Project Integration Management

Sections of this presentation were adapted from A Guide to the Project Management Body of Knowledge 3rd Edition, Project Management Institute Inc., 2004

Integration Management
Includes processes to ensure that all the elements of a project are properly coordinated Making tradeoffs among competing alternatives and objectives to meet stakeholder needs Typically the most important knowledge area for the Project Manager

Why Do We Manage Integration?

Manage change and communication Reduce project time and cost Involve stakeholders early and often Make results visible Identify problems/solutions early Use relevant experience as early as possible

Who Manages Integration?

Project Manager Integrator for the project that executes processes Team Members Concentrate on completing tasks, activities, & work packages Project Sponsor Protect project from changes and losing resources

How Do We Manage Integration?

Use the seven integration processes

Develop project charter Develop preliminary scope statement Develop project management plan Direct and manage project execution Monitor and control project work Integrated change control Close project
Preliminary Scope Statement Project Management Plan Direct & Manage Execution Monitor & Control Project Work Integrated Change Control Close Project

Project Charter

How Do We Manage Integration?

Each process has:

Inputs Tools and Techniques Outputs

Remember that inputs and outputs can feed more than one process!

Project Charter

Preliminary Scope Statement

Project Management Plan

Direct & Manage Execution

Monitor & Control Project Work

Integrated Change Control

Close Project

Project Charter
Project Statement of Work Enterprise Environmental Factors Contract Organizational Process Assets

Inputs

Tools & Techniques

Project Selection Methods Project Management Methodology Project Management Information System Expert Judgment

Outputs
Project Charter

Project Charter

Preliminary Scope Statement

Project Management Plan

Direct & Manage Execution

Monitor & Control Project Work

Integrated Change Control

Close Project

Preliminary Scope Statement

Inputs
Project Charter Project Statement of Work Enterprise Environmental Factors Organizational Process Assets

Tools & Techniques

Project Management Methodology Project Management Information System Expert Judgment

Outputs
Preliminary Project Scope Statement

Project Charter

Preliminary Scope Statement

Project Management Plan

Direct & Manage Execution

Monitor & Control Project Work

Integrated Change Control

Close Project

Project Management Plan

Inputs
Preliminary Project Scope Statement Project Management Processes Enterprise Environmental Factors Organizational Process Assets

Tools & Techniques

Project Management Methodology Project Management Information System Expert Judgment

Outputs

Project Management Plan

Project Charter

Preliminary Scope Statement

Project Management Plan

Direct & Manage Execution

Monitor & Control Project Work

Integrated Change Control

Close Project

Direct & Manage Execution

Inputs
Project Management Plan Approved Corrective Actions Approved Preventive Actions Approved Change Requests Approved Defect Repair Validated Defect Repair Administrative Closure Procedure

Tools & Techniques

Project Management Methodology Project Management Information System

Outputs
Deliverables Requested Changes Implemented Change Requests Implemented Corrective Actions Implemented Preventive Actions Implemented Defect Repair Work Performance Information

Project Charter

Preliminary Scope Statement

Project Management Plan

Direct & Manage Execution

Monitor & Control Project Work

Integrated Change Control

Close Project

Monitor & Control Project Work

Tools & Techniques Inputs
Project Management Plan Work Performance Information Rejected Change Requests Project Management Methodology Project Management Information System Earned Value Management Expert Judgment

Outputs

Recommended Corrective Actions Recommended Preventive Actions Forecasts Recommended Defect Repair Requested Changes

Project Charter

Preliminary Scope Statement

Project Management Plan

Direct & Manage Execution

Monitor & Control Project Work

Integrated Change Control

Close Project

Integrated Change Control

Tools & Techniques Outputs Inputs
Project Management Plan Requested Changes Work Performance Information Recommended Preventive Actions Recommended Corrective Actions Recommended Defect Repair Deliverables Project Management Methodology Approved Change Requests Rejected Change Requests Project Management Plan Updates Project Scope Statement Updates Approved Corrective Actions Approved Preventive Actions Approved Defect Repair Validated Defect Repair Deliverables

Project Management Information System

Expert Judgment

Project Charter

Preliminary Scope Statement

Project Management Plan

Direct & Manage Execution

Monitor & Control Project Work

Integrated Change Control

Close Project

Close Project
Inputs
Project Management Plan Contract Documentation Enterprise Environmental Factors Organizational Process Assets

Tools & Techniques

Project Management Methodology Project Management Information System Expert Judgment

Outputs

Administrative Closure Procedure Contract Closure Procedure Final Product, Service, or Result Organizational Process assets Updates

Work Performance Information

Deliverables

Project Charter

Preliminary Scope Statement

Project Management Plan

Direct & Manage Execution

Monitor & Control Project Work

Integrated Change Control

Close Project

What Goes in a Project Plan?

Project charter Project Management Approach Scope Statement Work Breakdown Structure (WBS) Responsibility Chart Network Diagram with Major Milestones Budget Schedule Resources Change Control System Performance Measurement Guidelines Management Plans (Scope, Schedule, cost, quality, staffing, communications, risk response, procurement)

PM Responsibility for Change

Influence factors that affect change Ensure change is beneficial Determine if a change has occurred Determine if a change is needed Look for alternatives to change Minimize negative impact from change Notify Stakeholders impacted by change Managing those changes that do occur according to project plan

Integration Management Summary

Know the integration management processes and where they belong Project plan documents the basis for all project decisions Understand the authority and limits of authority of the project manager All changes should be guided by the processes in the project plan

Responsibility
Responsibility: The duties, assignments, and accountability for results associated with a designated position in the organization.
Source: Gain and Maintain Authority to Ensure Project Success, Jason Chavart, 2002

Accountability
Being answerable to one's superior in an organization for the exercise of one's authority and the performance of one's duties.
Source: Gain and Maintain Authority to Ensure Project Success, Jason Chavart, 2002

Authority
The legitimate power given to a person in an organization to use resources to reach an objective and to exercise discipline.
Source: Gain and Maintain Authority to Ensure Project Success, Jason Chavart, 2002

Definitions
Lessons Learned Document that identifies what was done right, wrong, and how to improve in the future Baseline The original project plan with approved changes