Gandhinagar

Institute of
Technology
ENGINEERING ECONOMICS AND
MANAGEMENT(2130004)
Active Learning Assignment
Functions Of Management
Guided By: Prof. Prashant Pandya
Branch : Mechanical Engineering
Div: C

Group of the Students

Students name and Enrollment No.

Abhishek Savnani(130120119198)
Sandeep Pal(13012019195)
Subham Singh(130120119231)

Basic Management Functions

1.
2.
3.
4.
5.
6.

Planning
Staffing (HRM) Planning
Organising
Directing
Coordinating Monitoring
Controlling

Organising

Leading

Staffing

MANAGARIAL FUNCTIONS AND SUBFUNCTIONS

PLANNING Forecasting, decision making ,strategy, formulation

policyMaking,programming,scheduling,budgeting
problem solving,innovation and investigation .
ORGANISING - Functionalisation,divisionalisation,departments,
Decentralisation,activity,analysis,task,span of
management, task allocation
STAFFING - Manpower planning,Recruitment,selection,training,
placement,compensation,promotion,appraisal
DIRECTING - Supervision,motivation,communication,leadership
CONTROLLING - Fixation of standards,recording,measurement
reporting,corrective action

Planning
Deciding in advance :
What to do
How to do
When to do
Who is going to do it

Bridges a gap between where we

are today and where we want to
reach.
Sets the goal of an organization.

Features of planning

Planning seeks to achieve certain objectives.

Planning is oriented towards the future.
Planning is a mental exercise
Planning involves choices from alternatives
Planning is the basics for all other functions.
It is a continuous function
It is pervading.
Planning is directed towards efficiency.

Steps in planning

Collecting information about past

Defining objectives
Developing planning premises
Discovering alternative cources of action.
Evaluating alternatives.
Choosing the best alternatives
Defining subsidiary plans
Periodic revision and review of plans.

Advantages of planning
It focuses attention on desired
objectives
It helps to minimise risk
It improve efficiency
It avoid confusions
It encourage innovation and
creativity
It enables co operation and group
work
It serves as the basis of control.

Limitations of planning

Lack of accurate information

Time consuming
Expensive
Rigidity due to strict compliance with
plans
Unwillingness to people change
External limitations (political )

Management By Objectives(MBO)
Benefits:
Manager and employee efforts are focused
on activities that will lead to goal attainment.
Performance can be improved at all company
levels.
Employees are motivated.
Departmental and individual goals are
aligned with company goals.

Problems:
Constant change prevents MBO from
taking hold.
An environment of poor employeremployee relations reduces MBO
effectiveness.
Strategic goals may be displaced by
operational goals.
Mechanistic organizations and values
that discourage participation can harm
the MBO process.
Too much paperwork saps MBO energy.

Model MBO Process

Step 1: Setting
Goals
Corporate Strategic
Goals
Departmental Goals

Step 2: Developing
Action Plans
Action Plans

Individual Goals
Review
Progress

Appraise
Performance
Step 4: Appraising
Overall
Performance

Take Corrective
Action

Step 3:
Reviewing
Progress

Organizing
It is the process of bringing together physical,
financial and human resources and developing
productive relationship amongst them for
achievement of organizational goals.
According to Henry Fayol, To organize a
business is to provide it with everything useful
or its functioning i.e. raw material, tools, capital
and personnels. To organize a business
involves determining & providing human and
non-human resources to the organizational
structure.

Features
Organizing as a process involves:
Identification of activities.
Classification of grouping of activities.
Assignment of duties.
Delegation of authority and creation of
responsibility.
Coordinating authority and
responsibility relationships.

Merits& Demerits
Advantages:

Specialization
More efficiency
Expansion
Economy

Disadvantages:

Confusion
Conflict
Lack of coordination
Difficulty of fixing responsibility

Staffing
According to koontz and O Donnel The managerial
functions of staffing involves manning the
organisational structure through proper and
effective selection, appraisal and development of
personnel to fill the roles designed in to the
structure.
Recruiting, selecting, appointing the employees,
assigning duties, maintaining cordial relationship
and taking care of grievances of employees.
Training and Development of employees, deciding
their remuneration, promotion and increments.
Evaluting their performance.

 Staffing involves:
Manpower Planning (estimating man power in
terms of searching, choose the person and giving
the right place).
Recruitment, selection & placement.
Training & development.
Remuneration.
Performance appraisal.
Promotions & transfer.

Steps in staffing

Manpower planning
Recruitment,selection,placement
Training and development
Appraisal ,promotion and transfer
Employee remuneration

Importance of staffing
It helps in discovering and obtaining
competent employees for for various
job.
It improve the quantity and quality of
output by putting right man for right
job.
It improves job satisfaction of
employees
It reduces cost of personnel by avoiding
wastage of human resource.
It facilitates the growth and
diversification.

DIRECTING (LEADING)
Direction consist of the process and
techniques utilised in using instructions
and making certain that operations are
carried out as planned
. Direction is that inert-personnel aspect of
management which deals directly with
influencing, guiding, supervising,
motivating sub-ordinate for the
achievement of organizational goals.

FEATURES
Supervision- implies overseeing the work of
subordinates by their superiors. It is the act of
watching & directing work & workers.
Motivation- means inspiring, stimulating or
encouraging the sub-ordinates with zeal to work.
Positive, negative, monetary, non-monetary
incentives may be used for this purpose.
Leadership- may be defined as a process by which
manager guides and influences the work of
subordinates in desired direction.
Communications- is the process of passing
information, experience, opinion etc from one
person to another. It is a bridge of understanding

CONTROLLING
Controlling has following steps:
Establishment of standard performance.
Measurement of actual performance.
Comparison of actual performance with
the standards and finding out deviation if
any.
Corrective action.

Controlling
Controlling
involves several
tasks, including
monitoring
customer
satisfaction.

controlling
keeping the company
on track and making
sure goals are met

Graphic Organizer
Controlling
Keeping
track of
budgets

Keeping
track of
schedules

Monitoring
the quality
of products
or services

Monitoring
and
reviewing
employee
performance

Taking
corrective
action when
goals are
not met

Monitoring
customer
satisfaction

THATS ALL
THANK YOU
FOR YOUR
COOPERATION