e-Forms for K+12 *Kinder to Grade 12

Alfonso C. Corpuz Division of Iligan City

May 30, 2012 Tomas Cabili High School

Observation on the state of DepEd Forms

It observed that forms require regular monitoring regular submission calculations table look-up

Guide observations on current DepEd Forms

It was also considered that forms take lots of time to do makes teachers less productive in other areas are notoriously non-uniform in appearance are notoriously confusing to new teachers
3

Objectives of the e-Forms

The teachers must experience submission of forms to be less hectic data generation to be automatic teachers to have more time for (checking, monitoring) Make the appearance of submitted forms more uniform

Construction of e-Forms
We recognized the following things Forms are basically accounting data and are treated as such Spreadsheets were for formatted reporting of computation Spreadsheets are harder to use than presentation and word processors

Construction of e-Forms
We also recognized the following things Computer programs were for easier calculations and formatting A little programming on our part help in determining how to minimize data entry and maximize computation and formatting

Analysis of Form Submission

Schedule Subject Teacher Adviser Teacher As Needed CLASS RECORD SCHOOL REGISTER CLASS RECORD FORM 137 FORM XV Equivalent Record Form Leave Form Daily DTR Attendance SHEET DTR Weekly CLASS RECORD SCHOOL REGISTE R CLASS RECORD FORM 137 FORM 2
Monthly Quarterly Semester

Annual

MPS MPS GRADING SHEET MASTER SHEET FORM 137 REPORT CARD

PAST FORM PAST FORM FORM 18 PDS Form

Nutrition al STATUS
PFSTT FORM

Analysis of Data Flow in Forms

Adviser Info Form FORM 1 School Register DTR

ADVISORY CLASS RECORD

ADVISORY CLASS RECORD

Nutritional Status and Guidance Form

FORM 2 Teachers Month Report of Enrolment and Attendance

MPS

GRADING SHEETS

MASTER SHEET

FORM 137

REPORT CARD

(CB)-PAST Form

FORM 18
8

Other Required Forms

Adviser Info Form
Advisory Class Record, Grading Sheet and MPS

LEAVE FORM PDS FORM Form 29 / 30 (CB)-PAST FORM Accomplishment Work Plan

Advantages
Since forms have repeated data, the Excel files do the repetition for you by linking or looking-up data from the Adviser Form, Form 1 or Grading Sheets. You only provide data that specific for the forms to be submitted. Data that can be determined from formula calculations, links or look-up tables are done by Excel and releases the teacher from the tedious job of looking-up for them.
10

Advantages (continued..)
Formatting is done by Excel as well although column changes must be performed by the user for print-resizing. Some forms are already available for printing as soon as data in School Register or Class Record are ready. The schools duplicating machine will not be used as much to provide copies of blank forms and therefore reduce the expenses for ink and toners.
11

Disadvantages
Automated data is not easy to override due to data protection (i.e. formulas) Grades in the CLASS RECORD can be modified. Additional time to face the computer Have a student assistant to enter Form 1 data / Class Record data. Whenever possible, perform your data entry at school and not at home. Risk of Data Loss is always present Always have a hard copy in case of power failure, disk failure or related instances. Additional personal paper and ink expenses. Have the school provide the paper and use dot-matrix printer whenever available.
12

e-Forms for K+12 features

New Class Record Format New Grading Sheet Format (MAPEH) New Master List New Report Card Ongoing Editing for Form 18-A,Form 18-E

13

e-Forms for K+12

Still in BETA testing so bugs are unpredictably present Report errors on the following Like on FaceBook (Teacher e-Forms) and post messages

14