A business Report is an orderly arranged ,unbiased communication of factual
information that serves some business purpose Types of report: Business Reports Academic Reports Business Reports: Routine Reports: a) Progress Report b) Inspection Report c) Performance Appraisal d) Periodical Report Special report: a) Investigating report b) Survey Report c) FIR d) Project Report Informational report Analytical report
Five Ws & 1 H of Report: Why,What,Who,When,Where,& How
Why is it Important to study the Report Why the Problem should be analyzed What is its relevance/significance What are the benefits Who is involved in the situation Who is the reader When did the problem started When I am going to write the report Where would the reader be at the time of reading the report How would the report be written? What information is to be taken
Planning for Report
1. Define the Problem & the Purpose 2. Outline the Issues for investigation 3. Prepare a work plan 4. Conduct research,analyse & interpret 5. Draw conclusion
Process of Report writing: Subject matter should be analyzed logically The final outcome is assessed A rough draft for the outcome is prepared Rewriting the rough draft Final Bibliography Writing the final draft Details of defining the problem Purpose of report writing Presentation of report before concerned Utility of the report
Ideal Project report should contain following items: 1. Preliminary Pages: cover Title Page Authorization Acknowledgments Executive Summary Abstract Table of contents List of Illustrations
2 Main Text: a) Summary Introduction Main Text/Findings Conclusion/Recommendations/submission b) Introduction Introducing the theme Review of related literature Methodology c) Results Statistical analysis Testing of hypothesis Conclusion & Recommendations 3 End Matter Annexure Bibliography Questionnaire Indexing Mathematical derivations Appendices Glossary(if necessary)
Cover First page of the report Title of the Report Name/Names Of the Author/authors of the Report Name of the organization to which it is submitted 1) Title Page a) Title of the Report b) name of the author c) Name of the authority for whom the Report was written d) Contract, project or Job Number e) Distribution list 2)Authorization Person or department authorized to carry research and make report. Also carry authorized from.e.g. This report is submitted as partial fulfillment of the requirement of MBA Program of ICFAI Business School.
3).Acknowledgements to acknowledge and thank who have helped you. Order should be: Head of the organization Company Guide Faculty in-charge Others
4).Executive summary In condense form the crux of the report. The purpose of this is to enable the reader to grasp the main element of the report quickly. It should be self sufficient and intelligible, without reference to any other part of the report. It is not the substitute of the report, but it contain sufficient information to allow the reader to ascertain his/her interest 5).Abstract An Abstract is a technical summary It is read by the people who are familiar with the report. Technical jargon can be used here. An Abstract can be part of the report.
6).Table of Content Leave 1 margin on both sides, top & bottom
7).List of illustrations
if large no of tables and figures are used Introduction: Purpose of the Report, limitation ,scope of study,mathod of collecting data,sourses,including literature survey to give reader a clear picture of the work. Main Text: References Arrange all references alphabetically by the Author's last Name or by the title of the Reference. e.g. Crane, Ronald S.,Critics and Criticism: Ancient and Modern.Chicago: University of Chicago Press,1952 Time to Call in the Boss Business Week,27 July 2005,32-36 for periodicals). Glossary A list of definitions A footnote at the bottom with asterisk or some other form of notation to inform your readers that the term is defined in the glossary. Bibliography