The Whole

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM
INTRODUCTION In the field of computer and technology, there's always an option to automate things like payroll systems, monitoring systems, inventory system, point of sales and etc. Due to development and emergence of technology, business establishments, corporations, institutions and organizations are dominated by modernization. The payroll system helps them to solve complex problem, to save time and to improve security.
The presence of employees is necessary in order for the company to be productive and strong. Manpower and technology are essential elements for a great company; hence those two should be balanced. Manpower is the best asset of the company that improves productivity; build a strong organization in the company. Likewise, employees also help the company to evaluate ideas for new products and services in order to develop their workplace. However, a company couldnt further develop without the help of technology. Technology is rampant and fast modernization is inevitable. Even small businesses had a share of technology for using computers, cell phones, gadgets or software that can help them minimize the work and make the quality of work progress.
Business establishments use technology in the form of cellular phones, computers, softwares, and other gadgets in order to improve their quality and efficiency. Furthermore, the company is responsible for the employees. It is
responsible for the monitoring of attendance and employee remuneration wages. Attendance is vital in computing salary. The said computation could be done either manually or computerized. Whichever method, it is important that companies provide a fast process and accurate calculation of the employees' salary. According to Dave Roose in his article on How Payroll System Work "If you make a mistake on an employee's paycheck enough times, he'll probably quit".
St. Paul University at San Miguel
2011 - 2012
BACKGROUND OF THE STUDY
Hospitals are institutions that never lose any employees. That's why a system that monitors the attendance of the employees is very important. As time goes by, tracking the working hours of employees becomes a vital factor in any working environment. Tracking the working hour is necessary in computing.
The record keeping method of companies and institution varies as technology and modernization evolve. This method was long handled by using diversity of manual system including log books, punch cards and ledger sheets. Although today's technology is far more advance, many businesses, small companies, organizations, schools and hospitals are using the manual method. This method may be good, but it is sometimes becoming tedious, time consuming and worst - bring controversies and arguments between the employees and the company.
The need for fast, efficient and accurate way of monitoring time and computing the salary is prevalent nowadays. Modern means must be implemented in order to improve the quality of work normally done in manual manner. One characteristic of technology is speed. Fast transactions and processes is a good way of increasing the productivity of a company. Another characteristic of technology is accuracy and security. These factors are considered as the companys assets. Thus, Increasing manpower and technology is a good technique in order to excel in business competitive markets.
The use of computerized method in monitoring the attendance of employees and payroll system is being adapted by most institutions today because of the numerous advantages it gives. Some of the advantages are: fewer potential mistakes and less time processing; and employees can be trained to run the program more easily, so you won't need to depend on just one person to process payroll.
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OBJECTIVES OF THE STUDY This study aims to provide an accurate computation of the salary of the employees of Emmanuel Hospital. Likewise this paper aims, to give a faster retrieval of employees data, reports, and payroll processes. Secondly, the study wants to modernize the hospitals payroll system.
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SIGNIFICANCE OF THE STUDY The study is significant to any work place as well as its employees. As individuals, workers have needs and these needs could be met through their salary, hence a quality and reliable payroll system is needed. Economical Significance If the hospital will use systems that will encourage the employees to respect time and others, it will help them to produce the most excellent service that will satisfy the needs of their patients. It will lead to the growth of trust of the patients to their own hospital and not going too far just to have a great service. This will be the start of a good relationship towards helping each other and helping their own institution to build its name that will give support to the economy of their place. Educational Significance The new technology is not just pushing us to learn new things. It gives us the opportunity to explore more the world and its limits. Producing this kind of system is one of the things that we can use to give a new hint to what the world now is. This will let us know that through time, new development in service quality is being formed. Lastly it will teach us to do not waste time or even a moment to not get into work because it will lessen our salary and value. Social Significance People say that trust and honesty are two of the many things that are expected when meeting and chatting with other people. These two values will be exercised when this system will be used. Many are thinking how to do it but in reality it is simple. On the said process, data will be entered in the computer, thus making the process a lot more reliable. Technical Significance Writing and using Bundy clock in the past few years at the hospital is very hard for them. Lacking of accuracy in the computations and wasting time, which are very important to them, is occurring in their institution while practicing this St. Paul University at San Miguel 2011 - 2012
kind of method. This study will start the openness of the hospital with new technology. Technology that will enhance the operation and that will make the computations effortless and easy.
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STATEMENT OF THE PROBLEM
General Problem The elimination of the use of manual method in monitoring the attendance and payroll system is the main goal of this software, changing the hospitals method into computerized approach in order to have smooth access and fast and accurate process in computing wages of the employees. It can be evidently expressed that the Hospitals use of manual method in keeping the tracks of employees including their attendance record and payroll sheets is susceptible to loses and misplacement of employees accounts. Likewise, the manual method consumes a lot of time which can lessen the productivity of employees and the quality of work. Specific Problem The study specifically seeks to answer the problem in manual monitoring of employees attendance and payroll process: Tallying of time cards manually, which are responsible for computing the time that the employee worked is very time consuming and inaccurate. Speed of processing in manual method tends to be slow. Storage of files is susceptible to damage and lost of data. Prone in computing and mathematical errors which could cause financial and legal troubles. Time consuming in double checking the consistency of work. Difficult and time consuming in keeping up-to-date taxes and other deductions.
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SCOPE AND DELIMITATION Scope The propose system will automatically tally the time cards of the employees including a computerized log-in system which will be responsible for computing the time that the employee worked. The system will also record all data in report at the same time to guarantee consistency of work. Doing automatic mathematical computations with clear reports of employee salary will be processed. The speed in processing payroll will increase by means of decreasing the manual input areas. Printing of daily time record of the employees and payroll sheet can be done. And the employers will never have to spend much time in keeping up to date with taxes and deductions because the system will be designed updated to such deductions. Delimitation When it comes to the border line of the system first on the row is its security. It is because the proposed system is only secured with only username and password. Files and data are secured and safe can be easily accessed with username and password method. And lastly the system will not have the personal information of the employees of the institution.
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DEFINITION OF TERMS Daily Time Record A card on which is kept a daily record of the time worked by an employee or the time of his arrival and departure. Detail Diagram A low-level IPO chart that shows how specific input and output data elements or data structures are linked to specific processes. Employee A person who is hired to provide services to a company on a regular basis in exchange for compensation and who does not provide these services as part of an independent business. Hierarchy Chart A diagram that graphically represents a programs control structure. HIPO (Hierarchy plus Input-Process-Output) A tool for planning and/or documenting a computer program that utilizes a hierarchy chart to graphically represent the programs control structure and a set of IPO (Input-Process-Output) charts to describe the inputs to, the outputs from, and the functions performed by each module on the hierarchy chart. IPO (Input-Process-Output) chart A chart that describes or documents the inputs to, the outputs from, and the functions (or processes) performed by a program module. Overview Diagram A high-level IPO chart that summarizes the inputs to, processes or tasks performed by, and outputs from a module. Payroll One of a series of accounting transactions dealing with the process of 2011 - 2012
paying employees for services rendered, after processing of the various requirements for withholding of money from the employee for payment of payroll taxes, insurance premiums, employee benefits, garnishments and other deductions. Visual Table of Contents (VTOC) A more formal name for a hierarchy chart.
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RELATED FOREIGN LITERATURE Automated Payroll System The remarkable development of technological advancement has become the driving force of the market nowadays. The diffusion of the internet has revolutionized the business arena (Eisenberger, Huntington, Hutchison & Sowa, 1998). The use of the Internet is changing high-tech marketing overnight while different industries have been trying to use it as part of their marketing strategy. It does not only reconfigured the way different firms do business and the way the consumers buy goods and services but it also become instrumental in transforming the value chain from manufacturers to retailers to consumers, creating a new retail distribution channel. Moreover, the technological progress in global setting has brought about many changes, particularly on how contemporary businesses are being operated. Due to this technological progress, product development became faster and better and business processes are more systematized. Indeed, the introduction of advanced technologies to several industries has paved the way for greater progress in the future (Eckersley, Harris, & Jackson, 2003). In human resource management, the progress of the technology helped the HR managers in handling the payroll of their employees. Particularly, the creation of automated payroll systems is now dominating in various businesses (Fowler, & Murlis, 2001). In any business organization, the core responsibility of the management is to ensure the consistency of its stakeholders relationships, to establish that the planned output can be achieved with the planned inputs of labor, capital, and materials. With the advent of new technologies, more and more organization is trying to use this as part of their business strategy (Fowler, & Murlis, 2001). As conceived by the employment law, the management of any business organization must include all the workers and employees under a Payroll System (Fowler, & Murlis, 2001). The HRM of an organization has the responsibility for creating a Payroll System and Employee Compensation policy that would give the employee their right of being well compensated. With respect to the advent of
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new technologies, Payroll System nowadays is being created in the basis of insurance, with the premiums paid by the employees in automated manner (Champion-Hughes, 2001). Each, institution and organization has its own employee Payroll System and compensation policy and therefore has its own set of rules and regulation. Depending on the Human Resource Management, additional law must be provided to railroad workers, federal employees and others. Hence, any business organization makes a Payroll System and Employee Compensation Policy which adheres to the existing law of the country. Primarily, the main purpose of the Payroll System and Employee Compensation Policy are to provide the employees their deserve payment to the quality service that they have rendered for the company (Champion-Hughes, 2001). The Employee Compensation Policy in accordance to the use of Automated Payroll System is considered today is still based from no-fault nature of law (Cortada, 2004). Since the Employee Compensation using automated Payroll System nowadays is based in the concept of insurance, no-fault means that it does not matter who is a fault, and recognizes that no one is at fault. Herein, the only thing that matter is that provision in the policy will be made for the employees medical care and loss of earning power. In return for predetermined and certain benefits, employee gives up the right to sue their employers (Amba-Rao, & Pendse, 2001). In return for certain limitations on the amount of the benefits, the employer provide for all injured employees, even when the injuries could not necessarily have been prevented. In this manner, it can be noticed that both the employees and the employers gave-up certain rights when the laws were enacted. With this regard, the businesses should imposed and must be able to create an automated Payroll System that would certainly not neglect the right of each of any members of the organization like the employee and the employers. Moreover, the HRM should be ready for changes and policy amendments to adapt to a constantly changing environment. Basically, due to the emergence of new technologies and online transactions, majority of the payroll systems of businesses were also shifting to ATM modes (Fowler, & Murlis, 2001). A growing phenomenon in payroll system
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among businesses is the use of technology known as automation system. Considering that automation systems save time and effort, this could also have impact on employee development. With the ATM payroll system, employees save time. In managing time and achieving objectives, it is very vital to maintain a schedule which indicates the lists of activities to be done with particular allocation of time. All activities to be done should be directed to the achievement of the desired goal (Fowler, & Murlis, 2001). ATM payroll systems reflect to the current technology. Basically, effective technology management reflects even greater role and value in the performance of companies and its people to accept and manage technological applications and innovations as directed to the development of their most sought-after global competitive advantages (Amba-Rao, & Pendse, 2001).
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RELATED LOCAL LITERATURE Manila Bulletin March 13 2011 Is Your Payroll System Up to changes? MANILA, Philippines - Dissatisfaction in the labor sector, while not as pronounced as it was during the earlier years, is still very much in the scene, with outcries being raised loud enough for the government to take notice. These clamors ultimately lead to the need for a higher take-home pay, achieved either by increasing the basic salary rates or allowances, or decreasing the deductions, mainly in the form of taxes and government dues. A payroll software or service provider should be able execute changes in the least amount of time and with almost no change in the processes so as not to cause discomfort or give additional workload to both the clients and internal staff. Payrollpinas Corporation (PPC) answers all these business dilemmas. It is a spin-off company from one that had, for 17 years, developed business software, HRIS, Payroll, and Timekeeping for companies in diverse industries, locally and abroad. PPC offers both sale of payroll system and payroll outsourcing services. It is a local company whose payroll teams are knowledgeable in Philippines' taxation and labor laws. Its IT team is composed of experts capable of customizing the payroll system according to the clients' specifications, in the littlest of time. It owns, operates, and
maintainswww.payrollpinas.com, a website that features a payroll system that maybe used online to process, create and generate payroll reports at reasonable rates. PPC's payroll system is easy to use. It is user-friendly, customizable, flexible and maintainable. It has the look of Microsoft Excel with understandable buttons for easy recognition and data population. It can process and store an unlimited number of data entries for more than five years. No complicated procedures are needed for one to be able to generate the reports one needs. Standard reports include payroll register, taxable income register, non-taxable income register, attendance register, overtime register, deduction register and loans register. The design and format of these reports may be altered according to clients' preferences. For its payroll outsourcing services, the same payroll system being sold by the company is also the same being used by its payroll
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consultants. Apart from this, outsourcing services may include use of web-based timekeeping system, web-based HRIS, and online pay slip access, depending on the needs of clients. Clearly, these services not only cut the time of processing; it also makes payroll easy to process, create and access. Moreover, the service rates of PPC are low enough to fit any company's budget, whose objective in considering outsourcing is to lower its operational costs. In the end, everything boils down to the payroll system being used. If the payroll system being used by the company or the payroll service provider is maintainable and flexible enough to accommodate these inevitable and ever-present changes, then half the job needed to be accomplished is already done.
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RELATED FOREIGN STUDIES Payroll System Architecture April 8, 2010 Background The Port required assistance with capturing requirements and developing architecture for a new Payroll system. The current payroll system had reached the point of technical obsolescence. The complexity of operation and level of support required had become progressively time consuming. Lack of automation and difficulty in accessing data in addition to functional deficiencies in the area of reporting, signaled to Management, that a change was required in order to support the current and future needs of the Port. The current system supported an abbreviated set of payroll functions that facilitated payment to approximately 600 employees and generated labor and benefit expense information for financial reporting and cost accounting purposes. Time and attendance information was collected through timesheet reporting and the data was entered daily throughout the two-week pay cycle. At the close of each pay-period, the time and attendance data was summarized and transmitted to the City Controllers Office. Gross-to-
net calculations were then reconciled and paychecks produced by the City Controller and returned to the Port for distribution to employees. Balances for employee benefits were maintained manually. The following strategic objectives were defined for the engagement:
Simplify and improve core system functionality of the business processes enabled by the existing system;
Integrate all the processes that were currently performed manually; Provide a graphical user interface and logical access to various functions within the system;
Improve data accessibility; Reduce user dependency on technical personnel for day to day
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operations and basic configuration;
Provide the users and stakeholders the capability to perform ad-hoc as well as cyclical management reporting; and
Evaluate commercially available systems against the requirements in order to assess whether there may be a suitable match with limited customization.
Results
Following a very successful requirements gathering phase, a comprehensive Functional Requirements Specification was developed that served as the basis for the architecture of the new system and provided a baseline for assessing commercially available systems that would meet the needs of the Port.
After conducting an exhaustive review of commercially available systems, it was determined that in order to mitigate risks associated with the complexity of payroll calculations, a hybrid architecture would provide the most benefit and reduction of project risk.
The hybrid solution would utilize a commercially available system and include a custom developed application that would handle complex and dynamic payroll calculations based upon the logic dictated by Collective Bargaining Agreements.
This approach reduced project risk significantly by lessening the customization necessary for the commercial system and significantly reduced the reliance on the vendor to update the system each time the Collective Bargaining Agreements changed.
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Building Online Payroll Software for Payroll Service Bureaus Background When it comes to counting payroll, the sum of all financial records of salaries for an employee, wages, bonuses and deductions, it becomes very time consuming for an organization. But a comprehensive payroll management software system can make the work easier. Our client offers Polaris Payroll Management Software to its customers which manages the complete payroll process, but they wished to make major enhancements in their existing payroll software, so they selected Softweb Solutions for the job. Softweb was expected to resolve the problem of performance and develop new modules that would increase the functionality of the software. They wanted software that would not only meet today's needs but also future trends in the industry and the ability to offer better solutions than any other payroll software. Challenge We had to work toward enhancing the software to improve its overall performance. We also needed to develop new modules for different features that would offer inclusive experience to its users. The client wanted to make their software comprehensive to help increase efficiency, market share, revenue, and retention of an organization. We had to design various components of the software to efficiently handle all the aspects of a payroll services bureau business. The main challenge we faced was to develop feature-rich modules and integrate them with the software. We had to develop a reporting system that would help users create, deploy, and manage reports for the organization. Solution Using various effective technologies, Softweb delivered a powerful Payroll Management Software system to the client. To create amazing new reporting tools, we integrated a third-party party tool, NELCO forms, which offers the best forms and formats to users. Moreover, the built-in Sales Force Automation
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process makes it easy for the sales force to keep track of all prospects, monitor the activity level and sales stage, and create proposals. Using SQL Server Reporting Services, we offered a platform that provides comprehensive reporting functionality for a variety of data sources. It also facilitates tools to create, deploy, manage, and deliver reports. In all, we delivered easy to use software with extended functionality and new modules that can meet the needs of each and every client. Results We made enhancements in the software that improved its overall performance. A few of the benefits of the latest software are:

Better Tax Management Customizable and Flexible Workflow More Effective Sales Process Powerful Customer Retention Enhanced Marketing and Revenue Opportunities With the effective modules and tools Softweb Solutions created, the
client can now offer the best facilities to their customers as well as more beneficial solutions than any other payroll software can deliver.
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RELATED LOCAL STUDY TITLE: A Feasibility Study of a Computerized Management, Academic and Research Information System for the Mountain State Agricultural College AUTHOR: Cabreros, William C. CONCLUSIONS The following conclusions arising from this study shows the feasibility of the proposed computerized data processing and information system.
1. Since the present system at its manual nature of operation leads to high turn around time of the information and data processing, the introduction of a computer and a computerized processing would shorten the turn around time for the reports, files, and the information would be up-to-date and also accurate. 2. The growing rate of the student population, personnel and the faculty has a direct effect on the present information and the data processing system would remedy the adverse effects of the present system. 3. A computerized management information system would enable the administrative decisions since up-to-date informations, reports and other data could be produced at a fast and accurate mode. Detailed study of the future requirements using the computer from the current data can be done. 4. A computerized data processing would benefit the academic staff, faculty and students in the enrollment processing, grade processing and the information flow. 5. A computerized data processing would speed up the development of research projects and give more way to research projects. 6. The required size of the computer hardware would be between the 40 Kbytes of core memory capacity size of the CPU.
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7. The EDP department is a separate department to serve all the other departments; since it is a service group, it should be under the management group. RECOMMENDATIONS 1. Since the study covers a preliminary survey and is a feasibility study, it is recommended to the Mountain State Agricultural College that the detailed specification and implementation of the system would ensue as soon as the college approved the acquisition of the computer system. The implementation concerns the following: a) file design b) programming requirements c) program testing d) documentation e) training personnel f) conversion g) installation 2. It is also recommended that if the college agrees to push through with the acquisition of the computer system, a computer committee should be organized to compose a group of top management and one computer specialist. 3. Since the proposed computer installation is a minicomputer installation, the individual file database is recommended for the information system. This is to minimize programming cost. 4. The economical size of the probable computer system as recommended for the information system by the computer dealers of the Philippines ranges from 40 K to 64 K. It is further recommended that the NOVA 3/12 is the most probable computer to be recommended. 5. Since the EDP group is considered as service bureau, all the departments in the Mountain State Agricultural College are to be served
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by this office. A cooperative effort by these departments and the EDP department would contribute to the effective workability of the the proposed system.
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MATERIALS AND METHODOLOGY This study used both tangible and intangible materials. Like the desktop computer tangible ones are the materials that can be touch by our own hands. On the other hand materials like the Windows XP Professional, Microsoft Office Access, and Microsoft Visual Basic 6.0 are the intangible materials which are the resources that cannot be touch. These materials are required to produce this kind of system which will help not only the hospital but the whole community. It is because attendance and payroll are necessary to the society.
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RESEARCH METHODOLOGY Gathering of data from the Emmanuel Hospital is a part of how we can manage or fix the existing problem. With the used of this method the process of making and formulating a system can be more accurate based on what the institution needs. Data that we can collect are not consistent. It means that there are no individuals that are the same. Some wants the system but some will answer that they prefer the old process that they are doing. These data will balance and will help to achieve the goal that we are aiming for. Also the data that will be gathered will generally conclude if the system has a definite purpose to be done which we assume can be the result of our study.
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RESEARCH INSTRUMENTS Interview It is a conversation between two or more people and it is one of the most effective techniques in data gathering. Documentary / Utilizing Various Documents It is a collection of different information. It is a reliable source of information because it is where we can find almost all the information that we are needed. Observation It was done while the respondents are performing the manual process. This technique is important because it shows the difficulties of using the current method which is the manual process. Survey It is a detailed study of a market to gather data on attitudes, impressions, opinions, satisfaction level by polling a section of the population. Questionnaire It is a list of different questions for the purpose of gathering information which is right, reliable, and appropriate from the respondents.
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TARGET MARKET AND USERS This system was made for Emmanuel Hospital. The system can provide an accurate calculation of their employees salary based on their salary scheme. as well as the accurate monitoring of employee attendance. Taking some modifications, it can also be used by other companies / hospitals since each one of them is using different method of monitoring and calculating their employees attendance for the purpose of computing employee salary. This will help them in providing good services for their employee because a payroll system allows the management to pay employees on time and accurately, and comply with other statutory regulations.
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ECONOMICAL PERSPECTIVE Implementation of cost effective processes and systems is the main concern of management nowadays. The advent of software and other computerbased systems and processes have greatly increase efficiency and productivity of organizations manpower. Top of this concern has remedied by implementing software solutions that greatly reduce the cost of during transactions and operations. Through the use of attendance monitoring and payroll system in the hospital they can reduce the amount of time spent in calculating employees salary. Thus, labor cost will be greatly reduced. Computerized payroll and time keeping system can also reduce the cost of other supplies since computer-based systems allows efficient keeping, management, generation, and reproduction of data and information.
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HARDWARE AND SOFTWARE REQUIREMENTS These are the list of minimum hardware and software requirements to install and run Employee Attendance Monitoring and Payroll System v. 1. 0 Hardware Requirements Content works best on systems that have been configured according to the minimum hardware requirements: Processor 32 or 64 bit Intel/AMD Processor with at least 2.81 GHz processing speed RAM 2.00 GB RAM Hard disk 80 GB for system drive Printer Deskjet Printer Screen Resolution 1440x900 or higher
Software Requirements The content has been tested in the following operating systems. You may experience issues when running the system outside these software environments. Windows XP Professional
Additional Software Application Microsoft Office Access 2003/2007 Microsoft Visual Basic 6.0
Microsoft Visual Basic Add-ins Activex Control WelchButton.ocx DLLs pageset.dll
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FEATURES AND DESIGN OF THE PRODUCT
Figure 1.0 The Login Screen
This is the Login Screen. This is where you enter the login name and password for the system to authenticate. If the authentication is correct, the user can access the system depending on the type or user level.
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Figure 2.0 The Main Screen
This is the main screen of Employee Attendance Monitoring and Payroll System. The features include the DTR and Payroll System and the their subsystems.
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Figure 3.0 The Daily Time Record System Screen
This is the DTR Screen or the computerized DTR where employees can time in and time out for attendance. The screen also includes calendar and a list where you can see the employees attendance record.
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Figure 4.0 Employee ID Screen
This screen pops up when you enter the right employee number in the DTR Screen. This screen is a verification where an employee enters his/her password to time in/out completely. Also, It shows the employees position, name and photo. number,
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Figure 5.0 Employee Log Screen
This screen shows the list of employees that is present. You can check here whether a certain employee is present or absent.
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Figure 6.0 Time Record List Screen
This screen shows the employees and their Attendance Record. The Official or admin can view a certain employee and look on his/her entire attendance record. The screen filters the record by setting a specific range in date. Also the screen provides a button where the official/ admin can add and change a certain record.
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Figure 7.0 Modify Employee Attendance Record Screen
This screen enables an official/administrator to add or edit employees attendance record.
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Figure 8.0 Reason For Date/Time Change Screen
This screen is made for verification purposes. An official/administrator should enter a reason before he/she can change time. This screen is a prewindow in changing time and date setting.
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Figure 9.0 Change Time and Date Setting Screen
This is an admistrative tool window wherein an official/administrator can change time and date. Once the time and date is set, the changes in time and setting is save to the database.
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Figure 10.0 List of Time and Date Changes Screen
This screen shows the record of date and time changes. It shows who modify the time and date and what is his/her reason for changing it.
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Figure 11.0 Print DTR Screen
This screen is pre-window for printing DTR records. This screen filters through manipulating date range to search for employees.
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Figure 12.0 Attendance Record Screen / Print Preview
This show the preview of attendance record before its actual print out.
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Figure 13.0 Employee Master list Screen
This
screen
shows
the
list
of
record
of
employees.
The
official/administrator can Add and Employee Record through the add New button and Edit Record Button. Likewise the official/administrator can print the list of Employees.
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Figure 14.0 Add/Edit Employee Screen
On this screen, you can add/ edit employee records. This screen enables the official to add or edit information about the employee in the hospital.
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Figure 15.0 Designation Masterlist Screen
This screen show designations, name of positions of workers in the hospital. It also includes the salary of each designations. The official can add or edit designations and salary.
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Figure 16.0 Add Position Screen
On this screen, the official or administrator could add/ edit designation and work position. He/she can also designates salary.
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Figure 17.0 Print Employee Record/ Print Preview
This screen preview the records of Employee in the hospital.
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Figure 18.0 Manage Payroll Screen
This screen shows the Management Payroll Report form.Here the management can create the payroll report of the hospital. Also adding some deductions can be done in this form. Lastly after creating and editing the payroll report it can be print through this form.
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Figure 19.0 Add Loans, Taxes and Deduction Screen
The screen shows the form where the management could put in the deductions and other employees salary issues like loans. And it could compute the net pay of each employee automatically.
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Figure 20.0 Print Payslip Report/ Print Preview
The screen shows the preview of the payslip.
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Figure 21.0 About the System Screen
On this screen the information about the system could be seen.
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Figure 22.0 Backup Record Screen
On this screen, the area where the administrator of this system can put his / her back up record can be selected is shown.
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Figure 23.0 User Registration Screen
This is where you register users.
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Figure 24.0 Calculator
This is a calculator that can be used for computations
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TANGIBLE AND INTANGIBLE BENEFITS The following are the tangible and intangible benefits of the proposed system: TANGIBLE BENEFITS Eliminates the budget for the materials and supplies of attendance monitoring Lessen the budget for the materials of computing the salaries Labor cost will be lessen
INTANGIBLE BENEFITS The time consuming monitoring of attendance will be more faster The computations will not just be accurate but truthfully correct Technology wise of the employees will increased Convenience in both system will be seen Practice honesty Productivity
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OPERATING COST OF THE EXISTING
Monitoring of Employees Personnel
DESCRIPTION Administration Officer
QUANTITY 1
MONTHLY COST Php10,000.00
ANNUAL COST Php120,000.00
TOTAL: Php 120,000.00
Materials DESCRIPTION Ballpen Logbook QUANTITY 30 5 TOTAL COST Php600.00 Php1,000.00 TOTAL: Php 1,600.00
Payroll System
Personnel DESCRIPTION Administration Officer Cashier QUANTITY 1 1 MONTHLY COST Php10,000.00 Php7,000.00 ANNUAL COST Php120,000.00 Php84,000.00 TOTAL: Php 204,000.00
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Materials DESCRIPTION Microsoft Office 2007 Paper (Rim) Ink (Cartridge) Calculator QUANTITY 1 10 10 1 TOTAL COST Php6,000.00 Php1,200.00 Php4,000.00 Php100.00 TOTAL: Php11,300.00
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TOTAL OPERATING COST OF THE EXISTING
Monitoring of Employees
DESCRIPTION Personnel Materials
TOTAL COST Php120,000.00 Php1,600.00 TOTAL: Php121,600.00
Payroll System
DESCRIPTION Personnel Materials
TOTAL COST OF THE WHOLE OPERATION
DESCRIPTION Monitoring of Employees Payroll System
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OPERATING COST OF THE PROPOSED SYSTEM
Personnel
DESCRIPTION System Maintainer Administration Officer
QUANTITY 1 1
MONTHLY COST Php1,500.00 Php10,000.00
ANNUAL COST Php18,000.00 Php120,000.00
TOTAL:Php138,000.00
Other Expenses
DESCRIPTION Paper (Rim) Ink (Cartridge) Calculator
QUANTITY 6 8 1
TOTAL COST Php720.00 Php3,200.00 Php100.00 TOTAL: Php4,020.00
TOTAL OPERATING COST OF THE PROPOSED SYSTEM
DESCRIPTION Personnel Other Expense
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DEVELOPMENT COST OF THE PROPOSED SYSTEM
Personnel
DESCRIPTION System Programmer
QUANTITY 1
COST Php20,000.00 TOTAL: Php20,000.00
Hardware
DESCRIPTION Desktop Computer
QUANTITY 1
COST Php20,000.00 TOTAL: Php20,000.00
Software
DESCRIPTION Windows XP Professional Microsoft Office Access 2003/2007 Microsoft Visual Basic 6.0
QUANTITY 1 1 1
COST Php4,500.00 Php6,000.00 Php1,000.00 TOTAL: 11,500.00
TOTAL DEVELOPMENT COST OF THE PROPOSED SYSTEM
DESCRIPTION Personnel Hardware Software
TOTAL COST Php20,000.00 Php20,000.00 Php11,500.00 TOTAL: Php51,500.00
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NET PRESENT VALUE ANALYSIS
NUMBER OF YEARS
PRESENT OPERATING COST
PROPOSED OPERATING COST
ANNUAL SAVINGS
DISCOUNT FACTOR
NET PRESENT VALUE
1 2 3 4 5
336,900.00 336,900.00 336,900.00 336,900.00 336,900.00
193,520.00 142,020.00 142,020.00 142,020.00 142,020.00
143,380.00 194,880.00 194,880.00 194,880.00 194,880.00
91% 83% 75% 68% 62%
130,475.80 161,750.40 146,160.00 132,518.40 120,825.60
TOTAL: 922,900.00
TOTAL: 691,730.20 AVE. NPV: 138,346.04
Present Operating Cost
= Php 336,900.00
Proposed Operating Cost = Php 142,020.00 Development Cost = Php 51,500.00
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PAYBACK PERIOD
= 0.37 x 12 (months) = 4.44 ( 4 months ) = 0.44 x 30 (days) = 13.2 ( 13 days ) = 4 months and 13 days
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RETURN OF INVESTMENT
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Context Data Flow Diagram of the Proposed
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Data Flow Diagram: Level 1.0 Adding of Employee and Designation (Management)
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Level 2.0 Daily Time Record System (Management)
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Level 3.0 Payroll System (Management)
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Data Flow Diagram: Daily Time Record System (User)
Buy SmartDraw!- purchased copies print this document without a watermark . Visit www.smartdraw.com or call 1-800-768-3729.
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PRESENTATION, ANALYSIS, AND INTERPRETATION OF DATA The evaluation of the data that has been gathered was very important to this kind of study. It will affect the result and development of the said study. With this chapter we will do this method. The evaluation of the Questionnaire: Attendance Monitoring 1. The system will eliminate the manual method of checking the attendance. Table 1 Strongly Agree 10 Agree 25 Undecided 3 Disagree 2 Strongly Disagree 0
Respondents frequency distribution of employees of the Emmanuel Hospital shows that the system will eliminate the manual method of checking the attendance.
Fig.1
Graphical representation of the respondents shows that 25 out of 40 respondents agree that the system will eliminate the manual method of checking the attendance.
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2. It will open the mind of the people about new technology. Table 2 Strongly Agree 12 Agree 23 Undecided 3 Disagree 2 Strongly Disagree 0
Respondents frequency distribution of employees of the Emmanuel Hospital shows that the system will open the mind of the people about the new technology.
Fig.2
Graphical representation of the respondents shows that 23 out of 40 respondents agree that the system will open the mind of the people about the new technology.
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3. It can provide a more systematic logging of attendance. Table 3 Strongly Agree 16 Agree 19 Undecided 4 Disagree 1 Strongly Disagree 0
Respondents frequency distribution of employees of the Emmanuel Hospital shows that the system can provide a more systematic logging of attendance.
Fig. 3
Graphical representation of the respondents shows that 19 out of 40 respondents agree that the system can provide a more systematic logging of attendance.
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4. It can help the payroll department to have more precise computations. Table 4
Strongly Agree 8
Agree 27
Undecided 5
Disagree 0
Strongly Disagree 0
Respondents frequency distribution of employees of the Emmanuel Hospital shows that the system can help the payroll department to have more precise computations.
Fig. 4
Graphical representation of the respondents shows that 27 out of 40 respondents agree that the system can help the payroll department to have more precise computations.
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5. The management can determine the attendance scheme of its employees.
Table 5 Strongly Agree 8 Agree 25 Undecided 6 Disagree 1 Strongly Disagree 0
Respondents frequency distribution of employees of the Emmanuel Hospital shows that the system can help the management to determine the attendance scheme of its employees.
Fig. 5
Graphical representation of the respondents shows that 25 out of 40 respondents agree that the system can help the management to determine the attendance scheme of its employees.
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Payroll System 1. This system will help make the process of payroll department faster and easier. Table 1 Strongly Agree 10 Agree 21 Undecided 9 Disagree 0 Strongly Disagree 0
Respondents frequency distribution of employees of the Emmanuel Hospital shows that the system will help make the process of payroll department faster and easier.
Fig. 1
Graphical representation of the respondents shows that 21 out of 40 respondents agree that the system will help make the process of payroll department faster and easier.
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2. Accuracy in computation of salary will be better recognized. Table 2 Strongly Agree 8 Agree 22 Undecided 9 Disagree 1 Strongly Disagree 0
Respondents frequency distribution of employees of the Emmanuel Hospital shows that through this system the accuracy in computation of salary will be better recognized.
Fig. 2
Graphical representation of the respondents shows that 22 out of 40 respondents agree that through this system the accuracy in computation of salary will be better recognized.
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3. This system will modernize and update the transactions in the department. Table 3 Strongly Agree 15 Agree 21 Undecided 3 Disagree 1 Strongly Disagree 0
Respondents frequency distribution of employees of the Emmanuel Hospital shows that the system will modernize and update the transactions in the department.
Fig. 3
Graphical representation of the respondents shows that 21 out of 40 respondents agree that the system will modernize and update the transactions in the department.
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4. It will increase the computer literacy of employees. Table 4 Strongly Agree 15 Agree 21 Undecided 4 Disagree 0 Strongly Disagree 0
Respondents frequency distribution of employees of the Emmanuel Hospital shows that the system will increase the computer literacy of employees.
Fig. 4
Graphical representation of the respondents shows that 21 out of 40 respondents agree that the system will increase the computer literacy of employees.
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5. It can manage the computation in a more truthful way. Table 5 Strongly Agree 9 Agree 27 Undecided 4 Disagree 0 Strongly Disagree 0
Respondents frequency distribution of employees of the Emmanuel Hospital shows that the system can manage the computation in a more truthful way.
Fig. 5
Graphical representation of the respondents shows that 27 out of 40 respondents agree that the system can manage the computation in a more truthful way.
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Human Nature 1. It will improve the punctuality of employees. Table 1 Strongly Agree 21 Agree 16 Undecided 0 Disagree 3 Strongly Disagree
Respondents frequency distribution of employees of the Emmanuel Hospital shows that the system will improve the punctuality of employees.
Fig. 1
Graphical representation of the respondents shows that 21 out of 40 respondents strongly agree that the system will improve the punctuality of employees.
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2. Honesty will run through when the system is implemented. Table 2 Strongly Agree 14 Agree 23 Undecided 3 Disagree 0 Strongly Disagree 0
Respondents frequency distribution of employees of the Emmanuel Hospital shows that honesty will run through when this system is implemented.
Fig. 2
Graphical representation of the respondents shows that 23 out of 40 respondents agree that honesty will run through when this system is implemented.
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3. Giving value to time can be enhance. Table 3 Strongly Agree 18 Agree 17 Undecided 4 Disagree 1 Strongly Disagree 0
Respondents frequency distribution of employees of the Emmanuel Hospital shows that through this system giving value to time can be enhance.
Fig. 3
Graphical representation of the respondents shows that 18 out of 40 respondents strongly agree that through this system giving value to time will be enhanced.
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4. Being responsible as a person will be exercised. Table 4 Strongly Agree 18 Agree 16 Undecided 4 Disagree 2 Strongly Disagree 0
Respondents frequency distribution of employees of the Emmanuel Hospital shows that through this system being responsible as a person will be exercised.
Fig. 4
Graphical representation of the respondents shows that 18 out of 40 respondents strongly agree that through this system being responsible as a person will be exercised.
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5. Trustworthiness between employees will be practiced. Table 5 Strongly Agree 16 Agree 19 Undecided 3 Disagree 2 Strongly Disagree 0
Respondents frequency distribution of employees of the Emmanuel Hospital shows that through this system trustworthiness between employees will be practiced.
Fig. 5
Graphical representation of the respondents shows that 19 out of 40 respondents agree that through this system trustworthiness between employees will be practiced.
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CONCLUSIONS AND RECOMMENDATIONS SUMMARY The main idea in making the Employee Monitoring and Payroll System is to offer Emmanuel Hospital a better solution in monitoring and facilitating the employee's attendance and payroll. By giving them an efficient and computerized process in checking the attendance and providing them an easier and accurate calculations of employee's salary, the system may give considerable result to the management. Thus, the system may significantly affect the hospital's operation and may increase their employee's work production. Not only this system focused on giving efficient time and payroll computations, through this proposed system, the company's policies will be pursue more. The system will help the employees to practice responsibility because the system was designed to responsibly monitor the employees time ins and out's. Negligence is highly prohibited for this is essential in computation of their working hours. This proposed system will give the hospital another turning point in technology innovations by changing entirely their method to computerized and automated. Through this advance system, this will surely satisfy a particular need of the company.
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CONCLUSION The proponents therefore conclude that Employee Attendance Monitoring and Payroll System is the right aid for the Emmanuel Hospitals problem in terms of facilitating employees attendance, absences and payroll. This system will reduce the utilization of manual method and will mostly answers and eradicates the problems that observed while using the old system. The entire process of this proposed system will greatly affect the whole operation of the Hospital especially in the area of wage auditing and employee monitoring. The system provides a more convenient and systematic way of monitoring the attendance which results to a more truthful data. These data helps a better and easier procedure of computing salaries through one system. As a conclusion, this system will change everything from the checking of attendance to releasing of salaries. It may also give recognition from the government or any giving body for having and providing the best services a hospital can offer because of the advance system.
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RECOMMENDATION The proponents recommend using the system exclusive for Emmanuel Hospital to help them minimize the difficulties in facilitating the attendance of their employees. Likewise, the proponents also suggest maximizing the use of the system in order to find recommendations for future versioning of the program. This recommendation is not only for the companys benefits but also for the growth of their employees. The system is a good method to literate the employees in the use of modern technology such as computer. Because of advancement in technology, people are necessary to modernize their selves in order to cope with such developments.
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St. Paul University at San Miguel A Branch of St. Paul University Quezon City
Bachelor of Science in Computer Science
THESIS PROPOSAL
Name of Proponents: Mamuad, Barry Jay R. Olchondra Liezel D. Pangilinan, Glenda I. Santos, Armand Robert L. Date: June 28, 2011 Proposed Thesis Title: Employee Attendance Monitoring and Payroll System for Emmanuel Hospital Area of Investigation: We all know that all hospitals have many employees to be monitored. When we came to Emmanuel Hospital we saw that their attendance was long handled by using a manual method which commonly known as punch cards and also writing in a logbook. Although this method is good, we cannot deny the fact that this can result to slow processing and lack of accurateness to the computation of the wages of their employees and it became a serious matter to all. Importance of the Study: With this propose study the manual method of taking the attendance and computation of the wages will be changed entirely. It will become a better, simpler, and not time consuming matter for the payroll department and most
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significantly for the betterment of the operation of the hospital.
KHALID J. MARIANO_______ SOFTWARE ENGINEERING ADVISER
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GANNT CHART
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DATA DICTIONARY Table 1.0 Date Time Changes Field Name OldDate DateChange UserName OldTime TimeChanges Description Data Type Date / Time Date / Time Text Date / Time Date / Time Memo Description Old Date Date Change User Name Old Time Time Changes Description Key Default Value Null Null Null Null Null Null Nullable/Not Nullable No No No No No No
Table 2.0 Designation Field Name Designation Salary Data Type Text Number Description Designation Salary Key Pri Default Value Null 0.00 Nullable/Not Nullable No No
Table 3.0 Employee Information Field Name EmployeeNo Surname Firstname Middlename Sex Designation SalaryBasic Project Name Code Picture StatusType Data Type Text Text Text Text Text Text Text Text Text Text Memo Number Description Employee Number Surname First Name Middle Name Sex Designation Salary Basic Project Name Code Picture Status Type Key Pri Default Value Null Null Null Null Null Null Null Null Null Null Null Null Nullable/Not Nullable No No No No No No No No No No No No
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Table 4.0 Deductions and Loans Field Name EmployeeNo totalWhour Data Type Text Text Description Employee Number Overall Total Hour of Work Number of Hours to complete per Day Number of Days of Worked Inclusion of Overtime and Holiday Pay 13 month pay SSS Loans PhilHelath Loans Other Deductions Name of Employee Date Range Basic Salary Salary Amount Half Salary Key Pri Default Value Null Null Nullable/Not Nullable No Yes
DaysperHr
Text
Null
Yes
totalDays
Text
Null
Yes
Bonus 13thPay SSS PhilHealth Others Name cDate Basic NetAmount Half
Text Text Text Text Text Text Text Number Number Number
Null Null Null Null Null Null Null Null Null Null
Yes Yes Yes Yes Yes No No No No No
Table 5.0 Time Record Field Name EmployeeNo Name Month Day Year Cdate AmIn Data Type Text Text Text Number Text Text Text Description Employee Number Name Month Day Year Full Date Time In Am in Time Format Key Default Value Nullable/Not Nullable No No No No No No No
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TimeInAm
Number
AmOut
Text
TimeOutAm PmIn PmOut
Number Text Text
TimeInPm
Number
TimeOutPm LastStatus
Number Text
amIncon
Number
amoutcon
Number
totalAm
Number
tam
Number
tmult
Number
pluspm
Number
PPmHr
Number
Time In Am in Decimal Time Format Time Out Am in Time Format Time Out Am in Decimal Time Format Time In Pm in Time Format Time Out Pm in Time Format Time In Pm in Decimal Time Format Time Out Pm in Decimal Time Format Last Log Status Time In Am (Minutes) Conversion to Decimal Time Out Am (Minutes) Conversion to decimal Subtraction of Converted Time In Am and Time Out am Getting the first value of total am Conversion of decimal time to Time Format Addition of t and tmult to Get The total hoursin Pm First Value of plus Pm
0.00
No
No
0.00
No No No
0.00
No
0.00 out
No No
No
No
No
No
No
No
No
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PAmHr
Number
PPMin
Number
PAMin
Number
PPMTotal
Number
PAMTotal
Number
Ptotal THr
Number Number
TMin
Number
totalwHours
Number
First Value of plus Am Plus Pm Decimal Values (converted to decimal time) Plus Am Decimal Values (converted to decimal time) Addition of PPmHr and PPMin Addition of PAmHr and PAMin Addition of Ppmtotal and Pamtotal First Value of Ptotal conversion of minutes to decimal time to Time Format Overall Total work hours
No
No
0.00
No
No
0.00
No
No No
No
No
Table 6.0 User Registration Field Name UserName FullName Password UserType Data Type Text Text Text Text Description User Name Full Name Password User Type Key Pri Default Value Null Null Null Null Nullable/Not Nullable No No No No
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IPO OVERVIEW DIAGRAMS Author: 1. Barry Jay R. Mamuad 2. Armand Robert L. Santos 3. Liezel D. Olchondra 4. Glenda I. Pangilinan Diagram: 2.0 Module Name: Employee Registration Program: Employee Attendance Monitoring and Payroll System Date: Sept. 11, 2011 Page 1 of 12
Input Find User screen
Process
Output
1.From the screen, access the Employee Registration Form
2.From the Employee Registration Form the system will call Employee Information database to display on the screen
End User screen
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Author: 1. Barry Jay R. Mamuad 2. Armand Robert L. Santos 3. Liezel D. Olchondra 4. Glenda I. Pangilinan Diagram: 2.1
Program: Employee Attendance Monitoring and Payroll System Date: Sept. 11, 2011 Page 2 of 12
Module Name: Add/Edit Employee Information
Input
Process
Output
End User screen

1. Employee Information Display
2.Write New Employee
Employee Information File
3. Edit Old Employee
Employee Information File
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Author: 1. Barry Jay R. Mamuad 2. Armand Robert L. Santos 3. Liezel D. Olchondra 4. Glenda I. Pangilinan Diagram: 2.2 Module Name: Add/Edit Designation
Input
Process
Output
End User screen

1. Display Designation List Designation File 2.Write New Designation Designation Files
3.Edit/Modify Designation Records
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Module Name: Generate Employee Information Report
Input
Process
Output
End User screen

2.Display Employee Information Preview in .doc format 1. Employee Information Files
Management 3. Printing of Report
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Author: 1. Barry Jay R. Mamuad 2. Armand Robert L. Santos 3. Liezel D. Olchondra 4. Glenda I. Pangilinan Diagram: 3.0 Module Name: Access Daily Time Record
Input
Process
Output
End User screen

2. Based on access input (in/out) call the Employee ID form to show employee information 1. Access Daily Time Record System
3. Display to screen the time in/out of employee
End User screen
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Module Name: Display Employee Log Record
Input
Process
Output
Find User screen

1. Display Employee Log Details
End User screen
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Author: 1. Barry Jay R. Mamuad 2. Armand Robert L. Santos 3. Liezel D. Olchondra 4. Glenda I. Pangilinan Diagram: 3.2 Module Name: Modify Employee DTR
Input Time Record File
Process
Output
1. Display Employee Information and Employee Time Record in the screen
2 .Add Employee Time Record
Employee DTR Files
Employee 3. Modify Employee Time Record DTR Files
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Author: 1. Barry Jay R. Mamuad 2. Armand Robert L. Santos 3. Liezel D. Olchondra 4. Glenda I. Pangilinan Diagram: 3.3 Module Name: Change Date and Time
Input
Process
Output
End User screen

2 . Redirect to Change Date/Time Form Date and Time Changes record 1. Write Reasons for Changing Time
3. Setting of New Date and Time
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Author: 1. Barry Jay R. Mamuad 2. Armand Robert L. Santos 3. Liezel D. Olchondra 4. Glenda I. Pangilinan Diagram: 3.4 Module Name: Print DTR Report
Program: Employee Attendance Monitoring and Payroll System Date: Page 9 of 12
Input
Process
Output
End User screen

1. Write Employee in the Screen including the specific date range
2. Show preview of an Employee DTR
3. Print DTR Report
Management
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Author: 1. Barry Jay R. Mamuad 2. Armand Robert L. Santos 3. Liezel D. Olchondra 4. Glenda I. Pangilinan Diagram: 4.0 Module Name: Access Payroll
Input
Process
Output
End User screen

2. Select specific date range to display, if any Employee already have their payroll created 1. From the screen, access the Payroll Form
3. Display Employee Information by calling the Created New Function (if the list is empty)
End User screen
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Author: 1. Barry Jay R. Mamuad 2. Armand Robert L. Santos 3. Liezel D. Olchondra 4. Glenda I. Pangilinan Diagram: 4.1 Module Name: Create Payroll
Input
Process 1. From the Payroll Form screen create a new payroll by selecting a specific date range and clicking the create new button
Output
End User screen
2. Create a new payroll for an employee
3. Modify existing payroll of an employee
Deductions and Loans Files
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Author: 1. Barry Jay R. Mamuad 2. Armand Robert L. Santos 3. Liezel D. Olchondra 4. Glenda I. Pangilinan Diagram: 4.2 Module Name: Create Payroll Report
Input
Process
Output
End User screen

1. From the Payroll screen, by clicking view it automatically calls the Loans database to show employees payroll records
2. Display a preview of all created payroll
3. Printing of Payroll records
Management
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IPO DETAILED DIAGRAMS Author: 1. Barry Jay R. Mamuad 2. Armand Robert L. Santos 3. Liezel D. Olchondra 4. Glenda I. Pangilinan Diagram 2.0 Detailed: Employee Registration Program: Employee Attendance Monitoring and Payroll System
Date: Sept. 11, 2011 Page 1 of 12
1.0
Input Employee Info File
Process
Output
1. Display Employee Information 2. If the list is empty show empty list

2.1
Perform: 3. Create new Record
Employee Info File
2.3
4. Edit Employee Record 5. Print Employee Record Return
End user screen
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Author: 1. Barry Jay R. Mamuad 2. Armand Robert L. Santos 3. Liezel D. Olchondra 4. Glenda I. Pangilinan Diagram 2.1 Detailed: Add/Edit Employee Information
Program: Employee Attendance Monitoring and Payroll System
2.0
Input Employee Info File
Process
Output
1. Read and Display Information of Employee
2. If the list is empty show empty list Perform: 1. on error write empty list. Repeat Process number 1.
2.1
3. Add/Edit employee information

Designation File
Employee Info File
4. Read designation and salary from designation file Return
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Author: 1. Barry Jay R. Mamuad 2. Armand Robert L. Santos 3. Liezel D. Olchondra 4. Glenda I. Pangilinan Diagram 2.2 Detailed: Add/Edit Designation
2.0
Input
Process
Output
Designation Files
1. Display Designation List 2. If the list is empty Perform: 1. On error write empty list. Repeat process number 1. 3. Write New Designation 4. Edit/Modify Designation Records
2.2
Designation Files
Return
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Author: 1. Barry Jay R. Mamuad 2. Armand Robert L. Santos 3. Liezel D. Olchondra 4. Glenda I. Pangilinan Diagram 2.3
Detailed: Generate Employee Information Report
2.0
Input Employee Information Files
Process
Output
1. Shows and Display Employee Information 2. Preview Employee Record in .doc format Perform: 2. Print 3. Cancel
2.3
Management
Return
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Author: 1. Barry Jay R. Mamuad 2. Armand Robert L. Santos 3. Liezel D. Olchondra 4. Glenda I. Pangilinan Diagram 3.0 Detailed: Access Daily Time Record
Input
Process
Output
1. Access Daily record
Employee Info Files
2 .Input Employee Number Perform: 1.If employee number is wrong 2.If employee number is right 3
3.Show employee ID form enter password Perform: 1.If password is wrong 2.If password is correct 3 Employee Time Record
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Author: 1. Barry Jay R. Mamuad 2. Armand Robert L. Santos 3. Liezel D. Olchondra 4. Glenda I. Pangilinan Diagram 3.1
Date: Sept. 11, 2011
Detailed: Display Employee Time Record Page 6 of 12
3 Input Process Output
Employee Time Record
1. Display Employee Log Details End User Screen
Return
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SYSTEM FLOWCHART Reasons in Changing Time
Time / Date
Change Time / Date
DTR Document
Display Change Time / Date
Daily Time Record System Print
Time In / Time Out of Employee
Time Record
Employee Information
View DTR
Modify DTR
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Designation File
Modify Designation
Add Designation
Create New Employee
Payroll System
Create Payroll
Employee Master File
Modify Employee
Employee Modify Payroll Payroll Report
Employee
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VISION AND MISSION VISION We take exceptional care of people: By providing quality healthcare for patients satisfaction By delivery care in a compassionate, respectful and responsive way By advancing medical knowledge and continuously improving our practices By educating current and future generations of healthcare professionals
MISSION Emmanuel Hospital will serve as a healthcare resource for the clients in San Miguel, Bulacan, and in the provinces, providing the highest quality healthcare with excellent service and respectful manner for individuals.
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ORGANIZATIONAL CHART
EMMANUEL VERA,MD,MNA,CFP Medical Director
EMALEEN VERA DE JESUS,MD
Medical Director
B
A
MEDICAL
CONSULTANTS
LEAH JEANETTE BAYAN,MD
RESIDENTS
MARY LYNN PINEDA,MD ALICIA BANTUAS,MD CELESTINE NKPOKA,MD Resident on Duty
Internal Medicine/Diabetologist
GRACIANO DG. UMANA,MD Internal Medicine VIRGILIO BAYAN,MD Pediatrician/Oncologist EVANGELINE MARIE VERA,MD Pediatrician Family Medicine ALFREDO S. DELUPIO JR,MD MARY ANN R. UMANA,MD Pediatrician EMALEEN SHEILA VERA DE JESUS,MD MILAGRACE SANTOS,MD CONSULATION SEMAL,MD OB-Gyne JUAN PAOLO BUENCAMINO Opthalmologist ERNESTO ROBERT FLORES III,MD Surgeon NORMAN BULAKLAK,MD MOEL DIAZ,MD SONNY JIMENEZ,MD Anesthesiologist FEDERICO MARALIT,MD Orthopedic ALICIA A. VILLACRUSIS,MD Radiologist/Ultrasonologist ELMER GREGORIO CAYARI,MD MARIBEL PAGIUO,MD Radiologist MA. JOSIPHINE DY,MD Pediatrician
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ADMINISTRATIVE
LETTY AQUINO Administrative Officer
EVANGELINE MARIE VERA,MD ELEAZAR LEOPOID VERA Pharmacist
JOVELYN SANTOS VANESSA NAVARRO Pharmary Assistant
JESSICA IBAYON FLORABEL SINAGUINAN BENG DEL ROSARIO CSR
RITA TINAMBACAN ANALIE MAY GONDAY Dietary
JOYLYN LOBOS Laundry
GERALD APODERADO ROY-SON ABAJO EUGENIO ABINA Utility
EDWIN BARALA ORLY MALANG Security
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FINANCE
NURSING SERVICE
RODORA SANCHEZ Accountant
ANABELLE ANG,RN,MSN Chief Nurse
EVELYN VERA,MD Internal Auditor
MARIBIENNE BERNABE,RN Nurse Supervisor
LORENA VILLAMORAN Cashier
CHRISTINE DE JESUS,RN ANALYN ORTIZ,RN KAY JILL MANGUNAY,RN MARICEL IBARIENTOS,RN Senior Nurses
CHRISTINA NAVARRO Billing/PHIC CLERK
DANIEL CONFESSOR,RN LENARD CABADDU,RN GLAIZA GONZALES,RN CANDICE FAITH LIGON,RN MA.CARMECITA LOPEZ,RN GILBERT PANGAN,RN CHERRIE DEE TIANGCO,RN Staff Nurses
JOYCE MALAPANDAN GISELLE MANALASTAS Nurse Attendant
CAROLINA SAPA Midwife
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VICINITY MAP
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PICTURES
Emmanuel Hospital Staffs and the Researchers August 19, 2011
The Researchers doing their work September 9, 2011
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The Researchers doing their documents September 11, 2011
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BARRY JAY RIVERA MAMUAD #286 Norberto St., Tigpalas, San Miguel, Bulacan Mobile No.: 09174942719 Email add: spusm_csbarry@yahoo.com
EDUCATIONAL ATTAINMENT Tertiary: St. Paul University Quezon City, San Miguel Campus Salangan, San Miguel, Bulacan Bachelor of Science in Computer Science 2008 - 2012 San Miguel National High School San Juan, San Miguel, Bulacan 2002 - 2006 San Miguel Elementary School Poblacion, San Miguel, Bulacan 1996 - 2002
Secondary:
Elementary:
SEMINARS ATTENDED Leadership Training and Seminar St. Paul University Quezon City, San Miguel Campus Salangan, San Miguel, Bulacan July 30, 2010 2010 Elections: A Call for Ethical Leadership and Engaged Citizenship Catholic Educational Association of the Philippines, Region III University of Regina Carmeli, Malolos City, Bulacan August 19, 2009 Leadership Training and Seminar St. Paul University Quezon City, San Miguel Campus Salangan, San, Miguel Bulacan September 13, 2008
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WORK EXPERIENCES: Department of Environment and Natural Resources Visayas Ave., Quezon City OJT Technical Support (MISD Department) March 2011 May 2011 GOALS AND ACCOMPLISHMENTS: Deans List St. Paul University Quezon City, San Miguel Campus 2009 Present President of Computer Society Club St. Paul University Quezon City, San Miguel Campus S.Y 2011 - 2012 President of Computer Science Department St. Paul University Quezon City, San Miguel Campus S. Y. 2010 2011 P.R.O. of Executive Council Office St. Paul University Quezon City, San Miguel Campus S. Y. 2009 - 2010 SKILLS Has knowledge on: Visual Basic 6 and Visual Basic 2008 Programming language SQL and MS Access database and query Html and Multimedia Microsoft Office Adobe Photoshop Adobe Dreamweaver and PHP Internet Basic and Advance troubleshooting PERSONAL BACKGROUND Birthday: Age: Status: Religion: April 21, 1990 20 Single Catholic 2011 - 2012
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Height: Weight: REFERENCES:
56 110 lbs.
Mrs. Clarissa Cajucom SPUSM Professor Salangan, San Miguel, Bulacan Sister Ma. Elena Tuazon, S.P.C. Sister of St. Paul of Chartres St. Paul University Quezon City, San Miguel Campus.
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LIEZEL D. OLCHONDRA #134 Partida, San Miguel, Bulacan Cell. No. 0927-813-38-64 Email Address: liezel_olchondra@yahoo.com
EDUCATIONAL ATTAINMENT Tertiary: St. Paul University Quezon City, San Miguel Campus Salangan, San Miguel, Bulacan Bachelor of Science in Computer Science 2008 - Present Partida High School Partida, San Miguel, Bulacan 1999 2003 Partida Elementary School Partida, San Miguel, Bulacan 1993 1999
Secondary:
Elementary:
SEMINARS ATTENDED Leadership Training and Seminar St. Paul University Quezon City, San Miguel Campus Salangan, San Miguel, Bulacan July 18-19, 2011 Leadership Training and Seminar St. Paul University Quezon City, San Miguel Campus Salangan, San Miguel, Bulacan July 30, 2010 Leadership Training and Seminar St. Paul University Quezon City, San Miguel Campus Salangan, San Miguel, Bulacan July 31-Aug. 1, 2009
2011 - 2012
131
WORK EXPERIENCES: Department of Environment and Natural Resources Visayas Ave., Quezon City OJT Technical Support (MISD Department) March 2011 May 2011 GOALS AND ACCOMPLISHMENTS: Half Scholar St. Paul University Quezon City, San Miguel Campus 2009 - Present Coordinator of Computer Science Organization St. Paul University Quezon City, San Miguel Campus S.Y. 2009-2010 Treasurer of Computer Science Club St. Paul University Quezon City, San Miguel Campus S. Y. 2010 2011 Treasurer of Executive Counsil St. Paul University Quezon City, San Miguel Campus S. Y. 2011 2012 SKILLS Has knowledge on: Visual Basic 6 and Visual Basic 2008 Programming language SQL and MS Access database and query Html and Multimedia Microsoft Office Adobe Photoshop Adobe Dreamweaver and PHP Internet Basic and Advance troubleshooting PERSONAL BACKGROUND Birthday: Age: Status: Religion: September 28, 1991 19 Single Catholic 2011 - 2012
132
53 100 lbs.
2011 - 2012
133
GLENDA INDUCIL PANGILINAN Sulucan St. Balaong, San Miguel Bulacan Mobile No.: 0905-791-7522 Email Address: glendapangilinan@yahoo.com
EDUCATIONAL ATTAINMENT Tertiary: St. Paul University Quezon City, San Miguel Campus Salangan, San Miguel, Bulacan Bachelor of Science in Computer Science 2008 - Present San Miguel National High School San Juan, San Miguel, Bulacan 2004 - 2008 Balaong Elementary School Balaong, San Miguel, Bulacan 1998 - 2004
Secondary:
Elementary:
SEMINARS ATTENDED Leadership Training and Seminar St. Paul University Quezon City, San Miguel Campus Salangan, San Miguel, Bulacan July 18-19, 2011 Leadership Training and Seminar St. Paul University Quezon City, San Miguel Campus Salangan, San Miguel, Bulacan July 26-27, 2010 Leadership Training and Seminar St. Paul University Quezon City, San Miguel Campus Salangan, San Miguel, Bulacan Sept. 13, 2008
2011 - 2012
134
WORK EXPERIENCES: Department of Environment and Natural Resources Visayas Ave., Quezon City OJT Technical Support (MISD Department) March 2011 May 2011 GOALS AND ACCOMPLISHMENTS: Vice President of Computer Society Club St. Paul University Quezon City, San Miguel Campus S.Y 2011 - 2012 Assistant Secretary of Computer Science Department St. Paul University Quezon City, San Miguel Campus S. Y. 2010 2011 Secretary of Pauline Circle St. Paul University Quezon City, San Miguel Campus S. Y. 2010 2011 Secretary of Computer Science Department St. Paul University Quezon City, San Miguel Campus S. Y. 2009 2010 SKILLS Has knowledge on: Visual Basic 6 and Visual Basic 2008 Programming language SQL and MS Access database and query Html and Multimedia Microsoft Office Adobe Photoshop Adobe Dreamweaver and PHP Internet Basic and Advance troubleshooting PERSONAL BACKGROUND Birthday: Age: Status: Religion: October 31, 1096 24 Single Catholic 2011 - 2012
135
411 90 lbs.
2011 - 2012
136
ARMAND ROBERT LIGON SANTOS #066 Terciohan St., Sta. Lucia, San Miguel, Bulacan Mobile No.: 09275554236 Email add: santosarmandrobert@yahoo.com
EDUCATIONAL ATTAINMENT Tertiary: St. Paul University Quezon City, San Miguel Campus Salangan, San Miguel, Bulacan Bachelor of Science in Computer Science 2011 Present St. Paul University Quezon City, San Miguel Campus Salangan, San Miguel, Bulacan Associate in Computer Science 2006 2008 Secondary: San Miguel National High School San Juan, San Miguel, Bulacan 2002 - 2006 Sta. Lucia Elementary School Sta. Lucia, San Miguel, Bulacan 1996 - 2002
Elementary:
SEMINARS ATTENDED Leadership Training and Seminar St. Paul University Quezon City, San Miguel Campus Salangan, San Miguel, Bulacan July 18 19, 2011 WORK EXPERIENCES: Sales Associate Stores Specialist Inc. Buendia, Makati City Sept. 2010 March 2011 St. Paul University at San Miguel 2011 - 2012
137
Sales Associate Stores Specialist Inc. Buendia, Makati City Dec. 2009 May 2010 Stock Clerk Mercantile Stores Group Inc. Baliwag, Bulacan June Nov. 2009 GOALS AND ACCOMPLISHMENTS: President of Computer Science Dept. St. Paul University Quezon City, San Miguel Campus S.Y 2011 - Present President of Computer Science Department St. Paul University Quezon City, San Miguel Campus S. Y. 2008 2009 SKILLS: Has knowledge on: Visual Basic 6 and Visual Basic 2008 Programming language SQL and MS Access database and query Html and Multimedia Microsoft Office Adobe Photoshop Adobe Dreamweaver and PHP Internet Basic and Advance troubleshooting PERSONAL BACKGROUND Birthday: Age: Status: Religion: Height: Weight: December 10, 1989 21 Single Catholic 58 110 lbs.
2011 - 2012
138
REFERENCES: Mrs. Clarissa Cajucom SPUSM Professor Salangan, San Miguel, Bulacan Sister Ma. Elena Tuazon, S.P.C. Sister of St. Paul of Chartres St. Paul University Quezon City, San Miguel Campus.
2011 - 2012

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EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

BACKGROUND OF THE STUDY

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

STATEMENT OF THE PROBLEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

operations and basic configuration;

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

Microsoft Visual Basic Add-ins Activex Control WelchButton.ocx DLLs pageset.dll

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM

FEATURES AND DESIGN OF THE PRODUCT

Figure 1.0 The Login Screen

St. Paul University at San Miguel

EMPLOYEE ATTENDANCE MONITORING AND PAYROLL SYSTEM