GSA Opening Doors

Los Angeles, CA

August 2010

Getting on Schedule
Department of Veterans Affairs

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UNDERSTANDING THE FEDERAL
SUPPLY SCHEDULE (FSS)
PROGRAM
• Schedule Structure
• Authorized Users
• Benefits & Advantages
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 • Schedule A Schedule is a listing of companies that
•

supply comparable commercial services

•
and supplies through contracts awarded
•
by GSA and VA.

term Government-wide
• contracts awarded to responsible commercial companies a
buyers with a simplified process for obtaining more than 1 million commercial me
The FSS
•

Program
•

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•Multiple Multiple Award Schedule (MAS) contracts are the
•

primary vehicle for Federal agencies to acquire

•Award commercial supplies/services. MAS contracts use
commercial terms and conditions and the Government’s
•Schedule volume buying power to achieve the best value. These
contracts are awarded to all responsible companies that
s submit a proposal.
•

•
Additionally:
•

• • Deliveries are made through individual task/delivery

orders
•
•
• All Schedule contractors are given fair opportunity to
• be considered for all task/delivery orders
•

• • Funds are obligated to individual orders

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 Structure of Federal Supply Schedules

• Open & Continuous Solicitations

• Indefinite Delivery/Indefinite Quantity
• Line Items Structured by:
– Product/Service Groups
• Federal Supply Class (FSC)
• Product Service Codes (PSC)
– Products/Services
• Special Item Numbers (SINs)
• Identified Subcategories

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 Traits of the FSS Program
• Multiple Award Schedule • Indefinite Delivery,
• Indefinite Quantity
• Open & Continuous •
Solicitation Cycle • National & World-wide
• coverage
• Multi-year: 5 year base •
with option to extend • FOB Destination
up to an additional 5 •
years
• Full & Open Competition
•
•
• Fixed-price contract with
• Industrial Funding Fee
Economic Price
Adjustment

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 Authorized Users
• Executive Agencies • The District of Columbia
• Other Federal Agencies • Organization Authorized
by Statute or
• Congress
Regulation
• Mixed-Ownership
• Certain Institutions
Government
Corporations • State Veteran Homes
with Sharing
Agreements
NOTE:
vities are required to use Schedule contracts awarded und

ules are optional use.

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Benefits of a VA FSS Contract

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VA FEDERAL SUPPLY SCHEDULE
PROGRAM
• Delegating Authority
• VA FSS Mission
• VA Schedule Programs
• FSS Annual Sales
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 FEDERAL SUPPLY
SCHEDULE PROGRAM

VA NAC FSS GSA

MEDICAL NON-MEDICAL

Commodities & Services 10

 Agency Mission

•VA FSS Vision VA FSS Mission

•

To provide world class healthcare

•

products and services through

To be the foremost source
• performance excellence that is
demonstrated by competence,
for quality healthcare timeliness, innovations, and
products and services results-driven solutions while
assuring accountability to our
Federal customers and taxpayers.

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VA Schedule Programs

VA ONLY:
•FSC 65 & 66
contracts are
mandatory use

•FSC 621 contracts

are optional use
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 Total Annual Sales FY2005 - 2009

Data retrieved from National Acquisition Center – Contract Management (NAC-CM) Database April 2010
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 FY2009 Sales by Schedule Program

Data retrieved from National Acquisition Center – Contract Management (NAC-CM) Database April 2010
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 VA FSS & SMALL BUSINESSES

• VA Small Business Preference

• 2008 - 2009 Socioeconomic Goals & Accomplishments
• 2010 Socioeconomic Goals
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VA Small Business Preference

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 VA Small Business Program
Goals & Accomplishments
Category FY2009 Goals Accomplishments
Small Business 28.7% 34.51%
Service-Disabled Veteran- 7% 16.28%
Owned
Veteran-Owned 10% 19.28%
Small Disadvantaged 5% 8.71%
Business (includes Section
8(a))
Historically Underutilized 3% 2.02%
Business (HUB) Zone
Women-Owned 5% 3.42%
Data retrieved from VA OSDBU Programs & Accomplishments website (
http://www4.va.gov/osdbu/about/accomplishments.asp) August 2010 17
 VA Procurement Dollars

Category FY 2009
Small Business $4,869,259,296
Service-Disabled Veteran-Owned $2,297,101,965

Veteran-Owned $2,719,731,022
Small Disadvantaged Business (includes $1,229,197,272
Section 8(a))

Historically Underutilized Business (HUB) $285,443,445

Zone
Women-Owned $481,952,885
Data retrieved from VA OSDBU Programs & Accomplishments website (
http://www4.va.gov/osdbu/about/accomplishments.asp) August 2010 18
 VA Small Business Program
Goals & Accomplishments
Category FY 2010 Goals Accomplishments
Small Business 33.5% (thru
35.4%6/30/2010)
Service-Disabled Veteran- 10% 18.4%
Owned
Veteran-Owned 12% 21%
Small Disadvantaged 5% 8.3%
Business (includes Section
8(a))
Historically Underutilized 3% 2%
Business (HUB) Zone
Women-Owned 5% 3.4%
Data retrieved from VA OSDBU Programs & Accomplishments website (
http://www4.va.gov/osdbu/about/accomplishments.asp) August 2010 19
 VA Subcontracting Goals

Category FY 2010 Goals

Small Business 17.7%
Service-Disabled Veteran-Owned 3%

Veteran-Owned 5%
Small Disadvantaged Business (includes 5%
Section 8(a))

Historically Underutilized Business (HUB) 3%

Zone
Women-Owned 5%
Data retrieved from VA OSDBU Programs & Accomplishments website (
http://www4.va.gov/osdbu/about/accomplishments.asp) August 2010 20
 VA Procurement Dollars

Category FY 2010
Small Business (thru 6/30/2010)
$3,290,370,414
Service-Disabled Veteran-Owned $1,704,628,926

Veteran-Owned $1,946,466,527
Small Disadvantaged Business (includes $768,448,361
Section 8(a))

Historically Underutilized Business (HUB) $183,639,725

Zone
Women-Owned $315,046,311
Data retrieved from VA OSDBU Programs & Accomplishments website (
http://www4.va.gov/osdbu/about/accomplishments.asp) August 2010 21
 GETTING ON SCHEDULE

• Getting on Schedule
• Getting Started
• Proposal Review & Award Process
• Best Practices
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 Getting on Schedule

To be considered for contract award, you

•

must demonstrate that your firm is

responsible and is able to meet all Schedule
program requirements, including price.

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Getting Started

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Proposal Review & Award Process

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 Proposal Review & Award Process

Well prepared offers with competitive pricing are

easier to evaluate, and, therefore, may expedite the
award process.

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 Best Practices

Ensuring these key elements are included in your

•

proposal may expedite the review and award process:

•

• Scope – Are the supplies/services within the scope of the Schedule?

• Past Performance – Does your firm meet its commitments?
• Financial Capability – Is your firm financially sound?
• Pricing – Is your proposed pricing competitive with current market
conditions?
• Subcontracting Plan – Required if your firm is considered “other than
a small business” or if the estimated value of the contract exceeds
$550,000.
• Other Regulatory Compliance – Is your firm debarred? Are all
registration requirements complete?

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Best Practices

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 FSS ETOOLS

• FSS Portal
• Contract Catalog Search Tool
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 Find us online at: http://www.fss.va.gov

What is the FSS

•
•
The FSS Portal is the gateway to the VA Federal Supply Schedule
•

Portal? Program online.

• •

• Available
• information includes:
•What information •Doing Business with the VA
is available? •Getting on Schedule
•
•Useful Resources & Regulatory Guidance
•FSS Acronyms & Definitions
• •Compliance Requirements
•eTools
• •FSS Calendar of Events
•Contact Information
•And much more!!
• •

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•
 http://www.va.gov/nac

What is the
•
•
•The VA NAC Contract Catalog Search Tool (CCST) is a resource for
CCST? the most up-to-date NAC contract award information, including:
• • VA FSS Schedules
• • National Contracts
• Standardized Blanket Purchase Agreements
•
• Prime Vendor Contractors
•
•

•What contractor •

information is
available?Contractor point of contact, awarded pricing, terms, and conditions, and ordering info
•

• NOTE:
CCST is available 24/7 365 days per year and is updated daily
•

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•
FSS CONTACT INFORMATION

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• Phone: (708) 786 – 7737
•
• Fax: (708) 786 – 5828
•
• Email: helpdesk.ammhinfss@va.gov
•
• Website: http://www.fss.va.gov
•
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