Export- import documentation& procedures related to trade EXIM policy EXIM documentation

Procedures for Exports

Procedures for Imports Strategies and initiatives

EXPORT DOCUMENTATION
1. Invoice 2. Certificate 3. Custom documents 4. Transport documents 5. Exchange control 6. Payment documents 7. Miscellaneous documents

IMPORT DOCUMENTATION
1. Transport document 2. Bill of entry 3. Certificate of inspection 4. Certificate of measurement 5. Freight declaration 6. Delivery of documents 7. Interest on import bills

Import Procedures
Earlier all goods were restricted for imports unless specifically permitted, with new policy all goods freely imported unless specifically restricted. Enquiry of vendor Quotation from vendor Purchase order Letter of credit Bill of entry License tracking

Contd.
Letter of credit
For importer For exporter Generation of warehousing certificate Permission application & license tracking Integration with ERPs

Contd.
Bill of entry Bill of entry for home consumption Bill of entry for warehouses Bill of entry for Ex-bond clearance Import duties Basic duty Additional customs duty Safeguard duty Education cess

Steps involved in Export Transaction

Need to apply to the director General of Foreign Trade(DGFT) Regional office for getting Importer-Exporter Code (IEC)

Register with the concerned export promotion council, sales tax office and Export Credit Guarantee Corporation.
Export can now go in for procuring orders The exporter starts manufacturing goods. Obtains a certificate confirming the quality of the goods.

Contd
Exportables are then dispatched to ports/airports Apply to an insurance company. 8) The exporter contacts the clearing and forwarding agent (C & F) for storing the goods in warehouses. A document called Shipping Bill, required for allowing shipment by Customs Authority is presented by the forwarding agent. 9) a receipt called Mates Receipt is issued by the captain to the ship superintendent of the port.

10) Superintendent calculates port charges and handover to the exporter /C&F agent. 11) The C&F agent or exporter gets the Bills of Lading or Airway Bill 12) Applies to the relevant Chamber of Commerce for obtaining Certificate of Origin 13) Exporter sends a set of documents to the importers, stating the date of shipment ,name of vessel. 14) Within 21 days after shipment the exporter must present all the documents at his bank. 15) The exporters bank sends these documents to the importers bank which should make the payment on of before the due date.

Strategies
doubling our exports from US $225 billion to US $ 450 billion over the next three years product diversification and diversification of markets based on the changing dynamics of growth conducive trading arrangements with trading partners adopted a multi-pronged strategy to deal with issues relating to NTMs engage specialized research agencies for sound economic analysis Adequate flow of credit and at reasonable costs

Initiatives
Promotional measures in Dept of Commerce: Assistance to States for developing export infrastructure and allied activities (ASIDE) Market access initiative (MAI) Market Development Assistance (MDA) Brand promotion and quality Test houses Towns for export Excellence Meeting expenses for statutory compliances

Contd
Promotion measures in DGFT: Quality complaints/disputes Privileges of privileges of export and trading house status holders Eligibility for export and trading houses status Trade disputes affecting trade relations Services Exports Common Facility Centres