INSPECTION

Mumbai
17th July, 2004

S. W. KOTHASTHANE

For the benefit of business and people

Overview
1 Inspection – An Insight.
2 Planning Before a Visit.
3 On a Visit.
4 Preparing Reports.
5 Golden Rules.

2
1
> Inspection - An Insight

3
 1 Inspection – An Insight Bird’s Eye View

Various Aspects of Inspection

• Planning an Inspection Visit.

• Carrying out the Inspection.
• Reporting.

INSPECTION - 17th July, 2004. 4

2
> Planning Before a Visit

5
 2 Planning Before a Visit Warming Up

Planning Before a Visit

• Check for availability of file no, Zig no, BV client, QAP,
drawings, approval before planning a visit.
• Inform the vendor about your scheduled visit.
• Discuss with the vendor regarding the documents, tools and
instruments required for inspection.
• Insist on use of Calibrated Instruments.
• Keep the vendor informed if there is any change in the schedule
of inspection.
• Go through relevant codes and specifications for the items to
be inspected.
• Understand the end use of the item & plan value addition.

INSPECTION - 17th July, 2004. 6

 2 Planning Before a Visit Warming Up

Planning Before a Visit

• Check for availability of file no, Zig no, BV client, QAP,
drawings, approval before planning a visit.
• Inform the vendor about about your scheduled visit.
• Discuss with the vendor regarding the documents, tools and
instruments required for inspection.
• Insist on use of Calibrated Instruments.
• Keep the vendor informed if there is any change in the schedule
of inspection.
• Go through relevant codes and specifications for the items to
be inspected.
• Understand the end use of the item & plan value addition.

INSPECTION - 17th July, 2004. 7

3
> On A Visit

8
3a On A Visit Drop Anchor

On A Visit
• Getting Started
» Make an entry pass wherever required.
» Do not wear casuals.
» Use safety shoes, boiler suits, helmets wherever necessary.
» Get acquainted to the atmosphere of the site. Ask and check drawings,
Purchase order and other inspection documents before starting
inspection.
» Verify / go through the records of previous stages, check with your
colleagues if you find a missing link.

INSPECTION - 17th July, 2004. 9

3a On A Visit Drop Anchor

On A Visit
• Getting Started
» Make an entry pass wherever required.
» Do not wear casuals.
» Use safety shoes, boiler suits, helmets wherever necessary.
» Get acquainted to the atmosphere of the site. Ask and check drawings,
Purchase order and other inspection documents before starting
inspection.
» Verify / go through the records of previous stages, check with your
colleagues if you find a missing link.

INSPECTION - 17th July, 2004. 10

3b On A Visit Bat Straight

On A Visit
• Inspection
» Try & make good the short-comings in earlier inspections within your
limits, otherwise report to office. Discuss the matter during your next visit
to office to take necessary precautions, so that they are not repeated.
» Collect a copy of deviation/waiver (if any) and keep a record of it in the file
after returning to office.
» Always remember that PO requirements supersedes specification
requirements.
» While asking for check testing, indicate what are the tests required.
» Interact and discuss with responsible person In office, about progress/
inadequacies if any.
» Verify the requirement before testing/ stamp transferring at lab.
» Give amicable value addition where warranted & possible during
inspection, without any obligation to surveyor (yourself) or BV.

INSPECTION - 17th July, 2004. 11

3b On A Visit Bat Straight

On A Visit
• Inspection
» Try & make good the short-comings in earlier inspections within your
limits, otherwise report to office. Discuss the matter during your next visit
to office to take necessary precautions, so that they are not repeated.
» Collect a copy of deviation/waiver (if any) and keep a record of it in the file
after returning to office.
» Always remember that PO requirements supersedes specification
requirements.
» While asking for check testing, indicate what are the tests required.
» Interact and discuss with responsible person In office, about progress/
inadequacies if any.
» Verify the requirement before testing/ stamp transferring at lab.
» Give amicable value addition where warranted & possible during
inspection, without any obligation to surveyor (yourself) or BV.

INSPECTION - 17th July, 2004. 12

4
> Preparing Reports

13
4a Preparing Reports Line and Length

Making Reports
• Reporting Do’s
» Each Inspection Visit needs to have an Inspection report.
» Report should clearly indicate how, where and which stamps have been
used.
» Randomly selected samples should be identified uniquely and the same
should be clearly indicated in the RN/ IR.
» Always check if Inspection of Packing/ Marking/ Painting is in BV scope or
not.
» Use personal log book – each surveyor is responsible for proper
performance of the services assigned to him.
» Inspection Reports should be properly numbered.
» Laboratory Report for PTC’s should be marked as, “Visiting surveyor to
check for requirement of code”.

INSPECTION - 17th July, 2004. 14

4a Preparing Reports Line and Length

Making Reports
• Reporting Do’s
» Each Inspection Visit needs to have an Inspection report.
» Report should clearly indicate how, where and which stamps have been
used.
» Randomly selected samples should be identified uniquely and the same
should be clearly indicated in the RN/ IR.
» Always check if Inspection of Packing/ Marking/ Painting is in BV scope or
not.
» Use personal log book – each surveyor is responsible for proper
performance of the services assigned to him.
» Inspection Reports should be properly numbered.
» Laboratory Report for PTC’s should be marked as, “Visiting surveyor to
check for requirement of code”.

INSPECTION - 17th July, 2004. 15

4b Preparing Reports Pot Holes

Making Reports
• Reporting Dont’s
» Avoid Writing, “Visual Examination and Dimensional ” at random.
» “Workmanship OK” does not make any sense.
» “WPS/PQR Reviewed” should not be written unless it is available with
BVIS.
» Don’t endorse the manufacturers TC without mentioning our review/
witness/ hold points.

INSPECTION - 17th July, 2004. 16

4b Preparing Reports Pot Holes

Making Reports
• Reporting Don’t’s
» Avoid Writing, “Visual Examination and Dimensional ” at random.
» “Workmanship OK” does not make any sense.
» “WPS/PQR Reviewed” should not be written unless it is available with
BVIS.
» Don’t endorse the manufacturers TC without mentioning our review/
witness/ hold points.

INSPECTION - 17th July, 2004. 17

5
> Golden Rules

18
 5 Golden Rules Geese Speak

Rules of the Game

• Inspection is an individual event. Always Keep Cool and develop an
attitude to take correct decisions.
• BV Stamp is a mark of quality – Use intelligently (Pressure parts with
Heat Number).
• Look out for fresh business opportunities at every intervention (for any
business line).
• Share your experiences with your colleagues.
• Check for outstanding Dues if any in the file & follow up for same.
• No file is considered closed unless the entire payment is cleared.
• Safe Practices – Quality, Health, Safety, Environment
And Social Accountability

INSPECTION - 17th July, 2004. 19

 5 Golden Rules Geese Speak

Rules of the Game

• Inspection is an individual event. Always Keep Cool and develop an
attitude to take correct decisions.
• BV Stamp is a mark of quality – Use intelligently (Pressure parts with
Heat number)
• Look out for fresh business opportunities at every intervention (for any
business line).
• Share your experiences with your colleagues.
• Check for outstanding Dues if any in the file & follow up for same.
• No file is considered closed unless the entire payment is cleared.
• Safe Practices – Quality, Health, Safety, Environment
And Social Accountability

INSPECTION - 17th July, 2004. 20

 Signing Off

Thanking You
for
your attention

INSPECTION - 17th July, 2004. 21