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Sustainability and

project Management
Workbook

Growth in harmony with our environment,


preserving our resource base for our
economic well-being and planning for our
childrens future
Garry Filmon, Round Table on Environment and Economy

Philippe Vaesken 2016


Ex. www.lacampagneresponsable.fr/

Table of content

General introduction

Sustainable Project requirement

Sustainability and Project Life Cycle

Sustainable Breakdown structure

Profitability analysis

Assessment and indicators

And the stakeholders ?

Plan of the report on the inclusion of sustainable development in your


project

Appendix

1. General introduction

(see Part 1 How to define the concept of sustainability. )

1. General introduction

(see Part 1 How to define the concept of sustainability. )

1. General introduction

(see Part 1 How to define the concept of sustainability. )

The sustainability components :


The triple P Concept of sustainability

The sustainability components :


The triple Bottom Line of Business

People
Social approaches
Human
approaches

Planet
Environmental
approaches
Ecological
approaches

Profits
Economical
approaches
Financial
approaches

Two other P :
- Product
- Process

1. General introduction
(see part 3 : sustainability in project management)

Global Society

Sustainable
Project Management

Local Society

Scope

Stakeholders
Organisation
/ Company
Project

Modern
Project Management
Traditional
Project Management

Project
manager
Project
phase

Project
Exploitation
My
Next
delivery & Management generation generations

Time horizon

Works expected
Project
identificatio
n

Sustainable
Project
requirement

PBS

WBS

Sustainable
project Life
cycle aspect

SBS

Expected
sustainable
Benefits

Sustainable
Cost
analysis
SCBS

Assessment
indicators

Stakeholder
s analysis

Final report

1. General introduction
(see part 3 : sustainability in project management)

The five aspects of a Sustainable Project Manager


1. A project run with green intent is the right thing to do, but it will also
help the project team do things right
2. Project Manager must first understand the green aspects of their
projects, knowing that this will better equip them to identify, manage
and response the project risks
3. A environmental strategy for the project provides added opportunity
for success of both the project and the product of the project
4. Project Manager must view their projects through an environmental
lens. This increases the project managers long term thinking.
5. Project Manager must think of the environment in the same way that
they think of quality. It must be Planned, the cost of greenality must
be estimated, just like the benefit

1. General introduction
Green by
definition

Green by
Project Impact

Green by
Product Impact

Green in
General

Green role of Project Manager


Focus on sustainability

The Rainbow of Green

2. Sustainable project requirement

2. Sustainable project requirement


- Introduction of sustainable development into
government policies and other government actions
- Civil society expectations
- Internationals standards and guidelines

Pressure
- Investors looking for
evidence of good corporate
governance and effective
management of risk
- Responsible care principles
- social responsibility
investment assessment
- International Financing
Corporation (World Bank)
- Employees

To
To incorporate
incorporate
Sustainability
Sustainability with
with
principles
principles of
of sustainable
sustainable
development
development and
and
sustainable
project
sustainable project

Push

Pull

International trade
agreements
Customers expecting
(certification requirement)
International Actions (GRI)
Sustainability Reporting
-

Support
Responsible care principles
Sound corporate governance
Suitable development frameworks
Corporate Social Responsibility performance
frameworks
-

Drivers for the incorporation of sustainable development in project practices

Template 1: Project Choice

Project
Project ::

Drivers for the incorporation of sustainable development in project practices

Template 2: Project choice

Name

Aims (objectives tree)

Mock-up (PBS)

Content (WBS)

The SMARTER project :


Specific, Measurable, Attainable, Related to the goal, Timely, Environmentally, Responsible

Template 3 : indicate your position


Your project

Green role of Project Manager


Focus on sustainability

3. Sustainability and Project Life Cycle

3. Sustainability and Project Life Cycle


(see part 3 : sustainability in project management)

2. Sustainability and Project Life Cycle

Ability to influence ecological sustainability

(see part 3 : sustainability in project management)

Majority of
environmental
impact is determine in
the early design stage
Prefeasibility
Handover

feasibility

basic development

executing and testing

launch

Template 3 : Organize your project, taking into account


sustainability approach
(to help you, see part 2 : Sigma Guideline and the Five Capitals)

Phases
names

Contents

Ideas
generation
(initiating)

Proposal, Concept,
Initiation, ideation.

Feasibility

Initial investigation,
initial assessment,
preliminary
investigation,
evaluation, research

Design
(Planning)

Detailed investigation,
definition, business
case, evaluation,
authorization

Development and
execution
(Executing)

Implementation,
production,
construction, build,
develop and test

Test

Beta test, validation

Launch

Release, completion,
implementation,
handover, acceptance

Post
implementation
review
(Checking)

Business review, project


audit, post project
review

Decommissioning
(Closing)

Phase-out and disposal

Description of the phase

4. WBS and Sustainable


Breakdown Structure (SBS)

Business
Perspective

Econ.

Social

Environmental

4. WBS and Sustainable Breakdown


Structure (SBS) (see part 3 : sustainability in project management)
Resource Use
Environmental
Impact

Energy use, material intensity, water


use, land use
GHG emissions, air emissions, solid
waste, (pollutant effects)

Health & Safety

Toxic reduction, hazards, process


safety

Societal Impact

Workers well-being, local community


impacts/QOL, global societal
impacts/contributions

Economic
Impact

Financials along value-chain


(corporate, customers, )

Management

Internal process, value-chain


partnership, stakeholder engagement

Business
Strategy

Alignment with business strategy, core


values & competencies, market &
regulatory drivers

4. WBS and Sustainable Breakdown


Structure (SBS) (see part 3 : sustainability in project management)

Generic sustainable breakdown structure based on sustainable development.


From : Gonzalo Fernndez-Snchez , Fernando Rodrguez-Lpez

Template 4 : Organize your project SBS

5. Profitability analysis

The way of success

5. Profitability analysis

5. Profitability analysis
An approach from the GRI and SIGMA Guideline

Measuring project
impacts

5. Profitability analysis

Conceptual framework for a taxonomy of sustainable development benefits.


Karen Holm Olsen , Jrgen Fenhann

Template 5 :
Analyze the process of sustainable benefit
development
(Impacts Matrix)Product Impacts
Project Impacts
Internal or External

Internal or External

Stock (now)
Flow (in the future)

Stock
Flow

Social

Stock
Flow

Stock
Flow

Environmenta
l

Stock
Flow

Stock
Flow

Other
Benefits

Stock
Flow

Stock
Flow

Economic

Cost analysis model

General structure for Sustainability Cost Assessment.


From Christine Jasch , Alexander Lavicka

Template 6 : Analyze the process of cost development


to insure a sustainable project
Internal cost
Environmental costs
-

Treatment
of undesired
effects
Prevention

Material
flow
(loss percentage
on row material
using)

Earning

Intangible
items
Risk aspects

Air and climate


Waste Water
Waste
Soil and ground water
Noise
Landscape
Environmental management

Social performance costs


-

Health
Safety
Training and education
Society
Product responsibility
Other costs

Externa
l
effects

6. Assessment and
indicators

6. Assessment and
indicators : sustainability indicators
Organizations

ISO Family

Guidelines

Global
Compact ONU
10 Principles

ISO 9000
Principles of Quality
management

ISO 26000
A Guideline to
involve Social
Responsibility in
organization

GRI

ISO 14000
(Environmental
Management
system)

ISO 21500
Guidance on Project
Management

ISO 26000
(Corporate Social
Responsibility)

SIGMA GUIDELINE

ISO 50001 :
(Energy Management
System)

6. Assessment and
indicators : sustainability indicators

Measuring
corporate
wide
sustainability
performance

Measuring alignment of project


activities with the principles of
sustainable development

Developing performance indicators at different level within the organization

6. Assessment and
indicators

6. Assessment and
indicators :
Process used to determine the set of
indicators (sustainable KPIs)

Template 7 : Fulfill the following table according to the


choice of sustainable indicators concerning your
Sustainable development profile
project
alignment
Weak

Economic

Social

strong
Environmental
Quality

Will the project generate


prosperity and enhance
the affected economies ?

Will the project be


implemented in a socially
responsible manner and
benefit the affected
communities in a fair and
equitable way ?

Will the project cause


long-term damage to the
environment ?

Use of natural
resources
Will the project protect
and enhance natural
capital ?

7. And the stakeholders ?

Stakeholder Analysis
The purpose of stakeholder analysis is to inform the project manager
and sponsor who should contribute to the project, where barriers might
be, and the actions that need to be taken
Stakeholde
r

Their interest or
requirement
from
.
the sustainable
content of the
project

What the sustainable


content of the project
needs from them

Perceived
attitudes and/or
risks about
sustainable
component in the
project

Actions to take

8. Plan of the report on the inclusion of


sustainable development in your project
1. Introduction
2. The project
1. Sustainable requirement
2. Type of green project
3. Project mock-up (PBS)
3. The sustainable content of the project
1. Project content (WBS)
2. Sustainable project life cycle
3. SBS
4. Cost benefit analysis
1. Benefit analysis
2. Cost analysis
3. Indicators and index
5. Stakeholder analysis
6. Conclusion

9. Appendix
-

Example of SBS
Example of cost analysis
Gird for corporate environmental cost categories
Example of assessment methodology

Sustainable breakdown structure classification.


From : Gonzalo Fernndez-Snchez , Fernando Rodrguez-Lpez