Presented By:GROUP 2 Priya Chandran (38) Fathimathul Hasna Ali E.

E.V (14) Mohamed Jaseem V K (26) Abdul Muhsin (2) Shafin (50)

STORES AND STORES KEEPING

STORE KEEPING
A store refers to raw materials, work-in-progress and

finished goods remaining in stock. The store is a service department headed by a storekeeper who is responsible for a proper storage, protection and issue of all kinds of materials. Store-keeping means the activities relating to purchasing, issuing, protecting, storing and recording of the materials. Store-keeping includes the receipts and issues of materials, their recording, movements in and out of the store and safeguarding of materials.

STORE KEEPING
Storekeeping may be defined as a function of

receiving, storing of raw materials, tools spares consumables etc... It is serving facility, inside an organization, responsible for proper storage of the material and then issuing it to respective departments on proper requisition. Afford and Beatty describes store keeping as that aspect of material control concerned with the physical storage of goods

Categories of Stores
Stores are generally of the following categories: Raw material or consumable materials stores. Inflammable materials stores like petrol, diesel, kerosene, oil coke etc.. Tools stores. Chemical stores like sulphuric acid, carbide etc.. Furniture. Stationery stores. Unserviceable material stores.

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Foundry stores.
Electrical goods stores. Scrap.

Finished goods store.

Empties and package stores etc..

Finished products ready for sale are generally called stock and the place where they are kept (until they are sold) is called STOCK ROOM.

OBJECTIVES OF STORE-KEEPING
Easy location of the items in store.
Proper identification of items. Speedy issue of material.

Efficient utilization of space.

Reduction in need of material handling equipment. To avoid over and under-stocking of materials. To maintain systematic record of materials. To protect materials from losses and damages. To minimize the storage cost of materials.

DUTIES OF STORE-KEEPER
Systematic planning of stores.
To maintain record of materials neat and clean. To maintain record of materials along with their costs.

To ensure that the materials are issued against

authorized requisition only. To keep up-to-date record of materials issued, received and balance in stock.

 To plan and execute the stock checking activities from

time to time so that no discrepancy occurs in stores. To prevent leakage, theft, wastage, and deterioration etc.. To communicate with purchase department. To provide efficient and effective service to the organization. To prevent unauthorized entry in stores. To arrange for periodical stock-taking and stock verification.

STORE SYSTEM(TYPES OF STORES)

Stores can be broadly classified into two categories: A closed store.
An open store.

STORE SYSTEM
CLOSED STORE
All items are stored in a closed

OPEN STORE
Materials are stored as close as possible to the point of use. There is no specific storage area.

and controlled area. No other person except the stores personnel is permitted to enter this area. The materials enter or leave the store room only when accompanied with the authorized documents. This system ensures maximum physical security. Tight accounting control of items. Small and costly items that are easy to handle and liable to be lost are kept in these types of stores.

Every individual has access to any storage facility. After the receipt of the material it is delivered to the respective departments to expedite the production activity. Chances of pilferage , damage etc. are high. Less emphasis on accounting control of the materials. This system is justifiable in fast moving production where consumption is very high , like iron ore , coke , limestone , sand , bricks etc.

ORGANIZATION OF STORES
STORE OFFICER
Dept./store keeper

Asstt. S.K. (Stationer y)

Store keeper (raw materials)

Store keeper(stock)

Asstt. S.K.
(Raw material)

Asstt. S.K. (Tools and equipment)

Asstt. Store keeper (stock)

LOCATION AND LAYOUT OF STORES

The location of the storage facility is important

because it directly affects the material handling cost and the periodicity of the operating cycle . It is also considered in relation to the receiving point of the raw materials and shipping point of the finished goods. The storage facilities should be located near the operating departments. However, a reasonable distance must be maintained between the stores and the plants.

 The availability of total space and location of materials

inside the store room should be taken into consideration while planning the layout of stores. The total space is decided on the basis of available floor area, containers, cabinets, racks, shelves bins etc..

Centralized Stores
The basic principle of the journey distances and avoid

back-tracking .In small industries, it is desirable to centralize the materials so that they may be brought under the control of one storekeeper. In this system the store room is located very near to the place of use .If there are number of manufacturing departments, the store-room should be situated such that it is near to all the departments . This will reduce handling and enable to eliminate lot of manual operations .These types of stores are called centralized stores .

Advantages of Centralized store:

Large number of items can be purchased in one order,

therefore, the firm can get quantity discount and there is a reduction in transportation cost. Possibility of standardization of materials reducing the variety of items stored. Less manpower is required which reduces administrative costs.

 Better security arrangements can be made to safeguard

against pilferage and theft. Less storage space is required. Optimum stores can be maintained. Better layout of stores is possible. Better supervision and control is possible.

Disadvantages:
There is an increase in material handling cost.
There are chances of bottlenecks and resultant delays. More exposure to loss due to natural calamities like

fire, rain, dust etc. Possibility of communication gap between the user of the item and its supplier.

Decentralized Stores
Decentralized stores are preferred in large factories,

having different departments using different kinds of materials. In such cases it is always beneficial to maintain different stores in different sections. For example ,electrical stores near electrical maintenance section ,tools and equipment stores near tool room ,spare parts near maintenance section. Similarly ,raw materials like sand ,limestone ,coke ,iron ore and pig iron should be kept near the foundry shop.

Advantages of Decentralized store

Reduced material handling and associated costs.
Less chances of bottlenecks and delays. Less risk of loss by theft or fire.

Convenient for every department to draw materials.

LAYOUT OF STORES
Physical arrangement of storage facilities for efficient

receipt, storage and issue of materials is called as layout of stores. In a properly arranged store, the materials are properly maintained. It involves minimum of handling and optimum utilization of space.

The following basic factors must be considered while laying out of the stores:
Type of Stock.
Volume of Stock. Availability of Space. Physical factors.

Basic principles of layout of stores:

The store room layout should minimize the handling

and transportation costs. It should be such that it provides for easy receipt, storage and disbursement of materials, preferably nearest to the point of use. Materials must be accessible for handling equipment and personnel. There should be optimum utilization of floor space and ceiling height.

 The store room layout should be flexible enough to suit

the changing requirements of the future. Shelves, racks, bins, etc.. Should be situated in clearly defined lames so that items are quickly stored and easily located. Storage space should be well protected against fire, wastes, deterioration, damage and pilferage. A pace for storing materials should be decided depending upon their characteristics. Heavy and bulky items should be stored as far as possible.

 Store layout should make it possible to use modern

material handling equipments such as fork-dift truck, conveyors, gravity feed racks etc Inflammable materials like oil, wood, cotton waste, kerosene etc.. Should be stored separately away from sources of fire. Storage space should be clearly marked to ensure easy and quick identification.

FUNCTIONS OF STORES
Identification of Materials:

When large number of different items are stocked in the store room, it is essential to codify them for their quick identification. there should be a place for everything and everything should be in its place. Receipt: Materials, tools, equipment are shipped by the supplier along with the necessary documents and packing slip. The store keeper unloads the goods and verifies the contents with the packing slip and the purchase order.

 Storage of Materials:

The most important function of the store department is to store and preserve the materials, equipments, tools, supplies etc..till they are issued to the production departments. Issue of Materials: Materials should be issued by the storekeeper only on the presentation of an indent known as Stores Issue Requisition.

 Record Keeping:

In order to maintain an efficient record of stores, the following books and records will be required and these are maintained separately for different types of materials : Bin card. Stores record card. Material transfer note. Material return note.

STORES BIN CARD

Card No. f No. Description Location Part

Date The bin card contains up-to-date information about the receipts, issues and balance of the respective item in the store.

STORES CONTROL
Protection of goods from fire.
Protection of goods from dust. Protection from weather conditions.

Protection against deterioration.

Protection against theft. Maintenance of the level of the inventories.

THANK YOU