MUHORONI SUGAR COMPANY LIMITED (IN RECEIVERSHIP)

MINUTES OF THE PRODUCTION PLANNING MEETING HELD ON 10/05/ 2012 AT THE FACTORY MANAGERS OFFICE AT 8.00AM. PRESENT 1. N. Juma Factory Manager -Chairman 2. W.Kiage Prod Manager 3. H.Otieno Area Chemist 4. G.Natembeya Mills Boiler Eng. . 5. J.Boruett Turbine Eng 6. M.Osewe Asst W/Shops Manager 7. A.Odiaga Proc.Eng. 8. V.Oduor Area Chemist 9. P.Omenda DY/Q/A/Manager 10. S.Omondi P/Hse Supt 11. A.Ouma Maint. Supt c/yard 12. A.Okuku Maint.Supt. Boiler 13. G.Angura Maint. Supt Mills 14. K.Odera Maint.Supt.Proc 15. V.Ogara Shift Eng. 16. J.Othina Projects Supt 17. J.Sande Elect Foreman 18. H.Olale Elect. Supt 19. J.Okello Instruments Supt Secretary ABSENT WITH APOLOGY 1. J.J Omoro Eng. Manager 2. W.Odum Workshops Manager 3. W.Ochieng EHS Manager. 4. E.Alango Elect. & Inst. Eng 5. M. Ndege Q/A/Manager 6. F.Kibet Shift Chemist 7. G.Odipo Area Chemist 8. W.Onyango Projects Foreman 9. D.Seda Factory buyer 10. N.Mutai Projects Manager 11. J.Odeny Turbine Supt ABSENT WITHOUT APOLOGY 1. M.Odette Planning Foreman S/NO. MIN 1 MINUTES Triveni engineer visited the plant yesterday to asses TA4 and recommended list of spares to be procured in readiness for the service, follow the spares. Check on effectiveness of all lightening arrestors installed within the company premises and report back to the meeting. Factory done ok COMPLETION DATE REMARKS Action J.Boruett

MIN 2

Action H.Olale

MIN 3 MIN 4 MIN 5 MIN 6 MIN7 MIN 8 MIN 9 MIN 10

School-in progress Agric offices-in progress Bore hole-in progress Identify spares required and procure on imperest. Fastrack procurement of boiler 4 SCADA software with its activation Fit Ex- Mumias turbo pump to assist in boilers during power outages Boiler no.2 under civil repair works, follow awarded fondu cement Get in touch with SONI to complete pan hydraulic work during the next weekly maint. Label and paint with colour for the sections all electrical motors. Street lighting repair works in the staff quarters commenced, also install lighting between c/yard and w/bridge and at the w/bridge yard Submit list of employees and day of training to ISO secretariat by 10 am Follow order for new nyando river pump

Action J.Okello Action A.Okuku/S.Omondi Action W.Odum Action K.Odera 29/05/12 Action E.Alango Action E.Alango 10/05/12 Action all Action A.Odiaga

MIN 11 MIN 12 MIN 13

MIN 14 MIN 15

MNI 16 MIN 17

Urgently repair plumbing problem at the laboratory which has led to lack of water. Orders made for materials Follow order for sugar radiator, supply expected 16/05/12 Move with speed to establish and procure requirements for establishing a sump to redirect the effluent line behind the mechanical w/shop to join the main boiler 4 line. Identify Motor Pump Civil materials Cables and starters Come up with a schedule. Meanwhile explore the possibility of using the bagasse miners to revive the old line Order for safety gear for the diver The laboratory should establish and report areas contributing to unknown losses to help the system address them,the report to be availed to the meeting every Monday Fit back TA3 cables and work out a program on test running the unit on load.plan the work for out of cane stoppage. Constitute a committee to come up with ways of

Action W.Odum Action J.J Omoro Action W.Ochieng/M.Ndege

Action M.Osewe Action P.Omenda

Action E.Alango/S.Omondi Action W.Kiage

MIN 19

reducing on high water consumption and high effluent discharge The following motors still in the rewinding shop under repair Cooler bypass motor Boiler 4 pulsating motor Visiting NEMA team walked through the factory and made the following observations that require urgent attention. High losses due to trampling of cane in the c/yard Effluent analysis not being carried out at the laboratory Leakages from the boilers Need to construct a wetland Discourage use of asbestos materials and implement proper disposal procedures The team also informed the management of the requirement to pursue the following ; Environmental audit certificates Effluent discharge licenses from NEMA Water withdrawal from the certificate by NEMA The following orders for mills made Mill rollers Mill 1 sprockets 1st mill coupling Tail bar Follow pr Assist to pursue the following spares on order 1/8 pressure gaskets(balance) wire rope :and 1 Hydraulic seals Hardware materials(assorted) 3/8 m.s plate Broadbent no.8 spares Spherical roller bearings 24180 k Mill no.1 conrad g/box gears.PR 1238 1*3 and 1*4 bolts Over head cranes OOC orders for the rails with SONI on LPO no 1000523.assist in following Identify a second person to be trained as a diver to complement the existing one The following areas/equipment identified to be running without guards, to be fitted. Give status report

Action E.Alango

MIN 20

MIN 21

Action G.Angura

MNI 22

Action D.Seda

MIN 23 MIN 24 MIN 25

Action J.J Omoro Action A.Odiaga Action W.Ochieng

 MIN 26

Inter carriers no.1-5 pulleys TA 1,2 and 3 Action W.Ochieng 03/05/12 Action M.Osewe Action JJ.Omoro Action G.Odipo Action A.Odiaga Approved by: Nick Juma Chairman

Arrange to have dustbins installed in all sections to improve cleanliness MIN 27 Install V-notch on the effluent line MIN 28 Prepare and present a proposal on recycling of factory waste water to the meeting MIN 29 Do a write up on training of supervisory staff and identify resource persons from within to carry out the training to improve performance MIN 30 Migrate from asbestos gland packing to food grade gland packing Prepared by: Jeremiah Okello Secretary