PELANGI TEXTILES SDN BHD Minutes of the Second Staff Meeting Held on Friday, 9th March 2011 At 9.

30 a.m. in the Meeting Room Hall 2 Present :Madam Nurul Husna Mohd Hussain Ms Nor Azimah Abd Ghani Ms Noor Aslinda Abd Rahman Secretary Ms Naimah Derani- Treasurer Ms Suhana Darus @ Deris Ms Wan Nor Baizura Wan Azemi Absent: Mr Sivaran a/l Muthu Ms Helen Leong 1. Chairpersons welcome address The chairperson called the meeting to order at 9.45 pm and welcomed all the members. 2. Apologies for absence Apologise for absence were received from Mr Sivaran who was meets the supplier at Dubai and Ms Helen Leong as they were attending a textile conference at PWTC. 3. Minutes of the previous meeting The minute of the last meeting were read by the secretary. The following amendments were made: Item 3: The amount allocated for promotion our new textile is only RM 5000 and not RM50, 000. Item 4: The spelling error for the supplier company name was Xianshi Textile Trading and not Jianshi Textile Trading as stated in the previous minutes.

As there were no other amendments the minutes were then approved as a true record and signed by the chairperson. 4. Matter arising from the previous minutes The chairperson asked about the budget for the companys Family Day had been approved. The treasurer informed the members that the budget had been presented and approved. Ms Suhana then asked to the Ms Wan Nor Baizura about the preparation. Ms Wan Nor Baizura then explained about the preparation had been made including the activity and food serving. Ms Nor Azimah informed the chairperson that the Pulau Redang Resort has gives the 20% package discount for our company because the earlier reservation. 5. Report The treasurer presented the latest report on the Company Financial Statement as at 31 December 2010. RM0000 Inventory as at 1.1.2010 Inventory as at 31.12.2010 Profit / Loss account for year ended 31.12.2010 30 15 250
Ms Naimah

6. Special business
6.1 Textile Expo 2011

The chairperson informed the members that textile expo will be held in August. The purpose of the meeting was to decide on the detail of the Textile Expo 2011. 6.1.1 Venue Ms Nor Azimah proposed that the Textile Expo 2011 be held at Astaka Shopping Centre, Kuala Terengganu. The motion Ms Wan Nor was seconded by Ms Suhana.

Baizura Ms Wan Nor Baizura proposed that the Textile Expo be held at Megamall Plaza, Kuantan. It was seconded by Ms Naimah. After much discussion, it was decided by a large majority that the textile expo will be held at Megamall Plaza, Kuantan. 6.1.2 Date The chairperson proposed that the Textile Expo be held a week which start on from 26 August- 3 September 2011. It was seconded by Ms Wan Nor Baizura. It was agreed unanimously by all members. 6.1.3 Invitation

Madam Nurul Husna

Ms Nor Azimah

Ms Noor Aslinda proposed that other textile companies be invited to join the Textile Expo 2011. Ms Nor Azimah volunteered to get in touch with other textile supplier to invite them. 6.1.4 Budget

Ms Suhana

With regards to the budget, the treasurer was asked to prepare a proposal regarding the budget of the Textile Expo. Ms Suhana was requested to present the information during the next meeting.
6.2 Staff vacancy

Ms Wan Nor Baizura informed the members, there would be a vacancy in the Marketing Department due to the resignation of Mr Amran Ahmad. Ms Nor Azimah Ms Noor Azlinda proposed that advertisement could be placed in local newspaper to find a replacement. It was decided that Ms Nor Azimah would contacted local newspaper to make the necessary arrangement.

Any other business The chairperson informed the committee that, Mr Sivaran newly get a new baby boy in their family and he wants to invite all the staff to the thanksgiving party at his house next week. Ms Naimah The treasurer proposed to collect the contribution from the company staff for buy some souvenir to the Mr Sivaran and his family. The chairperson agreed and requested all the staff make a contribution.

Date, time and venue of the next meeting It was decided that the next meeting be held on Wednesday 6 April 2011 at 2.30 pm in the Meeting Room Hall 2. The secretary would send out a notice closer to the date of the meeting

Close The chairperson thanked all the members for their participation during the meeting and adjourned the meeting at 11.30 a.m.

Signed by Madam Nurul Husna Mohd Hussain Chairperson Recorded by Ms Noor Aslinda Abd Rahman Secretary

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