Professional Documents
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Financial Accounting
FI01.ppt - 1
Financial Accounting
Contents
>1. Organizational Structure in FI
> 2. Integration with other module
> 3. Master Data
> 4. Document
> 5. Account Receivable
> 6. Account Payable
> 7. Closing
> 8. Tax reporting
> 9. Differences between 3.x and 4.x
ERP Consulting Team
FI01.ppt - 2
1. Organizational Structure in FI
Topics
> SAP R/3 Module Diagram
> Organizational Structure Chart
> Organizational Structure Description
> Company code Global data
FI01.ppt - 3
Open
Systems
FI
Sales &
Distribution
MM
CO
Materials
Mgmt.
Controlling
PP
Client / Server
Architecture
Enterprise
Information
System
Enterprise Business
Process Model
AM
R/3
Production
Planning
QM
Integrated
Business
Solutions
Financial
Accounting
Fixed Assets
Mgmt.
Client / Server
ABAP/4
Quality
Management PM
Plant Maintenance
HR
Human
Resources
IS
PS
WF
Integrated
Data Base
Project
System
Workflow
Globalization
Industry
Solutions
Parameter
FI01.ppt - 4
Company code
area
Business Business
area area
0002 0002
Business
area
0003
ERP Consulting Team
FI01.ppt - 5
Company Code -
R/3 system
Group Company - ,
company
Business Area -
.
Functional Area - FI ( ,
, , , )
FI01.ppt - 6
Global parameters
0001
SAP AG
Accounting Organization
Chart of accounts
Credit control area
Fiscal year variant
Company code is productive . . . . .
Processing parameters
FI01.ppt - 7
Topics
-
-
-
-
-
- Integration with FI
FI01.ppt - 8
2
1
or
WAREHOUSE
2
1
( )
( )
( )
( )
( )
/ /
/ /...
ERP Consulting Team
FI01.ppt - 9
WAREHOUSE
( )
FI01.ppt - 10
( )
( )
( )
, ,
, ,
,
FI01.ppt - 11
WAREHOUSE
( )
( )
FI01.ppt - 12
/
+
Historical payment behavior
FI01.ppt - 13
Integration with FI
Purchase Order
Goods Receipt
Invoice verification
Goods Issue
......
Backflush
GR document
Invoice doc.
Delivery
Billing
1000
50000
Goods Receipt
Sales Order
1000
1000
50000
55000
1000
50000
55000
50000
Billing
Customer
55000
Vendor
1000
FI01.ppt - 14
3. Master Data
Topics
> Accounting Data
> Master Data
> General Ledger and sub-ledgers
> Bank Data
FI01.ppt - 15
Accounting Data
Configuration Data
Configuration
Master Data
G/L Accounts
Sample accounts
Customers
Vendors
Banks
Transaction Data
Documents
FI01.ppt - 16
Master Data
Master Data
create, change, display, block/unblock, mark for deletion, display changes
in Company Code
Master Rec.
centrally
in Chart of Accts
Changes
in Client
in Company Code
Master Rec.
centrally
Customers
Vendors
G/L Accts
Changes
ERP Consulting Team
FI01.ppt - 17
Chart of accts
A
Account group
FIN.
Chart of accts
B
Company Codes
0001
Currency
0003
USD
Line item
Display
Currency
CAD
Line item
X
Display
FI01.ppt - 18
Client
Bank details
USA 500 500 10 123456
Company codes
CC 0001
nnnnnn
ZB01
001
CC 0003
nnnnnn
ZB02
002
ERP Consulting Team
FI01.ppt - 19
Account number
Company code
Account group
Sales data
- Sales
- Shipping
- Billing
- Partner functions
ERP Consulting Team
FI01.ppt - 20
Account number
Company code
Account group
Purchasing Org.
- Purchasing data
- Partner functions
FI01.ppt - 21
Human Resources
(Payroll)
Inventory Valuation
Accounts Payable
Accounts Receivable
Assets Management
FI01.ppt - 22
Reconciliation Account
Accounts Receivable/Accounts Payable
Customer 1
Customer 2
1.000
500
General
General Ledger
Ledger
Reconciliation Account
Domestic Receivables
1000
500
FI01.ppt - 23
Bank Data
Company code 0001
House Bank
House Bank
2401
2402
2403
...
Acct-ID
01
02
03
...
Check1 acct
Check2 acct
Check3 acct
...
G/L Account
Bank Master
Account
11010100
Company Code 0001 Bank Key
Bank Name
House Bank
2403 Adress
...
Bank Account ID
03
...
Bank Country
KR
24
Hanbit
_____________
Control_____________
ERP Consulting Team
FI01.ppt - 24
4. Document
Topics
> Document Principle
> Structure of a Document
> Document type
> Posting key
> Control of Document Screen Layout
> Taxes on Sales/Purchases
> Payment Terms
> Payment Methods
> Reference Documents
> Basic FI document posting
> Tolerance group
> Displaying change documents
> Reversing a document
> Other Special Features
FI01.ppt - 25
Document Principle
1 Business
Transaction
1 Document
Invoice
to YourCo.
from
Flowers by Yvonne
3 Bouquetsred roses
Tax 10%
Expense 100
Tax
10
Cash
110
100
10
110
Date
1300001234
ERP Consulting Team
FI01.ppt - 26
Structure of a Document
Document Header
Document Date
Posting Date
Doc.Number
Doc. type
Currency
Line item 1
Posting Key
01
Account Customer (A/R)
Amount
1,100
Line item 2
Posting Key
50
Account Sales Revenue
Amount
1,000
Line item 3
Posting Key
Account Tax
Amount
100
50
Balance = 0
ERP Consulting Team
FI01.ppt - 27
Document type :
Number of Postings
Outgoing
invoice
Incoming
invoice
Bank
XXXXX XXXXXXXXX
DR
KR
Acct type
D, S
Doc. No.
1800000025
SB
Posting Key :
Line Items
Detail view
1. S, D, K, A,
Account
Line Item 1
Amount
Tax Code
M?
/ PK
2. debit,
credit ?
Additional Details
Business Area
Cost Center
Text
...
3. Field Status ?
3.
SAP AG
FI01.ppt - 29
Text
...
Value Date
...
Field status
(G/L Account Master)
Sup. Mand. Opt.
Allocation
Text
...
Value Date
...
Sup Sup
Mand Error
Opt
Sup
Error
Mand
Mand
Opt
Mand
Sup
Link rules
Sup
Mand
Opt
Value Date ?
Allocation __
Text
__
ERP Consulting Team
FI01.ppt - 30
1. Line Item
2. Line Item
A1
A1
Tax Category
Tax Code
Automatic postings
Country USA
Tax code
Tax account
Output Tax
Output Tax
A1
A1
1101
10%
MWS 40/50
Automatic posting
50
Amount >
ERP Consulting Team
FI01.ppt - 31
Payment Terms1 :
Cust.acct: C65217
- Master Records -
Payment Data
Paym.Terms
ZB01
ZB01
DR C65217
01
ZB01 14Days
20Days
30Days
3%
1%
net
Invoice 1,100
ZB01
14 3%, 20 1%, 30
ZB02 15Days 1%
40Days net
Incoming Payment
Outgoing Payment
Dunning Procedure
ERP Consulting Team
FI01.ppt - 32
Payment Terms 2
Condition
Day Limit
Terms of payment
ZB01
__
Additional months
Explanation
------------------------------------------------------------------------------------3 % cash discount for payment within 14 days
2 % cash discount for payment within 30 days
ERP Consulting Team
Due net within 45 days
FI01.ppt - 33
Payment Methods
Company code Company name Pmnt meth. Name (in language of country)
C
Check
0001
SAP Inc.
T
Bank transfer
W
Bill of exchange ...
...
...
- Payment method classification (Check will be created, Bill of exchange will be created)
- Required master record spec.(Address, Bank detail..)
- Posting spec(Document type for payment, Clearing document type, Specila GL ind..)
- Form pringout(Name of the printout program)
- Amount limit(Min,Max amout)
- Grouping of item (Single payment for marked item, Payment for due day.)
- Form data
- Foreign payments (Foreign currency allowed)
.
.
.
FI01.ppt - 34
Reference Documents
- Actual Documents
- Sample Documents
( )
- Recurring Documents
(
)
ERP Consulting Team
FI01.ppt - 35
Basic FI Documents
Entry Header
Detail
Prompt for
Next Line
Repeat
5 Enter Additional
Data
for each
Fast Entry
line item
required
Overview
Complete?
Simulate
Post
SAP AG
FI01.ppt - 36
Tolerance group
Maximum Amounts
Posting Authorizations
Posting Authorizations
Group
Company Code
Boss
Currency
SAP AG
Chief accountant
SAP AG
FI01.ppt - 37
G/L Account
Chart of Accounts
G/L Account
From date of change
Changed by
Field A
Field B
Field C
:
Date
Field New
Old
MMDDYYYY Field B Val. 3
Val. 2
MMDDYYYY Field B Val. 2
Val. 1
:
Customer / Vend.
Customer / Vend.
Company Code
Dunning Area
From date of change
Changed by
Changed on MMDDYYYY
at hh:mm:ss by user USER
Field B
from Val. 1
to
Val. 2
ERP Consulting Team
FI01.ppt - 38
Reversing a Document : ,
Document to be Reversed
Doc.No.
13nnn
CC
0001
Posting Date_____
POST
Reverse Document
Doc.
13nnn
Doc.
13nnn
Doc.type
Doc.type DR
DR
01
01
50
50
50
50
Doc.
17mmm
Doc.
17mmm
Doc.type
Doc.type DZ
DZ
1,100
1,100
1,000
1,000- - Number Range 13
100
100 - External number
assignment
- Number Range 17
- Internal number
12
12
40
40
40
40
1,100
1,100
1,0001,000
100
100
assignment
- Reverse doc. = DZ
Doc.type
DR
Doc.type
DZ
type
1,100
1,100
1,000
1,000
ERP100
Consulting Team
100
FI01.ppt - 39
- Help Functions
- Fast Entry
- Parked Document
- Workflow
- Validation & Substitution
- Drill down
ERP Consulting Team
FI01.ppt - 40
Help Functions
Document Entry
Document Date
Doc.Type
Company Code
Posting Date
Period
Currency Rate
Document Number
Translation Date
Editing Options
No foreign currency
Doc.Type
Posting Date
Period
Com.Code
Document No.
ERP Consulting Team
FI01.ppt - 41
Fast Entry
Document Header
or Line Item
G/L
G/L Line
Line Item
Item
PK
Account
40
Cost 1
50
Cost 2
Cash
Amount TC
50
25
25
110
V1
V1
V1
Tax
10
Cost Center
Order
150895
250353
160447
FI01.ppt - 42
Whole document
release procedure
RELEASE
COMPLETE
REJECT
Post
document
REJECT
RELEASE
PARK
Amount release
procedure
Paket
FI01.ppt - 43
Validation
::
Check atSubstitutions
callup point
Special field
FALSE
TRUE
Substitution:
Continue
Cost center
4499
(space)
Check
Condition
fulfilled?
Replace
SAP AG
Special field
(New value)
SAP AG
FI01.ppt - 44
: 4,000
: 1,000
: 5,500
Account Balance
Period Balance
1 400
2 600
1,000
Line Items
990103 100
990124 300
990205 200
990218 400
Document
: 990205
NO:101234
200
200
Line Item
NO:101234
Line Item1
200
FI01.ppt - 45
5. Account Receivable
Topics
> Customer/Vendor Clearing
> Tolerance Group
> Dunning
> Credit Management
> Account Analysis
FI01.ppt - 46
Customer Invoice
10,000
Vendor Invoice
4,000
[ FI Document ]
Customer Payment
930
invoice
Clearing
from 1 to 31. Customer
AR 10,000 /
VAT
3% Cash Discount
2% Cash Discount
9,090
910 ( 10 %)
2. Vendor invoice
Expense 4,000 / AP 4,000
Customer
1 10,000
4
5,000
Vendor
3. Customer payment
AR
9,070 / AR 10,000
Bank 930
930
9,070
150
4,000 2
4,000
4. Clearing of 2 and 3
4,000 * 0.02 = 80 => cash discount taken
9,070 - 4,000 = 5,070 * 0.03 = 150 => cash disc Granted
9,070 - 3,920 (4,000-80) - 150 = 5,000 ( AR)
-------------------------------------------------------------------------------------------AR
5,000
/ AR
9,070
AP
4,000
/ Cash disc taken
80
Cash disc Granted 150
80 4
ERP Consulting Team
FI01.ppt - 47
Tolerance Groups
Payment Limits for Employees
FI01.ppt - 48
Dunning
Master
record
Basic
parameters
Online
parameters
Doc.
Dunning
data
Dunning level
Dunning block
Test print
- Print -
Dunning letters
Dunning list
FI01.ppt - 49
Credit Management
1. Define Credit Data for Customer
Customer #1001
2. Create Sales Order
Sales Order #900001
Customer
#1001
Input Order Price 3,000 JPY
Credit Exceeded
Order Block
Credit limit
Credit limit used
Credit lisk
7,000 JPY
5,800 JPY
Medium
1,200 JPY
1,800 JPY
4. Create Delivery
Create Delivery for Sales Order
Reservation of Material
Shipping, Billing
Incoming Payments
ERP Consulting Team
Credit Management
FI01.ppt - 50
Account Analysis
Customer
Company code
Fiscal year
1234
0001
YYYY
Open
Open item
item
In arrears
155-
No.
1
1
5
25
35
45
1
1
1
1
AmountCash disc.
1,000 30
2,000 60
Overdue items
18,000
Payments on account
Due for payment
18,000
Open items not overdue
Total receivables
21,000
3,000 90
4,000120
5,000150
6,000180
0
*
3,000
*
ERP Consulting Team
FI01.ppt - 51
6 Account Payable
Topics
> Clearing
> Automatic Payment
>
FI01.ppt - 52
Clearing
- Automatic Payment
- Incoming/Outgoing Payment
- Automatic Clear
- Account Clear
FI01.ppt - 53
Automatic Payment
Master
record
Payment
control
Current
parameters
Doc.
Proposal run
Proposal data
Edit
proposal
Payment run
Print program
Print program
Check
Bank transfer
Euro Check
Payment
advice
Payment
summary
ERP Consulting Team
FI01.ppt - 54
SD/MM/AA
Invoice
Invoice
Report
Report
Customer
Master
Vendor Master
( / )
Report
Report
Report
FI01.ppt - 55
7. Closing
FI01.ppt - 56
Posting Periods
12
02
11
10
03
09
04
08
07 06
13
01
05
14
15
16
01
02
11
FI-Document
10
03
From Acct
To Acct
09 Document Header
04
08
05
Items
06
07
001 PK
S, D, K, A, or M
ZZZZZZZZZ
S, D, K, A, or M
ZZZZZZZZZ
002 PK
.
.
.
.
SAP AG
Account
Types
Posting Periods
.
.
SAP AG
FI01.ppt - 57
8 .Tax reporting
FI01.ppt - 58
-
-
-
-
FI01.ppt - 59
(Check list)
/
/ update
FI01.ppt - 60
-
-
-
-
- /
FI01.ppt - 61
-
-
-
-
-
FI01.ppt - 62
- /
- /
-
- / /
-
FI01.ppt - 63
- Alternative Payee
- Extended withholding tax
- Negative posting
- Sales and Purchasing tax FI (Plants abroad)
- Validation in Park document
- Enhancements to Posting and Clearing
- Authorization in FI
- Archive management
- Payment proposal blocking
- Changes of Korean Localization
- Definition of Sensitive fields (4.6)
- Display documents items in List format (4.6)
- Cash journal (4.6)
- Web based GUI (4.6)
- Automatic posting of payment difference
- Alternative payment currency and amount
.
.
.
FI01.ppt - 64