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SAP PS Enablement

Content

 SAP PS Project Structure


 Project Master Data
 Project Planning
 Project Budgeting
 Project Execution
 Project Closure and Settlement
 Information System (Reports)
SAP PS Project Structure
1996
Projects are tasks with special characteristics:
 Projects are generally complex, unique, involve a
high degree of risk and with precise goals.
 Projects are limited in duration and are cost and Time
capacity intensive i.e. time, finance and resource
dependent.
 Project helps business to structure functionality
phase/department/process wise.
 Project helps business to track progress at any Costs
given point of time.

Work
Project Progress
SAP PS Project Structure
Objects in project structure:
 Project
 WBS
 Network
 Activity
 Milestone
SAP PS Project Structure
Integration with other modules in SAP:
Project Master Data

Master data is data that remains unchanged Project Definition


over a long period of time. It contains
information that is needed again and again in
the same way.
WBS Elements
Following are considered as master data for
SAP PS:
 Person Responsible : Who own the project Networks
 Applicant: who requests for particular
project or activity
 Project Definition
 Standard Work Breakdown Structure Network Activities
 Standard Network
Project Planning

 Date Planning:
There are different types of dates in the Project System, in order to distinguish
between planning and execution in all phases of a project.

Scheduling Type: Based on requirement of project, we can do date planning in


following manner:
 Backward Scheduling
 Forward Scheduling
 Current Date scheduling
Project Planning
 Cost Planning:
There are different methods available to do cost planning in SAP PS:
 Easy Cost Planning
 Unit Costing
 Detailed Cost Planning
 Network Costing

Depend upon criticality and structure user can opt for any of above method.
Project Budgeting
SAP PS provides budget control functionality, we assign approved cost to WBS
which is actually consumed whenever a posting is done to book expense
against WBS.
Following are the functionality during this phase:
 Budget Assignment
 Budget Release
 Budgetary Control
 Annual/Overall budget distribution

Cost planning Budget Approved

Overall plan value Budgeting

Bottom-up cost planning Top-down distribution


Planning Budget allocation Budgeting
Project Budgeting
During the project execution, whenever required budget can be managed
within project or taken out from project.
Following are the functionality for budget management during execution
phase:

 Budget Supplement
 Budget Return
 Budget Transfer
 Budget Release

Budget Supplement Budget Return Budget Transfer From


To project
From project +100
project
In project In project -100 +100
In
-100
project
Project Budgeting
Budget availability Control:
 Tolerance Limit
 90% Warning
 100% Error or Warning with mail

Project Budget Status


 Original Budget
 Supplement/transfer
 Budget
 Commitment
 Actual
 Assigned
 Available
Project Execution
Execution phase, starts just after releasing the project. During this
phase, actual work within project starts, and corresponding
monitoring and controlling control gets activated.

Following are the functionality during this phase:


 Assigning activities to respective WBS
 Adding material component to activities for
procurement/production.
 Adding service activity to WBS
Activity Assignment Material Assignment Service Assignment
Project Execution
 Confirmation of activity periodically, which updates project
progress report
 Individual confirmation: Confirmation can be entered for the
individual activities in the same network
 Collective Confirmation: Confirmations can be entered for
activities from different networks at the same time
Project Closure and Settlement

This phase represents the formal completion of project deliverables.


During this phase all open commitments we need to close, which
summarize actual cost at project level.

Now this complete cost goes to one or many receivers, (Below


mentioned) based on business functionality.

G/L Account
Cost center
Order
WBS element
Fixed asset
PS Material
Network
Profit segment
Sales order
Cost objects
Order item
Project Closure and Settlement

Based on nature of project cost transfers to identified receivers:


Capex project
 Periodic Settlement: Transferring the cost from WBS to AUC (Asset under
construction)
 Final Settlement: Transferring the cost from AUC to Fixed asset (Capital Investment
Projects)

WBS AUC Fixed Asset

Based on nature of project cost transfers to identified receivers:


OPEX Project
 Periodic Settlement: Transferring the cost from WBS to Profitability Segment
 Final Settlement: Transferring the cost from WBS to Profitability Segment

WBS Prof Seg Fixed Asset


Information System (Reporting)

 SAP PS provides wide range of reports for different phases discussed above.
 Following are some important reports:
 Project Structure Report
 Project Gantt Chart
 Project Planned/Actual cost analysis
 Project Assigned/Actual Budget Report
 Project Progress Report
 Project Commitment Report
 Project Actual Consumption Report

 Apart from that client specific report can be developed in desired format also.

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