Professional Documents
Culture Documents
Chokchai A.
Deliverables of A Project • Performance Report
• Project Progress
• Project Charter • Project Charter
• Biz
• Input Opportunity • Lesson Learned • Project Plan
• Project Logs
• Deliverables
• Time Sheet, Number of man hour that each member plan to work on
each project that he/she involve
• Resource Workload, Actual of man hour team member spend on each
project
• Portfolio, To keep monitoring for each project on hand for its
milestone and status (R/Y/G)
• Project Status, To monitor for tasks completed/late, Schedule/ Cost
Variance, Risks, Issues, Changes
• Expense, To control budget for Contract time, Travelling, Supplies,
Equipment, Rental, Facilities etc.
Top 10 Project Management - Term
1. Unaligned- Expectation
2. Implemented before Project Approved / Baselined
3. Inexperience & Untrained Resources
4. Inadequate System
5. Inaccessible System
6. Team - Conflict
7. “Us” Vs. “Them” Mentally
8. Misaligned - Resources
9. Switching - Priority
10. Uncontrolled - Scope
MoSoCoW Technique – Task Prioritization
• M - Must have this requirement to meet the business needs
• S - Should have this requirement if possible, but project success does
not rely on it. it should have if we have more time or budget
• C - Could have this requirement if it does not affect anything else on
the project / not critical
• W - Would like to have this requirement later, but delivery won't be
this time, will not have this time
Run Meeting Effectively – PCFW Technique
• Prepare • Communicate • Facilitate • Wrap Up
• Purpose • Agenda • On Time • Action Items
• People • Action Items • On Topic • Next Steps
• Props • Parking Lot
• Hold on that
Though
How to Deal with People
• How People SetUp
• Wrong Role & No Training or Support
• Task they hate or not want to do
• Unrealistic deadline with no flexible time
• Unable to provide input into a problem / process they know to solve / improve
• How to Deal
• Listen & Seek to Understand what they are saying / asking
• Acknowledge their issue / concern / problem / perspective / suggestion
• Ask them what they need – Detail / More Time / Help / Training / Support
• Embrace how you might be like them
• Educate yourself - Resource
Team Motivation
1. Set the Realistic Target / Goal - Key Words
- Ground & Centered
2. Measure Performance
- Awareness & Mindfulness
3. Celebrate Success - Create Solutions
4. Know Your Team - Analyze Facts -> Curious /
Question / Learning / Passion
- Evaluate Risks
- Generate Urgency
- Use Insight
- Build Cohesion [Team Building]
- Motivate People
- Achieve Result
Keep Focus on Meeting
1. Start Out on the right Agenda (Why / What) , Attendees (Who)
2. Strick to Process, Facilitate -> Thinking -> Moving-> Decision
3. Redirection -> Discussion
4. Address Thinking Style, prepare to ask about detail, risks and
creative ideas
5. End on Time
Top 10 Forms / Templates
• Tell me about the problem • What are you experiencing? • What are your option? • What are your next steps?
• What does situation look • What have you already • What would you do if you • What will you do? By
like tried? know you could not fail? when?
• When the problem is • What obstacles are in your • What support you need?
resolve way?
Best Practice
KPI for Project Team • Aligned
• Attainable
• Actionable