IN THE NAME OF

ALLAH THE MOST

GRACIOUS AND THE
MOST MERCIFUL
 • ZAHID IQBAL
• ASAD M KHAN
• SHAUKAT ALI
• FARAZ HASSAN
STRATEGIES FOR
SUCESSFUL
BUSINESS AND
GROUP MEETINGS
 GROUP MEETINGS

Purposeful arguments
between two or more
people is called meeting.

Group meetings are held

to present the
information.
 BUSINESS
MEETINGS

A group of people that sit

together to review and
resolve the problems faced
by an organization
through proactive or
dyadic arguments
 KINDS OF MEETINGS

 Informational meetings.

 Suggested solution
meetings

 Problem solving meetings.

 INFORMATIONAL
MEETINGS

Informational meetings are held to

make things clear and give detail
of information about something.

It meant to clarify the issues.

Changes in reporting procedure.
Changes in policies of company.
Announcement of new mission
statement.
 SUGGESTED SOLUTION
MEETINGS

It is held to receive the input or

recommendation from the staff
about any issue.

 Problem recognition.
 Request for solution.
 Submission of suggestion.
 Hunt for solution.
 PROBLEM SOLUTION
MEETING
It is conducted to implement the
solutions of the problem.

Problem.
Solution.
Benefit.
Action.
 LEADER

Leader :
A leader is a person who possesses the ability to communicate
the potential and worth of his subordinates in such a way that
they start believing and seeing all that.
 KINDS OF LEADER
Authoritarian

Leaderless

Democratic or
participative
 AUTHORITARIAN
LEADER

Authoritarian leader is one who is bossy in

nature and does not want to open
comments from his subordinates.

Contempt for some members.

Dominates the discussions.

Appreciates those who agree with the

position.

Speaks a lot and loudly.

Issues orders and commands.

 LEADERLESS
Leaderless person is completely
dependent on his subordinates.

Delegates all the

responsibilities.
Believed in shared leadership.
Depends on talented people to
run the meeting.
Can be successful sometimes in
case of good team.
 DEMOCRATIC OR
PARTICIPATIVE
Democratic leader believes in
getting opinion from others and
involving himself practically in
solving the problem.

Give the final authority to group.

Gives right to everybody for

expressing his point of view.
 Clarifies the
confusions.

 Achieve such a
lofty profile
through work,
work and work.

 Help and
facilitates the
groups to make
best decisions
 PROCESS OF
CONDUCTING MEETINGS

Planning steps before the

meeting.

Procedures during the

meeting.

Follow-up after the meeting.

PLANNING STEPS BEFORE THE
MEETINGS

Review the problem and

determine the precise
purpose.

Decide who should

participate.
Create an agenda.

Distributes the announcement

of the meeting.

Check on physical
arrangement.
REVIEW THE PROBLEM AND
PRECISE THE PURPOSE

A manager studies the

problem deeply and he tries
to find out all the possible
reasons. He also decides as
to why meeting should be
called? What the member are
suppose to talk about.
 DECIDE WHO SHOULD
PARTICIPATE

The manager has to finalize

the list of very concerned
person who should be called
in the meeting. He prefers to
call those people who are
directly related or affected
 ARRANGE FOR
MEETING,TIME,
DATE,PLACE

The manager has to announce

a specific date of the meeting.
He has to chose suitable time
and the meeting should be
conducted on suitable place.
 CREATE AN AGENDA

An agenda is a road map of a

meeting which describes the
core topics which have to be
covered in a meeting. A manager
has to finalize the points to be
raised in the meeting.
 DISTRIBUTE THE
ANNOUNCEMENT OF THE
MEETING

The manager has to announce

the meeting through a memo
which tells the members the
date, place, points and
participants of the meetings well
before meeting.
 CHECK ON PHYSICAL
ARRANGEMENT

A manager is supposed to
make sure that there is
proper sitting arrangement,
lighting, ventilation and
electronic visual aid. All
these arrangements have to
be made before meeting.
 PROCEDURE DURING
MEETING
 Begin with an opening statement

 Stimulate discussion

 Understand the role of participant

Group task role

Group building and maintenance

role
 FOLLOW UP AFTER THE
MEETINGS

After the meeting their are two

responsibilities of all the leader:

 Distribute the minutes of the

meeting.

 Maintaining the check and

balance and nabbing the
concerned department for taking
 MINUTES INCLUDE THE
FOLLOWING THINGS

 Name of the organization

department or group
 Date Time, Place of meeting
 Names of members present
chairperson
 Signature of the secretary who
recorded the minutes
THANK YOU