A Presentation of:

Planning for NURSING SERVICE

Life's Lesson No. 2

A little bird was flying south for the winter. It was so cold the bird froze and fell to the ground into a large field.

While he was lying there, a cow came by and dropped some dung on him. As the frozen bird lay there in the pile of cow dung, he began to realize how warm he was. The dung was actually thawing him out!

He lay there all warm and happy, and soon began to sing for joy. A passing cat heard the bird singing and came to investigate. Following the sound, the cat discovered the bird under the pile of cow dung, and promptly dug him out and ate him.
Moral of the story: (1) Not everyone who shits on you is your enemy. (2) Not everyone who gets you out of shit is your friend. (3) And when youre in deep shit, its best to keep your mouth shut!

THE FIRST STEP IN TIME MANAGEMENT IS TO; A. TAKE A BREAK AND ENERGIZE WITH HIGH CARBOHYDRATES B. COMPLETE THE MOST DIFFICULT TASK FIRST C. ALLOW A PERIOD OF TIME FOR PLANNING AND PRIORITIZING D. DELEGATE ALL UNPLEASANT TASK

BOARD QUESTION

ALL BUT WHICH OF THE FOLLOWING IS NOT INCLUDED DURING THE PROCESS OF PLANNING? A. FORECAST ESTIMATE FUTURE B. PREPARES THE BUDGET C. SET ORGANIZATIONAL STRUCTURE D. DEVELOP AND SCHEDULE PROGRAMS

BOARD QUESTION

PLANNING is defined as pre-determined a

course of action order to arrive at a desired result. It is a continuous process of assessing, establishing goals and objectives, implementing and evaluating them, and subjecting these to change as a new facts are known. While planning is largely conceptual, its results are clearly visible.

Planning Defined

Refers to a process beginning with objectives, defining strategies policies and detailed plans to achieve them; achieving an organization to implement decision, and include a review of performance and feedback to introduce a new planning style. Is deciding in advance what to do, how to do it, when to do it and who do it.

Board Question
Planning is defined as pre-determining a course of action in order to arrive at a desired results. Nurse Lea knows that among the following principle is always based on; A. Vision, mission, philosophy and clearly defined objectives of the organization B. Planning is a continuous process. Provision for proper analysis would indicate a revision or flexibility C. Planning utilize all available resources. Planning should be realistic, focused and time bounded D. Projected plans must be documented for proper dissemination to all concerned for implementation and evaluation.

Importance of Planning
Planning leads to the achievement of goals and objectives Planning gives meaning to work. Planning provides for effective use of available resources and facilities Planning helps in coping with crises (disaster plans) Planning is cost effective Planning is based on past and future activities Planning leads to the realization of the need

Board Question
Many nurse managers fails to plan effectively. Which of the following best explains the above situation? Lack the knowledge of the philosophy, goals and objectives of the agency Lacks the significance of the planning process Do not know how to manage their time Lack the confidence in formulating plans or fear about the unwanted changes

1.

2.
3. 4.

nursing managers who learns to PLAN will aim for maximum utilization of all resources money, supplies, equipment, and personnel.

Characteristics of a Good Plan

Be precise with clearly-worded objectives, including desired results and methods for evaluation Be guided by policies and/or procedures affecting the planned action Indicate priorities Develop action that are flexible and realistic in terms of personnel, equipment, facilities and time Develop a logical sequence of activities Pervade the whole organization

The management level that is solely directed towards setting the organizational goals policies and scope of responsibility of over all management of the organization? A. Leader of the group B. Top management C. Middle management D. First level management

The top management is comprised of the following except;

A. Hospital Director B. Chief Nurse C. Nursing Supervisor D. Director of Nursing Service

Scope of Planning
Top Management ( Nursing Directors, Chief Nurses, Directors of Nursing & their assistants) - Set the over-all goals and policies of the organization. - Scope of responsibility is the over-all management of the organization. Middle Management ( Nursing Supervisors) -Direct the activities that actually implement the broad operating policies such as staffing and delivery of services to the units headed by the Senior or head Nurses. - Formulation of policies, rules and regulations, methods and procedures for personnel for intermediate level planning for ongoing activities and projects are done in coordination with top management and those in the lower level. Lower or first level management (Head Nurses or Senior Nurses (including Charge Nurses or team leaders) - do the daily schedules, or weekly plans for the administration of direct patient care in their respective units

Top

Administrator
Supervisors Head Nurses/ Senior Nurses Staff Nurses / Nursing Attendant

Middle

First Line Operating Level

4 -Types of Planner:
Reactive-planning Inactivistoccurs after a problem exists, done in response to a crisis, lead to hasty decisions and mistakes. consider status quo, spend a great deal of energy preventing change and maintaining conformity technology to accelerate change, future oriented

Preactive-utilize

Proactice/interactive-consider

the past, present, and future, and attempt to plan the future of their organization rather than react to it, dynamic and adaptive to the environment

Types of Planning
Strategic/Long rangeforecasts the future success of an org. by matching and aligning all its
capabilities with its external opportunities (Marquis & Huston,2006).

Tactical/Short-term

Health for all in the hand of the People in the year 2022 is an example of? A. Vision B. Mission C. Goal D. Philosophy

A learning institution of integrated professional health care with values of love, care and compassion dedicated to the service of the individual, family and community this is an example of? A. Vision B. Mission C. Goal

The College of Nursing is committed to: Produce a professionally health care provider with caring, responsible creative and critical thinking generalist. Promote relevant research and community service. Develop a person who assumes responsibilities for personal and professional growth, and responsible to global concerns. Includes ethico-legal, moral and spiritual values. The above statement is a clear example of; A. Vision B. Mission C. Goal D. Philosophy

After finishing the course, graduate are expected to;

Perform the following competencies of a fully functioning health care provider Safe and quality care Management of resources and environment Health education Legal responsibility Ethico-legal responsibility Personal and professional development Quality improvement Research Records management Communication Collaboration and teamwork

This is an example of; A. Vision B. Mission C. Goal

The College of Nursing and Health Allied Sciences (CoN-AHS) shall give birth to a well-rounded Nursing, Midwifery and Allied Health graduates, because this Institution view its involvement and commitment to our students far beyond their graduation. The above statement deficts; A. Vision B. Mission C. Goal D. Philosophy

Elements of Planning
I. Forecastinghelps the managers looks into the future and decide in advance where the agency would like to be and what is to be done in order to get there. Is the science of predicting future outcomes. Forecast and estimate provide the bases for planning.

II. Setting the VMG Philosophy and the Objectives: Vision- statement outlines the organizations future role and functions. It gives the agency something to strive for. Describes the path that the Company will take in the coming years. It clearly defines the goals that are set out to achieve.

Sample Vision Statement: The Medical Center envisions itself to become a Center of Excellence providing holistic approach to health care services. As a Center of Wellness, the services provided shall enables the people to improve their health and increase control over it.

Mission

outlines the agency's reason for existing, who the targets clients are and what services will be provided. Why are we doing this? Brings out purpose, motives, and intention

Sample Mission Statement:

The Medical Center as a public, tertiary hospital is so maintained as the peoples partner and improved to provide accessible, quality, cost effective, preventive, promotive, curative, rehabilitative health care services to the public, especially the destitute.

Philosophy it is a statement of beliefs and

values that directs ones life or ones practice. A written statement of the philosophy explains the beliefs that shapes how the mission or purpose will be achieved

Sample Philosophy Statement: The medical Center is guided by the following beliefs:
1. The hospital is committed to assume a vital role in health promotion, disease prevention, curative, rehabilitative and primary health care. 2. The clients are the reason for the hospitals existence

Goals and Objectives differ in that goals

are more general and they cover a broad area. On the other hand, Objectives tends to be more specific. They are actions committed through which an organizations missions

Sample Philosophy Statement: Goal: To provide the best possible health care services to its clients in a high quality setting conductive to attaining its vision as a center of wellness and a standard medical center
Objectives: To establish an organized governing body To provide the best quality, accessible and cost effective health to all its clients. To strengthen To provide

Elements of Planning
III. Developing the Scheduling Programs

Time Management
Time Management is a technique
for allocation of ones time through the setting of goals, assigning priorities, identifying and eliminating time wastes

Work SMARTER, not HARDER

How Do you Manage your Time???

Planning anticipates the problem Tasks to be accomplished should be done in sequence and should be prioritized to importance Setting deadlines in ones work and adhering to them is excellent Delegates permits a manager to take authority for decision making

Activities Under Developing

and Scheduling Program Time Management is a technique for
allocation of ones time through the setting of goals, assigning priorities, identifying and eliminating time wastes and use of managerial techniques to reach goals efficiently.

Budget

is the annual operating plan, a financial road map and plan which serves as an estimate of future cost and a plan for utilization of manpower, material and other resources to cover capital projects in the operating program. Is simply a plan for future activities expressed operational as well as financial or monetary terms.

Board Question
When completing a daily list, the nurse must remember that a list should; A.Should be structured with little variability B. Should not be changed, so that time is not wasted C.Must be flexible D.Should include all items that need to be completed

Board Question
The most effective way to manage a large task is to: A. Not stop until entire task is completed B. Delegate the task to someone else C. Break it down into smaller more manageable pieces D. Put it off until you have adequate time

Board Question
Nurse play an integral role in development, implementation and evaluation of a unit or department budget in a nursing organization. An operational budget accounts for;
A. The purchase of minor and major equipment B. Construction and renovations C. Income and expenses associated with daily activity in an organization

Different Kinds of Budget

Revenue Budget summarizes the income
which management expects to generate during the planning period.

Expense Budget describes the expected

activity in operational and financial terms for a given period of time.

Capital Budget outlines the programmed

acquisitions, disposals and improvements in an

institutions physical capacity

Different Kinds of Budget Operating Budgets these budgets are

usually associated with major activities over coming years, including wages, salaries and compensations

Project Budgets this is associated with

major projects.

Cash Budgets represents the planned

cash receipts and disbursements