Naveed Saeed Rana

Human Resource Information

Systems (HRIS)
Course Description
The purpose of the course is
To learn basic concepts, technology, application, and management
of HRIS
Increase student understanding of IT and its application for human
resource
Focus on what the technology brings to HRs most critical functions

Learning Outcomes

On completion of this course, students should be able to:
explain the concepts of Human Resource Information
Systems(HRIS)
understand the practical aspects of implementation of HRIS
within organizations
understand the database concepts required for information
system implementations
Actively participation in HRIS improvement within organizations




Course Text

Michael J. Kavanagh & Mohan Thite
Human Resource Information Systems
Basics, Applications, and Future Directions,
SAGE Publications

Week Tentative Schedule
1 Introduction; discussion of syllabi; student expectations
A Primer on HRIS
Why do we need HRIS
Overview of System Development Process for HRIS
2 Database Concepts and Applications in HRIS
Database Management Systems
Data Sharing Across Locations
Data Sharing between Levels
Overview of MS Access
3 Data warehouses, Business Intelligence, and Data Mining
Systems Considerations in the design of and HRIS
HRIS Customers/Users/Data Importance
HRIS Architecture
4 System Implementation Process
System Development Life Cycle
Quiz 1
5 Group Formation and Project Assignments
HR Administration and HRIS

6 Goal Achievement and the Balanced Scorecard
HRM and the Balanced Scorecard
HR Strategic Goad Achievement and the Balanced Scorecard
Case Study -1

P
r
o
g
r
a
m

E
x
e
u
c
t
i
o
n

P
l
a
n

7 System Design and Acquisitions
Assessing Systems Feasibility
Creating and Using the DFD
HR Metrics
Quiz-2
8 Mid-Term Exam
9 Systems Model of Training & Development
E-Learning
HRIS Applications in Training
Case Study 2
10 Change Management Implementation, Integration, and Maintenance of
the Change Process
Organizational and Individual issues in HRIS Implementation
11 Job Analysis and HR Planning
Recruitment and Selections in an Internet Context
Exploration and Sharing by Students/ Interactive Session
12 Project Submission
Payroll and the HRIS
Project Submission
Week Tentative Schedule

P
r
o
g
r
a
m

E
x
e
u
c
t
i
o
n

P
l
a
n

13 Project Presentation and viva

14 Project Presentation and viva
15 Guest Speaker
16 Final Exam
Week Tentative Schedule

P
r
o
g
r
a
m

E
x
e
u
c
t
i
o
n

P
l
a
n

What is an Information System?
An Information System (IS) can be any organized combination of
people, hardware, software, communication network, data
resources, and policies and procedures that stores, retrieves and
disseminates information in an organization.
Three basic interacting components:
Input
Processing (transformation process)
Output



A Primer on HRIS
System used to acquire, store, manipulate,
analyze, retrieve and distribute information
regarding an organizations human resources.
An HRIS is not simply computer hardware and associated HR
related software. Although an HRIS includes hardware and
software, it also include people, forms, policies and procedures,
and data.




A Primer on HRIS
Company that does not have a computerized system
still has an HRM system.
If a company did not have a paper system, the
development and implementation of a computerized
system would be extremely difficult.

Fundamental Role of IS in Business
Basic roles of Information Systems are:
Support Business Processes and operations
Support Decision Making
Support Competitive Advantages
At any stage Information System is designed to support
business processes and operations and also provide data or
accept data from the system and help in making effective
strategic plans, support in decision making and help in
achieving competitive advantages

Components of an INFORMATION System



A Primer on HRIS
The purpose of HRIS is to provide service, in the form of
accurate and timely information, to the clients of the
system.
As there are a variety of potential users of HR information,
it may be used:
For strategic, tactical and operational decision making: e.g. to plan
for needed employees in a merger:
To avoid litigation: e.g. to identify discrimination
To evaluate programs e.g. policies, or practices




Why do we need HRIS
Providing a comprehensive information picture as single,
comprehensive database
Increasing competitiveness by improving HR operations and
improving management processes
Collecting appropriate data and converting them to information
and knowledge for improved timeliness and quality of decision
making
Producing a greater number and variety of accurate and real-
time HR-related reports



Why do we need HRIS
Streamlining and enhancing the efficiency and
effectiveness of HR administrative functions
Shifting the focus of HR from the processing of
transactions to strategic HRM
Reengineering HR processes and functions
Improving employee satisfaction by delivering HR
services more quickly and accurately





Why do we need HRIS
The size of the organizational, with large firms
generally reaping greater benefits
The amount of top management support and
commitment
The availability of resource (tie, money and
personnel)
The HR philosophy of the company as well as its
vision, organizational culture, structure and systems



Why do we need HRIS
The size of the organizational, with large firms
generally reaping greater benefits
The amount of top management support and
commitment
The availability of resource (tie, money and
personnel)
Transaction processing systems
Perform and record daily routine transactions necessary to
conduct business
Examples: sales order entry, payroll, shipping
Allow managers to monitor status of operations and
relations with external environment
Serve operational levels
Serve predefined, structured goals and decision making
Types of Information Systems
18
Types of Information Systems
A Payroll TPS
A TPS for payroll
processing captures
employee payment
transaction data (such
as a time card).
System outputs
include online and
hard-copy reports for
management and
employee paychecks.
FIGURE 2-2
Pearson Education 2012 19
Management information systems
Serve middle management
Provide reports on firms current performance, based on
data from TPS
Provide answers to routine questions with predefined
procedure for answering them
Typically have little analytic capability
20
Types of Information Systems
How Management Information Systems Obtain Their Data from the Organizations TPS
In the system illustrated by this diagram, three TPS supply summarized transaction data to the MIS
reporting system at the end of the time period. Managers gain access to the organizational data
through the MIS, which provides them with the appropriate reports.
FIGURE 2-3
Pearson Education 2012 21
Types of Information Systems
Decision support systems
Serve middle management
Support non-routine decision making
Example: What is impact on production schedule if December
sales doubled?
Often use external information as well from TPS and MIS
Model driven DSS
Voyage-estimating systems
Data driven DSS
Intrawests marketing analysis systems
Pearson Education 2012 22
Types of Information Systems
Voyage-Estimating Decision Support System
This DSS operates on a powerful PC. It is used daily by managers who must develop bids on shipping
contracts.
FIGURE 2-5
Pearson Education 2012 23
Types of Information Systems



Different Types of HRIS
Systems are placed in three categories
Electronic Data Processing (EDP)
Management Information Systems (MIS)
Decision Support Systems (DSS)




Different Types of HRIS
EDP:
A focus on data, storage, processing, and flows at the
operational level
Efficient transaction processing
Scheduled and optimized computer runs
Integrated files for related jobs
Summary reports for management



Different Types of HRIS
Human Resource Management decision systems
(HRMDS)
Report formation and generation based on identified managerial
needs for decision making
Categorization of reports by management level
Timing of report generation based on frequency of managerial
use daily, weekly and monthly
Historical information retained and reported in a timely manner to
their previous decisions



System Development Process for
and HRIS
Software Development Life Cycle
Planning
Analysis
Design
Implementation
Maintenance




Model of Organizational Functioning


?