Professional Documents
Culture Documents
Introduction
Starting a new job can be an exciting and sometimes nervewracking experience, filled with questions and uncertainties of about how things are done in the new organization. Simple questions such as When do I get paid? and Where is the break room? can be addressed in new-hire orientation. This is the time to introduce the new employee to the organizations mission, vision, culture, policies, benefits and, sometimes, even the companys executive team.
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Introduction
Note to Presenter: This sample presentation is intended for presentation to newly hired employees who have limited knowledge of the organization. This is a sample presentation that must be customized to include the employers own culture, programs and orientation experience.
The suggested length of this program is a day to day session with a mid-morning break and/or a lunch break.
You may also want to seek the assistance of your Benefits, Payroll, Office and/or IT managers for particular sections of the presentation.
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Agenda
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Agenda
Vision statement Mission statement Organizational structure Values of our company Code of ethics
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Agenda
Benefits and payroll Policies and procedures Building and administrative information IT information
Summary and conclusion
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New-Hire Paperwork
Note to Presenter: This is a list of commonly used new-hire forms. You may need to add or remove items to fit your organization.
Signed Offer and Acknowledgement Letter Employee Data Form W-4 and State Tax Withholding Form(s) Direct Deposit Form Benefit Enrollment Form(s)
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Note to Presenter: If you use a web-based self-service new-hire module, you can direct employees to the appropriate web site.
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Welcome
Note to Presenter:
Have someone from your executive team, i.e., CEO or COO, or your HR staff do a brief five-minute welcome speech.
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Introduction of Participants
Note to Presenter: Have the new hires introduce themselves to the group.
What is your name? What department will you be in? What is your position? Anything else you would like to share with us?
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[Company Name] was founded in [Year] by [Founders name]. Note to Presenter: This is where you will introduce new employees to the history of the organization. Youll want to tell the story of the organization so that new employees know how the organization began and where it is now. You can communicate this information in a narrative format, a timeline format detailing the key milestones or even video/multimedia format.
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Vision Statement
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Mission Statement
Partnering with our agents Providing competitively priced products and quality claims service Taking advantage of technology Rewarding employee achievement Profitability
Talking points: Discuss some key organizational goals for the year.
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Organizational Structure
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Our Values for Doing Good Business Sample Values: > We focus on our Customers > We focus on our People > We focus on our Stakeholders
Talking points: There are no unimportant jobs! Each job brings something to the table and helps contribute to the companys overall mission!
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Code of Ethics
*Reproduced with permission from Steven Sacks The Complete Collection of Legal Forms for Employers. All
inclusive Sample Contracts, Forms, and Checklists for Hiring, Firing and Day-to-day Employment (Legal Strategies Publications, copyright 1996).
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Break Time
15 Minute Break
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Statutory Benefits
Legally provided or mandated benefits are those required by federal and state laws. These include contributions for: Social Security and Medicare:
These are federally mandated and administered benefits.
Some states also have disability programs that require contributions from the employer and employee.
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Questions? Comments?
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Payroll
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Voluntary Benefits
(Note to Presenter: Have you benefits manager speak here. Customize for your company.)
The benefits that [Company Name] provides voluntarily and that the company and employees share in the cost are: Health insurance Prescription drug insurance Dental insurance Vision insurance Commuter benefits (parking, van pools, mass transit tokens)
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Voluntary Benefits
The benefits that [Company Name] provides voluntarily and that the company pays 100% of the cost are: Retirement/pension plan (a defined benefit plan) Employer match to employee 401(k) contributions Term life insurance Accidental death and dismemberment insurance Short-term disability insurance Long-term disability insurance Long-term care insurance
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Voluntary Benefits
Other benefits that [Company Name] provides voluntarily and that the company pays 100% of the cost are: Incentive bonuses Paid time off:
Vacation leave Sick leave Holidays Personal days Bereavement leave Paid weather-related emergency closing leave
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Voluntary Benefits
Additional benefits that [Company Name] provides voluntarily and that the company pays 100% of the cost are:
Tuition assistance (up to $5,250 tax-free per year) Employee assistance program (EAP) On-site fitness center On-site child care Computer purchase assistance Scholarships for children of employees Paid sabbaticals Direct deposit of pay Social gatherings (holiday party, summer picnic)
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Voluntary Benefits
In addition, [Company Name] sponsors and pays the administration fees for the following benefits plans that employees may participate in by making contributions:
401(k) savings and retirement plan Health savings account Health flexible spending account Dependent care flexible spending account
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Questions? Comments?
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Note to Presenter: Have a discussion of some key policies and procedures. Distribute Employee Handbooks and have employees sign acknowledgement of receipt.
Attendance policy PTO/holiday/leave policy Anti-harassment policy Complaint procedure policy Health, safety and security policies Flextime and telecommuting policy Performance management policy
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Department contacts: names and information Severe weather closing hotline Operations emergency hotline Forgot your office key/badge? Parking issue? Reserving conference rooms Other service requests
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Equipment and Usage Policy [Company Name] recognizes that the use of the Internet has many benefits for [Company Name] and its employees, such as making communication more efficient and effective. Therefore, employees are encouraged to use the Internet appropriately. Unacceptable use of the Internet can place [Company Name] and others at risk. This policy discusses acceptable usage of the Internet. (Please refer to the Employee Handbook for information.)
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Software Network and drives Help desk information: > Submitting a help desk ticket > Whom to contact
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Summary
In this meeting, we reviewed: History of the company Vision and mission statements Organizational structure Company values Code of ethics Payroll information Benefits information Policies and procedures Frequently access departments: > Administrative services > IT
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Questions? Comments?
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Please be sure to complete and leave the evaluation sheet you received with your handouts
Thank you for your attention and welcome!
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