BAI, STAR CALEON, ROLANDO CALIP, KELVIN CASAPAO, PERLYN CHIN, JANZLE SHARON DE CASTRO, ANIEL JOSEPH TARUC,

JEROME YANG, TONY ZHAO, TINA

Problems in the Workspace

MAJOR PROBLEM: The managing entity does not visualize the need of employees of an organized workspace as part of maximizing their potential and innate skills.

Effects of the Major Problem

The employees desks are cluttered with files and things both necessary and unnecessary.

File cabinets are cluttered around the workplace.

There are irrelevant things on the corridors and walk ways.

Chairs for employees are given depending on rank.

Wires from electronics are not organized.

Japanese 5S Analysis
The Need for 5S
Sorting
There are unnecessary things on desks and corridors.

Complying with 5S
There should be enough cabinets, table drawers and other file keeping furniture/storage rooms to cater to the volume of clutter in the workspace.

Straightening

Having an unorganized desk for employees would

Materials should be held in proper places, there should

mean more effort in looking for files and other work

related materials. Things that should not be on the corridors/ walkways are hindrances to employees

be designated storage for every material in the office.

maneuverability.

Systematic Cleaning

Both

the

employees

and

Human

Resources

The HR Department should be more aware and particular

Department does not consider the need for an

organized workspace. Irrelevant items inside the office should be

with the need of maintaining an organized office.

Rules and Regulations can be set up as a means of maintenance.

disposed properly.

Standardizing

Organizing the office workspace is not a routine task of everyone.

There should be a dedicated unit of the HR Department that will maintain and organize the office, also uphold

The

company

should

require

employee

rules and regulations in preserving it.

participation, or at least hire a body to clean after them.

Sustaining

The

company lacks

systematic

routine

in

The company should uphold routines in organizing the office. HR Department should be taking charge of office maintenance and organization. There should be a systematic body that will plan and analyze what should be done in order to maximize what

organizing and maintaining the office. It is evident that the department in charge of managing office composition and arrangement does not consider the need for a very organized workspace.

Implementation Plan
START
Provide sufficient office materials to prevent delays in job. MANPOWER IMPROVEMENT PLAN BUDGET ALLOCATION P300,000 P600,000 Upgrade equipments for a higher employee efficiency and productivity. The Human Resources Department in charge should cater the needs of employees with regards to office improvement.

BUDGET SCOPE: Chairs (50 Employees): 3,000 10,000 Office Tables(50 Employees): 1,500 12,000 Minor Renovation (750sq.m): 30,000

SYSTEM IMPROVEMENT PLAN

Modification of old furnishings to a more space sufficient and ergonomic design.

An office improvement body should be created dedicated only for the maintenance and further improvement of the office

MATERIALS IMPROVEMENT PLAN

The unit dedicated for organizing and arranging the workspace should enforce, comply and maintain the modified office following the standards of 5S.

END

Maintenance and Development of Company Progress.

Form guidelines and rules concerning the office improvement and preventive maintenance.

IMPLEMENTATION OF THE JAPANESE 5S: Sorting Straightening Systematic Cleaning Standardizing sustaining

Employees should be oriented about the effects of office improvement in order for them to exercise the expected effects of the improvement.

Finalize the goals if it has been achieved and evaluate the changes after improvements.

Analysis and Conclusion

Improving the office especially the cubicles/desks of both clerical and managerial employees would bring out more potential and maximize the capacity of employees. Our proposed plans can help raise productivity, speed, and efficiency. The company currently have problems with maximizing the potential of the office due to an unorganized system and governing body. The higher level officials in charge of the office should be more considerate on how the improvements on the office could iron out the difference between being effective and efficient.

We have concluded that reorganizing and reshaping the workspace in a more thought out plan would benefit the company by raising employee productivity, capacity, and efficiency. It is a necessity to provide a better workspace for employees so as to maximize their full potential.

Recommendation
Our improvement plans for the office of Magnolia Corporation are focused on the office design directed to a goal that suits for employees comfort and productivity.
Reception Area Proposal Office Proposal

Corridor/Walkway Clutter Management

Boardroom Improvement Proposal