0 9 020 1 . 46880 8DA' 0 0 23, ss=1, f gs=o t ip=198.82.160.18'
so=2006-09-22 03248t54, dmn=5'2'L2l/2006-09-27
F x-Mirapoint-Loop-Id: 24e1eac15acce0cce31f70c07 6c7 49c5
original- rec ipient: rfc822i forddovt'edu
X-Origj-nalArr ivalTime : 09 Aug 2007 f2:29:35'0228 (UTC)
FILETIME= [ F1E42BC0: 0lC7DA8 0]
$ Agenda
8t10107
9:00 - 10:30
I Resumption of Classes (various issues/info sharing) - Wanda Dean

) Summer Sessions and TimeTable - Laurie
? Summer Sessions and Exception Pilots - Laurie
See you there,
Wanda
Wanda Hankins Dean

University Registrar and Chief Transfer Officer
Virginia Tech

Virginia Tech April 16 - Internal E-Mails (Part 3)

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Virginia Tech April 16 - Internal E-Mails (Part 3)

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From: Flanagan, Elizabeth

For some guidance on responding to the many requests

respond with the following message:

to be used by one or more of

3) Anything weird or unusual? Send to Steve Clark'

Elizabeth A. Flanagan, Ph' D.' CFP

F From: Hincker, Larry

.,ir**qh-*,-, 412312007 r,;,

434-245-4gol -- ancl it"t ir he is not there, io talk

:iia.r*{t*ti.,r;,rii:it{.5fi i&B*${tiitFii,c.r-"i!}i. '.'i-JaalfrIt&r

Please also include this story

From: Spencer, Edward

Edward F. D. Spencer, Ph.D.

Phone: 540 231-8069

General Questions for Campus Notification Systems:

2. Are there separate locations currently used by 3N Online utilizing different

7. What carriers are supported?

8, Can we use CAS for authentication of subscribers/users? (CAS-Central

9. What encrlption method is used on the subscriber demographic and

10. Can we receive contact info for higher education references?

From: Hincker, Larry

Please let me know if you have any questions.

Have a wonderful Easter!!

Alan Wong I Rsglonal S.ler DlFctor, Higher Educatlon

Thursday, APt iI 26' 20O1

To: Virginia Tech Facufty and Staff:

Mcuilfan, Directsor, ;;;;;i universj'tv Archiw:-st

,. dtd,,. ,-!;rfij,, diF6r*ia :

Thursday, April 26, 200'7

Dear Virginia Tech Students:

Thursday. April 25. 200?

r'.r:r.rilil&d.r..1,:;i tl., ,r,L i

Thursday. April 25. 2007

Human Resources will cont.inue to coordinate counselor availability

,;iil',ir ,:., :.!.

Friday, A9r !\ 27, 2OO7

hard (Rick) Ilarman, Sr.

Cc: Larrv }fincker

Re: Mounted Patrol for Vrginia Tech

Dear Dr. Stegar;

I believe for Morva last

i,'i.. : , tiJisb;., j1i..,;' ,-,'l ..

Dear Larry Hincker,

Thanks and Best Regards,

Subject: REI Jing From Shanghai Media Group

From: jing zhao [mailto:crysta|jingz@hotmail'com]

Dear Larry Hincker,

Subject: RE: Jing From Shanghai Media Group

Please let me know specifically what you would like to do.

From: Paul Lancaster fmailto:dinosaur@vt.edu]

Larry and Mark,

Date: Tue, 27 Nov 2007 14:44:10 +0000

From ing zhao <cry stalj ingz@hotmail. com>

X-Mirapoint-Loop-Id' d9l 44d7 a6bbl a020241 5736fe 1 f5 075e

Dear Paul Lancaster,

Looking forward to hearing from you!

Many thanks and Best Regards,

Explore the seven wonders of the world Learn more!

Discover the new Windows Vista Learn more!

Connect to the next generation of MSN Messenger Get it nowl

From: Spieldenner, Bob [Bob.Spieldenner@vdem.virginia.gov]

From: Hincker, Larry [mailto:hincker@exchange.vt.edu]

:iia.r{tti.,r;,rii:it{.5fi i&B*${tiitFii,c.r-"i!}i. '.'i-JaalfrIt&r

... .. ,i:it!r-';|G"i-lxi t- ., r; .;#::q;**o.,s,ade"u;"ltali