Project Management Basic

concepts
with
Microsoft Project 2010

By:
Abdul Ghaffar PMP
ghaffarsarwar@gmail.com
+923434017209

Objective
Projects Management Basics
What is a Project
Project Constraints
Project Planning, Monitoring & control
WBS

Getting started with MS Project

(General Schedule Settings and Currency)

Creating Project in MS Project

Project Calendar
Task List
Task Notes
Duration
Linking Tasks
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By : Abdul Ghaffar, PMP

Objective
Lead & Lag
MileStone
Network Diagram
Critical Path
Adding Resource and its cost
Creating Baseline
Custom Fields

Tracking Project
Other Views and Reports
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By : Abdul Ghaffar, PMP

What is a Project?
A project is a temporary endeavor that helps to
accomplish some specific objective by utilizing
definite interconnected tasks and the effective
utilization of resources.

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To achieve an objective
One Time (Start and finish dates)
Constraints of time, cost and resources
Performed by People Single or Group
Coordinated and controlled activities
Specific Deliverables
Progressive Elaboration
By : Abdul Ghaffar, PMP

Major Constraint on Project

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Project Process Groups

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PMBOK 5
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WBS for MS Project Training

1. Soft ware
Development Plan

1.1
Scope

1.2
Analysis/S
oftware
Requireme
nts

1.3
Design

1.4
Develop
ment

1.5
Testing

1.6
Training

1.7
Docume
ntation

1.8
Pilot

1.9
Deploy
ment

1.10
Post
Implem
entation
Review

1.5.1
Unit Testing
1.5.2
Integration
Testing

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By : Abdul Ghaffar, PMP

Starting With MS Project

2010

File

->options
-> Display

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Starting With MS Project

2010

File

->options
-> Schedule

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MS Project 2010

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Task List

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Task Duration

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WBS Code

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Sub Task

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Link Task..
Finish to Start
(FS),

where the first must be finished

before the next begins.
where 2 tasks must start at the

Start to Start
(SS),

same time.

Finish to Finish
(FF),

where 2 tasks must end at the

same time.
where the start of the first is

Start to Finish
(SF) ,

linked to the completion of the

second (with a lag time specified
as well.

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Link Task

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Predecessors

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Lead & Lag Time

Lead time causes a successor task to overlap
a predecessor even though they are linked
finish to start (FS).
Lag time allows you to add a delay between
the start of the successor and the end of the
predecessor.
Simply specify lead or lag time in the Predecessor
column.
Lead time is represented with a minus sign (-)
Lag time is represented with a plus sign (+).
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Lead and Lag

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Calendar

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MileStone

Milestones let you gauge your progress through the project.

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Abdul and
Ghaffar,
PMPMilestone for each division/part
23
Its
good practice to includeBya:Start
Finish

Resource

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Assign Resources to Tasks

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The Critical Path

The Critical path is the flow of tasks,
of which, a delay in any one of these
tasks will cause a delay to the
project.
It is the longest path through the
project network diagram and the
shortest possible time to complete
the project
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Critical Path

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Critical Path..

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Slack

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Slackis the amount of time that a task can slip before it

affects another task
or the project's finish date.
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Custom Field

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Tracking Project
To control the variations from actual plan
(baseline) we need to track project and
continuously check the health of the project.
EVM is a financial measurement tool that
combines the conflicting aspects of scope,
schedule and cost into a unified set of metrics.
These metrics can be used for measuring,
monitoring, reporting and forecasting project
performance. It can be used through all the
phases of a project, from initiation to closure.
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Earned Value

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Example
You have a project to build a new fence. the
fence is four sided as shown.
Each side is to take one day to build and is
budgeted for $1000 per side.
The sides are planed to be completed one after
the other.
Today is the end of day three.

Calculate AC, BAC, CV, CPI,SV, SPI, EAC etc.

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Plan Tasks

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Set Baseline

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Actual Status

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Check Status

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Status Summary

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Calendar View

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Network Diagram

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Other Reports

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THANKS

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