MINUTES OF THE MEETING

 minutes of the meeting are official records of what occurred at

a meeting. They document decisions made and actions to be taken. used in settling disputes, in following-up with assignments and decisions and are very helpful in planning the agenda for future meetings. Motions and resolutions should be recorded verbatim and should be read back during the meeting to make sure they have been accurately transcribed. Motions are formal proposals made in an assembly prompting suggestions while the resolutions are the act or process of solving the decisions made or implemented by the body.
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WHATS IT ALL ABOUT?

 separate facts from opinion: Facts are objective and

indisputable; opinions are personal views. Example: The low turn out for the event could be due to poor advertising. (whose idea is this? Attribute opinion to the source (e.g. Jane suggested that or the group concluded that GUIDELINES IN WRITING MINUTES MEETING Ensure that all of the essential elements are noted, such as type of meeting, name of the organization, date and time, venue, name of the chair or the facilitator, main topics or the time of adjournment. For formal and corporate meetings, include approval of previous minutes, and all resolutions.

 prepare a list of expected attendees and check off the names as

people enter the room. Or, you can pass around a n attendance sheet for everyone to sign as the meeting starts. To be sure who said what, make a map of the seating arrangement, and make sure to ask for introduction for unfamiliar people. dont make the mistake of recording every single comment. concentrate on getting the gist of the discussion and taking enough notes to summarize it later. Think of issues discussed, major points raised, and decisions taken. use whatever recording method is comfortable for you, a notepad, a laptop computer, a tape recorder, a steno pad, or shorthand. Dont wait too long to type up the minutes, especially while your memory is fresh. Be sure to have the minutes approved by the chair or the facilitator before distributing them to the attendees.
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 Dont be intimidated by the prospect of taking minutes. Concise and coherent minutes can give you a deeper understanding of the issues faced by your organization along with the ability to focus on whats important. use full names not nicknames. dont be embarrassed to ask for clarification if things are not understood. state whether or not the motion was carried.

Common order in the structure of writing a 1. Name of the department, organization, or company. minute:
2. 3. 4. 5. type of meeting date, time, venue attendees; present and absent proceedings a. call to order b. corrections and approval of the previous minutes new business taken c. business matters arising from the minutes d. new business taken e. other business 6. Adjournment 7. recorded by (minutes taker) 8. noted by (presiding officer)

MINUTES FORMAT PHYSICAL COMMITTEE MINUTES OF THE MEETING September 5, 2012 0900-1000am ERH 206 PRESENT/ABSENT The meeting started at 0900 with a prayer led by__. PROCEEDINGS: 1. The previous minutes of the meeting dated August 1 were approved with the following corrections. ________________________________________
Dr. Battersby 7

2. Business arising from the previous minutes of the meeting.

_____________________________________________________ ________________________________________ 3. New Business (Agenda) _____________________________________________________ ___________________________________________ 4. Other Matters Announcements ________________________________________________ The meeting adjourned at 11:30am. Prepared: Minutes taker (signed) Noted: Presiding Officer (signed) 8 cc

FORMAT 2 DE LA SALLE UNIVERSITY-DASMARINAS College Of Liberal Arts Languages and Literature Department
MINUTES OF THE MEETING 02 September, 2012 JFH 209, 1:00-2:00 p.m. Present: Perez, Severino M. (Presiding Officer) Proceedings: 1. The meeting begun at 1350 hours with an opening prayer by Ms. reyes
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2. The approval and corrections of the previous minutes of meeting were acknowledged.
AGENDA 1. Fourteen-point agenda of Bro. Gus 2. Department Projects DISCUSSION/S Mr. Marco Saez discussed the fourteenpoint agenda of Bro. Gus Dr. Pareja announced the linkage of DLSU-D and People Support, People Support is willing to hold a workshop in Language training based on MOA designed and evaluated. The chair congratulated Mr. Ramos and Ms. Medina for the approval of their research proposal All faculty were requested to list their vacant hours in the substitution form DECISION/S noted It was approved but have to see first the topic to be discussed in the seminar workshop All concerns

3. Other matters

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The meeting adjourned at 1450 hours. Prepared: Charlotte Visperas Secretary, LLD

Noted: Severino M.Perez Chair, LLD

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MOCK MEETING ACTIVITY AGENDA: 1. Ways of helping foreign students who are non- speakers of English cope with the lessons. 2. Seminars and workshop of interest to students. 3. Student Council Organization

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