Professional Documents
Culture Documents
Economic Management
2
The Phases in MTBF Process
3
Developing/Updating the Ministry
Budget Framework
4
Ministry Budget Framework
Part - A
Section-1: Mission Statement and Major Functions
of the Ministry/Division
Section-2: Medium Term Strategic Objectives and
Key Activities
Section-3: Poverty and Gender reporting
Section-4: Priority Spending Areas/Programmes
Form-1: Key Performance Indicators (KPI) of the
Ministry/Division
Form-2: Preliminary Revenue Estimates and
Projections
Form-3: Expenditure Ceilings for Departments and
Agencies
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Ministry Budget Framework
Part - B
Section-5.1: Recent achievements of the
Departments/Agencies under the Ministry
Section-5.2: Key Activities undertaken in relation to
specific Strategic Objectives, and outputs related to the
Activity
Section-5.3: Output Indicators and Annual Targets for
Department/Agency
Section-5.4: Forward Budget Estimates
Section-5.5: List of Programmes/Projects of the
Department/Agency
Form-4: Preliminary Expenditure Estimates for five years
for the Departments/Agencies under the Ministry
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Section-1: Mission Statement and Major
Functions of the Ministry/Division
1.1 Mission Statement of the Ministry/Division
To develop a clear mission statement the ministry
must consider the following;
What is the purpose of this ministry; what does it intend to
achieve,
By what broad areas of operation will the ministry do this,
and
Who the intended beneficiaries?
1.2 Major Functions of the Ministry/Division
Major functions of the ministry/division should be
summarised from the Allocation of Business.
These should be limited to a maximum of 8 functions.
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Section 2: Medium-Term Strategic
Objectives and Key Activities
Strategic objectives for the ministry/division should be
derived and summarized from the national level
and/or ministry/sector policy documents.
List of strategic objectives should be kept short by
combining some closely related objectives.
An activity is a description of what is to be done with
the inputs provided through the budget
Identify the key activities of the ministry/division
which are expected to contribute towards the
realisation of the strategic objective.
Key activities should be consistent with the functions
of the ministry/division.
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Section 3: Poverty and Gender
Reporting
3.1 Impact of Strategic Objectives on Poverty Reduction
and Women's Advancement
Make sure that the strategic objectives listed in this section are same
as in section 2.
Describe separately how the strategic objective and its associated
activities relate and contributes to the Governments wider objectives
of poverty reduction and womens advancement.
Follow the detailed instruction for completing the poverty and gender
information
3.2 PR&WA Related Spending
a table generated from the RCGP database identifying the poverty and
gender related expenditure allocations within the ministry/divisions
Budget
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Section 4: Priority Spending
Areas/Programmes
A priority spending area is a defined programme of
activities or works that makes a significant contribution
towards the realisation of the strategic objectives of an
organisation.
Identify and describe the main priority spending areas for
the ministry/division that are expected to have the greatest
impact on the achievement of ministry/divisions strategic
objectives.
These should relate to the main functions of the
ministry/division and should be ranked in order of priority.
Limit the number of priority spending areas to a maximum
of six .
For each priority spending area list the relevant strategic
objective to which it is expected to contribute.
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Key Performance Indicators (KPI) for
the Ministry/Division
Column 1: Identify key performance indicators (KPI) for the
ministry/division. Describe the KPI (outcome or higher level output)
against which progress towards attainment of the strategic
objectives can be assessed. Limit the number of KPIs between 6
and 9.
Column 2: Specify the Related Strategic Objectives mentioned at
Section 2.
Column 3: Specify and describe the unit of measurement for the
indicator.
Column 4 and 5: Specify the target value for 2009-10 and the actual
value of the indicator in 2009-10
Columns 6 and 7: Specify the original target for 2010-11 and
revised target value for 2010-11
Columns 8-12: Specify the medium-term target values for 2011-12
2015-16.
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Key Performance Indicators (KPI) for
the Ministry/Division (2)
KPIs should be consistent with the outcome indicators
identified in the NSAPR and/or ministry/sector policy
documents.
Key Performance Indicators (KPI) should meet the SMART
criteria:
Specific the indicator is clearly defined.
Measurable information and data are available.
Achievable the indicator targets are realistically set.
Relevant the indicator is relevant to the objective.
Time bound - there is a clear timeframe for achieving the target.
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Recent achievement, Key Activities and Outputs of
the Departments and Agencies under the Ministry
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MBF Tables
Three Tables:
1. Preliminary Estimates for Revenue Receipts
2. Department/Agency wise Expenditure
Ceilings
3. Department/Agency wise Preliminary
Expenditure Estimates and Projections
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Form-2
Ministry/Division:
Preliminary Estimates for Revenue Receipts
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Form-3
Ministry/Division:
Contribution to
International
Organization
Directorate-A*
Non-Development
Development
Of which
Allocation for Approved
Projects
Lump Allocation for Un-
approved Projects
Total (Non-Development
+Development)
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Form-4
Ministry/Division:
Department/Agency:
In Lakh Taka % of
Activity
allocatio % of
Number
Actual Expenditure Budget Estimate Projection n for allocation for Explanatory
Department/Agency (from
Poverty Women's Remarks
Section 2013-
2008-09 2009-10 2010-11 2011-12 2012-13 2014-15 2015-16 Reducti Advancement
5.2) 14 on
1 2 3 4 5 6 7 8 9 10 11 12 13
Expenditure Ceilings for the
Department/Agency
Non-Development Expenditure
1. General Non-Development
Expenditure
Pay of Officers
Pay of Establishment
Allowances
Supply and Services
Repair & Maintenance
Grants in Aid
Acquisition of Assets
Total-General Non-Development
Expenditure
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