MMD EVENT

SERVICE Inc.

Prepared by:
Surposa Adela Luz Dakila Marquez
MMD EVENT SERVICE Inc.
Our company aims to give a wonderful
and
notable happenings in every event we
serve.
Assist our clients to attain the events
they've dream of. Support every details
of client's event plans, and develop to
become the best event. Design,
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79th ARAW NG DABAW
 Introduction
Davao City — Weeklong celebrations for the 79th Araw ng Davao start today
with this major Mindanao metropolis expecting thousands of tourists and
visitors, and the Davao City Police Office (DCPO) going on high alert status.
The Davao Association of Hotels and Restaurants has already recorded a
huge increase in hotel bookings and said that it expects all hotels here to be
fully-booked before the festivities end on March 16.
About 2,000 policemen and auxiliary security groups have already been
deployed all over the city while checkpoints have been set up at all entry and
exit points to ensure security of both residents and revelers.
James Zimmerman, head of the Araw ng Davao committee said politicians will
be allowed to join the celebrations, but noted that, save for Davao City Mayor
Rodrigo Duterte, no other presidential bet has coordinated with them to join
the Araw ng Davao festivities. On the culmination of the Araw ng Davao on
March 16, some 300 parade contingents will troop to the main districts that
 Local historians of Davao claim that the word
davao came from the phonetic blending of the word
of three Bagobo subgroups when referring to Davao
River, an essential waterway which empties itself
into Davao Gulf near the city. The aboriginal Obos
who inhabit the hinterlands of the region called the
river, Davoh; the Clatta or Guiangans called it
Duhwow, or Davau, and the Tagabawa Bagobos,
Dabu. To the Obos, the word davoh also means a
place "beyond the high grounds", alluding to the
settlements located at the mouth of Davao River
which were surrounded by high rolling hills. When
asked where they were going, the usual reply is
davoh, while pointing towards the direction of the
town.
Objectives:
 Araw ng Dabaw celebration recognize different tribes and
encourage each tribal group in participating in Araw ng
dabaw events like cultural dance.

 Everyone will apreciate the different cultures that binds

Davao, the people and its beauty.

 People will enjoy the colourful costumes and the tribal

presentations of the davaoenos during the cultural street
dancing.

 The festival will attract tourists and more investors and

employment for the people in Davao and the provinces
around the city. Through tourists it can increase profits for all
79th ARAW NG DABAW
Event Plan
 Araw ng Davao Sportsfest
A total of 22 sporting events will be held in this
month-long activity as part also of the Duterte Game
Plan.They are arnis, athletics, baseball, basketball
(commercial and inter-collegiate), billiards, body
building, bowling, chess, cycling, dancesport, dama,
judo, karatedo, kayaking, lawn tennis, motocross,
rugby football, swimming, table tennis, triathlon,
volleyball and for the persons with disabilities.
LDR/CSDD-CMO.

Thanksgiving Mass
A mass to be held at San Pedro Cathedral on
Mar-12, 2016, 4:00 pm. The mass will all about how
prosperous is Davao City. And to thank GOD for all
the blessing that had been given and received by
 79th Araw ng Davao Opening
As the celebration of Araw ng Dabaw will be
formally open. A Program will be at San Pedro
Square,after the mass on Mar-12, 2016, 6:00 in the
evening. This is the formal announcement of the
Mayor, Mayor Rudy Duterte that the celebration of
Araw ng Dabaw is opened. And everyone is
welcome and invited to celebrate with them.
 Araw ng Davao Musicfest 2016

It is where the different corner of Davao City

celebrate the Araw ng Dabaw, through there
different music. As music expressed their
happiness and joy of having a successful year in
Dabaw. Everyone is welcome and invited to
sing, to jum , to have fun and enjoy.
 Datu Bago Awards
One of the biggest event in Araw ng Dabaw.

Datu Bago awards, is the highest honoring that

the City of Davao bestows on its outstanding
residents who have brought honor and distinction to
their home city.
46th Conferment of DatuBago Awards 2016 to be
held at March 12, 2016, 6:00 pm. at Royal Mandaya
Hotel.
The DatuBago Awardee is primarily those who
have contributed to Davao City. “This is the highest
award and the first and important criteria is the
contribution of the nominees to the development of
Davao city not only in the material matter but in
 Davao 2016 Coronation Night

The Davao City Coronation Night, the most awaited day

for all the davaoeños the search for Mutya ng Dabaw, the
city’s Ambassadress of Goodwill. On that moment you will
know how beautiful, talented and brilliant davaoeña is. All
ladies are proudly representing their different tribes.
“The Mutya ng Davao shall represent a progressive and
active Davaoena. She must be strong-willed, outspoken yet
charming, confident yet humble, and whose intelligence and
skills are dedicated to community building and development.
The Mutya ng Davao will officially represent the City in
various special events to be held in Davao City or
elsewhere. During her reign, she must attend official, social
and cultural functions of the City.
 Davao Unplugged
Is the competition of all talented band members
with their best presentation. To amaze and
energized people with their music.

City Hall Employee's Day

The City Hall employee’s day is a night for the
entire employee’s in Davao city. A program of all
the departments and agencies in Davao City
government that works together for the
improvement and the success of Davao City. On
that night it was there time to show how also
talented they are in performing all their talents to
the people of Davao. Not just on the people of
Davao but for all people that joined to their
 Parada Dabawenyo
Parada Dabawenyo is a parade where all Davao
city local and non-local government, Schools and
private sectors in Davao, the Mutya ng Davao, and
the colorful floats are present in a long marched.
There may be no colorful floats or other grand
spectacles to show during the parade just like the
grand celebration of Kadayawan where people can
immerse their eyes on the magnificent and colorful
floats but what counted the most to the Dabawenyos
who joined the celebration was that sense of unity
and home where everyone matters.
It will be on March 16, 2016, 7:00 am along R.
Magsaysay to C.M. Recto St., to Bonifacio St., to
Legaspi St., to San Pedro going to Rizal Park.
 Banda Hudyaka
Banda Hudyaka is an activity where the different
schools around Davao city are joined for that
competition. Bringing their different instrument and
played along the streets together with their
members.
 Pahalipay Concert

The Pahalipay Concerts will feature

various local and national artists in different
barangays in the city. And the most awaited
presentation of Mayor Rudy Duterte. The
heart and mind of Davao City.
Hulagway (Photo Contest) *DEADLINE
FOR SUBMISSION OF ENTRIES

Hulagway has become a major event in both

Araw ng Dabaw and Kadayawan sa Dabaw Festival,
and for the 79th Araw ng Dabaw 2016, Hulagway sa
Araw ng Dabaw 2016 Photo Contest is once again
open to any interested photographers (professional
and hobbyist). This is the perfect time to showcase
their photography talents by capturing pictures that
showcase the beauty and grandeur of the 79th Araw
ng Dabaw celebration; event, place, or performers.
In addition, all photo entries must be taken from
March 1-16, 2016 during any of the official events of
Araw ng Dabaw.
Organizational
Chart
79th Kadayawan sa Dadaw

EXECUTIVE COMMITTEE STRUCTURE

Executive Order (EO) No. 15

Mayor Rodrigo Duterte

Executive Committee Chairman

Vice Mayor Paolo Duterte

Vice-Chairman

Garry Q. Sanchez
Ways and Means Head
Event Director
 Task
Assignment
COMMITTEES TASK DESCRIPTION

Objectively and impartially chairing and facilitating

Executive Committee meetings. Monitoring that
Executive Committee Chairman
decisions and actions agreed at Executive
Committee meetings are implemented.

Acting as the Chair and Ensuring that all members

of the Executive Committee have been briefed and
Vice-Chairman
inducted into their roles, and are aware of their
status. Addressing and resolving conflicts that arise.

In-charged with reviewing and making

Ways and Means Head
recommendations for government budgets.

Monitor the progress of the planning and

organisation of event tasks. Develop event
Event Director
management plan. Develop policies. Manage staff
responsible for event coordination activities.
 To provide financial oversight for the event.
Budgeting and financial planning, financial
City Council Coordinator reporting, and the creation and monitoring of
internal controls and accountability policies.

Finance
Executing daily administrative tasks for an
event. Managing work like forwarding,
Secretariat database, follow-up and statistics.

Publicity, Promotions and Develop and implement a strategy to promote

Documentations awareness and participation for the events.
Create publicity plan to promote the event and
some documentations purposes.
The primary duty is the prevention and
deterrence of crime. Enforce event rules and
Safety and Security
can act to protect lives and property, and they
Coordinator
often have a contractual obligation to provide
these actions.
Responsible in maintaining cleanliness and
 Coordinate details of event,
calculate budget and ensure they
adhere to, visit venue to plan layout
and seating and decoration, initiate
and participates all the effort to
Event Coordinator
publicize the event. Book talents
and search for participants. Hire
staff to manage the events.
Coordinate event logistics. Manage
correspondingly.
 79TH ARAW NG DAVAO
FINAL SCHEDULE OF EVENTS

EVENT DATE TIME VENUE CONTACT PERSON

1 Araw ng Davao Sportsfest March 1-31 … Various Venues

2 Thanksgiving Mass Mar-12 4PM San Pedro Cathedral

3 79th Araw ng Davao Opening Mar-12 6:00PM San Pedro Square

4 Araw ng Davao Musicfest Mar-12 7:00PM San Pedro Square

2016

5 Datu Bago Awards Mar-13 9:00 AM The Royal Mandaya Hotel

6 Davao Unplugged Mar-13 6:00 PM San Pedro Sqaure

7 City Hall Employee's Day Mar-14 4:00 PM Quezon Park

8 Mutya ng Davao 2016 Mar-15 7:00 PM Davao City Recreational Center

Coronation Night

9 Banda Hudyaka Mar-15 7:00AM Bolton and San Pedro St.

10 Parada Dabawenyo Mar-16 7:00 AM R. Magsaysay to C.M. Recto St., to

Bonifacio St., to Legaspi St., to San
Pedro going to Rizal Park
11 Pahalipay Concert Mar-16 6:00 PM Rizal Park

12 Hulagway (Photo Contest) Mar-18 N/A N/A

*DEADLINE FOR SUBMISSION
OF ENTRIES
79th Araw ng Dabaw Budget Spreadsheet
Araw ng Dabaw Budget

The Araw ng Davao 2016 celebration budget is

set to be finalized this week, an official said.Araw
ng Davao Executive Committee (Execom) member
and Davao City Tourism Operations Office Officer-
in-Charge Lisette Marques said that they have
already conducted the first Araw ng Davao Execom
meeting last January 13.
"During our first meeting all of the committees
were asked to submit budget for the events. The
city government of Davao has allocated 5 million
budgets which will be augmented by the private
and other support," Marques said.
She is hopeful that they will be able to
Araw ng Dabaw Budget
EXPENSES DESCRIPTION RATE Amounts Quantity Estimates Notes

Facility costs
Laborers 200 200*100*5 100,000.00
Technicians 500 500*40*5 100,000.00
AV Equipment 150,000.00
Security 150,000.00
Electrical Equipment 100,000.00
Sound System 100,000.00
Disco Light 50,000.00
Led Lights 30,000.00
Smoke Machine 20,000.00
Internet High Speed Internet 5,000.00

booths 80,000.00
others 60,000.00
subtotal 945,000.00
Setup for Stage
Booth package – pipe & drape, 50,000.00
sign, table, 2 chairs
delivery 20,000.00
Decoration 100,000.00
round tables & linens
other 20,000.00
Stage Subtotal 190,000.00
Food and Beverages
EXPENSES DESCRIPTION RATE Amounts Quantity Estimates Notes

Catering breakfast 300,000.00

lunch 500,000.00
Dinner 500,000.00
Snack 150,000.00

Food & beverage

1,450,000.00
subtotal
Registration
Contract rate 50,000.00
Onsite labor 30,000.00
online 10,000.00
VIP Reception
Facility Rental 300,000.00
AV Equipment 100,000.00
Catering 150,000.00
VIP Reception
640,000.00
Subtotal

Event Planner
from your contract

Event planner
500,000.00
contract subtotal
 Amounts
EXPENSES DESCRIPTION RATE Estimates Notes
Quantity
Travel

Transportation Cost 50,000.00

other 20,000.00
Travel subtotal 70,000.00
Printing or go electronic
Posters signage
20,000.00
during event
Program Book 5,000.00
VIP Invite 5,000.00
Postcard Save the
10,000.00
date
Handouts and
8,000.00
Evaluations
Banners/Signs 30,000.00
Attendee Tickets 50,000.00
Printing subtotal 128,000.00
Miscellaneous
Office Supplies 25,000.00
Postage (incl. mailing
10,000.00
brochure)
Presenter, Staff etc
10,000.00
Ribbons
Misc subtotal 45,000.00
 Amounts
EXPENSES DESCRIPTION RATE Estimates Notes
Quantity
Mailing
VIP Invitations 25,000.00
Postcards 10,000.00

Printing and Mailing subtotal 35,000.00

Other Fees

Credit card charge credit card

charges

Entertainers 500,000.00

Dancers 300,000.00

other 500,000.00

Subtotal fees 1,300,000.00

TOTAL EXPENSES 5,303,000.00

Revenue

sponsors 3,000,000.00

other 2,000,000.00

TOTAL REVENUE 5,000,000.00

 Amounts
EXPENSES DESCRIPTION RATE Estimates Notes
Quantity

TOTAL REVENUE 5,000,000.00

LESS EXPENSES 303,000.00

PROFIT 203,534.00
 Program Plan
Thanksgiving Mass- 4PM, San Pedro Cathedral
79th Araw ng Davao Opening- 6:00PM, San Pedro Square

March 12 -79th Araw ng Davao Thanksgiving Mass 4:00PM, San

Cathedral
3:30 pm- arrival
4:00 pm. - Thanksgiving Mass

March 12 -79th Araw ng Davao Opening, 6:00PM, San Pedro Square

05:00pm-6:00pm – Arrivals
06:00pm - Opening Program
Invocation
Philippine National Anthem
06:30pm- Welcome Message
06:45pm-Official Declaration of Araw ng Davao Opening
06:50pm- Message from Mayor Rudy Duterte
06:55pm – Intermission Number
Song Number
Dance Number
07:20pm –Message
07:30pm - Intermission Number
07:35pm- Closing Remarks
Important Announcements and information from event head
March 13 -79th Araw ng Davao Datu Bago Award

07:00am-8:300am – Arrivals of Speaker, awardee, guests and participants

09:00am - Opening Program
Invocation
Philippine National Anthem
Davao Hymn
09:25am-Welcome address
09:35am– Intermission Number
Song Number
09:45am-Reading of list of awardees and their contribution.
Recognizing the different contribution of the awardees
Awarding of trophy/Medal, certificate to the outstanding residents who
have
brought honor and distinction to the city.
10:25am-Message from Mayor Rudy Duterte
10:35am– Intermission Number
Song Number
Dance Number
10:50am –Message
10:55am - Intermission Number
Song Number
11:00am.-Closing Remarks
11:05am- End of Program
March 14 -79th Araw ng Davao -
City Hall Employee’s Day
05::25pm-Message from Mayor Rudy Duterte
09:00am.-12:00nn. – Stage preparation 05:35am– Presentation number from diff.
together with the Departments of city hall
sound system Dance Number
02:00pm - 3:30 pm. - arrival of participants Song Number
(city hall employee’s) Dance Number
4:00 pm. Opening Program Song Number
Invocation Dance Number
Philippine National Anthem 06:05pm –Message
Davao Hymn 06:10pm - Presentation number from diff.
04:25pm-Welcome address Departments of city hall and diff.
04:35pm– Intermission Number from barangays
selected barangays Dance Number
Song Number Song Number
Dance Number Dance Number
Song Number Song Number
04:53pm-Presentation number from diff. Dance Number
Departments of city hall Dance Number
Dance Number Song Number
Song Number Dance Number
Dance Number 06:55 pm.-Closing Remarks
Song Number 07:00 pm.- End of Program
Dance Number
March 15 -79th Araw ng Davao -
Banda Hudyaka and Mutya ng Davao
Coronation

Banda Hudyaka

05:00 am- 6:00 am- Arrivals of participants from different schools

06:00am- Role call of the different participants
07:00 am – The start of the Banda Hudyaka
09:30am - Reading the list of participants with a yell in response.
10:00 am.- Opening Program
Invocation
Philippine National Anthem
Davao Hymn
10:15am-Welcome address
10:20am- Presentattion of the different Schools with their instruments. (20 schools)
12:00nn - LUNCH
01:00pm – Resume of the Program
01:05pm.- Presentattion of the different Schools with their instruments. (10
schools)
02:00 pm.- Message from Mayor Rudy Duterte
02:05 pm-Awarding of winners
02:10pm.-Closing Remarks
March 15 -79th Araw ng Davao - Banda
Hudyaka and Mutya ng Davao Coronation
Mutya ng Davao Coronation

06:00pm-7:00pm – Arrivals of Speaker, guests ,and judges

07:00pm - Opening Program 08:00pm- Reading of Criteria
Invocation Judging
08:15pm- Swimsuit Competiti
Philippine National Anthem
08:30pm- Casual Wear Competition
Davao Hymn 09:00pm- Indigenous Attire
07:15am- Welcome address Competition
07:18pm– Intermission Number 09:30pm- Special Awards
Dance Number by the participants 10:00pm- Long Gown
Competition
07:25pm- Message from Davao City Mayor Rudy Duterte
10:30pm- Announcement of T
07:35pm- Intermission Number 5
Song Number 11:00pm- Q&A Competition
Dance Number 11:30pm- Message
12:00am- Announcing and
Awarding Ceremony
12:30am- Intermission Numb

March 16 -79th Araw ng Davao -
Parada Dabawenyo and
Pahalipay Concert
Parada Dabawenyo
6:00 am - Arrival of participants, guest, private
and non-private sectors, schools, and
others...
7:00 am- Everyone starts to parade for the
parada ng davao from R. Magsaysay
to C.M. Recto St., to
Bonifacio St., to Legaspi St., to San
Pedro going to Rizal Park.
11:00 am.- Opening program
Invocation
Philippine National Anthem
Davao Hymn
11: 15am.- Welcome address
11:25am– Intermission Number
Song Number
Dance Number
11:35 am.- Message from a guest.
11: 50 am.- Closing Remarks
12:00 nn.- End of the Program
March 16 -79th Araw ng Davao -
Parada Dabawenyo and
Pahalipay Concert
Pahalipay Concert
6:00 am - Arrival of participants, guest,
private and non-private sectors, schools,
and others...
7:00 am- Everyone starts to parade for the
parada ng davao from R. Magsaysay to
C.M. Recto St., to
Bonifacio St., to Legaspi St., to San Pedro
going to Rizal Park.
11:00 am.- Opening program
Invocation
Philippine National Anthem
Davao Hymn
11: 15am.-Welcome address
11:25am– Intermission Number
Song Number
Dance Number
11:35 am.- Message from a guest.
11: 50 am.-Closing Remarks
Lay of Plans
PO PO PO PO AM AM AM
LIC LIC LIC LIC BUL BUL BUL
E E E E AN AN AN
CE CE CE
Risk action Plan
 Risk Action Plan
79th
Kadayawan sa Dabaw
Event Risk Action Plan Guidelines

Event Coordinators are advised that this document is the required standard for risk action plans undertaken for
Events in the City. Should the Event already have a risk action plan of a similar standard which is in
accordance with the Australian Standard for Risk Management that maybe submitted in its place.

Definitions:

Risk –the chance of something happening that will have a detrimental impact on event objectives.
Risk Assessment –the overall process of risk identification, risk analysis and risk evaluation.

Risk Management – the processes and structures that are put into place to achieve objectives whilst
managing any adverse side effects.

Risk Identification – is a matter of identifying the hazards/risks, which may occur during the event. Following
is a list that can be used as a prompt to assess the risks/hazards that are either present, or may occur
during the event.

Example Risks may include

Note: this is not an exhaustive list
Health/Injury/Disease Legal/Contractual
• Drug affected persons • Loss of key contractor
• Alcohol affected persons Operational/Crowd Safety
• Fire caused by electrical installations • Overcrowding/crowd control
• Fire risk caused by gas bottles • Lighting failure
• Marque collapse • Trip hazards
• Broken glass on reserve • Extreme weather conditions
• Food Poisoning • Inadequate toilet facilities
• Power Failure • Communications failure
• Water Failure • Rides and amusements – jumping
Manual handling castles
• Working at heights • Fireworks malfunctions
• Exposure to chemicals Traffic Management
• Unclean toilets • Lack of parking
Criminal Activity • Inadequate access for emergency
• Disorderly conduct vehicles
• Consumption of alcohol • Inadequate pedestrian safety
Environmental Risk Promotion/PR
• Noise nuisance caused to neighbours • Inadequate funding
• Excessive litter left at the event • Loss of key personnel
•