Chapter 2

HUMAN RESOURCE
INFORMATION MANAGEMENT
SYSTEM (HRIS)

Definition HRIS
A data base system that contains all relevant
human resource information and provides
facilities for maintaining and accessing these
data.
An information system (IS) is any combination
of information technology and people's
activities using that technology to support
operations, management, and decisionmaking. Human resource is a term used to
describe the individuals who make up the
workforce of an organization.

HR and the Internet

The types of the information
available and useful for HR managers
can be categorized in to Two broad
functional categories:
1. Conversational Resource
2. Reference Resource

Evolution of HRIS
First Generation 1950`s to
1960`s
Second Generation 1970`s to
1980`s
Third Generation 1990`s till
Today

Evolution of HRIS (contd)

First Generation Mainframe
Second Generation Mini
computers
Third Generation Micro computers
user friendly computer
& client/server Network

Function of HRIS
Input function
Data maintenance function
Output function

Function of HRIS (contd)

Input function:
Provides the capabilities needed to
get human resource information into
the HRIS
Maintenance function:
The data maintenance function is
responsible for the actual updating of
the data stored in the various
storage devices.

Function of HRIS (contd)

Output function
Report library
A type of computer software program that
stores the program and historical data
necessary to generate reports that are
periodically requested.
Turnaround documents
Simple reports that shows the current data
values of an HRIS and provide a place to
indicate any changes.

TYPES of HRIS
Types of HRIS:
Operational HRIS
Tactical HRIS
Strategic HRIS

Operational HRIS
Operational Human Resource Information Systems
Provide Data to Support Routine, Repetitive Human
Resource
Decisions
Information
Is
Detailed,
Structured, Accurate, and Internal.
Examples of Operational HRIS:
Employee Information Systems Position Control
Systems
Applicant
Tracking
and
Placement
Information System, Performance Management
Information Systems Government Reporting and
Compliance Information Systems Other Operational
Human Resource Information Systems Payroll
Information Systems.

Tactical HRIS
Tactical HRIS Supports management decisions
emphasizing allocation of human resources.

Examples of Tactical Human Resource

Information Systems:
Examples of Tactical Human Resource
Information Systems Job Analysis and Design
Information Systems Recruiting Information
Systems Compensation and Benefits
Information Systems Employee Training and
Development Systems

Strategic HRIS
Strategic HRIS Help top level managers to set
goals and directions for organization. Gather and
manage information from within and without
organization.
Strategic Human Resource Information Systems
Help Top Level Managers Set Goals and
Directions for Organization Gather and Manage
Information
From
Within
and
Without
Organization Ensure Organization Has Right Kind
and Numbers of Employees at Right Place at
Right Time to Achieve Its Objectives

Strategic HRIS
Examples of Strategic Human
Resource Information Systems:
Examples
of
Strategic
Human
Resource
Information
Systems
Information
Systems
Supporting
Workforce
Planning
Information
Systems
Supporting
Labor
Negotiations Other Strategic Uses of
Human
Resource
Information
Systems

Uses of HRIS
1.
2.
3.
4.
5.
6.
7.
8.

Clerical application
Applicant search expenditure
Risk Management
Training Management
Training Experience
Financial Planning
Turn over Analysis
Succession Planning

Uses of HRIS (Contd)

9. Flexible Benefits Administration
10. Compliance with government
regulation
11. Attendance reporting and analysis
12. Human resource planning
13. Accident reporting and prevention
14. Strategic planning

Implementing HRIS
1.
2.
3.
4.
5.
6.
7.
8.

Inception of Idea
Feasibility study
Top management support
Selecting a project team
Defining the requirement
Software hardware selection
Training
Tailoring the system

Implementing HRIS
(contd)
9.
10.
11.
12.
13.
14.

Collecting the data

Testing the system
Starting up
Running in parallel
Maintenance
Evolution

Accessing the System

To access Info About HR:

Available
from any
internet
connection!

http://www.asu.edu/hr

To access Info About HRIS:

Available
from any
internet
connection!

http://hris.asu.edu/

Employee Self Service Portal Access

http://www.asu.edu/interactive/

You can get

to the
portal from
the HR
website,
the HRIS
web site or
by typing in
the URL

Accessing Your
Personal Information

Your Personal Information

You can update your personal
Information online, 24/7 from any
computer that can reach the
internet.
When you make a change, it is
changed globally and in real time
all ASU systems that are connected
to PeopleSoft are updated.

View and Update Your Information

rom the Eportal -> Click on Self service, then Personal Info

View Your eProfile

Change your data by clicking
on the Change buttons.

View and Update Your eProfile

In each screen, you can

change, add, delete and
save your changes.

Payroll and
Compensation

Whats new?
You will be able to see pay information online.
View checks and advices online
Make changes to W-4 forms (nonresident aliens excluded)
Request direct deposit

Payroll and Compensation

rom the Eportal -> Click on Self service, then Payroll and Compensation

Payroll and Compensation

mployee Self Service -> Payroll and Compensation -> View Paycheck

If you view the information

here.

Payroll and Compensation

Employee Self Service -> Payroll and Compensation -> View PaySlip
If you have Direct
Deposit, your payslips
can be viewed and
printed here.
Pay slip (advice) you
can come here to print
them at will. They will
not be mailed.

Payroll and Compensation

mployee Self Service -> Payroll and Compensation -> Direct Deposit
Here you can
easily edit your
direct deposit
settings.

Payroll and Compensation

mployee Self Service -> Payroll and Compensation -> W4 Tax Informatio
Your W-4 changes
are easily made
online.

Class Activities
Case studies