Professional Documents
Culture Documents
LECTURE 9:
Short Report
Progress Report
&
Recommendation Report
Prepared by: Ms. Indira
Progress
Report
Definition
To inform a supervisor, associate, or customer
about progress you've made
The project can be .
The design, construction, or repair of
something
The gathering of information on a technical
subject
Especially when it takes well over three or four
months to complete a project.
Definition
An assessment that takes place during a project or
process
Conveys details such as:
What sub-goals have been accomplished
What resources have been expended
What problems have been encountered
Whether the project or process is expected to be
completed on time and within budget.
Used by management to determine whether changes
are necessary to an ongoing effort.
Types of Formats
Memo:
A short memo
Shared within an organization.
A few copies for your boss and all the project
members.
Recommendation
Report
Definition
A recommendation report:
Firstly, you need to identify the problem.
Proposes a solution to a problem.
Evaluates possible solutions and recommends one.
Introduction
Background
Conclusions
Recommendations
Organization: Heading
In an informal report, you head your report like a memo
Address report to client (by name, designation and
company)
List all team members on the From line.
In the Subject line, use a clear and specific title for
the report
Subject: Recommendation Report: How to Implement a
Web Site at Muinzer Travel
Organization: Overview
In a paragraph or two
(1)Identify the clients problem or need
(2)Identify how your team got involved
(3)Say what this report is doing
Remember to convince the client of the validity of your
recommendation(s).
Provide the client with the information he/she needs to
make an intelligent decision.
Organization: Recommendations
Organization: Conclusion
In a short paragraph or two
Clearly state the main action you are urging the
client to take (your main recommendation)
Summarize the argument for implementing the
recommendation
Memo Format
TO:
FROM:
DATE:
THE END
**next week tutorial
will be revision class.
Week 7: Speaking Test
(No lecture during this