Good practices

for
Professional Review
Candidates
Dr. Eng. Palitha
Bandara

05 June
2015
Content..

1. Experience Report
Rule 2.4 Recognized Training
Rule 2.5- Responsible Experience
Rule 2.6 Five Competences

2. Oral Examination and A paper

 Professional Review Rules (2012
Version)
Rules for acceptance of a candidate into the class of
Corporate Member of the Institution of Engineers

A Chartered Engineer

Capable of assuming personal Professional

Responsibility for the analysis and application of
Engineering principles in the fundamental processes of
Investigation, Planning, Design, Construction,
Operation, Maintenance, Management and
Development of Engineering works or plant, or in
Engineering Research and/or Engineering Education.
ule 2.5 -Recognized Training 24 months
Recognized Training is the structured
training undergone by a candidate at
a recognized organization, under the
guidance of a Corporate Member of
the IESL,

le 2.6 -Responsible Experience 24 months

Experience gained in a Responsible
Position (in the field of Engineering) of
a Recognized Organization, under the
guidance of a Corporate Member of
the IESL,

Rule 2.6 Competences (2012 version ) your

competences during the period of recognized training
and responsible experience
ecognized Training contd.
The trainer shall be a Chartered Engineer

Eg. An organization assigns the duty of

completing a certain job, which
contains several tasks, to a Chartered
Engineer (the trainer).
The trainer is accountable
(answerable) for achieving all the
tasks of assigned job.

The trainer is responsible to complete the

job (within given time, budget, resources
etc.) i.e. trainers responsibility to the
organization
ecognized Training contd.

The trainer will assign duties of job

completion to you (the trainee).

You are accountable to perform individual tasks

assigned by your trainer
ecognized Training contd.
During recognized training
period, your are responsible to
assist the trainer by achieving
assigned tasks.

The trainer may have several sub-

ordinates to perform different tasks

All sub-ordinates are responsible for assisting trainer by

performing their individual tasks
ecognized Training contd.
Collective performance of all
sub-ordinates (including
trainer ) will complete the job.
Trainer is accountable for overall
coordination by issuing technical &
managerial guidance and making
managerial decisions
For the completion of the job, each
sub-ordinate (including you) has a
shared responsibility.

There can be shared responsibility; but there can only

be one person who is ultimately accountable for a
given task
Objective of recognized training - Gaining experience
by learning through close guidance and supervision of
Example (Quoted from a Professional
Review Report) to construction of 3 km road stretch
I was assigned
including jungle clearing, earthwork and road structures.
My duties and responsibilities are as follows
i. Survey and establishing road center line and TBMs
ii. Setting out of the road structures
iii. Construction of 03 box culverts and 04 hume pipe
culverts
iv. Handling jungle clearing and earth work for road
construction
v. Finding burrow pits for road filling including sub
base material
vi. Coordinating field tests relevant to earth work
vii.Payment certification for hired machines
viii.Supervision
Question: of all construction
Above describes worksTraining
(i) Recognize
(ii)Responsible Experience (iii) Cannot distinguish the
ix. Quality control
I was posted as a site engineer XYZ Hydropower
Development Project.
The client is Mahaweli Authority of Sri Lanka (MASL). I
worked under the guidance of Eng. Perera (Chartered
Civil Engineer), the Project Manager of the client.
I was responsible to assist the Project Manager for
construction completion from 0 km to 03 km road
section of 10 km road.
The total 10 km new road connects AB town and the
power plant site with an estimated cost of million
LKR.
The project will generate MW to the National Grid
by 2017.

The total estimated project cost is .million LKR and

90% funded by the World Bank.
Road construction was implemented through a
contractor.

My duties contained supervision of construction

work including jungle clearing, earth work and
construction of structures.

The time task is 12 month period.

While performing my duties my responsibility is to
assist the chief engineer (during recognized training
period)
While performing my duties I was accountable for
achieving following tasks

i. Surveying and establishing road center line and

TBMs
ii. Supervision of setting out work of road structures
iii. Construction supervision of 03 box culverts and 04
hume pipe culverts
iv. Supervision of Handling jungle clearing and earth
work for road construction
v. Investigating Finding burrow pits for road filling
including sub base material
vi. Coordinating and supervising field tests relevant to
earth work
vii.Checking Payment certification for hired machines
viii.Supervision of all construction works
Eg. 2 - Recognized training - I was posted to a
construction site of five story building as the site
engineer of ABC construction Co. Find missing details?

(Missing details- Client, Consultant, Project Cost, Project

description, Supervising Officer)

My duties and responsibilities are as follows. Is this

correct?
I was responsible to assist the Construction Manager
(CM) for construction completion. My duties
contained supervision of construction work including
sub structure and super structure of the building during a
time task of 12 months.
accountable for achieving following tasks by assisting the C
 Supervision of all construction To assist CM
works.
Unskilled labour
Allocation of labour for each task.
allocation is done by the
technical assistants
Preparation of bills and claims for extra works

Maintaining log book and This is a responsibility

getting it signed by towards IESL
consultant/client
Coordinating with client, Too generalized task.
consultant and outsiders. Be specific.
Attend the clients progress review To assist CM
meeting.
Maintaining a required Checking re-order
quantities of construction levels and informing
material stocks CM
esponsible Experience 24 months

During responsible experience period,

your are responsible to complete a
part of a job by achieving assigned
tasks.
There may be some other officers at your capacity to
complete the overall job (shared responsibility) by
achieving similar or different tasks.

You can receive guidance from your superior Chartered

Engineer in difficult situations.
esponsible Experience contd.

You are accountable for overall coordination

of your part by issuing technical guidance
and making administrative decisions.

You may have several sub-ordinates

to perform different tasks of given
part of the job

Objective of Responsible Experience - Gaining

experience by executing work while receiving
necessary guidance from superior
Recognized Training and Responsible Experience
Your working duration (mm/yy),
Name, location and objective of the Project including
brief description
Project cost and duration
Name of Client, Consultant, Contractor,

Your representation (client, consultant, contractor)

and position
Explain clearly the precise position which you
occupied in each case.
Position of your immediate supervisor and above
him/her. Also few sub-ordinate positions

Stage of the project (initial stage, half way, tail end,

maintenance period) at the time of you are working
Recognized Training and Responsible Experience

Your duty My duties were construction supervision,

material management, contractual payments,
progress monitoring, environmental safeguard,
Machinery management, workshop management,
etc..
Your responsibility (recognized training) I was
responsible for assisting construction manager for
construction completion of 0 km to 5 km of access
road.
Your responsibility (responsible experience) I was
responsible for construction completion of 0 km to 5
km of access road .(i.e. The degree of responsibility
assigned to you )
Indicate where appropriate the magnitude and cost
of works you have been engaged on.
Recognized Training and Responsible Experience
Your duty My duties were construction supervision,
material management, contractual payments,
progress monitoring, environmental safeguard,
Machinery management, workshop management,
etc..
Your responsibility (recognized training) I was
responsible for assisting construction manager for
construction completion of 0 km to 5 km of access
road.
Your responsibility (responsible experience) I was
responsible for construction completion of 0 km to 5
km of access road .
Your accountability While carrying out my duties, I
was accountable for performing following tasks

e.g. Tasks on which you have been engaged whether in

investigation, planning, design, construction, operation,
maintenance, manufacture or research and education.
General statements such as
I was involved in the construction of . You can
involve as an observer, doing nothing
I was instructed to engaged. You can simply ignore
the instructions
Such statements should be avoided as they do not
help the Panel to accurately assess the work done
by the candidate
Difference between Recognized training and
Responsible experience shall be highlighted in your
report
A Corporate Member of the IESL should sign alongside
from personal knowledge in certification of each such
period.
This section should be not less than 2000 words with
a maximum of 3000 words
Example
Product Quality Project Manager instructed me to
maintain the quality of concrete.
I called all the material suppliers and instructed them
to supply good quality material. I rejected few loads of
bad (inferior) quality material supplied to the site
without making payments. Some suppliers stopped
supplying. Only good suppliers remained.

It is important to know about the difference between

quality control and quality assurance; What is Total
Quality Management (TQM)?
How you are going to manage TQM?
Rule 2.6 Competences (2012
revision)
In 2002 version sub rule 6.3.3 of rule 6.3 (i.e. structure
of the report) :

A detailed account of a few specific instances which

demonstrate the application of theory to practice,
instances of technical problems encountered and
where the candidate has made a contributing to
solving specific problems.
In 2012 version sub rule 6.3.3 of rule 6.3 (i.e. structure
of the report) :

Applicants will be assessed on five

Competences. The report while highlighting the
applicants career progression should also be
structured so that the applicants attaining of a
good level in each competence is highlighted.
Competence includes the knowledge, understanding
and skills that underpin performance.

Engineers become competent through a mixture of

education and professional development.

The IESL will expect engineers seeking registration

as Chartered Engineers, to demonstrate the
following five core competences namely,

C1 - Knowledge and understanding of engineering

principles
C2 - Practical application of engineering knowledge
C3 - Leadership and management
C4 - Communication and interpersonal skills
C5 - Professional conduct
C1. Knowledge and understanding of engineering
principles

During recognize training period Understanding of

engineering principles and theories applied for the
planned work on which you engaged

During responsible experience period How did you

apply engineering principles and theories while you
are planning your works
C2. Practical application of engineering knowledge

How did you apply engineering principles and

theories in unplanned situations (unforeseen
situation, emergency situation)
 C3. Leadership and management

How did your team achieve a difficult task (or

overcome any adverse/unfavourable situation) under
your leadership. May be a construction problem,
contractual matter, social problem, political influence,
conflicts between working groups, disaster
management
hat etc. And what is leadership
is management?

Four functions of management Planning,

Organizing, Leading and Controlling

Planning ( identifying possible alternatives, evaluating

them towards the ultimate goal subject to restriction,
and selecting most feasible one Goal achieving
process)
Organizing
Allocating resources (factors of production) to
implement the planned process

Arranging several elements into a purposeful

sequential or spatial (or both) order or structure.

Assembling required resources to attain organizational

objectives.
Leading
motivating and organizing a group of people to
achieve a common goal

coordinating and balancing the conflicting interests of

all members and stakeholders.
Controlling
Establishing benchmarks or standards,
Comparing actual performance against them
(Evaluating)
Taking corrective action, if required.
C4. Communication and interpersonal skills

Two-way process of reaching mutual understanding,

in which participants not only exchange (encode-
decode) information, news, ideas and feelings but
also create and share meaning.

Interpersonal skills are the life skills we use every day

to communicate and interact with other people, both
individually and in groups.
C5. Professional Conduct
Environment safety, Social safeguard ( Occupational
safety, Community safety), sanitary, health care,
involvement with IESL, Public relations, Grievance
Redress Mechanism (GRM) etc.
Rule 2.6 Competences this account would be of
approximately 1500 words.

Oral examination (Professional Review Interview) and

A paper
The interview will be based on compliance with
respect to the five core competences, using the
material (report, design work, log book etc.)
submitted by the candidate.
The candidate will be asked to outline the work he has
claimed as Responsible Experience and/or aspects of the
design submitted by him.

The degree of professional engineering responsibility

carried out by the candidate and his personal
contribution is assessed.
The topics assigned to a particular candidate in Paper A
will be based on his own work experience

The candidates ability to express in writing the level

of responsibility shouldered and how the candidate
has benefited from experience is assessed.

Candidate shall explain professional judgment on

engineering decisions and the solution of day-to-day
problems, faced by him.
Written Paper A would be of 1 hours duration.
(about 1,000 words).

Knowledge of the subject relevance of the

candidates answer and clarity of argument
75%

Grammar, syntax and expression 25%

Good Luck!
for your
Professional
Review