COMPUTERIZED MAINTENANCE AND

MANAGEMENT SYSTEM (CMMS)

DHINAKARAN A/L NEDUMARAN 08DKM16F1147

DARSHINDRAN A/L APPARAO 08DKM16F1200
RAVISHANKAR A/L PALANISAMY 08DKM16F1130
MUHAMMAD ALIF HAZWAN BIN ABDUL RAHMAN 08DKM16F1131
RAJAVIKNESH ARASU A/L THIRUNAVUKARASU 08DKM16F1110
KHAIRIL LUQMAN 08DKM16F1109
WHAT IS CMMS

• A computer software program designed to assist in the planning, management and administrating
functions required for effective maintenance.
• CMMS is not just means of controlling maintenance and is used as a to ensure the high quality of
high equipment condition and output.
INTRODUCTION

• Basic functionality is to maintain a computer database of information about an organization’s

maintenance operations.
• CMMS maintains a computerized database of asset, inventory, and labour information within an
organization.
 A BASIC CMMS INCLUDES:

ASSET/
PREVENTIVE SCHEDULING/ WORK ORDER
EQUIPMENT AND LABOR
MANAGEMENT PLANNING SYSTEM
MANAGEMENT

INVENTORY INTEGRATED
VENDOR PURCHASING BUDGETING
CONTROL REPORT
BENEFITS OF CMMS:
a) Elimination
of paper work
and manual
tracking
activities

b) Detection
e) Maintaining
of impending
equipment
problem
maintenance
before a
failure occurs Benefits performance
of PC
based
CMMS

c) Achieving a
d) Enabling
higher level of
better spare
planned
parts
maintenance
forecasting
activities
BENEFITS OF WEB BASED CMMS

a) Can be used in anywhere and anytime. I) Greater convinience

b) Lower overall cost

c) Licensing fee
d) Installation Cost
e) Maintenance Cost
f) Hardware Cost
g) Easier upgrading
h) Lower IT cost
CONCEPT COMPUTERIZED MAINTENANCE
MAINTENANCE SYSTEM (CMMS)
• A cmms software package maintains a computer database of information about an organization’s
maintenance operation.
• This information is intended to help maintenance worker do their jobs more effectively and to help
management make informed decisions.
• CMMS package may be used by any organization that must perform maintenance on equipment,
assets and property.
• CMMS package can produce status reports and documents giving details or summaries of
maintenance activities.
The goal of a maintenance manager is to employ a management system that optimises
the use of scarce resources (manpower, equipment, material and fund) to maintain the
facilities and equipment that are the responsibility of the maintenance organization.The
following identifies what does the system should do :

• Address all the resources involved.

• Maintain maintenance inventory

• Record and maintain work history

• Include work tasks and frequencies
• Support each other customer’s mission

• Ensure communication with each customers

• Provide feedback information for analysis.
 APPROACH METHOD TOWARDS COMPUTERIZATION

a) Operating Locations h) Work management n) Facilities maintenance contract

b) Equipment i) Quick reporting o) Key performance indicators
c) Resources j) Preventive Maintenance p) Specialized Features
d) Safety plans k) Utilities q) Application
e) Inventory control l) Facility/Equipment History
f) Work request m) Purchasing
g) Work order tracking
SCOPES OF COMPUTERIZATION

• Sub-system or branches
CMMS is a set of integrated software programs, data files and tables that provide
functionality for a number of activities.
• Master Files
A collection of records pertaining to one of the main subjects of an information system
such as customers, employees, products and vendors.
• Transaction file
A collection of transaction records. A set of files which contains data which is used to
update the data in master files.
 ELEMENTS NEEDED

Classification steps and guidelines:

• Poor planned and executed CMMS project can result in a loss revenues.
Factors that causes a CMMS project to fail reach their full potential:
• Not having a management support ny upper level management
• Wrong selection of the CMMS
• Lack of suitable training during implementation
• Not having a suitable supplier support for the CMMS.
• Lack of absence and follow up and monitoring.
STEP BY STEP PROCESS FOR IMPLEMENTING CMMS
PROJECT
CMMS Implementation Establish a team
Form a team External resources

Management commitment Project leader

Prepare for change

Work flow
Order software / hardware Which modules
Scope of project Which equipment

Planning Which part

Interfacing
Installation and configuration
Overall time frame
Basic CMMS training

Internal training In-house

Data gathering Temporary help

Assign man power
Data entry Develop prototype
Outside contractor
Advanced training Go live

Follow-up / monitor

Continuous improvement
FLOW DIAGRAM FOR MAINTENANCE
INFORMATION SYSTEM
PREDICTIVE EQUIPMENT
MAINTENANCE
HISTORY

PREVENTIVE WORK
MAINTENANCE ORDER

STORES/
LABOR REBUILDS
INVENTORY

PURCHASING
WORK FLOW CONTROL, SCHEDULE
MAINTENANCE AND REPORT
DOCUMENT EQUIPMENT DATA AND HISTORY,
TRACK TIME AND INVENTORY, COST OF LABOR,
PARTS AND SERVICES
Maintenance Request (MRO) etc

Job Prioritization
Preventive Maintenance (PM) jobs
automatically generated based on
Job Planning maintenance strategies and loaded
into the job schedule.

Job Scheduling

Breakdown Maintenance
Job Execution and History Collection

Performance Management