QSCE AND CTM INTEGRATED

PROJECT WORK.
SUBMITED MY: GROUP 15
 Tender Document
FOR
CONSTRUCTION OF RESIDENTIAL BUILDING
FOR PRESIDENT OF CAR DEALERS
ASSOCIATION
AT
KOKOBEN APPEADU
IN THE
ASHANTI REGION.
 Client Brief
• Two storey, Six Bedroom apartment for Mr.
Adjei Kumi.
 Preliminary Estimate
• Based on experience and know valve for
previous works. The structure was estimated
to cost 1,000,000 GHS, One Million Ghana
Cedis.
• This Value was as a result of the complexity of
the various structure forms. i.e Substructure,
first storey, second storey, roof and finishes
 Review Of Drawing
• Quarries were raised and reply given.
 BUILD UP RATES

• BILL NO. 2
• SUBSTRUCTURE.
• SITE PREPARATION.
• Manual (site Clearance).
• Estimated Quantity = 507m2
• Assume 4 number gang rate = GH¢ 220.00/day
• Assume output/day of gang = 90m2
Solution.Analyse Unit rate
• No days = = = 5.6 days
• Cost of clearing 507m2 = GH¢220.00 x 5.6 = 1232
• Unit rate = = = …………………………….GH¢2.5/m2
•
•
 BUILD UP RATE CONT.
• EXCAVATION AND EARTH WORK
• Area to be excavated = 307m2, Average depth = 150mm (0.15)
• Assume an output of a bulldozer = 150m2 /day
• All-in-rate of the excavator = ………………………..GH¢ 2000.00
• Banks man………………………………………….. .GH¢100.00/day
• Number of days = = ……………………………2.05days.
•
• Cost of hiring plant = (2.05 x 2000)=………………GH¢4,100.00
• Cost of banks man = 2.05x100 =
• Total cost of excavating = ……………………………GH¢4305.00
• Allow for earth work supports………………………GH¢ 2000.00
• Unit rate = = ……………………………………GH¢5.5/m2.
•
 BUILD UP RATE CONT.
• CONCRETE
• Using ratio (1:3:6) (10m3)
• Assume the following rates:-
• Binder = 20.00/bag
• F/Agg. = 200/6m3
• C/Agg. = 350/6m3
• Allow 33% for shrinkage and waste
• Allow 2% for water
• Labour
• 5 gangs @ 200.00/day
•
• Plant
• Cost of hiring vibrator all – in – rate = ¢50/day
• 10/7 mixer all – in – rate = 100.00/day
• Mixer operator = 40.00/day
•
• Total volume = 10m3
• Binder = = 29 bags @ 20.00/bag = …………………………………………..GH¢500.00
• F/Agg. = 6m3 @ 200.00 = =………………………………………………….GH¢ 100.00
• C/Agg. = 6m3 @ 350/6m3 =……………………………………………………….GH¢ 350.00
 BUILD UP RATE CONT.
• Total material cost = ……………………………………………………….GH¢1030.00
• All. 33% = x1030 = ……………………………………………………………GH¢1369.90
• Assume 2% for water = 0.02x136990 =………………………………………..GH¢27.40
• Total material =………………………………………………………………...GH¢1397.30
•
• Plant .
• Mixer = = (1.43x100)=…………………………………………………….GH¢143.00
• Vibrator = 1.43x50 = …………………………………………………………GH¢57.2
• Operator = 1.43x40 = …………………………………………………………GH¢71.5
Total =………………………………………………………………..……..GH¢271.70
•
• Labour = 1.43x200 =………………………………………………………..GH¢ 280.
•
• Total = mat + lab + plant.
• (1397.30 + 271.70 + 286)=…………………………………………………GH¢ 1955.00
• U/R = = 3700÷10; use………………………………………………….GH¢370.00/m3.
• Ratio (1:2:4)7m3
• Materials
• Cement = 29bags @ 20.00 = …………………………………………………GH¢580.00
• Sand = 2m3 x200 =……………………………………………………………GH¢ 66.70
• Stone = 6m3
• =…………………………………………………………………………GH¢233.33
• Total cost =…………………………………………………………………….GH¢880.03
•
• Assume 33% shrinkage and waste = x 880.03 =…………………………..GH¢1170.79
• Assume 2% for water = x 1170.29 =………………………………………GH¢23.42
• Total material cost =……………………………………….GH¢1,194.21
•
• Plant. Mixer output/day = 7m3.
 BUILD UP RATE CONT.
• Cost of hiring mixer all - in – rate…………………………………….….GH¢100.00/day
• Vibration = GH¢40.00/day
• Nodays = 7/7=1day.
• Mixer =……………………………………………………………………..GH¢100.00
• Vibration = ………………………………………………………………… GH¢40.00
• Operator =….. ……………………………………………………………..GH¢40.00
• TOTAL PLANT COST. =……………………………….....................GH¢180.00/m3
• Labour=…………………………………………………………………….GH¢200.00
• U/R = (mat+plant+lab) = 1310÷7 ;U/R =……………………………GH¢ 430.00/ m3
•
• MILD STEEL REINFORCEMENT
• 12mm reinf. Bar bas 4449 in Column. Using the following information.
• Cost of 12mm bar 9m length =…………………………….……………..GH¢16.00
• Assume 5kg of binding wire for 1000 kg of reinforcement @......................GH¢50.00/kg .
• 1 torme of bar reinf. Takes 25hrs cutting, bending and fixing
• Unloading and stacking 1 hr/tonne @............................................................GH¢30.00/m
• Allow 15% for materials, steel fixer takes…………………………………..GH¢ 50.00/hr
•
• Steel fixer takes……………………………………………………………..GH¢60.00/hr.
•
• Material
• No of hours = = 66hrs.
• Cost of 520 kg of reinforcement. = 66x16 =………………………………..GH¢1056.00
• 5kg of building wire = 1000kg =0.52x5kg = 2.6kg
• 2.6 x 50.00 =………………………………………………………………...GH¢ 130.00
•
• Labour.
• 1000kg = 25hrs ;= 0.52kgx 25 = 13 hrs.
• GH¢60.00 x 13 hrs= ………………………………………………………GH¢780.00
• Unloading = = 0.52 x 30 =…………………………………………….GH¢15.6
 BUILD UP RATE CONT.
• Labour= 780+ 15.6
=………………………………………………………GH¢795.60
• Material = 1056+130
=……………………………………………………..GH¢1186
• 15% of
waste……………………………………………………..………….GH¢
177.90
• Total=
(1363.9+295.60)=…………………………………………………
…GH¢2159.5
• U/R =
=…………………………………………………………….GH¢4.5/kg.
 TENDER DOCUMENT
• I. Instructions to Tenderers
• II. Forms of Tender and Qualification Information
• III. Conditions of Contract
• IV. Tender Data
• V. Specifications
• VI. Drawings
• VII. Bill of Quantities/Activity Schedule
• APENDIX Tender security (Bank Guarntee)
• NOTE.
• Tenderers should complete and return sections, II, IV
and VII.
 Invitation for Tenders
Invitation for Tenders (IFT)

Date: 8th February 2016

Contract Name: Construction of residential apartment at Kokoben Appeadu

Contract No: AS/KARB/003/16

A Kumasi-based car dealer wishes to build a house to befit his current status as a
president of the car dealers association, and has engaged consultants to prepare
architectural, structural and services engineering drawings of the house to be build on
a plot of land situated at Kokoben Appeadu. Tender is therefore open to all Tenderers
from eligible sources as defined in the Guidelines of the Public procurement Board of
the open competitive tendering.
 CONT. (IFT)

He therefore invites sealed Tenders from eligible Tenderers for the

Construction of the residence at Kokoben Appeadu in the Ashanti
Region..

Tender documents (and additional copies) may be purchased at the

address stated below for a non refundable fee of GH¢ 200.00 or its
equivalent in a freely-convertible currency, for each set of document.
Interested Tenderers may obtain further information at the same address.

Tenders shall be valid for a period of 120 days after Tender opening and
must be accompanied by bid security of 2% of tender price or its
equivalent in a convertible currency, and shall be delivered to the address
specified below on or before 26th February, 2016 at 10.00 a.m. at which
time they will be opened in the presence of the Tenderers who wish to
attend.
 CONT. (IFT)
Address for inspecting and purchasing Tender Documents

The President,
Car Dealers Association(CDA)
P. O. BOX KA102
Ashanti region
Kumasi.

Telephone Number: (+233 3220) 24933

Email Address: cda@yahoo.com.

 G. Tender Data

Instructions to Tenderers Clause Reference

The Employer is The president of car dealers association, Kokoben Appeadu-Kumasi.

The Project is Construction of Residential apartment.

The Credit Number is:N/A

The information required from Tenderers in Sub-Clause 4.3 is modified as follows:

Current Labour Certificate

Current Tax Clearance Certificate
Social Security and National Insurance Trust (SSNIT) Certificate
Ministry Water Resources Works and Housing Certificate
 CONT.(TENDER DATA)
The qualification data required from Tenderers in Sub-Clause 4.4 are modified
as follows: None
The qualification criteria in Sub-Clause 4.5 are modified as follows: None
The minimum required annual volume of construction work for the successful
Tenderer in any of the last five years shall be FIVE HUNDRED THOUSAND
GHANA CEDIS (GH¢500,000.00) (not less 2.5 times the estimated annual
cash flow for the contract)

The essential equipment to be made available for the Contract by the

successful Tenderer shall be:
1.1No. Concrete Mixer
2.1No.Pick-up truck
3. 1No. tipper truck
____________________________________________________________
____________________________________________________________
___________________________________________________
 CONT.(TENDER DATA)
The minimum amount of liquid assets and/or credit
facilities net of other contractual commitments of the
successful Tenderer shall be ONE HUNDRED
THOUSAND GHANA CEDISGH¢100,000.00

The number of copies of the Tender to be completed and

returned shall be: Three (3)

The Contract shall be subjected to price adjustment in

accordance with Clause 47 of the Conditions of
Contract.
 CONT.(TENDER DATA)
The specified international trading currency shall be Not applicable.

The date of the exchange rate is Not applicable

The authority for establishing the rates of exchange shall be Not applicable

The period of Tender validity shall be 120 days after the deadline for Tender
submission specified in the Tender Data.
The adjustment of Tender price in accordance with Clause 15.3 shall be
calculated on the basis of an annual increase for foreign costs of Zero
percent and an annual increase for local costs of hundred percent.

amount of Tender Security shall be GH¢ 2% of tender price or an equivalent

amount in a freely convertible currency.
 CONT.(TENDER DATA)
Alternative proposals to the requirements of the Tender documents shall be
permitted with respect to Clause 17.2. N/A

The Employer’s address for the purpose of Tender submission is:

Attention: The President

Name of Office: Car Dealers Association
P. O. Box KA102
Kumasi, Ashanti Region

Floor/Room Number: Conference Room of the Car Dealers Association.

Region: Ashanti
Country: Ghana
Telephone Number: (+233) 3220 24933
Fax Number: N/A; Email Address: cda@yahoo.com
 CONT.(TENDER DATA)
The deadline for submission of Tenders shall be:

Date: 26th February, 2016

Time: 10.00 a.m. GMT
Domestic contractors will not receive a margin of preference in Tender evaluation.

The Standard Form of Performance Security acceptable to the Employer shall be:
Bank Guarantee (10%) Performance Bond (30%)

The Advance Payment shall be limited to Fifteen percent (15%) of the Contract Price.

The Adjudicator proposed by the Employer is:

Name: The President

Address: Ghana Institution of Surveyor

 TENDER FORM
Date: _______________

To: The Tender Committee Chairman,

Address: Car Dealers Association
P. O. Box KA102 Kumasi, Ashanti Region.
We offer to execute the ___________________ in accordance with the
Conditions of Contract accompanying this Tender for the Contract Price of
____________________________________________________________
____________________________________________________________
________________________________________________________

Completion period:
__________________________________________________
 CONT. (TENDER FORM)
The Contract shall be paid in the following currencies:

Currency Percentage payable in currency Rate of exchange: one foreign

equals GHC ____________ Inputs for which foreign currency is required
(a)
(b)
The advance payment required is:

Amount Currency
(a)

(b)
 CONT. (TENDER FORM)
We accept the appointment of _______________________ as the Adjudicator.

Or
We do not accept the appointment of __________________________ as the
Adjudicator, and propose instead that ______________________________ be
appointed as Adjudicator, whose daily fees and biographical data are attached.

This Tender and your written acceptance of it shall constitute a binding Contract
between us. We understand that you are not bound to accept the lowest or any
Tender you receive.

Commissions or gratuities, if any, paid or to be by us to agents relating to this Tender,

and to contract execution if we are awarded the contract, are listed below:
 CONT. (TENDER FORM)
Name & Address of Agent
Amount & Currency

Purpose of Commission or Gratuity

We hereby confirm that this Tender complies with the Tender Validity and
Tender Security required by the Tender documents and specified in the
Tender Data.

Authorized Signature: ......................................................

Name and Title of Signatory: ……………………………………………………………
Name of Tenderer: ...............................................................................
Address: ..............................................................................................
 ATTACHMENTS TO THE TENDER
Attach. 1 Power of Attorney

Attach. 2 Tender Security

Attach. 3 Price Schedules

Attach. 4 Documentary Evidence of Tenderer’s Qualifications

Attach. 5 Others:
Work Programme and Schedule
List of Subcontractors (if applicable)
Design Drawings, Calculations and Technical Alternatives
 Tender Submission & Opening
• Attendance Sheet For Contractors
• Submission Sheet For Biders
• Attendance Sheet For tender opening
committee
• Opening Record Sheet
• Formation Of Evaluation Panel by Tender
Committee
 EVALUATION REPORT
Tender Evaluation Report On Award Of
Construction of Residential Apartment For The
President of Car
Dealers Association at Kokoben Appeadu in
Ashanti Region.
CONSULTANTS:
Winners Consult Limited
P. O. BOX HP 82
HO
Ghana
Tel: 030366678
(Architects, Quantity Surveyors, Engineers &
Project Managers) (FEBRUARY 2016).
Tender Evaluation Report and Recommendation for Award of
Contract
Project
RESIDENTIAL BUILDING
Contract:
Construction of Residential Apartment for President of Car Dealers
Association at Kokoben Appeadu in Ashanti Region.

Tender Opening Date: MONDAY 26TH FEBRUARY, 2016

Date of Submission: 2ND FEBRUARY, 2016
 TABLE OF CONTENTS
Section I. 3
Record of Tender Prices (as read out) at Opening 8
EXAMINATION OF TENDERS 9
Substantially Non-responsive Tenders 10
CORRECTIONS AND UNCONDITIONAL DISCOUNTS 11
POST QUALIFICATION 12
Detailed Post Qualification 13
Proposed Contract Award 14
List of Firms that Purchased Tender Documents 15

Attachments
Letter of invitation/Adverts
Signed Tender Opening Form
Signed attendance list
Minutes of Tender Opening
 SECTION I.

SUMMARY EVALUATION DATA AND AWARD

RECOMMENDATION
CONSTRUCTION OF RESIDENTIAL APARTMENT
FOR THE PRESIDENT OF PRESIDENT OF CAR
DEALERS ASSOCIATION AT KOKOBEN APPEADU
IN ASHANTI REGION

PROJECT DESCRIPTION
The facility to be constructed is a 2-Storey
residential Apartment.
 TENDER EVALUATION SUMMARY
Tenderer Read-out Substantially Evaluated Rank Deviation from Remarks
No Tender Price Responsive (Yes or Tender Price Consultant’s
(GH¢) No) Estimate
(Gh¢)
Qualified
30,493.00 but
LISIT COMPANY
1 987,148.70 Yes 956,656.70 2nd - (0.08%) higher
LIMITED
tender
price
CHANCELLOR
2 923,161.70 No 956,656.70 Nil -33,495 Rejected
VENTURES
-(%)
Recomme
HAABKIT VENTURES - (12589.5)
3 944,067.20 Yes 956,656.70 1st nded for
LIMITED -(%)
Award
 RECOMMENDATION
On the basis of the evaluation (outlined in the
attached Report), which was carried out in
accordance with the requirements of the Tender
Document, we recommend accepting the tender
of the lowest evaluated tenderer, M/S HAABKIT
VENTURES LIMITED, which has been determined
as qualified and capable of performing the
Contract and the following provisions:
• At a Contract price of Nine Hundred and Forty Four
thousand, Sixty-Seven and Ghana Cedis, Seventy
Ghana Pesewas (Gh¢ 944,067.70).
The contract to be executed within a construction period
of twelve (12) calendar months.
That the contract is subject to Price Adjustment.
That the Contractor will procure Contractor’s all Risk
Insurance Cover That the Contractor will procure
Performance Security for the works
That the Contractor will submit Program of works within
Fourteen (14) Days of delivery of the Letter of
Acceptance.
 SECTION II.
DETAILS OF TENDER EVALUATION.
CONSTRUCTION OF RESIDENTIAL APARTMENT
FOR THE PRISIDENT OF CAR DEALERS
ASSOCIATION AT KOKOBEN APPEADU IN
ASHANTI REGION
Construction of residential apartment for the
president of car dealers association at
Kokoben Appeadu in Ashanti Region.
The following tenders were received by the
tender closing deadline fixed at 10:00am, on
26th February, 2016 and were immediately
opened thereafter:
 Record of Tender Prices (as read out) at Opening
Modifications or
No. Comments or
Discounts
Name Address Nationali Currency Amount(s) or (f)
(a) (b) ty (d) %
(c) (e)
Valid copies of all
P. O. BOX NT 428,
LISIT COMPANY attachments
1 ACCRA- Ghanaian GHC 987,148.70
LIMITED provided but higher
NEWTOWN
tender figure.
Failed to submit
CHANCELLOR P. O. BOX MA 300
2 GHC 923,161.70 SSNIT &Tax
VENTURES HO Ghanaian
clearance certificate.
Valid copies of all
HAABKIT P. O. BOX MW 84
3 GHC 944,067.70 attachments
VENTURES LTD HO Ghanaian
provided.
 EXAMINATION OF TENDERS
No. Tenderer Verificatio Eligibility Tender Power of Completen Substantial Acceptance
n Security Attorney ess of Responsiven for Detailed
& Tender ess Examination
Tender
Signed
1 Provided,
LISIT
Provided, Valid Tender Not
COMPANY Yes Yes Responsive
Valid GH¢2,000. Signed Accepted
LIMITED
00
Provided,
2 CHANCELLO Provided, Valid Tender Non
Yes No Not Accepted
R VENTURES Valid GH¢2,000. Signed Responsive
00
Provided,
HAABKIT
3 Provided, Valid Tender
VENTURES Yes Yes Responsive Accepted
Valid GH¢2,000. Signed
LTD
00
 Substantially Non-responsive Tender.
The following tender was rejected a
substantially non-responsive:
No. Tenderer Reasons for Rejection

1 LISIT COMPANY LIMITED High Tender figure.

2 CHANCELLOR VENTURES No SSNIT and TAX clearance

CORRECTIONS AND UNCONDITIONAL DISCOUNTS
Corrected/Di
Corrected
Read-out Tender scounted
Tenderer Corrections Tender Unconditional Discounts
Price(s) Tender
Price(s)
Price(s)
LOTS Currency Amount(s) Computa Provision Percent Amount(s)
tional al Sums
Errors
(a) (b) (c) (d) (e) (f) = (c) + (d) (g) (h) (i) = (f) – (h)
- (e)

LISIT
1 COMPANY GHC 987,148.70 0.00 - - Nil Nil -
LIMITED
CHANCELLO
2 GHC 923,161.70 0.00 - - Nil Nil -
R VENTURES
HAABKIT
3 VENTURES GHC 944,067.70 0.00 - - Nil Nil -
LTD
 Proposed Contract Award
CONSTRUCTION OF HEADMASTER/PRINCIPAL’S BUNGALOW AT ADAKO JACHIE SENIOR HIGH SCHOOL, KUMASI.

1. Lowest evaluated responsive Tenderer (proposed for

contract award).
HAABKIT VENYURES P. O. BOX MW 84 H0.
(a) name
(b) address
2. If Tender submitted by agent, list actual supplier.
(a) name NONE
(b) address
3. If Tender from joint venture, list all partners, nationalities, and
estimated shares of contract. -NIL-
4. Principle country (ies) of origin of goods/materials.
GHANA
5. Estimated date (month, year) of contract signing. APRIL, 2016
6. Estimated delivery to project site/completion period. TWELVE (12) MONTHS
Currency Amount(s) or %
7. Tender Price(s) (Read-out) Ghana Cedis 944,067.70
8. Corrections for Errors Ghana Cedis 0
9. Discounts Ghana Cedis 0
10. Other Adjustments(Negotiate) Ghana Cedis 0
11. Proposed Award Ghana Cedis 944,067.70
List of Firms that Purchased Tender Documents
No. Firm Date

1.
LISIT COMPANY LIMITED

2.
CHANCELLOR VENTURES

3.
HAABKIT VENTURES LTD
 WORKS OF SIMILAR NATURE FOR THE LAST 5 YEARS
DATE COMPANY PROJECT NAME PROJECT COST CLIENT REMARK
2011 HAABKIT VENTURES LTD Construction of 93,185.90 Ho Polytechnic 100%
single storey, 3
Bedroom Semi-
Detached Masters
flat at Ho Poly.
2012 HAABKIT VENTURES LTD Construction of 4- 1,699,284.56 ICGC, Adenta 100%
Storey Multi Purpose
youth Hall
2012 HAABKIT VENTURES LTD Construction of 2- 996,743.02 Getfund 100%
Storey
Administration at
Nsuta SHS
2013 HAABKIT VENTURES LTD Construction of 6- 247,866.00 Getfund 100%
unit classroom block
at Fufuo Basic
School
2014 HAABKIT VENTURES LTD Proposed 1,675,700.03 Getfund 80% complete and
construction of 4- ongoing
Storey Hostel at Ho
Poly
2014 HAABKIT VENTURES LTD Rehabilitation of property into 70,000.00 Fiderlity bank 100%
bank (Fiderlity bank)
2014 HAABKIT VENTURES LTD Construction of proposed 2- 952,916.09 Getfund 68%
bedroom bungalow
2014 HAABKIT VENTURES LTD Proposed construction of 4no. 2- 1,038,890.99 Health Ministry 100%
bedrrom bungalow for Staff at Ejisu
Gov. Hospital
2015 HAABKIT VENTURES LTD Renovation of Guest House for 80,000.00 Tamale Teaching Hospital 100%
to date Tamale Teaching Hospital
ATTACHMENTS
 OPENING OF TENDER
DATE:………………………………
TIME:……………………………………
ATTENDANCE SHEET (MEMBERS OF THE TENDER COMMITTEE
AND CONSULTANT.
NO NAME OF REPRESENTATIVE NAME OF DESIGNATION SIGNATURE CONTACT NUMBER
COMPANY/
ORGANISATION
1.

5
BID SEURITY BOND
POLICY NO.: P-001-7001-2006-130-187
We the undersigned, ACCESS BANK (GH) LIMITED, of
STARLETS’ 91 ROAD, OPP. ACCRA SPORTS STADIUM,
hereby declare that we guarantee, as principal debtor, to
HAABKIT VENTURES LIMITED P.O.BOX MA 84 HO. on
behalf of HAABKIT VENTURES LIMITED P.O.BOX MA 84
HO. the payment of Five Hundred Thousand Ghana Cedis
(Gh¢500,000.00) without dispute, on receipt of a first
written request from the beneficiary.
The guarantee will take effect from the 2nd
March, 2016. It will remain in force for 120
days after which it may be extended by the
contracting authority for a further 28 days in
exceptional cases, notice of which
extension(s) to the guarantor is hereby
waived.
Should HAABKIT VENTURES LIMITED P.O.BOX
MA84 HO. be awarded the contract, this
guarantee will be extended for a further 60
days from the notification of award. It will be
released upon the signing of the contract by
the tenderer and upon provision of the
requisite performance guarantee.
Any demand in respect of this guarantee should
reach the guarantor not later than the above
date. We note that you will release the
guarantee and notify us of the fact at the
latest within 30 days of the expiry of the
tender validity period, including any
extensions, in accordance with the
instructions to tenderers.
The law and the jurisdiction applicable to the
guarantee shall be that of (EU Member State
or ACP State where guarantee issued).
 Done in Accra on the 5th day of February 2016
For and on behalf of
HAABKIT VENTURES LIMITED.
Signature: …………………………
Signed Sealed and Delivered by the Surety
………………………………………………………………..
For and on behalf of ACCESS BANK (GH) LIMITED
In the presence of:
www.accessbankplc.com/gh
 CERTIFICATES.
No. 00882

REGISTERED ON: 11 / 09 / 84

Certificate of Incorporation

I hereby certify that the

HAABKIT VENTURES LIMITED

is this day incorporated under the Companies Code, 1963

(Act 179) and that the liability of its members is limited.

Given under my hand and official seal at Victoriaborg, Accra,

9th day of September 1995

For……………………………………………………………………………

Registrar of Companies, Ghana

 TO COMMENCE BUSINESS
No. 00882

COMPANIES CODE, 1963

CERTIFICATE TO COMMENCE
BUSINESS

I hereby certify that

HAABKIT VENTURES LIMITED

having complied with the provision of sections 27 and 28 of

the Companies Code, 1963 is entitled to commence business
with effect from 9th , September 1995

Given under my hand at Accra this 9th day of

September, 1995

Assistant Registrar of Companies

 MWH/CERT. No. ……0011

MINISTRY OF WORKS AND HOUSING

CERTIFICATE OF CLASSIFICATION

This is to Certify that

Messrs: HAABKIT VENTURES LIMITED

Address: P.O.BOX. MW, 84. HO

has/have been classified as below.

CATEGORY DESCRIPTION FINANCIAL CLASS

D General Building Works 1 $200,000 TO $500,000

K Civil Works 1 $200,000 TO $500,000

VALID UNTIL: 14TH APRIL, 2016

……………………… …………………….
CHIEF DIRECTOR MINISTER
OF WORKS AND HOUSING
Date of Issue………
AMOUNT PAID
TEMA/GA GH ₵ 15.00
Date 12 /02 /10

AHQR 00514180
ORIGINAL INTERNAL REVENUE SERVICE
(for Tax Payer)
NAME /ADDRES : HAABKIT VENTURES LIMITED

OCCUPATION: CONSTRUCTION FILE NO : A7/09/B2010

YEAR OF ASSESSMET :2010 TIN :1034C005118

In compliance with section 118 of the Internal Revenue Act, 2000(Act 592)
HAABKIT VENTURES LIMITED
has applied to me for a Tax Clearance Certificate for the following purposes:-
CONSTRUCTION SERVICES
I confirm from the information available that:-
HAABKIT VENTURES LIMITED
has paid his/her/its tax liabilities up to and including the 20 N/A
Year of Assessment has paid P.A.Y.E. and other withholding Taxes up to according to and including N/A
has submitted all tax returns due up to date.
has registered with the Internal Revenue Service
3. BELOW IS A SUMMARY OF HIS/HERS/ITS TAX POSITION FOR THREE YEARS
YEAR OF CHARGEABLE TAX CHARGED TAX PAID TAX
ASSESSMENT INCOME OUTSTANDING

2008 NIL NIL NIL NIL

2009 NIL NIL NIL NIL

2010 GH ₵ 7,000 GH ₵ 840 GH ₵ 850 NIL

4. I therefore issue this certificate which is valid up to 16TH APRIL 2016

 for : COMMISSIONER OF INTERNAL REVENUE
Original
SOCIAL SECURITY AND NATIONAL INSURANCE TRUST
P.N.D.C. LAW 247
No. 0083958

CLEARANCE CERTIFICATE

No: BMMPG/705E097

ISSUING OFFICER: TEMA, GREATER ACCRA DATE: 12TH FEBRUARY 2016

NAME OF ESTABLISHMENT: HAABKIT VENTURES LIMITED

BUSINESS REG. NO: BN-101882D
E/R NO: RT06E008

ADDRESS: P O BOX 914, TEMA

COVERABLE DATE: SEPTEMBER 11TH, 1984

The above-named establishment in compliance with the provisions under the

Social Security Law, 1991 (PNDC Law 247) has applied for a Clearance Certificate
For the following purpose(s): TO BID FOR CONSTRUCTIONANCY SERVICES.
I certify that as at January, 2010 this establishment

Employing Fifty (50) workers

has:

Paid its liabilities up to and including February, 2010

fulfilled all its obligations under the Social Security Law,
made arrangements satisfactory to the Director General
for the supply of all relevant information.

I therefore issue this certificate which expires on Twenty - Sixth May, two thousand and
eleven (May 26 ,2011)

PATRICK ASEIDU

For :DIRECTOR
 CONTRACT DOCUMENT.
THE FOLLOWING DOCUMENTS FROM THE
TENDER DOCUMENT FOR THE WINNING
COMPANY IS SIGN TO COMPLETE THE
CONTRACT BETWEEN THE CONTRACTOR AND
THE CLIENT.
 AWARD LETTER FROM THE CLIENT.
 ACCEPTANCE LETTER FROM THE CONTRACTOR.
 LETTER OF REJECTION
 FORM OF AGGREMENT BETWEEN THE TWO PARTIES.
 MINUTES
MINUTES OF MEETINGS AT HO ON THURSDAY 11TH
FEBRUARY 2016
PRESENT AT THE MEETING:
QSCE
1) AZIEMANU WISDOM 1508013
2) ERIC YAO ANIBRAH 1364813
3) AWULLEY SEIDU 1374613
4) ABABIO ADUSEI 1361813
5) AMEDIKU CHARLES 1373413
6) DEYNU SHALLOM 1366813
7) SULEIMAN TAARIQ 1510113
8) BABA ALI A. 1366013
 MINUTES (CONT).
CTM
9) ZOWONOO CHRISTIAN 1406713
10) BAIDU EDMUND 1379013
11) EKUNA DOMNIC 1407513
12) SOKPE AGBESI 1405113
13) NANEWORTOR DAVID 1401913
14) TETTEH FRED 1400113
15) GIDIGLO COURAGE 1400113
 MINUTES (CONT).
SUBJECT MATTER
ACTION BY:

The meeting was declared open by the Chairman (Suleiman Taariq) at 10:38am the opening prayer
was offered by Tetteh Fred.
BUSSINESS OF THE DAY

The chairman welcomes members of the group and informed those who couldn’t make it to lectures
about the project .
He added that members should fix a date for meeting to undertake the project work, Sokpe Courage
suggested that members should meet every Thursday and Fridays of the week and it was agreed
by the group.
Deynu shalom informed members that the drawing to the project need review as in the preamble of
the question.

CLOSING PRAYER.
Ekuna Dominic moved for the closure of the meeting and it was seconded by Ali Abdulai.
 MINUTES (CONT).
MINUTES OF MEETINGS AT HO ON THURSDAY 18TH FEBRUARY 2016
PRESENT AT THE MEETINGS
QSCE
1) AZIEMANU WISDOM 1508013
2) ERIC YAO ANIBRAH 1364813
3) AWULLEY SEIDU 1374613
4) ABABIO ADUSEI 1361813
5) AMEDIKU CHARLES 1373413
6) DEYNU SHALLOM 1366813
7) SULEIMAN TAARIQ 1510113
8) BABA ALI A. 1366013
 MINUTES (CONT).
CTM
9) ZOWONOO CHRISTIAN 1406713
10) BAIDU EDMUND 1379013
11) EKUNA DOMNIC 1407513
12) SOKPE AGBESI 1405113
13) NANEWORTOR DAVID 1401913
14) TETTEH FRED 1400113
15) GIDIGLO COURAGE 1400113
 MINUTES (CONT).
SUBJECT MATTER
ACTION BY:

The meeting was declared open by the Chairman (Suleiman Taariq) at 11 00 am the opening
prayer was offered by Awulley Seidu.

BUSSINESS OF THE DAY

The chairman welcomes members of the group and informed those who couldn’t make it to
lectures about the project .
He added that members should fix a date for meeting to undertake the project work, Sokpe
Courage suggested that time was far spend so responsibilities were shared among the
group members.
All members were in agreement and the meeting was brought to closure.

CLOSING
Amediku Charles moved for the closure of the meeting and Baidu Edmund gave the closing
prayer at 5:00pm.
 MINUTES (CONT).
MINUTES OF MEETINGS AT HO 0N THURSDAY 25TH FEBRUARY
2016
PRESENT AT THE MEETING:
QSCE
1) AZIEMANU WISDOM 1508013
2) ERIC YAO ANIBRAH 1364813
3) AWULLEY SEIDU 1374613
4) ABABIO ADUSEI 1361813
5) AMEDIKU CHARLES 1373413
6) DEYNU SHALLOM 1366813
7) SULEIMAN TAARIQ 1510113
8) BABA ALI A. 1366013
 MINUTES (CONT).

CTM
9) ZOWONOO CHRISTIAN 1406713
10) BAIDU EDMUND 1379013
11) EKUNA DOMNIC 1407513
12) SOKPE AGBESI 1405113
13) NANEWORTOR DAVID 1401913
14) TETTEH FRED 1400113
15) GIDIGLO COURAGE 1400113
 MINUTES (CONT).

SUBJECT MATTER
ACTION BY:

COMMENCEMET
The chairman welcomes members of the group at 9:00am. The chairman offer an
opening prayer to commerce the meeting.

BUSINESS OF THE DAY.

The Leader Asked Members To Submit The Work For Discussion and correction. Mr.
Eric Anibrah and Seidu Awulley was asked to establish the unit rate for pricing
the bill of quantities. Members went through the various assignments and were
advised to speed up the process in other to meet the submission date.

CLOSING. Nanewortor David move the motion for closure of the meeting and was
seconded by Baidu Edmund.
The closing prayer was said by Mr. Suleiman Taariq at 5:40pm.