Sage Accpac ERP Accounts Payable Setup

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Before you begin Install and activate Sage Accpac Accounts Payable: Install the System Manager (with Bank and Tax Services), create the system and company databases, and choose company-wide options in Common Services. Request your Accounts Payable Activation code. Follow the instructions in the System Manager Administrator Guide or System Manager Setup Guide to install Accounts Payable. Read the Accounts Payable README file and review the Accounts Payable manuals. Note: To set up Accounts Payable using the Setup Wizard, refer to the instructions in the Quick Start Guide. Include manual records or printed listings and reports of general ledger accounts, vendor lists, aged payables, codes, and other information you use to identify accounts payable records. Add the general ledger accounts you need for your Accounts Payable data, including payables control, purchases discounts, and prepayments. Add tax information in Tax Services. Add bank information in Bank Services, including the check stocks and credit card types you will use in Accounts Payable. Add currency information in the Currency windows in Common Services (if you use multicurrency accounting). Add security information in Administrative Services. Complete each tab on the Accounts Payable Options form. Complete each tab on the Accounts Payable G/L Integration form. Add account sets. Add 1099/CPRS codes. Add distribution codes. Add distribution sets. Add payment terms. Add payment codes. Add e-mail messages.

1. Gather data from your present payables system.

2. Add payable accounts to your chart of accounts.

3. Add tax, bank, currency, and security information for Accounts Payable.

4. Select options and enter setup information for your Accounts Payable system.

5. Add setup records.

A/P Setup Checklist (AP-SETUP.PDF)

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Sage Accpac ERP Accounts Payable Setup

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Add setup records (continued...) If you use Sage Accpac Transaction Analysis and Optional Field Creator, add optional fields for: Vendors and Vendor Groups Remit-To Locations Invoices (invoice, credit note, and debit note documents) Invoice Details Payments Adjustments Revaluation

6. Add vendor groups and vendor records. Add vendor group records. Add vendor records. Add a remit-to location record for each vendor. Prepare and post invoices, payments, and adjustments to set up the current balance in each of your vendor accounts. Complete the Vendor Period Statistics and Vendor Period Activity pages of the Vendors form. Complete the Group Statistics page of the Vendor Groups form. Create at least one payment selection criteria if you want Accounts Payable to generate payments for invoices automatically. Create Recurring Payable records for standard invoices that you regularly receive from vendors. Refer to the Accounts Payable Getting Started manual and User Guide for more information about recurring payables. To find out how to adapt sample forms or create new ones, see the online documentation for System Manager. For a list of the fields you can use in your custom forms, see the document, FORMS.WRI, in the Sage Software/Sage Accpac/DOCS/AP55AENG folder. Print test copies from your own data.

7. Add remit-to locations (optional). 8. Add the opening balances and current-year transactions for your vendor accounts.

9. Add vendor and vendor group statistics (optional).

10. Create payment selection criteria for processing payments automatically.

11. Add recurring payable records (optional).

12. Prepare and test the formats for printing reports

A/P Setup Checklist (AP-SETUP.PDF)

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