CODEX MEETING

MANAGER
State of affairs 2014
Contents

• Questionnaire Secretariats Portal

• Codex Contact Point Portal
• Delegate Registration/CMM versus Online Registration
System of FAO
Secretariat Portal
Frequency of Usage More than twice
Support No need for manuals, trainings, interactive help, or video
Need for direct contact by email, chat, or telephone

Functionalities used All secretariats use the online and printed List Of Participants
Badges and others lists once in a while

Sort order Both alphabetically, by delegation, by date

Errors Various types of errors, difficulties with diacritical characters
Most errors could be solved by the secretariats themselves

Error response Response is considered good by some secretariats, however inadequate by others

New functionalities Support for inclusion of Passport numbers and Visa, participation to social programs and side
events
Paperless office
Response/Invitation letters/Visa requests
Different opinions regarding the Gender field

General remark Should be extended with additional information e.g. about the meeting
Saves considerable amount of time
Secretariat Portal
Frequency of Usage More than twice
Support No need for manuals, trainings, interactive help, or video
Need for direct contact by email, chat, or telephone

Functionalities used All secretariats use the online and printed List Of Participants.
Badges and others lists once in a while

Sort order Both alphabetically, by delegation, by date

Errors Various types of errors, difficulties with diacritical characters
Most errors could be solved by the secretariats themselves

Error response Response is considered good by some secretariats, however inadequate by others

New functionalities Support for inclusion of Passport numbers and Visa, participation to social programs and side
events
Paperless office
Response/Invitation letters/Visa requests
Different opinions regarding the Gender- / title-field
3-language LoP

General remark Should be extended with additional information e.g. about the meeting
Saves considerable amount of time
Questions regarding Secretariat Portal

• Could you support the conclusions of the CMM team on

the outcome of the questionnaire?
• Would you like to add a conclusion?
• What new work is needed on the Secretariats Portal
before transfer to FAO?
CCP Portal
Issues
• Search errors have occured
• Hence the database contains duplicate entries
• One email field per person
• CCP overviews

Solutions
• New person view for CCP
• Option for multiple email addresses
• List of forthcoming meetings (and registrations)
Questions regarding CCP portal

• Could you support the conclusions of the CMM team on

the CCP portal?
• Do you support the proposal for a new portal as
demonstrated today?
Transfer to FAO
• FAO has introduced a system similar to CMM
• Recommendation: No 2 systems parallel
• Solution: Share the design of CMM and integrate into FAO

• Assistment of building from CMM-team

• Predicted complementation: May 2015
• CMM will stay active until completion
Questions regarding transfer to FAO

• Do you support the proposal to insert the functionalities of

the CMM system into the FAO system?
• Do you support the proposal to close the CMM system at
the moment that the FAO system is fully operational?