Accelerated SAP (ASAP) Methodology

September 20, 2012 1

Phases of SAP implementation project

September 20, 2012

The Purpose of Phase 1 : Project Preparation

The purpose of this phase is to provide initial planning and preparation for your SAP Project. The important issued needs to be addressed at this phases is: Defining your project goals and objectives Clarifying the scope of your implementation Defining your implementation Strategy Defining the Overall Project Schedule and Implementation Sequence Establishing the project organization and committees Assigning resources

September 20, 2012

Project Preparation Roles and Key Focus

There are different primary roles in an SAP implementation: Steering Committee members include Project Sponsors, the SAP Consulting Manager and Project Manager. The committee is also the primary sources for the Companys long term goals and vision, sets priorities, approves scope and resolves company wide issues. Project Sponsors Directly communicates the companys long term goals and visions and are members of the steering committee. Project Management Team SAP Project Manager and Customer Project Manager Consultant Team SAP Members, application, cross application, business process Technical Customer or Consultants for System Administration and Technical, Help Desk Provider

September 20, 2012

4 Contd..

Project Preparation Roles and Key Focus

Change There are dedicated individuals assigned to manage the Organizational Change, Management Processes, Risk Assessment, Communication, Sponsorship and Leadership, Skills Development, Knowledge Transfer or Business Optimization

Security Authorization, Administration or Internal Auditor responsible for managing the system security and authorization environment and may be combined with other administrative roles.

September 20, 2012

Project Preparation Work Packages

September 20, 2012

Create and Issue Project Charter

September 20, 2012

Define Implementation Standards and Procedures

Define System Configuration Standards Define Testing Strategies Define Post Implementation Service and Support Strategy Define System Authorisation Standards for Project Team Define Change Request Management Define System Enhancement and Modification Approval Process Define ABAP Development Standards Define Support Package Strategy Define Upgrade Strategy The purpose of this activity is to establish the overall implementation standards and Procedures for the project. Some of these elements should be established by the Technical members of the project team and others by the business of functional Members. It is important to address the implementation standards during phase 1 to establish clearing guidelines regarding: Overall Configuration standards for the project Initial System Authorisation Standards How System Enhancements are handled SeptemberHow and when testing occurs 20, 2012 8

Kickoff Meeting

September 20, 2012

The purpose of Phase 2 : Business Blueprint

September 20, 2012

10

The purpose of Phase 2 : Business Blueprint

The purpose of this phase is to create the Business Blueprint, which is a detailed documentation of the results gathered during requirements workshops. The Business Blueprint details are agreed business process requirements of the company. It documents the common understanding of how the company intends to run its Business within SAP System. During the phase, you also: Refine the original project goals and objectives Define the Baseline scope Refine the overall project schedule and implementation sequence

September 20, 2012

11

The purpose of Phase 2 : Business Blueprint

September 20, 2012

12

Business Process Definition

September 20, 2012

13

Business Process Definition

After the definition of the organizational structure, you define the business processes of the Company in terms of the R/3 System. The Q&Adb is the tool supporting the definition of the business process. You can use The CI (Customer Input) template and the business process questions within the Q&Adb to support the preparation and completion of the business process definition. For detailed analysis, you can access external tools for modeling the business processes via the Q&Adb.

Generating the Business Blueprint give you the companys business process requirements in one document.
Generating the Business Process Master List gives you the business processes which are in scope for Customizing in the Realization Phase.

September 20, 2012

14

Blueprint Document Review and Signoff

September 20, 2012

15

Blueprint Document Review and Signoff

Prepare for Presentation of Blueprint Review The purpose of this task is to distribute the Business Blueprint to Team Members and to organise the Business Blueprint review and signoff meeting.

Conduct Review and Signoff The purpose of this task is to review and sign off the Business Blueprint. This contains business processes and scenarios, gap between business processes and system functions, reports, models, conversions and interfaces. As a result of the Business Blueprint signoff, you confirm the following: Process Design Organisational Structure Baseline Scope Technical Design System Landscape

September 20, 2012

16

The purpose of Phase 3 : Realization

September 20, 2012

17

The purpose of Phase 3 : Realization

September 20, 2012

18

Creating Training Materials

September 20, 2012

19

Goal, Content and Tools Configuration

September 20, 2012

20

Testing in the Realization Phase

September 20, 2012

21

Testing in the Realization Phase

Unit Testing This is the lowest level of testing where the program or transaction is tested and evaluated for errors. Unit testing is normally the first test that is completed During the configuration effort, and is focused towards the programs inner functions, Rather than towards integration. Scenario Testing During the configuration there is a need to test chains of transactions that flow together and which reflect important business processes and scenarios.

Integration Testing Final integration testing is accomplished through the execution of predefined business flows, or scenarios, that emulate how the system will run your Business. These business flows, using migrated data from the pre-existing systems, will be performed in a multifaceted computing environment comprised or R/3, thirdparty software, system interfaces and various hardware and software components. It is this environment that builds the necessary level of need to be an evolutionary process that is driven from your previous testing efforts. The test cases and scenarios That were used for Baseline and Final Configuration need to be reviewed and enhanced for the integration testing.
September 20, 2012 22

The purpose of Phase 4 : Final Preparation

Overview Diagram: Implementation Roadmap (4)

Implementation Roadmap

Phase 1 Project Preparation Phase 2 Business Blueprint Phase 3 Realization Phase 4 Final Preparation Phase 5 Go Live & Support

Legend:
Unit Unit Topic Topic

SeptemberAG 1999 SAP 20, 2012

23

The purpose of Phase 4 : Final Preparation

The purpose of this phase is to complete the final preparation, including testing, User training, system management and cut over activities, to finalize your readiness to go live. This final preparation phase also serves to resolve all crucial open issues. On successful completion of this phase, you are ready to run your business in your productive R/3 system. This phase includes the following work packages: Project Management Final Preparation Phase User Training System Management Detailed Project Planning Cut Over Quality Check Final Preparation Phase

September 20, 2012

24

The purpose of Phase 4 : Final Preparation

September 20, 2012

25

Training Goal and Content

September 20, 2012

26

Training Goal and Content

End user documentation and training was developed in Phase 3. This included setting up standards and review process for training content and documentation development, in addition to defining an evaluation and improvement process denoting power and other users in order to define, with the help of the training and and development plan, the necessary training for production. Considerations in the logistics area include planning of training facilities, and producing copies of the end user documentation and other training material. Important: End user training and the preparation of training material are often the most time consuming and costly aspect of the system implementation. Changes in the procedure can influence considerably the time and costs of an R/3 implementation.

September 20, 2012

27

Transport
Transport

Tool
Customizing Transport System
SAP System
Development Customizing
automatic system setting recording

SAP (Targ.) System

Production

Client Copy Function

automatic automatic system setting system setting recording recording

SAP System
Training XXX Client zxx Client yxx

Development Customizing Client xxx

SAP AG 1999 September 20, 2012

28

Transport
n The Customizing Management System (CMS) manages the transport requests in the R/3-System in relation to an assigned Customizing Project. n In the CMS, you can use the transport requests to copy SAP objects from one system, such as the development system, to a target system, such as the production system. n You can also use the client copy function to copy SAP objects from one client (development client) to another client (training client) of the system as defined by a transport request. The system settings of the Customizing transactions are automatically recorded in transport requests. It is assumed that the client has been set correctly.
September 20, 2012 29

The Purpose of Phase 5 : Go Live & Support

Overview Diagram: Implementation Roadmap (5)

Implementation Roadmap

Phase 1 Project Preparation Phase 2 Business Blueprint Phase 3 Realization Phase 4 Final Preparation Phase 5 Go Live & Support

Legend: Legend:
Unit Unit Topic Topic

SAP AG September 1999 2012 20,

30

The Purpose of Phase 5 : Go Live & Support

The purpose of this phase is to move from a pre production environment to live production operation. You must set up a support organization for end users, not just for the first critical days of your production operations, but also to provide long term support. During this phase, end users of the SAP system have many questions. There must be a solid end user support organization easily accessible to all end users. This phase is also used to monitor system transactions and to optimize overall system performance. Finally, the completed project is closed.

September 20, 2012

31

Go live support and continuous improvement

Workflow in Work Package Go Live and Support
End of Project Go Live and Support Continuous Improvement

Production Support
Provide support to SAP Users and to optimize system performance

Project End
Officially close the project

Post Go-Live Activities

Support R/3 System users after the project is in productive operation and develop long term support strategy

System Tuning
Improve system performance

SAP AG 1999

September 20, 2012

32

Thank You
September 20, 2012 33