FORMAT D

BACKGROUND
FAULTS OF PRESENT SYSTEM
ALTERNATIVE SOLUTIONS
RECOMMENDATIONS
CONCLUSIONS
 FORMAT D

Format D can be used when you are asked to analyze the
defect of a present system or work procedure. You will also
be asked to give your alternative solutions, your
recommendations on what could be the best solutions and
your conclusion pertaining to the study. The background
contains the reason for doing such study or report.
 FORMAT E

INTRODUCTION
RECOMMENDATION
BACKGROUND
PRESENT PROCEDURE
PROPOSED PROCEDURE
CONCLUSION
 FORMAT E

Format E can be used if you are asked to analyze a
present old method or procedure as compared to a new
proposed method or procedure. Your recommendation
is placed in the second portion of your report after the
introduction, but it can be repeated under the
conclusion. The background contains the reason for
doing such study or analysis, the importance of change
in procedure in order to improve the quality of work or
system. The introduction contains The problem that is
being studied, the scope of the study and again the
importance of doing such analysis or study
 FORMAT F

INTRODUCTION
SUMMARY OF CONCLUSIONS AND
RECOMMENDATIONS
INVESTIGATIVE DATA
CONCLUSION
RECOMMENDATIONS
EXHIBITS
 FORMAT F

Format F can be used to present investigation
reports, reports needed for insurance purposes, reports
that will serve as basis for future decisions. An example
here is a report on the analysis of the working time
schedule of manning agency.
ANALYSIS OF THE WORKING TIME SCHEDULE
OF MANNING AGENCY A : MAKATI OFFICE

I. INTRODUCTION
A. Background: Effectiveness of the present working
schedule of manning agency A to their employees
B. Purpose of analysis:
1. To review the effectiveness of the present working
schedule
2. To suggest change in the working schedule
C. Source of information
1. Interview with staff
2. Personal observation
ANALYSIS OF THE WORKING TIME SCHEDULE
OF MANNING AGENCY A : MAKATI OFFICE

II. Summary of Conclusion and Recommendation
A. Present time schedule of personnel not properly followed
B. Several personnel are willing to have a change of schedule
C. Working time can be changed
D. Saturday work can be done on a routine basis
ANALYSIS OF THE WORKING TIME SCHEDULE
OF MANNING AGENCY A : MAKATI OFFICE

III. INVESTIGATIVE DATA
A. Effect of change in work schedule:
1. Lessen tardiness
2. Increases labor efficiency
3. Wide employee acceptance
B. Proposed working schedule
1. Before- 8:00 a.m. to 5:00 p.m.
Proposed- 9:00 a.m. to 6:00 p.m.
2. Saturdays- by rotation basis. Employees will be grouped
by 3. Each group will be given specific assignments in
reporting on a Saturday.
ANALYSIS OF THE WORKING TIME SCHEDULE
OF MANNING AGENCY A : MAKATI OFFICE

IV. CONCLUSIONS
As seen from the gathered data, there is therefore a
need to change present office schedule. Most offices
start at 8:00 a.m. but with the present traffic problems
besetting Metro Manila, starting at 9:00 a.m. or 8:30 a.m.
will greatly reduce tardiness and enhance employees
effectiveness. An employee who has been in a traffic
jam for almost 3 to 4 hours daily before reporting to
work is already drain when he reaches his office.
 ANALYSIS OF THE WORKING TIME SCHEDULE
OF MANNING AGENCY A : MAKATI OFFICE

V. RECOMMENDATIONS
With the new working schedule, measures should be
adopted for strict compliance.
The changes we recommend are the following:
1. New working schedule be strictly followed.
Daily= 9:00 a.m. to 6:00 p.m.
Saturdays= To be assigned by rotation
2. Employees will be required to sign a logbook upon arrival and
departure from office
3. Late arrival will be considered a half day work
ANALYSIS OF THE WORKING TIME SCHEDULE
OF MANNING AGENCY A : MAKATI OFFICE

V. RECOMMENDATIONS
4. Employees with no record of tardiness in one month
will be given a certificate of merit. The number of
merits earned during the year will play a major role in
the next years salary increase.
5. Absences should always be with reason and it has to
be relayed to the superior a day before or on the same
day. Unexcused absence will be deducted from the
salary.
ANALYSIS OF THE WORKING TIME SCHEDULE
OF MANNING AGENCY A : MAKATI OFFICE

VI. EXHIBITS
1. Statistical table showing the number of absences and
tardiness committed by employees for the past year.
2. Table charts showing the number of companies that
have adopted a change in their work schedule.
3. Table charts showing the effect of the new working
schedule to employees tardiness in other companies.
4. Statistical table showing the number of employees
favoring and not favoring the change in the work
schedule.