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This presentation breaks down the purchasing process into 6 steps, which are then detailed in the subsequent slides. While responding from either the printed material or this will be OK, some may find this easier to understand.
STEP 1. ANALYZING THE CURRENT INFORMATION NEEDS OF THE BUSINESS STEP 2. COLLECT RELEVANT COMPUTER SYSTEMS SALES LITERATURE STEP 3. ESTABLISH COMPUTER SYSTEM REQUIREMENTS STEP 4. REQUESTING PROPOSALS FROM VENDORS STEP 5. EVALUATION VENDOR PROPOSALS STEP 6. CONTRACT PROVISIONS
STEP 1. ANALYZING THE CURRENT INFORMATION NEEDS OF THE BUSINESS (2 Parts to this step)
1. A property profile is a set of descriptive statistics that allows the comparison of this operation to others to help identify similarities and differences.
This information can be used by vendors to establish if existing programs have been used in similar operations and how they have functioned. This information should also include any equipment that is currently in use and if these functions are best integrated into a new system or equally efficient as individual
Part 1. SOURCES OF INFORMATION Trade Associations Trade shows have been Visit local vendors Request information from reputable vendor across the country.
The way the system is programmed to manipulate the data should be in line with the desires and expectations of management.
Section 1: Description of business Section 2: Bidding requirements Section 3: Specific Computer Systems Applications Requirements.
Multiple rating system Vendors business reputation Comparing Direct, Indirect, and hidden costs of each system.
Section 1: Description of business RFP Section 2: Bidding requirements RFP Section 3: Specific Computer Systems Applications Requirements.
Property profile Objectives for the computer System Operational requirements for the Computer system Hardware configuration Payment options Future expandability of the system Software descriptions Vendors future responsibilities
WHAT ARE THE THREE TYPES OF CONTRACTUAL ARRANGEMENTS LISTED IN THE CHAPTER?
TRAINING SITE PREPARATION DESIGN OF PRINTED MATERIALS INITIAL ENTRY OF DATABASE ELEMENTS ACCEPTANCE TESTING SYSTEM CONVERSION DOCUMENTATION CONTINGENCY PLANNING VENDOR SUPPORT
Established the communication process in which data are transferred from independent computer systems and physically transformed into the information requested.
Reservations POS CAS Energy Management System Payroll Accounting
WHO ARE THE MIS MANAGEMENT STAFF AND WHAT FUNCTIONS DO THEY PERFORM?
SYNERGY:
The whole is greater than the sum of its parts. The interfaced system has advantages over the "stand alone" systems because:
SYSTEMS TESTING:
Usually one application is brought on-line at a time and tested. Each module should with other systems and stand alone as individual modules.
CONTRACT CONSIDERATIONS:
What are the organizations rights to alter the code in the software packages purchased? Can you add code to include a particular interface? Will altering the code change any existing maintenance agreements? To what degree will each vendor involved support the interface?
WHAT IS DOWNTIME AND MULTI-TASKING AND HOW DOES IT IMPACT THE ORGANIZATION?
DOWNTIME: MULTI-TASKING:
INFORMATION PROTECTION:
Functional division of duties. Recovery. Avoid tampering. Unauthorized access prevention. Detection and correction.