Professional Documents
Culture Documents
Book Keeping
Accounts Payable
Accounts Receivable
Process Audit
For any finance department, tracking each and every vendor invoice status on real time is
difficult because it travels through different departments in the company for approvals. To
overcome this challenge, Spectra has developed a mechanism with the help of technology,
process mapping and manual interface to track down or monitor the invoice status through
Vendor Help Desk services.
• Initiation regarding receipt of Invoices through Centralized Vendor Help Desk by electronic
mode.
• Forward Invoice to respective department or departments for approval as per the approval
hierarchy.
• Inform invoice related discrepancies to vendor and seek clarification.
• Forward vendor clarification and resolve query with concerned department.
• Ask vendor to re-submit the discrepant invoice.
• Forward approved invoice to finance department for Cheque preparation / online transfer.
• Inform vendor about payment schedule.
• Monitor turnaround time for payment as per SLA.
• Keep record of correspondence with vendors.
• MIS reporting at regular intervals.
Accounts Receivable
To manage cash flow for meeting the company’s
working capital requirement is always prime focus so
as to ensure seamless operations. To forecast the
future working cash flow, it is important to know at
any given point in time to know the status of
receivable and payable along-with the time lag. Most
of the time the reason for negative cash flow resulted
due to unsystematic coordination and non-
understanding customer process of Invoice
processing.
Spectra Fixed Assets management web based tool manages tracking of fixed assets, financial accounting,
depreciation calculations and tracking of quantity, identify location through bar codes. Spectra Fixed Assets
module provides tracking of movement of assets through bar code and calculates depreciation under Income
Tax and Companies Acts automatically.
Spectra manages the fixed assets process end to end right from work in progress, capitalization, fixed
accounting, bar coding, physical verification and GAP analysis.
Process Audit
It is important to define the processes and
align the objectives accordingly to run the
operations and activities in standardized
manner and provide clarity to make timely
decisions. Process audits are conducted to
check the effectiveness and adequacies of
existing processes by performing sample
checks on the operational activities. It helps to
identify close loop gaps and formulate
improvement strategies by taking timely
corrective and preventive actions.
CORPORATE OFFICE
243, Second Floor, Vipul Trade Centre, Sohna Road, Sector-48, Gurugram,
Haryana
BACKEND OPERATIONS
111 & 113, First Floor, Vardhman Star Mall, Sector-19, Faridabad,
Haryana – 121002
marketing_spectra@sos.net.in
consultus@sos.net.in