1

MANRECAP/JICA
N
Jaffna Kilinochchi Mullaittivu Mallavi Mannar

MANNAR

Omantai Vavuniya

Trincomalee

Anuradhapura

ANURADHAPURA
PUTTALAM
Puttalam

POLONNARUWA

B at tica lo a

KURUNEGALA
Kurunegala

MATALE
Matale

Kegalla

Kandy

KANDY

Ampara

GAMPAHA
Gampanh

KEGALLE NUWARA Badulla ELIYA BADULLA

Nuwara Eliya Monaragala

COLOMBO

COLOMBO
Ratnapura

MONARAGALA

Kalutara

KALUTARA

RATNAPURA

Project Implementation Committee (PIC) Meeting

GALLE

26 January 2005

MATARA
Galle Matara

HAMBANTOTA
Hambantota

10 20 30 40 50km SCALE

Agenda
1.
2. 3.

4.
5. 6. 7.

Opening Remarks Self-introduction Project Progress Discussion Briefing on the Schedule Any other matters Closing Remarks

3. Project Progress
Overall Progress . 1) Employed Field Facilitators (2), Office facilitator (1) and Security (1) in Nov. 2004. 2) Employed TO (2) in Nov. 2004 to accelerate construction work. 3) Employed Agricultural Staff (2) in December 2004. 4) Employment of Drivers (3) in Feb. and EA in April 2005

Overall Progress
5)

6)

7)

8)

Commenced Survey & Design works for the Pali Aru Diversion Weir (Anicut) by Local Consultant. Procured project vehicles (4) by JICA and registered them under 3R Ministry. Received approval of construct 12 nos. of tube wells for drinking water purpose at Kilinochchi. Commenced CMR activities in Mannar DS Division & Thewanpiddi / MW AGA Division

9)

10)

11)

12)

Completed collection of Questionnaire of Base Line Survey Distributed OFC seeds in end of October Sewa, Ganeshapuram, Paliaru, Kurai & Seethuvinayagarkulam Made introduction of Solid Waste Management in Japan led by UNDP for Pradeshiya Sabha Completed Study tours in Japan

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FINANCIAL PROGRESS AS AT 31ST DECEMBER - 2004 ( Fiscal Year for JAPAN: March to April )
Estimated amount for the financial year March 2004March 2005 Expenditure up to 31st December 2004

Seri al No.

Sector / Activities

Source of Fund

Location

Implementing Agencies

Remarks

1.

Setting-up the project and Operation & Maintenance Cost Formulation of Community Action Plan ( C.A.P. ) & Other community Training Rehabilitation of Community Infrastructure

JICA

Colombo, Mannar (Mannar, Manthai West)

MANRECAP

32,948,900.00

20,749,625.00

63%

2.

JICA

Mannar & Manthai West

MANRECAP/A GA

2,251,660.00

326,307.50

14%

3.

JICA

Mannar

MANRECAP/A GA

29,311,170.00

2,370,425.00

8%

4.

Regular Meeting and Others

JICA

Mannar, Colombo

MANRECAP/A GA

109,270.00

53,917.00

49%

Total

64,621,000.00

23,500,274.50

36%

Equipments & Machineries Issued to CBOs for CMR

No. Description 1 Wheel burrow 2 Crow bar 3 Shovels 4 Grass cutter 5 Mammotties 6 Pick axe 7 Plastic Water Tank 8 Water pump 9 Polythene rolls 10 Sprayers 11 2 Wheeled Tractor 12 Calculator 13 Block making Machine 14 Moulds 15 Planks / Cement Blocks 16 Metal Pans 17 Generator Manthai West 24 12 24 24 80 6 3 3 6 23 5 3 3 9 828 24 3 Mannar 6 4 10 2 10 0 2 1 0 0 0 1 3 6 400 12 2 Total 30 16 34 26 90 6 5 4 6 23 5 4 6 15 1,228 36 5

Progress <Nov.2004 ~ Jan. 2005>

Community Managed Rehabilitation

Rehabilitation of community infrastructure Strengthening of CBO Micro finance activities Vocational training Agriculture development Coordination with relevant organizations Seminar on micro finance activities Study tour on CMR

Socio economic activities

Capacity Building of Officers

Preparation for Community Managed Rehabilitation 1

On going construction work
Multi Purpose Hall

Sewa Village, Ganeshapuram, Paliaru Samayapuram, Puthukamam, Shantipuram

Flood damaged road renovation

Kurai-Aththimamodai road Vellankulam, Thevanpiddty

Teachers quarters

Preparation for Community Managed Rehabilitation 2

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Survey for rehabilitation of collapsed Pali aru diversion weir has been initiated Preparation for development of ground water

Scheduled in February

Sewa village 1, Ganeshapuram 1, Paliaru 2, Kurai 1, SVK 2, Puthukamam 2, VPM 1, Samayapuram 1, Theththavadi 1

Preparation for development of nursery

Drip irrigation system for Sewa village and Ganeshapuram

Discussion with NWS&DB on water supply project in Shantipuram

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Preparation for Community Managed Rehabilitation 3

Study tour

Other activities

Study tour (Exchange programme between Mannar and Manthai West areas) Monitoring (Financial matter, work schedule) Monitoring of operation and maintenance of equipment

Workshop on O&M of equipment

Socio Economic activities 1

Micro Finance activities Introduction to Saving Activities in collaboration with Womens Bank

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1Introducing MFA to all WRDS in the project sites by Womens Bank Sep. 2004 2Stared formulating saving groups by women in the project sites Sep. & Oct. 2004 3Womens Bank has visited groups and participated in group meeting 4Leaders meeting has started in 4 places

As a next step, 5Leaders of saving group will visit Womens Bank Colombo and discuss how to develop their loan scheme.

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Socio Economic activities 1

Micro Finance activities

Seva village - 3 Ganeshapuram 4 Paliaru -4 Kurai -2 Seeduvinayagarkulam 3 Puthukamam -6 Vaththapithamadu 3 Theththavadi 1 Samayapuram 3 Shantipuram- 4

Advisor participating in Group meeting

Group leaders meeting of MFA

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Socio Economic activities 1

Micro Finance activities

Seminar on Poverty Alleviation Microfinance Project (PAMP/JBIC) by HNB :(at Puthukamam)

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Socio Economic activities 2

Community newspapers Vocational training

Training in Masonry work in collaboration with BAJ (3 villagers )

Coordination with relevant organization

IOM (Transportation of materials f temporary housing)

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Socio Economic activities 3

Agriculture development

Formation of FO (Sewa, Ganeshapuram) Implementation of base line survey Preparatory works on Plant Nursery

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Capacity Building of Officers

Seminar on micro finance activities for GN and NGO Study tour on CMR

System C Jan. 28th ~ 30th

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Seva Village & Ganeshapuram

Payment to participants

Construction of MPH

Keeping record of CMR by WRDS

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Pali aru

Site visit by GA

Cement block making

Cement block making

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Kurai & Seeduvinayagarkulam

Before Road renovation <Kurai-Attimodai>

Villagers commenced putting up temporary house with IOM assistance in collaboration with MANRECAP

After

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Shantipuram

Pocket meeting

Foundation Stone Laying Ceremony

Christmas Event

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Puthukaman, Vaththapithanmadu, Samayapuram, Theththavadi

Construction work (Puthukamam)

Foundation stone Laying ceremony (Samayapuram)

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Thevanpiddy
Foundation stone ceremony for construction of Teachers quarters (Tevanpiddy school)

Meeting for making schedule of construction work

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Consensus & Approval

1) Employment of Staff:

04 nos. of Drivers for Project Vehicles 02 nos. of Agricultural Officers (Agronomist & Agriculture Officer within allocated budget) 01 no. of Typist at the Project office 01 no. of Project Officer at Colombo Office

2) 12 nos. of Tube wells will be constructed for drinking purpose within 2004 fiscal year.

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3) Construction site of CMR:

Teachers Quarter (Vellankulam & Thevanpiddy)

(Thevanpiddy was commenced as joint program with UN4R)

Plant Nursery (Sewa village & Ganeshapuram)

4) PIC Meeting in November & December could not be held due to unavoidable situations
(All of decision concern to the MANRECAP activities has been made through discussion and consultation with GA and Representatives of District Office: This process will be taken in the future as countermeasures)

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Consensus from JCC

(19 Nov. 2004)

MANRECAP will outsource survey and designing work of the Diversion Weir at Paliaru Instead of the open-dug wells, MANRECAP will rehabilitate/construct tube wells Activities of PDM will be revised accordingly According to JICAs approval and suggestion, mentioned above works will be implemented by MANRECAP through PIC

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Activities
2 2.1 Make plans of construction work for rehabilitation of basic

infrastructures by CBOs with community contract method based on the CAP

2.3 Implement construction works with community contract

method

2 2.1 Make plans of construction work for rehabilitation of basic

infrastructures basically by CBOs with community contract method based on the CAP or appropriate agencies.
2.3 Implement construction works basically with community

contract method or professional method.

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Assignment of Experts
Mr. K. SHIMIZU: - Monitoring & Evaluation - Period: 24 Jan 24 Mar. 2005 (60 days)
Mr. Y. SANO: - Communal Infrastructure Development - Period: 01 Feb. 02 Mar. 2005 (30 days)

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Schedule in Jan. ~ Feb.

CMR

Construction of Multi Purpose Hall Construction of Teachers quarters Development of underground water Study on Construction of collapsed Pali aru diversion weir Commencement of construction of market facilities (Vellankulam) Installation of drip irrigation facilities in pilot areas

Socio-economic activities

Microfinance activities Study tour on Micro finance activities (Colombo) Issue of community newsletter Workshop on monitoring and evaluation of CAP in the project sites Compiling guideline and manual (Formulation of CBO etc,)

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Schedule for 2005

Sri Lanka Half Year Report Annual Report Annual Plan 2005 Plan of Operation PIC Meeting JCC Meeting Japan Statement of Account - Approval Annual Plan & Budget - Approval Dispatch of JICA Expert Feb. March April May

Feb.

March

April

May

Thank you