Databases & Charts

Chapter 11, Applied A-Level

Checking Data Entry

Databases are designed to be interrogated and give results based upon results of interrogation. It performs these searches by comparing data items. Data entered into a database is usually checked using a process called ___________ & ________.

Validation
Validation is a process where the software checks that the data is ________. This does not mean that data entered is the _________ _______. Validation checks include the following; 1.) Range Checks 4.) Length Checks 2.) Look up Checks 5.) Type Checks 3.) Format checks

Validation
1.) Range Checks - checks that the data is within _______________________. For example_________________________ _______________________________ _______________________________ ______________

Validation
2.) Look - up check - making sure the data matches one of a limited number of __________ _________. For example,

A file look up check is used when there are a ___________ number of entries.

Validation
3.) Format Check - ensures that data matches a predetermined pattern of ___________ and / or ________. We also know this as an ________ mask. An example of an format check could be_____________________________ _______________________________ ____________.

Validation
4.) Length Check - ensures that data is a __________ ________. For example _______________________________ _______________________________ __________________.

Validation
5.) Type Check - ensures that the data is of a ____________ ________. For example, _______________________________ _______________________________ _______________________________ ____________.

Verification
Verification is a process used to check that data has been entered _________ , is __________ and has not been _________. There are _____ types of verification.

Verification
Verification Type 1.) One type is used to check the ________ of the data as it is passed between 2 parts of a computer system or from one computer to another. This looks for ________ in the transmission of data. Verification Type 2.) The other is used to check that data has been entered _________ into a computer system. This second type is relevant to data entry in databases.

Verification
Double entry verification - data is entered ______. usually by different users and the entries are compared by the _______. If two entries are ________ then the data is accepted. If the two entries are different then the data is _______ and the incorrect entry is collected by the user.

Verification
Visual verification - data is entered and compared to the data entered into the system. ; for example, _______________________________ _______________________________ _______________________________ _______________________________ ________________.