RESOLUTIONS

A Proposition put before a meeting of stockholders (shareholders)

or the directors of a firm for discussion, approval or adoption is
known as a resolution.

A resolution is a formal decision taken at a meeting by means of a

vote.

A resolution is also a formal authorization or expression of an

action, decision, intention, opinion, transaction, etc.
In Wesleyan University, we have Board of Trustees. In other schools and
institutions, they have Board of Directors.

A Board of Directors resolution is often used to facilitate and document

decisions that need to be made during the course of the year.

The purpose of a Board Resolution is to address a specific issue that the

board needs to decide on. The formal decision is documented on a Board
Resolution or a Board of Directors Resolution.

This can be anything from a logo redesign to switching janitorial services

agency, to hiring employees related only to the third degree of
consanguinity. Most corporate bylaws specify that decisions need to be
unanimously made by the directors by a board resolution.
AT A MEETING OF THE BOARD OF DIRECTORS OF St. Ferdinand College held
at St. Ferdinand College, Ilagan, Isabela on 5th day of August 2017, the
following matter was noted, documents tabled and resolutions duly and
effectively passed:
Present:
Atty. Silvano T. Guanzon - Chairman
Atty. Edwin H. Valenciano – Member________________(Signature)
Dr. Dominador Q. Infante - Member ________________(Signature)
Mrs. Adoracion P. Amparo – Member _______________(Signature)

1. Atty. Silvano T. Guanzon was selected Chairman of the board.

2. The Chairman stated that a formal notice of meeting has been sent to all
directors, and a quorum is formed.
3. IT WAS NOTED THAT the Company intends to make an application to
open a *cash and/or margin securities and/or futures trading account or
accounts with China Galaxy International Securities (Hong Kong) Co.,
Limited (“Galaxy International Securities”) AND/OR China Galaxy
International Futures (Hong Kong) Co., Limited (“Galaxy International
Futures”).

4. TABLED BEFORE the meeting are the account opening documents, which
includes, the Application Form for Corporate Accounts, the Risk
Disclosure Statements, the Terms and Conditions and any other
supplements including any letters of authorization relating to securities
margin
financing, which may be entered into in writing with Galaxy International
Securities AND/OR Galaxy International Futures (“hereinafter referred
to as “Account Opening Documents”).
IT WAS RESOLVED THAT:-
1. A cash and/or margin* securities and/or futures trading account or accounts
(the Account(s)) be opened and maintained with Galaxy International Securities
AND/OR Galaxy International Futures, and shall be opened and maintained in
accordance with the terms and conditions as may be supplemented and
amended by Galaxy International Securities AND/OR Galaxy International Futures
from time to time.
2. The following persons set out below be and are hereby approved and
appointed as the “Authorized Persons” for and on behalf of the Company to do
the following acts:
A. (i)To execute, complete and deliver to Galaxy International Securities
AND/OR Galaxy International Futures the Account Opening Documents
and any other documents contemplated by or incidental to the Account
Opening Documents under the common/corporate* seal or chop where
necessary.
(ii) To give written or oral instructions to Galaxy International Securities
and/or Galaxy International Futures to effect securities and/or futures
trading
Name Hong Kong Identity Card or Passport No. Signature
1. ___________________________ ________________________________ ______________________
2. ___________________________ _________________________________ ______________________
3. ___________________________ _________________________________ ______________________

Any ___________ of the above may sign and give effect.

B. (i) To execute, complete and deliver to Galaxy International Securities AND/OR

Galaxy International Futures any agreement, consents,
instructions notice or other any documents (under the common/corporate* seal or chop
where necessary) as may from time to time requested by Galaxy International Securities
AND/OR Galaxy International Futures for settlement purpose.
(ii) Deposit into and/or withdraw from the Account(s) any funds, securities, collaterals
or other assets.
 Name Hong Kong Identity Card or Passport No. Signature
1. ___________________________ ________________________________ ______________________
2. ___________________________ ________________________________ ______________________
3. ___________________________ ________________________________ ______________________

Any ___________ of the above may sign and give effect.

Without prejudice to paragraph 2 above, the Company acknowledges

and agrees to sign on the Account Opening Documents as provided by
Galaxy International Securities AND/OR Galaxy International Futures.
4. The Company should from time to time notify Galaxy International
Securities AND/OR Galaxy International Futures in writing of any change
of signing arrangement under this resolution, and to deliver to Galaxy
International Securities AND/OR Galaxy International Futures a certified
true copy of such resolution.
5. To provide Galaxy International Securities AND/OR Galaxy International
Futures any documents as may reasonably be requested by Galaxy
International Securities AND/OR Galaxy International Futures for opening and
operation of the Accounts.

___________________
Chairman
Date
MINUTES OF A MEETING
Definition:
• Minutes, also known as protocols or, informally, notes, are the
instant written record of a meeting or hearing. They typically
describe the events of the meeting and may include a list of
attendees, a statement of the issues considered by the participants,
and related responses or decisions for the issues.

• Minutes are a tangible record of the meeting for its participants and
a source of information for members who were unable to attend. In
some cases, meeting minutes can act as a reference point.
Etymology:
• The "minutes" of "meeting minutes" do not refer to the minute
measurement of time, but to the "minute" (meaning small or little)
notes taken during meetings.
Purpose:
Meeting Minutes are important to capture the essence of the
meeting, including details such as:

 decisions made (motions made, votes, etc.)

 next steps planned
 identification and tracking of action items
5 Steps Involved in Meeting Minutes
 1. Pre-planning meeting minutes

A well-planned meeting helps ensure effective meeting minutes. If

the Chair and the Secretary or minutes-taker work together to ensure
the agenda and meeting are well thought out, it makes minute taking
much easier.
 2. Record-taking at the Meeting

Meeting minutes usually include the following:

a. Date and Time of the Meeting
b. Names of the meeting participants and those unable to
attend
c. Acceptance or corrections/amendments to previous meeting
minutes
d. Decisions made about each agenda item
Examples of Decisions made in each agenda:
Actions taken or agreed to be taken
Next steps
Voting outcomes – e.g., (if necessary, details regarding who made
motions; who seconded and approved or via show of hands, etc.)
Motions taken or rejected
Items to be held over
New business
Next meeting date and time
 3. The Minutes Writing Process
Once the meeting is over, it is time to pull together your notes and
write the minutes.
Here are some tips to help you:
Try to write the minutes as soon after the meeting as possible while
everything is fresh in your mind.
Review your outline and if necessary, add additional notes or clarify
points raised. Also check to ensure all decisions, actions and
motions are clearly noted.
Check for sufficient detail.
Edit to ensure brevity and clarity, so the minutes are easy to read.
Be objective.

Write in the same tense throughout.

Avoid using people’s names except for motions or seconds. This is a

business document, not about who said what.

Avoid inflammatory or personal observations. The fewer adjectives or

adverbs you use, the better.

If you need to refer to other documents, attach them in an appendix or

indicate where they may be found. Don’t rewrite their intent or try to
summarize them.
 4. Distributing or Sharing Meeting Minutes

As the official “minutes-taker” or Secretary, your role may include

dissemination of the minutes. However, before you share these, be
sure that the Chair has reviewed and either revised and/or approved
the minutes for circulation.
 5. Filing/Storage of Meeting Minutes

 The committee or board usually review and either approve or

amend the minutes at the beginning of the subsequent meeting.
 Once the required revisions are made, the minutes will then need to
be stored for future reference. (Some organizations may store these
online and also back these up on an external hard drive).
 The minutes-taker also needs to print and store hard copies as well
or provide these to a staff member or Chair for filing.
Tips that might help your note taking:
1. Create an outline.
2. Check-off attendees as they enter the room .
3. Record decisions or notes on action items in your outline as soon
as they occur to be sure they are recorded accurately.
4. Ask for clarification if necessary. For example, if the group moves
on without making a decision or an obvious conclusion, ask for
clarification of the decision and/or next steps involved.
5. Don’t try to capture it all.
6. Record it.