Produce To Pay Service

Procure-to-Pay (Services)
Scenario Overview
Click process
chevrons for details
Processing
Shopping
Carts
Processing
Purchase
Requests
Processing
Requests for
Quotation
Processing
Purchase
Orders
Confirming
Goods and
Services
Receipts
Processing
Supplier
Invoices
Processing
Payables and
Payments
Project
Management
Order-to-Cash
(Project-Based
Services)
Scenario
Explorer
Scenario/Processes
Business Areas
Business Value
Scenario Flow
2012 SAP AG. All rights reserved.
Scenario Description
Open Legend
The Procure-to-Pay (Services) business scenario allows you to procure services, such as consulting and training services, temporary
labor, or engineering services.
It can be triggered by employees who create shopping carts for services, by project managers who need a certain service for their project,
or directly by the buyer using a purchase order.
Project-related services are usually recorded in a time sheet and the costs are directly transferred to the project tasks in financial
accounting.
If a purchasing contract or a list price for the ordered service exists, the purchase order can be created automatically. If no source of supply
exists, a request for quotation can be sent out to determine an appropriate supplier.
Alternatively with this scenario, it is possible to order external resources to provide services for customer demands that cannot be fulfilled
by internal employees. In this case, the procurement process is triggered when a sales order or a service order has been created.
The following business roles are involved in this scenario:
Employee
Strategic Buyer
Operational
Buyer
Accounts
Payable
Accountant
Scenario Overview
Click process
Processing
Shopping
Carts
Processing
Purchase
Requests
Processing
Requests for
Quotation
Processing
Purchase
Orders
Confirming
Goods and
Services
Receipts
Processing
Supplier
Invoices
Processing
Payables and
Payments
Project
Management
Order-to-Cash
(Project-Based
Services)
Scenario
Explorer
Scenario/Processes
Business Areas
Business Value
Scenario Flow
Scenario Description
Legend
Open
CloseLegend
Legend
The Procure-to-Pay (Services) business scenario allows you to procure services, such as consulting and training services, temporary
labor, or engineering services.
Process mainly driven by the user
It can be triggered by employees who create shopping carts for services, by project managers who need a certain service for their project,
or directly by the buyer using a purchase order.
Process mainly driven by the system
Project-related services are usually recorded in a time sheet and the costs are directly transferred to the project tasks in financial
Manual process not supported by the
accounting.
system
If a purchasing contract or a list price for the ordered service exists, the purchase order can be created automatically.
If no source of supply
exists, a request for quotation can be sent out to determine an appropriate supplier.
Process that communicates with thirdAlternatively with this scenario, it is possible to order external resources to provide services for customerparty
demands
that
cannot befor
fulfilled
software
(mouse-over
details)
by internal employees. In this case, the procurement process is triggered when a sales order or a service order has been created.
Process with relevance to Financials
The following business roles are involved in this scenario:
Employee
Strategic Buyer
Operational
Buyer
Related scenario
Accounts
Payable
Accountant
i Info button with more information
Process Details: Processing Shopping Carts
Click process
Processing Shopping Carts

Go Shopping (Advanced)
Create an
advanced
shopping
cart
Track a
shopping
cart
Processing
Purchase
Requests
Approve a
shopping
cart
Processing
Requests for
Quotation
Processing
Purchase
Orders
Confirming
Goods and
Services
Receipts
Processing
Supplier
Invoices
Processing
Payables and
Payments
Project
Management
Order-to-Cash
(Project-Based
Services)
Scenario
Explorer
Scenario/Processes
Business Areas
Process Description
The Processing Shopping Carts business process enables your employees to
independently create and track shopping carts to request non-stock materials and services.
They can also confirm, cancel, or return goods and services receipts from the shopping
carts. The costs for these products can be assigned to a cost center, project, sales order, or
service order. The information in these shopping carts is sent for approval, if required, and
then transferred into purchase requests for the purchasing department. It is possible for a
requester to withdraw a shopping cart from approval. Requested items can also be canceled.
Further Information
Performed by
Employee
In the Work Center(s)

Home
Business Value
Scenario Flow
Process Details: Processing Purchase Requests
Processing Purchase Requests
Bundle and Order
Assign a
source of
supply
Processing
Shopping
Carts
Bundle and
create a
purchase
order
Click process
Processing
Requests for
Quotation
Processing
Purchase
Orders
Confirming
Goods and
Services
Receipts
Processing
Supplier
Invoices
Processing
Payables and
Payments
Initiate RFQ
processing
i
Click here to display process variants
Scenario
Explorer
Scenario/Processes
Business Areas
Business Value
Scenario Flow
Process Description
The Processing Purchase Requests business process enables you to monitor incoming
purchase requests and to add or change relevant data in order to transfer purchase requests
into purchase orders. You can assign missing sources of supply such as contracts, list prices,
or already existing purchase orders and then either order the assigned purchase requests or
bundle multiple assigned purchase requests into one or more purchase orders. If there is no
source of supply to be found, you can find appropriate sources of supply using a request for
quotation. The process can have multiple degrees of automation.
Further Information
Performed by
Operational Buyer

Purchase Requests and Orders
Process Details: Processing Purchase Requests
Processing Purchase Requests
Bundle and Order
Assign a
source of
supply
Processing
Shopping
Carts
Bundle and
create a
purchase
order
Click process
Processing
Requests for
Quotation
Processing
Purchase
Orders
Confirming
Goods and
Services
Receipts
Processing
Supplier
Invoices
Processing
Payables and
Payments
Initiate RFQ
processing
i
Click here to hide process variants
Processing Purchase Requests Order
Scenario
Explorer
Scenario/Processes
Business Areas
Business Value
Scenario Flow
Process Description
The Processing Purchase Requests business process enables you to monitor incoming
purchase requests and to add or change relevant data in order to transfer purchase requests
into purchase orders. You can assign missing sources of supply such as contracts, list prices,
or already existing purchase orders and then either order the assigned purchase requests or
bundle multiple assigned purchase requests into one or more purchase orders. If there is no
source of supply to be found, you can find appropriate sources of supply using a request for
quotation. The process can have multiple degrees of automation.
Further Information
Performed by
Operational Buyer

Process Details: Processing Requests for Quotation
Click process
Processing Requests for Quotation
Processing
Shopping
Carts
Group
sourcing
request
items
Processing
Purchase
Requests
Create a
request for
quotation
Enter quotes
Compare
quotes and
create
follow-up
documents
Processing
Purchase
Orders
Confirming
Goods and
Services
Receipts
Processing
Supplier
Invoices
Project
Management
Order-to-Cash
(Project-Based
Services)
Scenario
Explorer
Scenario/Processes
Business Areas
Business Value
Scenario Flow
Process Description
The Processing Requests for Quotation business process enables your purchasing
department to bundle your companys purchasing requirements and to find appropriate
sources of supply for the materials and services required. This includes finding sources of
supply for purchase requests, for example, and for the negotiation of new or expiring
purchasing contracts.
You can invite new or existing suppliers to participate in requests for quotation and compare
the quotes received easily in the system to determine most suitable supplier for your
requirements.
Once you have determined the winning quote, the bidders are notified about the outcome of
the request for quotation process, and follow-up documents, such as purchase orders or
contracts, can be created.
Further Information
Performed by
Strategic Buyer

Sourcing and Contracting
Process Details: Processing Purchase Orders
Click process
Processing Purchase Orders
Processing
Shopping
Carts
Processing
Purchase
Requests
Processing
Requests for
Quotation
Create and
Maintain
Purchase
Order
Send
Purchase
Order
Approve
Purchase
Order
Acknowledge
Purchase
Order
Monitor
Purchase
Order
Confirming
Goods and
Services
Receipts
Processing
Supplier
Invoices
Project
Management
Order-to-Cash
(Project-Based
Services)
Scenario
Explorer
Scenario/Processes
Business Areas
Business Value
Scenario Flow
Process Description
The Processing Purchase Orders business process enables you to work on automatically
created purchase orders, or manually create a purchase order with or without reference to a
contract or a list price. You can also search in a supplier catalog for the products to be
ordered. The purchase order can contain stock material with or without product specification,
services, or non-stock material that can be ordered for different purposes (for example, for
costs centers, projects, or as an individual material within an asset procurement
process).You can also create third-party purchase orders for materials and services
manually, which can be assigned to sales orders, service orders, or customer projects. If all
relevant data is maintained, the purchase order is sent to the supplier, which can also be an
affiliated company that uses either SAP Business ByDesign or SAP ERP. It is also possible
that an approval procedure depending on the purchase order value is in place. Optionally, a
purchase order acknowledgment can be used. The process can have multiple degrees of
automation.
Further Information
Performed by
Operational Buyer

Process Details: Confirming Goods and Services Receipts
Click process
Confirming Goods and

Services Receipts
Non-Stock Materials and Services
Processing
Shopping
Carts
Processing
Purchase
Requests
Processing
Requests for
Quotation
Processing
Purchase
Orders
Create a
goods and
services
receipt
Approve a
goods and
services
receipt
X
Processing
Supplier
Invoices
Processing
Payables and
Payments
Project
Management
Order-to-Cash
(Project-Based
Services)
Scenario
Explorer
Scenario/Processes
Business Areas
Business Value
Scenario Flow
Process Description
The Confirming Goods and Services Receipts business process enables you to create
goods and services receipts for non-stock materials and services and related expenses. You
can manage and track the delivery of materials and the completion of services in the system.
In cases where services have been completed and time sheets have been created by
service agents in Time and Labor Management (TLM), goods and services receipts are
created automatically from the time sheet entries.
When you post the goods and services receipt, the system automatically forwards the data
to Financials and posts it there.
Goods and services receipt processes do not support the receipt of stock materials. The
Supply Chain Management part of the solution supports the receipt of stock materials into
your warehouse through its inbound processes.
.
Further Information
Performed by
Employee

Goods and Services Receipts
Process Details: Processing Supplier Invoices
Click process
Processing Supplier Invoices
Processing
Shopping
Carts
Processing
Purchase
Requests
Processing
Requests for
Quotation
Processing
Purchase
Orders
Confirming
Goods and
Services
Receipts
Create a
supplier
invoice
Resolve a
supplier
invoice
exception
Approve a
supplier
invoice
Processing
Payables and
Payments

Project
Management
Order-to-Cash
(Project-Based
Services)
Scenario
Explorer
Scenario/Processes
Business Areas
Business Value
Scenario Flow
Process Description
The Processing Supplier Invoices business process enables you as an accountant to
enter, verify, and post invoices, credit memos, and down payment requests that you received
from your supplier by fax or by mail. Alternatively, your supplier, which can also be an
affiliated company, can send you these documents electronically as XML messages. An
automated invoice-verification process compares all supplier invoices with their
corresponding purchase documents, if available.
Further Information
Performed by
Accounts Payable Accountant

You can also charge supplier invoice items to partner companies, and you can distribute
additional costs, such as freight, among all other supplier invoice items.
When the supplier invoice is complete and correct, you post it. The supplier invoice is then
used to pay your suppliers. If relevant, the system also creates new fixed assets
automatically.
Supplier Invoicing
Process Details: Processing Supplier Invoices
Click process
Processing Supplier Invoices
Processing
Shopping
Carts
Processing
Purchase
Requests
Processing
Requests for
Quotation
Processing
Purchase
Orders
Confirming
Goods and
Services
Receipts
Create a
supplier
invoice
Resolve a
supplier
invoice
exception
Approve a
supplier
invoice
Processing
Payables and
Payments

Project
Management
Processing Supplier Invoices Using ERS
Order-to-Cash
(Project-Based
Services)
Scenario
Explorer
Scenario/Processes
Business Areas
Business Value
Scenario Flow
Process Description
The Processing Supplier Invoices business process enables you as an accountant to
enter, verify, and post invoices, credit memos, and down payment requests that you received
from your supplier by fax or by mail. Alternatively, your supplier, which can also be an
affiliated company, can send you these documents electronically as XML messages. An
automated invoice-verification process compares all supplier invoices with their
corresponding purchase documents, if available.
Further Information
Performed by

You can also charge supplier invoice items to partner companies, and you can distribute
additional costs, such as freight, among all other supplier invoice items.
When the supplier invoice is complete and correct, you post it. The supplier invoice is then
used to pay your suppliers. If relevant, the system also creates new fixed assets
automatically.
Supplier Invoicing
Process Details: Processing Payables and Payments
Click process
Processing Payables and Payment

Processing Payments Automatically
Processing
Purchase
Requests
Processing
Requests for
Quotation
Processing
Purchase
Orders
Confirming
Goods and
Services
Receipts
Processing
Supplier
Invoices
Check and
release a
payment
proposal
Approve a
payment
Create a
payment
medium and
send to bank
or payee
Process a
bank
statement
Allocate a
payment
Project
Management
Order-to-Cash
(Project-Based
Services)
Scenario
Explorer
Scenario/Processes
Business Areas
Business Value
Scenario Flow
Process Description
The Processing Payables and Payments business process enables the processing of
outgoing payments initiated either internally by your company or externally by your suppliers.
Payments can be made manually or automatically via a payment run in which the system
proposes the open items for payment. You then release the payments and the system posts
them to accounting. You create the payment medium, either manually or as part of an
automatic run. The standard work center provides checks, outgoing bank transfers, credit
memos, as well as other country-specific payment methods. Once the payments have been
debited from the bank account, the bank statement is entered in the system, in which it is
uploaded electronically or entered manually, before being confirmed. If payments are
initiated externally, the bank statement provides the notification that a payment has been
made. The payments are matched in the system to the open invoices before being cleared.
Further Information
Performed by

Payables
Payment Management
Liquidity Management
Click process

Processing
Purchase
Requests
Processing
Requests for
Quotation
Processing
Purchase
Orders
Confirming
Goods and
Services
Receipts
Business Areas
Business Value
Scenario Flow
Approve a
payment
Create a
payment
medium and
send to bank
or payee
Process a
bank
statement
Allocate a
payment
The accountant releases the payment that the manager may previously have
approved. The system creates the payment medium in an automatic run or
the accountant creates it manually. The system provides checks and
outgoing bank transfers and the option of remittance advices. The accountant
prints checks and sends them by mail to the payee. Bank transfers stored in
a file are sent by the accountant to the bank or uploaded to the banking
software.
Order-to-Cash
(Project-Based
Services)
Scenario/Processes
Check and
release a
payment
proposal
Project
Management
Scenario
Explorer
Processing
Supplier
Invoices
Process Description
Further Information
Performed by

Payables
Payment Management
Click process

Processing
Purchase
Requests
Processing
Requests for
Quotation
Processing
Purchase
Orders
Confirming
Goods and
Services
Receipts
Business Areas
Business Value
Scenario Flow
Approve a
payment
Create a
payment
medium and
send to bank
or payee
Process a
bank
statement
Allocate a
payment
The system receives information about the processed payments in a bank

statement, lockbox, or bank advice, and allocates them to the appropriate
process or matches them against the payments created in the system. If
allocation is not possible, the accountant has to process it manually in a
system-generated task.
Order-to-Cash
(Project-Based
Services)
Scenario/Processes
Check and
release a
payment
proposal
Project
Management
Scenario
Explorer
Processing
Supplier
Invoices
Process Description
Further Information
Performed by

Payables
Payment Management
Click process

Processing
Purchase
Requests
Processing
Requests for
Quotation
Processing
Purchase
Orders
Confirming
Goods and
Services
Receipts
Order-to-Cash
(Project-Based
Services)
Scenario/Processes
Business Areas
Business Value
Scenario Flow
Approve a
payment
Create a
payment
medium and
send to bank
or payee
Process a
bank
statement
Allocate a
payment
Project
Management
Scenario
Explorer
Check and
release a
payment
proposal
Processing
Supplier
Invoices
Process Description
Processing Externally-Initiated Payments of Credit Memos by Incoming

Bank Transfer

Check

Check with Lockbox
Further
Information
Processing Externally-Initiated Payments
of External
Credit Memos by Bill
of Exchange
Payments
Manually with Bills of Exchange
i Processing
outgoing payments initiated either internally by your company
or externally
by your suppliers.
Performed by
Payments Manually with Open Item Clearing
i Processing
Payments can be made manually or automatically via a payment
run in which the system
Processing
Payments
with
Petty
Cash
i
In the Work- Center(s)
Processing
Payables
and Payments with Accounts Maintenance
them to accounting. You create the payment medium, either
or as
part of an
i manually
Payables
Standard
automatic run. The standard work center provides checks, outgoing
bank transfers, credit
Payment Management
i
Business Areas
Processing
Shopping
Carts
Processing
Purchase
Requests
Processing
Requests for
Quotation
Processing
Purchase
Orders
Confirming
Goods and
Services
Receipts
Processing
Supplier
Invoices
Processing
Payables and
Payments
Project
Management
Order-to-Cash
(Project-Based
Services)
Scenario
Explorer
Business Areas
Employee Self-Service
Business Area Description

Enable your employees to more easily complete HR tasks such as address changes, time
recording, purchase requests, and expense reports. Automatic workflow in the SAP
Business ByDesign solution supports the authorization process, so that the responsible
manager immediately receives notification and can approve the employee's request. You
can use the software to:
Scenario/Processes
Purchasing
Business Areas
Sourcing
Create purchase requisitions in alignment with your companys purchasing policies

and guidelines, and monitor their execution
Business Value
Cash Flow Management
Submit requests for support electronically regarding IT and other workplace-related

issues, and manage the follow-on activities
Scenario Flow
Enable managers to perform self-service requests or personal data changes on

behalf of their direct reports
Business Areas
Processing
Shopping
Carts
Processing
Requests for
Quotation
Processing
Purchase
Requests
Processing
Purchase
Orders
Confirming
Goods and
Services
Receipts
Processing
Supplier
Invoices
Processing
Payables and
Payments
Project
Management
Order-to-Cash
(Project-Based
Services)
Scenario
Explorer
Business Areas
Scenario/Processes
Purchasing
Business Areas
Sourcing
Business Value
Scenario Flow

Streamline your companys purchasing activities by automatically creating purchase
orders, verifying invoices, and identifying duplicates and variances in invoices. The SAP
Business ByDesign solution makes purchasing information instantly available to your
buyers, enabling them to make the best possible purchasing decisions for your company.
You can also use the software to:
Gain insight into the status of purchases throughout the company by using
functionality to monitor and manage all purchasing activities
Streamline and accelerate purchasing through the use of self-service procurement
and reduce the volume of routine purchasing tasks
Create invoices with or without reference to a purchase order and automatically
create invoices on behalf of your suppliers based on existing goods and services
receipts
Business Areas
Processing
Shopping
Carts
Processing
Purchase
Requests
Processing
Requests for
Quotation
Processing
Purchase
Orders
Confirming
Goods and
Services
Receipts
Processing
Supplier
Invoices
Processing
Payables and
Payments
Project
Management
Order-to-Cash
(Project-Based
Services)
Scenario
Explorer
Business Areas

Build and maintain a comprehensive portfolio of supplier and product information, which
serves as a central base for all your supplier-related information. The SAP Business
ByDesign solution enables you to automate many of your sourcing activities, so
employees can concentrate on finding the best suppliers and the best prices. You can
also use the software to:
Scenario/Processes
Purchasing
Business Areas
Sourcing
Find, negotiate, and document the best sources of supply and manage the complete
contract lifecycle
Business Value
Track and monitor the performance of your suppliers and leverage the solutions
reporting functionality to identify the top performers
Scenario Flow
Gain pricing advantages through quantity discounts by bundling several sourcing

requests automatically into a single request for quotation
Business Areas
Processing
Shopping
Carts
Processing
Purchase
Requests
Processing
Requests for
Quotation
Processing
Purchase
Orders
Confirming
Goods and
Services
Receipts
Processing
Supplier
Invoices
Processing
Payables and
Payments
Project
Management
Order-to-Cash
(Project-Based
Services)
Scenario
Explorer
Business Areas
Scenario/Processes
Purchasing
Business Areas
Sourcing
Business Value
Scenario Flow

Nearly every business process involves the flow of cash within your company and
between your company and its external business partners and customers. The SAP
Business ByDesign solution integrates and takes into consideration the financial aspect of
each step of your business processes, enabling you to gain control over your cash inflow
and outflow. You can also use the software to:
Centrally manage and control your payables and receivables, automate payment and
clearing processes, and valuate payables and receivables in multiple foreign
currencies
Quickly create tax returns using centrally managed corporate data and report
declarations and pay taxes if required
Set up expense and reimbursement policies, monitor employee expenses, and
reimburse approved expenses
Business Value
Initiate
Source and
Bundle
Initiate RFQ
Processing
Scenario
Explorer
Scenario/Processes
Business Areas
Business Value
Scenario Flow
Execute
Procure
Create
Purchase
Order
Send
Purchase
Order
Overview
For midsized companies, who staff their
projects with external resources, this
process integrates service procurement
for improved project execution and
greater customer satisfaction
You can grow profits by utilizing
integrated service procurement and time
confirmation processes.
SAP Business ByDesign helps efficiently
manage the procure-to-pay process:
From project planning, service
procurement, job execution, time
recording through financial settlement.
Acknowledge
Purchase
Order
Perform
Services
Settle
Record Time
Receive/Verify
Supplier
Invoice
Pay Invoice
Post to
Ledger
Key Benefits
Automated sourcing and purchase order creation, triggered from the project
Efficient collaboration with all parties involved in your project within your company
and beyond
Time recording, monitoring, and confirmation of work performed by external service
providers
Payments to suppliers are highly automated to achieve the highest possible payment
discounts taking the current liquidity situation into consideration
Built-in alert and exception handling for fast handling of non-standard requests
Built-in analytics that enables the purchasing department to monitor the lifecycle of
the external service provider
Scenario Flow
Home
Processing
Shopping
Carts
Advanced
Shopping Cart
Processing
Order-to-Cash
(Standardized
Services)
Field Service
and Repair
Scenario
Explorer
Purchase
Requests
and Orders
Processing
Purchase
Requests
Sourcing and
Contracting
Processing
Requests for
Quotation
Purchase Requests
and Orders
Processing
Purchase
Orders
Processing Purchase
Requests - Bundle
and Order (Manual)
Processing Purchase
Requests - Order
(Automatic and
Manual
Goods and
Services Receipts
Confirming
Goods and
Services
Receipts
Supplier
Invoicing
Processing
Supplier
Invoices
Time and Labor

Management
Project
Management
Order-to-Cash
(Project-Based
Services)
Business Areas
Business Value
Legend
Process
mainly
driven by
the user
Process
variant1
Process
variant 2
Work
Center
Processing
Payables and
Payments
Processing
Payments Manually
with Open Item
Clearing
Processing
Payments with Petty
Cash
Scenario/Processes
Scenario Flow
Payment
Management
Process related
to Financials
Work center in which

process is performed
Related
scenarios
Business
document flow

Produce To Pay Service

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Produce To Pay Service

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Procure-to-Pay (Services)

2012 SAP AG. All rights reserved.

2012 SAP AG. All rights reserved.

The following business roles are involved in this scenario:

i Info button with more information

Processing Shopping Carts

In the Work Center(s)

2012 SAP AG. All rights reserved.

2012 SAP AG. All rights reserved.

In the Work Center(s)

Processing Purchase Requests Order

2012 SAP AG. All rights reserved.

In the Work Center(s)

Processing Requests for Quotation

2012 SAP AG. All rights reserved.

In the Work Center(s)

Processing Purchase Orders

2012 SAP AG. All rights reserved.

In the Work Center(s)

Confirming Goods and

2012 SAP AG. All rights reserved.

In the Work Center(s)

Processing Supplier Invoices

Click here to display process variants

2012 SAP AG. All rights reserved.

In the Work Center(s)

Processing Supplier Invoices

Click here to hide process variants

Processing Supplier Invoices Using ERS

2012 SAP AG. All rights reserved.

In the Work Center(s)

Processing Payables and Payment

Click here to display process variants

2012 SAP AG. All rights reserved.

In the Work Center(s)

Processing Payables and Payment

2012 SAP AG. All rights reserved.

Click here to display process variants

In the Work Center(s)

Processing Payables and Payment

2012 SAP AG. All rights reserved.

The system receives information about the processed payments in a bank

Click here to display process variants

In the Work Center(s)

Processing Payables and Payment

2012 SAP AG. All rights reserved.

Click here to hide process variants

Processing Externally-Initiated Payments of Credit Memos by Incoming

Processing Externally-Initiated Payments of Credit Memos by Incoming

Processing Externally-Initiated Payments of Credit Memos by Incoming

Business Area Description

Create purchase requisitions in alignment with your companys purchasing policies

Cash Flow Management

Submit requests for support electronically regarding IT and other workplace-related

2012 SAP AG. All rights reserved.

Enable managers to perform self-service requests or personal data changes on

Cash Flow Management

2012 SAP AG. All rights reserved.

Business Area Description

Business Area Description

Cash Flow Management

2012 SAP AG. All rights reserved.

Gain pricing advantages through quantity discounts by bundling several sourcing