Microsoft

Office 2003
Introductory Concepts
and Techniques

Excel Project 1
Creating a Worksheet
and an Embedded Chart
 Objectives
Start and Quit Excel
Describe the Excel worksheet
Enter text and numbers
Use the AutoSum button to sum a range of
cells
Copy a cell to a range of cells using the fill
handle

Excel Project 1: Creating a Worksheet and an Embedded Chart 2

 Objectives
Copy a cell to a range of cells using the fill
handle
Format a worksheet
Create a 3-D Clustered column chart
Save a workbook and print a worksheet

Excel Project 1: Creating a Worksheet and an Embedded Chart 3

 Objectives
Open a workbook
Use the AutoCalculate area to determine
statistics
Correct errors on a worksheet
Use the Excel Help system to answer
questions

Excel Project 1: Creating a Worksheet and an Embedded Chart 4

 Starting Excel
Click the Start button on the Windows
taskbar, point to All Programs on the Start
menu, point to Microsoft Office on the All
Programs submenu, and then point to
Microsoft Office Excel 2003 on the
Microsoft Office submenu
Click Microsoft Office Excel 2003
If the Excel window is not maximized,
double-click its title bar to maximize it

Excel Project 1: Creating a Worksheet and an Embedded Chart 5

 Starting Excel

Excel Project 1: Creating a Worksheet and an Embedded Chart 6

 Customizing the Excel Window
Right-click the Language bar
Click Close the Language bar
Click the Getting Started task pane Close
button in the upper-right corner of the task
pane
If the toolbars are positioned on the same
row, click the Toolbar Options button
Click Show Buttons on Two Rows
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 Customizing the Excel Window

Excel Project 1: Creating a Worksheet and an Embedded Chart 8

 Entering the Worksheet Titles
Click cell A1
Type Extreme Blading in cell A1 and
then point to the Enter box in the formula
bar
Click the Enter box to complete the entry
Click cell A2 to select it. Type Second
Quarter Sales as the cell entry. Click
the Enter box to complete the entry
Excel Project 1: Creating a Worksheet and an Embedded Chart 9
 Entering the Worksheet Titles

Excel Project 1: Creating a Worksheet and an Embedded Chart 10

 Entering Column Titles
Click cell B3
Type Direct Mail in cell B3
Press the RIGHT ARROW key
Repeat the last two steps for the
remaining column titles in row 3, as shown
on the following slide

Excel Project 1: Creating a Worksheet and an Embedded Chart 11

 Entering Column Titles

Excel Project 1: Creating a Worksheet and an Embedded Chart 12

 Entering Row Titles
Click cell A4. Type Inline Skates and
then press the DOWN ARROW key
Repeat the previous step for the remaining
row titles in column A, as shown on the
following slide

Excel Project 1: Creating a Worksheet and an Embedded Chart 13

 Entering Row Titles

Excel Project 1: Creating a Worksheet and an Embedded Chart 14

 Entering Numbers
Click cell B4
Type 58835.35 and then press the RIGHT
ARROW key
Enter 97762.50 in cell C4, 71913.73 in cell
D4, and 85367.37 in cell E4
Click cell B5
Enter the remaining fourth quarter sales
provided on the next slide for each of the three
remaining product groups in rows 5, 6, and 7

Excel Project 1: Creating a Worksheet and an Embedded Chart 15

 Entering Numbers

Excel Project 1: Creating a Worksheet and an Embedded Chart 16

 Summing a Column of Numbers
Click cell B8
Click the AutoSum
button on the
Standard toolbar
Click the AutoSum
button a second time

Excel Project 1: Creating a Worksheet and an Embedded Chart 17

 Copying a Cell to Adjacent Cells
in a Row
With cell B8 active,
point to the fill handle
Drag the fill handle to
select the destination
area, range C8:E8
Release the mouse
button

Excel Project 1: Creating a Worksheet and an Embedded Chart 18

 Determining Multiple Totals
at the Same Time
Click cell F4
With the mouse pointer in cell F4 and in
the shape of a block plus sign, drag the
mouse pointer down to cell F8
Click the AutoSum button on the Standard
toolbar
Select cell A9 to deselect the range F4:F8

Excel Project 1: Creating a Worksheet and an Embedded Chart 19

 Determining Multiple Totals
at the Same Time

Excel Project 1: Creating a Worksheet and an Embedded Chart 20

 Changing the Font Type
Click cell A1 and then point to the Font box
arrow on the Formatting toolbar
Click the Font box arrow and then point to
Arial Rounded MT Bold
Click Arial Rounded MT Bold

Excel Project 1: Creating a Worksheet and an Embedded Chart 21

 Changing the Font Type

Excel Project 1: Creating a Worksheet and an Embedded Chart 22

 Bolding a Cell
With cell A1 active, click the Bold button
on the Formatting toolbar

Excel Project 1: Creating a Worksheet and an Embedded Chart 23

 Increasing the Font Size
of a Cell Entry
With cell A1 selected,
click the Font Size
box arrow on the
Formatting toolbar
Click 24 in the Font
Size list

Excel Project 1: Creating a Worksheet and an Embedded Chart 24

 Changing the Font Color
of a Cell Entry
With cell A1 selected,
click the Font Color
button arrow on the
Formatting toolbar
Click Violet (column
7, row 3) on the Font
Color palette

Excel Project 1: Creating a Worksheet and an Embedded Chart 25

 Centering a Cell Entry
across Columns by Merging Cells
With cell A1 selected,
drag to cell F1
Click the Merge and
Center button on the
Formatting toolbar

Excel Project 1: Creating a Worksheet and an Embedded Chart 26

 Formatting the Worksheet Subtitle
Select cell A2
Click the Font box arrow on the Formatting
toolbar and then click Arial Rounded MT Bold
Click the Bold button on the Formatting toolbar
Click the Font Size box arrow on the Formatting
toolbar and then click 16
Click the Font Color button on the Formatting
toolbar

Excel Project 1: Creating a Worksheet and an Embedded Chart 27

 Formatting the Worksheet Subtitle
Select the range
A2:F2 and then click
the Merge and Center
button on the
Formatting toolbar

Excel Project 1: Creating a Worksheet and an Embedded Chart 28

 Using AutoFormat to Format
the Body of a Worksheet
Select cell A3, the upper-left corner cell of
the rectangular range to format
Drag the mouse pointer to cell F8, the
lower-right corner cell of the range to
format
Click Format on the menu bar
Click AutoFormat on the Format menu
When Excel displays the AutoFormat
dialog box, click the Accounting 2 format
Excel Project 1: Creating a Worksheet and an Embedded Chart 29
 Using AutoFormat to Format
the Body of a Worksheet
Click the OK button
Select cell A10 to
deselect the range
A3:F8

Excel Project 1: Creating a Worksheet and an Embedded Chart 30

 Using the Name Box
to Select a Cell
Click the Name box in
the formula bar and
then type a3 as the
cell to select
Press the ENTER key

Excel Project 1: Creating a Worksheet and an Embedded Chart 31

Excel Project 1: Creating a Worksheet and an Embedded Chart 32
 Adding a 3-D Clustered Column
Chart to the Worksheet
With cell A3 selected, position the block plus sign mouse
pointer within the cells border and drag the mouse
pointer to the lower-right corner cell (cell E7) of the range
to chart (A3:E7
Click the Chart Wizard button on the Standard toolbar
When Excel displays the Chart Wizard Step 1 of 4
Chart Type dialog box and with Column selected in the
Chart style list, click Clustered column with a 3-D visual
effect (column 1, row 2) in the Chart sub-type area
Click the Finish button
If the Chart toolbar appears, click its Close button

Excel Project 1: Creating a Worksheet and an Embedded Chart 33

 Adding a 3-D Clustered Column
Chart to the Worksheet
When Excel displays the chart, point to an open
area in the lower-right section of the chart area
so the ScreenTip, Chart Area, appears next to
the mouse pointer
Drag the chart down and to the left to position
the upper-left corner of the dotted line rectangle
over the upper-left corner of cell A10
Release the mouse button
Point to the middle sizing handle on the right
edge of the selection rectangle

Excel Project 1: Creating a Worksheet and an Embedded Chart 34

 Adding a 3-D Clustered Column
Chart to the Worksheet
While holding down the ALT key, drag the
sizing handle to the right edge of column F
If necessary, hold down the ALT key and
drag the lower-middle sizing handle down
to the bottom border of row 20
Click cell H20 to deselect the chart

Excel Project 1: Creating a Worksheet and an Embedded Chart 35

 Adding a 3-D Clustered Column
Chart to the Worksheet

Excel Project 1: Creating a Worksheet and an Embedded Chart 36

 Saving a Workbook
Click the Save button on the Standard
toolbar
Type Extreme Blading 2nd Quarter
Sales in the File name box
Click the Save in box arrow
Click USB flash drive in the Save in list
Click the Save button in the Save As
dialog box
Excel Project 1: Creating a Worksheet and an Embedded Chart 37
 Saving a Workbook

Excel Project 1: Creating a Worksheet and an Embedded Chart 38

 Printing a Worksheet
Ready the printer
according to the
printer instructions
and then click the
Print button on the
Standard toolbar
When the printer
stops printing the
worksheet and the
chart, retrieve the
printout
Excel Project 1: Creating a Worksheet and an Embedded Chart 39
 Quitting Excel
Point to the Close
button on the right
side of the title bar
Click the Close button
Click the No button

Excel Project 1: Creating a Worksheet and an Embedded Chart 40

 Starting Excel
and Opening a Workbook
With your USB flash drive connected, click the
Start button on the Windows taskbar, point to All
Programs on the Start menu, point to Microsoft
Office on the All Programs submenu, and then
click Microsoft Office Excel 2003 on the
Microsoft Office submenu
Click Extreme Blading 2nd Quarter Sales in the
Open area in the Getting Started task pane

Excel Project 1: Creating a Worksheet and an Embedded Chart 41

 Starting Excel
and Opening a Workbook

Excel Project 1: Creating a Worksheet and an Embedded Chart 42

 Using the AutoCalculate Area to
Determine an Average
Select the range B6:E6 and then right-click
the AutoCalculate area on the status bar
Click Average on the shortcut menu
Right-click the AutoCalculate area and
then click Sum on the shortcut menu

Excel Project 1: Creating a Worksheet and an Embedded Chart 43

 Using the AutoCalculate Area to
Determine an Average

Excel Project 1: Creating a Worksheet and an Embedded Chart 44

 Clearing Cell Contents
Fill Handle
Select the cell or range of cells and point to the fill
handle so the mouse pointer changes to a cross hair
Drag the fill handle back into the selected cell or
range until a shadow covers the cell or cells you want
to erase. Release the mouse button
Shortcut Menu
Select the cell or range of cells to be cleared
Right-click the selection
Click Clear Contents on the shortcut menu

Excel Project 1: Creating a Worksheet and an Embedded Chart 45

 Clearing Cell Contents
Delete Key
Select the cell or range of cells to be cleared
Press the DELETE key
Clear Command
Select the cell or range of cells to be cleared
Click Edit on the menu bar and then point to
Clear
Click All on the Clear submenu

Excel Project 1: Creating a Worksheet and an Embedded Chart 46

 Clearing the Entire Worksheet
Click the Select All button on the
worksheet
Press the DELETE key or click Edit on the
menu bar, point to Clear and then click All
on the Clear submenu

Excel Project 1: Creating a Worksheet and an Embedded Chart 47

 Deleting an Embedded Chart
Click the chart to select it
Press the DELETE key

Excel Project 1: Creating a Worksheet and an Embedded Chart 48

 Obtaining Help
Using the Type a Question for Help Box
Type save a workbook in the Type a Question for
help box on the right side of the menu bar
Press the ENTER key
When Excel displays the Search Results task pane,
scroll down and then click the link Save a file
If necessary, click the AutoTile button to tile the windows
Click the Show All link on the right side of the Microsoft
Excel Help window to expand the links in the window

Excel Project 1: Creating a Worksheet and an Embedded Chart 49

 Obtaining Help
Using the Type a Question for Help Box
Double-click the Microsoft Excel Help title
bar to maximize it
Click the Close button on the Microsoft
Excel Help window title bar

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 Obtaining Help
Using the Type a Question for Help Box

Excel Project 1: Creating a Worksheet and an Embedded Chart 51

 Quitting Excel
Click the Close button on the right side of
the title bar, and if necessary, click the No
button in the Microsoft Excel dialog box

Excel Project 1: Creating a Worksheet and an Embedded Chart 52

 Summary
Start and Quit Excel
Describe the Excel worksheet
Enter text and numbers
Use the AutoSum button to sum a range of
cells
Copy a cell to a range of cells using the fill
handle

Excel Project 1: Creating a Worksheet and an Embedded Chart 53

 Summary
Copy a cell to a range of cells using the fill
handle
Format a worksheet
Create a 3-D Clustered column chart
Save a workbook and print a worksheet

Excel Project 1: Creating a Worksheet and an Embedded Chart 54

 Summary
Open a workbook
Use the AutoCalculate area to determine
statistics
Correct errors on a worksheet
Use the Excel Help system to answer
questions

Excel Project 1: Creating a Worksheet and an Embedded Chart 55

 Microsoft

Office 2003
Introductory Concepts
and Techniques

Excel Project 1
Complete