Tim e

Man a ge men t
-The four quadrant rule
-Source - Seven Habits Of Highly Effective People
-by Stephen Covey

- Presented by:- Nitin Kumar Banka

- (8359)
Few quest ions
 Do we find 24 hours to be less in a day ?

 Do we often fail to meet the deadlines ?

 Do we find time to be with your family and friends ?

 Do we find relaxing time; reading time; playing time ?

 etc…….
Four Qu adrants
 Our time
is Urgent Not Urgent
normally
divided
into four Important Quadrant 1 Quadrant 2
categories
/
quadrants Not
Quadrant 3 Quadrant 4
Important
Where d o we sp end our
time ?

Urgent Not Urgent

Important Quadrant 1 Quadrant 2

Not Important Quadrant 3 Quadrant 4

Ex amp le o f a St udent

Urgent Not Urgent

Quadrant 1 Quadrant 2
Important Prepares for exam Prepares for exam
at the last minute well before the exam

Quadrant 3 Quadrant 4
Spends most of the A Lazy person not
Not Important
time in completing bothered of his / her
friends notes exam
Ex amp le o f a n
Ex ecutiv e
Urgent Not Urgent

Quadrant 2
Quadrant 1
Work planned and
Important Work done at the last
executed well before
minute
the dead line

Quadrant 3 Quadrant 4
Attending to friends A Lazy person –
Not Important
phone call for 2 – 3 always sleeping and
hours doing time pass
Re sults

Urgent Not Urgent

Stress, Burnout
Vision, Balance,
Important Crisis management, Discipline, Control,
Always putting out Few crises
fires

Short term focus, Total irresponsibility

Goals & Plans
Not Important Fired from jobs
worthless, Feel
victimized, Out of Dependent on others
control
Quadrant 1
 Quadrant 1 persons are always in a hurry as
they are doing jobs which are important and
urgent

 Since the quadrant 1 persons are always in a rush,

they never find time and peace of mind

 Their efficiency is never optimum (ask our self when

we do any thing in a rush do we get the perfect /
required results)
Quadrant 2
 Quadrant 2 people always plan their schedule well.

 They set their own targets and complete the same

before the deadlines

 They have ample of time and peace of mind

 Their efficiency is always very high (ask our self about

the outcome of a job when it is done in a cool manner)
Quadrant 3

 Quadrant 3 persons may be very

hardworking but they do not succeed
since they spend most of their time in
doing unimportant things
Quadrant 4

 We know what kind of persons lie in the

quadrant 4
 They are irresponsible / lazy.
Re alit y
 Not a single person in this world actually belongs to
one particular quadrant.

 Every person’s time is divided in the four quadrants.

For Example

Urgent Not Urgent

Quadrant 1 Quadrant 2
Important
30% 30%
Quadrant 3 Quadrant 4
Not Important
10% 30%
An I deal Mix
No matter how much we plan Spend most of the time in
we will require some time to this quadrant. Move our
spend in this quadrant. So time from other quadrant to
always be ready for it. this quadrant. Our efficiency
will increase and so will our
peace of mid

Not
Urgent
Urgent
Quadrant 1 Quadrant 2
Important
5% 80%

Not Quadrant 3 Quadrant 4

Like it or not some of
Important 10% 5% our time will be taken
by Quadrant 3 and
Quadrant 4, But one
should keep the time
in these two quadrants
at its minimum
 TH ANK YOU

 QUESTIONS?