4

Making an Internal
Assessment

Figure 1.1 Comprehensive Strategic-Management Model

External
Audit

Chapter 3

Vision
&
Mission

Long-Term
Objectives

Generate,
Evaluate,
Select
Strategies

Implement
Strategies:
Mgmt Issues

Implement
Strategies:
Marketing,
Fin/Acct,
R&D, CIS

Measure &
Evaluate
Performance

Chapter 2

Chapter 5

Chapter 6

Chapter 7

Chapter 8

Chapter 9

Internal
Audit

Chapter 4

INTERNAL AUDITING

t
i
d
u
A
l
Interna
- closely parallels the process of performing an
external audit
- requires gathering and assimilating information
about the firm functional areas : MMFPRC
- provides more opportunity for participants to
understand how their job, departments and
divisions fit to the whole organization

t
i
d
u
A
l
Interna
- excellent vehicle or forum for improving the
process of communication in the
organization

Communication
- Most important word in management

g
n
i
n
i
a
G
f
o
s
s
e
c
The pro
e
v
i
t
i
t
e
p
Com
m
r
f
a
n
i
e
g
a
t
n
a
Adv
Weaknesses Strengths Distinctive
Advantage Competitive Advantage

A task force of managers from

different units of organization,
supported by staff, should be
charged with determining 10 to 20
most important strengths and
weaknesses that should influence
the future of the organization.
--- WILLIAM KING

FACTORS TO CONSIDER:
significant analysis and negotiation
strategic management
effective coordination and
understanding among managers
relationships of different departments

RESOURCE BASE VIEW

(RBV)

Resource Base View (RBV)

An approach to competitive advantage that
contends to which internal resources are
more important than external factors in
achieving and sustaining competitive
advantage
Organizational performance will be
determined by internal resources and are

1. PHYSICAL RESOURCES all plant and

equipment, location, technology, raw
materials, machines
2. HUMAN RESOURCES employees,
training, experience, intelligence,
knowledge, skills, abilities
3. ORGANIZATIONAL RESOURCES
structure, planning process, information
systems, patents, trademarks,
copyrights, database

FOR RESOURCE TO BE
VALUABLE :
(1) Rare
(2) Hard to imitate
(3) Not easily substitutable
-- these three are called
empirical indicators

(1) RARE resources that other

competing firms do not possess
(2) HARD TO IMITATE other
firms cannot easily obtain
resources
(3) NOT EASILY
SUBSTITUTABLE - resources
have no viable substitutes

INTEGRATING STRATEGY AND

CULTURE

l
a
n
o
i
t
a
Organiz
Culture

A pattern of behavior that has been

developed by an organization as it learns to
cope with its problem of external adaptation
and internal integration, and that has
worked well enough to be considered valid
and to be taught to new members as the
correct way to perceive, think and feel

l
a
n
o
i
t
a
Organiz
Culture

An internal phenomenon that permeates all

departments and divisions of the
organization
Captures subtle, elusive, & largely
unconscious forces that shape a workplace
Can represent major strength and
weakness for the firm

l
a
n
o
i
t
a
Organiz
Culture

Must support the collective commitment of

its people to a common purpose
Must foster competence among managers
and employees
Significantly affects decisions
Must be evaluated during an internal
strategic-management audit

Cultural
Products

Includes values, beliefs, rites, rituals,

ceremonies, myths, stories, legends,
sagas, language, metaphors, symbols,
heroes and heroine
Levers that strategists can use to influence
and direct strategic mngt process: FIE

:
e
l
p
m
a
Ex
At Google, the culture is very informal.
Employees are encouraged to wander the halls
on employee-sponsored scooters and
brainstorms on public whiteboard provided
everywhere.
At Procter and Gamble (P&G) culture is so rigid
that the employees joking call themselves
Proctoids.

O
T
S
T
N
I
O
P
R
E
B
M
E
M
RE

No two organization have the same culture

and no two individuals have the same
personality.
Culture is an aspect of an organization that can
no longer be taken for granted in performing
an internal strategic-management audit
because CULTURE and STRATEGY must
work together.

MANAGEMENT
FUNCTIONS

T
N
E
M
E
G
MANA
FUNCTION

STAGE WHEN MOST

IMPORTANT

Planning

Strategy
Formulation

Organizing
Motivating
Staffing
Controlling

Strategy
Implementation
Strategy
Implementation
Strategy
Implementation

Strategy
Evaluation

T
N
E
M
E
G
MANA
PLANNING essential bridge between
present and future
ORGANIZING defining task and
authority relationship
MOTIVATING process of influencing
people to accomplish specific objectives

T
N
E
M
E
G
MANA
STAFFING include recruiting,
interviewing, testing, disciplining,
promoting and demoting
CONTROLLING activities undertaken
to ensure that actual operations conform
to planned operations

Management Audit Checklist of

Questions:
1. Does the frm use strategic-management concepts?
2. Are company objectives and goals measurable and
well communicated?
3. Do managers at all hierarchical levels plan effectively?
4. Do managers delegate authority well?
5. Is the organizations structure appropriate?
6. Are job descriptions and job specifcations clear?
7. Is employee morale high?
8. Are employee turnover and absenteeism low?
9. Are organizational reward and control mechanisms
effective?

FIRMS FUNCTIONAL AREAS

MARKETING
- process of defining,
anticipating, creating, and
fulfilling customers needs and
wants for products and
services

7 functions :

CUSTOMER ANALYSIS examination and evaluation of

customers needs, desires and wants
SELLING PRODUCTS/SERVICES advertising, sales
promotion, publicity, personal selling, sales force
management, customer relations, etc
PRODUCT&SERVICE PLANNING includes test
marketing; product & brand positioning, devising
warranties, packaging, determining product options,
product features, style and quality

7 functions :

PRICING affect consumers, government,

suppliers, distributors, and competitors
DISTRIBUTION includes warehousing,
distribution channels & coverage, retail site
location and retailing
MARKETING RESEARCH systematic gathering,
recording and analyzing of data about
problems relating to marketing of goods and
services

7 functions :
OPPORTUNITY ANALYSIS involves
assessing the costs, benefits, and risks
associated with marketing decisions
*cost/benefit analysis
(1)compute total cost
(2)estimate total benefits
(3)compare total cost and total benefits

Marketing Audit Checklist of

Questions
1. Are markets segmented effectively?
2. Is the organization positioned well among
competitors?
3. Has the frms market share been increasing?
4. Are present channels of distribution reliable
and cost effective?
5. Does the frm have an effective sales
organization?
6. Does the frm conduct market research?
7. Are product quality and customer service
good?

8. Are the frms products and services

priced appropriately?
9. Does the frm have an effective
promotion, advertising, and publicity
strategy?
10. Are marketing, planning, and
budgeting effective?
11. Do the frms marketing managers
have adequate experience and training?
12. Is the frms Internet presence
excellent as compared to rivals?

FINANCE/ACCOUNTI
NG
FINANCIAL CONDITION best
way to measure firms
competitive position and
overall attractiveness to
investors

3 Decisions:
INVESTMENT DECISION
allocation and reallocation of capital
and resources to projects, products,
assets, and division of organization
- required to successfully implement
strategies

3 Decisions :
FINANCING DECISION
determines the best capital
structure for the firm and includes
examining various methods by
which the firm can raise capital

3 Decisions :
DIVIDEND DECISION issues
such as percentage of earnings
paid to stockholders, the stability
of dividends paid over time and
repurchase or issuance of stock

Finance/Accounting Audit
Checklist
1. Where is the frm fnancially strong
and weak as indicated by fnancial
ratio analyses?
2. Can the frm raise needed short-term
capital?
3. Can the frm raise needed long-term
capital through debt and/or equity?
4. Does the frm have sufficient working
capital?

5. Are capital budgeting procedures

effective?
6. Are dividend payout policies
reasonable?
7. Does the frm have good relations
with its investors and stockholders?
8. Are the frms fnancial managers
experienced and well trained?
9. Is the frms debt situation
excellent?

PRODUCTION/OPERATION
S

- Consists of all those activities that

transform inputs into goods and services
- Management deals with inputs,
transformations, and outputs that vary
across industries and markets
- Activities often represent the largest part
of an organizations human and capital
assets

5 functions :
PROCESS concern the design of
physical production system
CAPACITY concern determination of
optimal output levels
INVENTORY managing the level of raw
materials, WIP, and finished goods

5 functions :
WORKFORCE managing the skilled,
unskilled, clerical and managerial
employees
QUALITY aimed at ensuring that highquality goods and services are
produced

Research and Development

Audit

Questions such as the following should

be asked in performing an R&D audit:
1. Does the frm have R&D facilities?
Are they adequate?
2. If outside R&D frms are used, are
they cost-effective?
3. Are the organizations R&D
personnel well qualifed?

4. Are R&D resources allocated

effectively?
5. Are management information and
computer systems adequate?
6. Is communication between R&D and
other organizational units effective?
7. Are present products technologically
competitive?

RESEARCH AND
DEVELOPMENT

- Expenditures are directed at

developing products before
competitors do, at improving
product quality, improving
manufacturing process to reduce
costs

MANAGEMENT INFORMATION
SYSTEM
- Improve the performance of an enterprise by
improving the quality of managerial decisions
- The heart is a database
- Receives raw material from both the external
and internal evaluation of an organization
- Gathers data about marketing, finance,
production and personnel

Management Information
Systems Audit
Questions such as the following should be asked
when conducting this audit:
1. Do all managers in the frm use the information
system to make decisions?
2. Is there a chief information officer or director of
information systems position in the frm?
3. Are data in the information system updated
regularly?
4. Do managers from all functional areas of the
frm contribute input to the information system?

5. Are there effective passwords for entry into

the frms information system?
6. Are strategists of the frm familiar with the
information systems of rival frms?
7. Is the information system user-friendly?
8. Do all users of the information system
understand the competitive advantages that
information can provide frms?
9. Are computer training workshops provided
for users of the information system?
10. Is the frms information system
continually being improved in content and
user-friendliness?

 VALUE CHAIN ANALYSIS process in which

the firm determines the costs associated with
organizational activities from purchasing raw
materials to manufacturing products to
marketing those products
BENCHMARKING use to determine whether
the firms value chain activities are
competitive compared to rivals and thus
conclusive to winning the marketplace
- determines best practices

nternal Factor Evaluation

a strategy-formulation toll that
summarizes and evaluates the
major strenghts and weaknesses
in the functional areas of the
business and it also provides a
basis for evaluating and identifying
realationships among those areas

END