Professional Documents
Culture Documents
Planning :
It includes forecasting,
formation of objectives,
policies, programmes,
producer and budget It
determines in advance
what should be done,
why should be done,
when, where, how should
be done.
The major functions of management
Directing:
It includes decision
making, supervising,
guidance etc. It
reflects providing
dynamic leadership.
The major functions of management
Organizing:
It includes
departmentation,
delegation of authority,
fixing of responsibility
and establishment of
relationship. It is a
function of providing
everything useful to the
business organization.
The major functions of management
Staffing:
It includes
manpower planning,
recruitment,
selection, placement
and training.
The major functions of management
Controlling
It is a process of
checking actual
performance
against standard
performance
2. The Evolution of Management Theory
Why do we need to Study Management Theory?
• Theories are perspectives with which people
make sense of their world experiences
• Theories provide a stable focus for
understanding what we experience (Henry Ford–
large and compliant work force; Alfred Sloan of
GM on market strategy)
• Theories enable us to communicate effectively
and thus move into more complex relationships
with other people (Ford / Sloan)
• Theories make it possible to keep learning about
our world. Theories have boundaries. Triggers to
look beyond. (Cold war, Model T and GM)
Management Theory
1. SCIENTIFIC
MANAGEMENT
THEORY
Frederick W. Taylor (1856–
1915) is best known for
defining the techniques of
scientific management, the
systematic study of
relationships between
people and tasks for the
purpose of redesigning the
work process to increase
efficiency.
Management Theory
2. Administrative
Management
Theory (Max
Weber)
–The study of how to
create an
organizational
structure that leads
to high efficiency
and effectiveness.
3. Behavioral Management Theory
Management Theory
(Mary Parker Follett)
– The study of how managers
should behave to motivate
employees and encourage
them to perform at high
levels and be committed to
the achievement of
organizational goals.
– Focuses on the way a
manager should personally
manage to motivate
employees.
Management Theory
4. Management Science Theory
An approach to management that uses rigorous
quantitative techniques to maximize the use
of organizational resources.
Management Science Theory
17
5.Organizational
Environment Management Theory
Theory
The set of forces and
conditions that
operate beyond an
organization’s
boundaries but affect a
manager’s ability to
acquire and utilize
resources
3. FUNCTIONS, ROLES, AND SKILLS OF A
MANAGER
MAIN FUNCTIONS OF A
MANAGER
1. PLANNING – This step
involves mapping out exactly
how to achieve a particular
goal.
Example: improve company sales
Manager decide which steps are necessary to
accomplish that goal.
Steps include: advertising, inventory, and sales
staff
MAIN FUNCTIONS OF A MANAGER
2. Organizing: After a plan is
in place a manager needs
to organize his team and
materials according to the
plan.
2 important elements
Assigning work
Granting authority
MAIN FUNCTIONS OF A MANAGER
3 categories:
Interpersonal: This role involves human interaction.
Informational: This role involves the sharing and
analyzing of information.
Decisional: This role involves decision making.
MINTZBERG’S SET OF TEN ROLES
CATEGORY ROLE ACTIVITY
1. Informational Monitor Seek and receive
information; scan
periodicals and reports;
maintain personal contact
with stakeholders.
Disseminator Forward information to
organization members via
memos, reports, and phone
calls
Spokesperson Transmit information to
outsiders via reports,
memos, and speeches.
MINTZBERG’S SET OF TEN ROLESc
Interpersonal Figurehead Perform ceremonial and
symbolic duties, such as
greeting visitors and
signing legal documents.
Leader Direct and motivate
subordinates; counsel and
communicate with
subordinates.
Liaison Maintain information links
both inside and outside
organization via mail,
phone calls, and meetings
MINTZBERG’S SET OF TEN ROLESc
Decisional Entrepreneur Initiate improvement projects;
identify new ideas and delegate idea
responsibility to others.
31
The
Organization
and Its
Environments
The External Environment
General environment is the set of broad
dimensions and forces in an organization’s
surroundings that create its overall context.
International dimension
Technological dimension
Political-legal dimension
Socio-cultural dimension
Economic dimension
The General Environment
• Economic dimensions: the overall
health and vitality of the economic
system in which the organization
operates.
• It includes the impact of economic
factors like e.g. interest rates,
unemployment rates, retail price index
(inflation), gross domestic product(GDP),
exchange rates
When there is a strong economy,
people have more money to spend on
goods and services.
The General Environment
• Technological Dimension: the
methods available for
converting resources into
products or services.
Assembly-line techniques for car
manufacturing and
hamburger assembly at
McDonald’s
Use of internet in all areas of
business
The General Environment
• Socio-cultural Dimensions :
Managers must adapt their
practices to the changing
expectations of the society and
their life style.
Socio-cultural processes determine
the products, services and standards
of conduct that society is likely to
value.
Consumer tastes change over time
– preferences for color, style, taste,
etc change from season to season.
[McDonald’s response to healthier
food selections]
McDonald’s
General
Environment
37
The General Environment. . . (continued)
38
Additional Dimensions
International Dimension
The extent to which an organizations is involved in or
affected by business in other countries.
Multinational firms are clearly affected by
businesses in other countries. [car and aircraft
manufacturers, restaurants, electronics firms,
etc]
The External Environment. . . (continued)
Competitors
Customers
Whoever pays money to acquire an
organization’s products or services.
Customers of major organizations may
include: schools, hospitals, government
agencies, wholesalers, retailers and
manufacturers.
The Task Environment . . . (continued)
Suppliers
Organizations that provide resources for
other organizations.
McDonald’s depends on Coca-Cola for its
soft drinks.
The Task Environment. . . (continued)
Regulators
A unit that has the potential to control,
legislate or otherwise influence the
organization's policies and practices.
Regulatory agencies – created by the
government to protect the public from
certain business practices or to protect
organizations from one another. [DTI
,SEC)
McDonald’s Task
Environment
The Internal Environment. . . (continued)
Owners
People who can claim property rights to an
organization.
Single individual who establishes and runs
a small business.
Partners who jointly own a business.
Shareholders who own shares of stock in a
corporation or other organization.
The Internal Environment . . . (continued)
Board of Directors
Employees
Culture
A set of values, beliefs, behaviors, customs and
attitudes that helps the members of the
organization to understand what it stands for,
how it does things and what it considers
important.
Plays an important part in shaping
management behavior.
PLANNING
•Planning is the first managerial
function to be performed. It is
concerned with deciding in advance
what is to be done in future, when,
where and by whom it is to be done. It
is a process of thinking before doing.
“Without the activities determined by planning,
there would be nothing to organize, no one to
activate and no need to control”.
George R. Terry
Planning
• Identifying and selecting appropriate goals
and courses of action for an organization.
– The planning function determines how effective
and efficient the organization is and determines
the strategy of the organization.
• Three Steps in the Planning Process:
– Deciding which goals to pursue.
– Deciding what courses of action to adopt.
– Deciding how to allocate resources.
(1)
Mission
or Purposes,
(2) Objectives or goals,
(3) Strategies,
(4) Policies,
(5) Procedures,
(6) Rules,
(7) Programs, and
(8) Budgets
Hierarchy Of Plans
Hierarchy of Plans
KINDS OF PLANNING
Top
Managers
Middle
Managers
First-line
Managers
The Management Pyramid
Middle
Managers
First-line
Managers
The Management Pyramid
Middle
Managers
First-line
Managers
The Management Pyramid
Middle
Managers
First-line
Managers
DECISION MAKING
“Making decisions is selecting one alternative from
different alternatives”
• Decision is a choice whereby a person comes to
a conclusion about given circumstances/situation.
• It involves choice making
• It is core of managerial activities in organization
TYPES OF DECISIONS
A programmed decision is one that is fairly structured or
recurs with some frequency.
3. Evaluating Each alternative is evaluated to determine Increasing benefits may not be feasible.
alternatives its feasibility, its satisfactoriness, and its Increasing wages and changing hiring
consequences. standards may satisfy all conditions.
4. Selecting the best Consider all situational factors, and choose Changing hiring standards will take an
alternative the alternative that best fits the manager's extended period of time to cut turnover,
situation. so increase wages.
5. Implementing the chosen The chosen alternative is implemented into The plant manager may need permission
alternative the organizational system. of corporate headquarters. The human
resource department establishes a new
wage structure.
6. Follow-up and At some time in the future, the manager The plant manager notes that, six months
evaluation should ascertain the extent to which the later, turnover has dropped to its previous
alternative chosen in step 4 and level.
implemented in step 5 has worked.
What Is Organizing?
Organizing
Arranging the
activities of the
enterprise in such a
way that they
systematically
contribute to the
enterprise’s goals.
Organizing is deciding how best to group
organizational elements (resources).
Organizational Structure is a set of six basic building
blocks (elements) that managers may use to configure
(construct) an organization.
Six Basic Building Blocks for Organization Structure
1) Designing jobs
2) Grouping Jobs
3) Establishing reporting
relationships between
jobs
4) Distributing authority
among jobs
5) Coordinating activities
among jobs
6) Differentiating among
positions
1. Designing Jobs five (5) other
Job design is the approaches to job
determination of an
design
individual’s work-related
responsibilities. Alternatives to Job
Specialization:
Job specialization is the
Job Rotation
degree to which the overall
task of the organization is Job Enlargement
broken down and divided Job Enrichment
into smaller component Job Characteristics
Approach
parts. Sometimes referred
Work Teams
to as the division of labor.
[assembly-line tasks, Disney characters drawn by only one animator, etc.)
Designing Jobs. . . [continued]
2. Span of Management,
sometimes called the span of
control, is the number of people
who report to a particular
manager.
3. Establishing Reporting Relationships
Decentralization:
Centralization:
Liaison Roles
A manager acts as a common point of contact
but has no formal authority over the
interdependent groups.
He/she simply serves as a facilitator of
information flow between the units.
He/she maintains familiarity with each unit and
can answer questions and otherwise serve to
integrate the activities. [engineering groups working on a large project
may interact through a liaison]
5. Coordinating Activities
Task Forces
A task force may be needed when interdependence is
complex and several interdependent units are involved.
It is created by drawing one representative from each
unit.
Coordination function is then spread across several
individuals, each of whom has special information
about one of the units involved.
When coordination of project is completed, the task
force is dissolved.
5. Coordinating Activities
Integrated Departments
• Similar to a task force but is more permanent.
• Usually has more authority than a task force and may
even be given some budgetary control.
• Generally has some permanent members as well as
members who are assigned temporarily from units that
are particularly in need of coordination.
• Firms characterized by complex and dynamic
environments tend to use integrated departments to
maintain internal integration and coordination.
5. Coordinating Activities
Electronic Coordination
E-mail makes it easier for people to communicate at all
levels.
Electronic scheduling is used and makes it easier for
individuals’ schedules to be coordinated to set
meetings and know when individuals are otherwise
available.
Some organizations require project contractors,
subcontractors and suppliers to use a common web-
based communication/reporting system to make
coordination easier among the units.
6. Differentiating Between Positions
Human Resource
Tasks Responsibilities Duties Planning
Recruitment
Selection
Training and
Job
Development
Descriptions
Job Performance Appraisal
Analysis Job Compensation and
Specifications Benefits
Safety and Health
Employee and Labor
Relations
Knowledge Skills Abilities Legal Considerations
Job Analysis for Teams
Definitions
Job - Consists of a group of tasks that must be performed for an
organization to achieve its goals
Position - Collection of tasks and responsibilities performed by one
person; there is a position for every individual in an organization
Job analysis - Systematic process of determining the skills, duties,
and knowledge required for performing jobs in an organization
(functional job analysis , position analysis questionnaire)
Job description – document providing information regarding tasks,
duties, and responsibilities of job
Job specification – minimum qualifications to perform a particular
job
Recruitment
Process of locating, identifying, and
attracting capable candidates
Can be for current or future needs
Critical activity for some corporations.
What sources do we use for recruitment
School
Placement Employee
Referrals
Internal Recruitment
Searches Voluntary
Sources Applicants
Employment
Agencies Advertisements
SELECTION
Reference checks.
Selection process
Step 5 Deciding to hire or not to hire.
Draws on information produced in preceding selection steps.
A job offer is made.
A physical examination may be required if it is relevant to job
performance.
Negotiation of salary and/or benefits for some jobs.
Step 6 Socialization.
The final step in the staffing process.
Involves orienting new employees to:
The firm.
The work units in which they will be working.
The firm’s policies and procedures.
The firm’s organizational culture.
Performance Appraisal
Performance Appraisal
Skills/Activities/Output
Reward/Training/Punishment
Techniques for Evaluating Managers
Evaluation by superiors
Evaluation by colleagues
Peer ratings tend to be more favorable for
career development than for promotion
decisions
Self-evaluation
Self-ratings suffer from leniency
Subordinate evaluation
Effective in developing leadership
Leads to improved performance
360 degree feedback (multi-source)
360° Feedback
149
Controlling as a Management Function
• Controlling
– Done well, it ensures that the overall directions of
individuals and groups are consistent with short
and long range plans.
– It helps ensure that objectives and
accomplishments are consistent with one another
throughout an organization.
150
Controlling as a Management Function
• Controlling
– It helps maintain compliance with essential
organizational rules and policies.
151
The Control Process
• Establish objectives and standards.
• Measure actual performance.
• Compare results with objectives and
standards.
• Take necessary action.
152
The Control Process
154
The Control Process
2. Measuring Actual Performance
155
The Control Process
3. Comparing Results with Objectives and
Standards
• The comparison of actual performance with desired
performance establishes the need for action.
• Ways of making such comparisons include:
– Historical / Relative / Engineering
– Benchmarking
156
The Control Process
4. Taking Corrective Action
• Taking any action necessary to correct or improve
things.
• Management-by-Exception focuses managerial
attention on substantial differences between
actual and desired performance.
157
Taking Corrective Action
158
Effective Controls
159
Effective Controls
160
Types of Control
• Preliminary
Sometimes called the feedforward controls,
they are accomplished before a work
activity begins.
They make sure that proper directions are
set and that the right resources are
available to accomplish them.
161
Types of Control
• Concurrent
Focus on what happens during the work
process. Sometimes called steering controls,
they monitor ongoing operations and
activities to make sure that things are being
done correctly.
162
Types of Control
• Postaction
Sometimes called feedback controls, they
take place after an action is completed.
They focus on end results, as opposed to
inputs and activities.
163
Types of Controls
Managers have two broad options with
respect to control.
• They can rely on people to exercise self-
control (internal) over their own behavior.
• Alternatively, managers can take direct action
(external) to control the behavior of others.
164
Types of Control
• Internal Controls
Allows motivated individuals to exercise self-
control in fulfilling job expectations.
The potential for self-control is enhanced when
capable people have clear performance objectives
and proper resource support.
165
Types of Control
• External Controls
It occurs through personal supervision and the use
of formal administrative systems.
– Performance appraisal systems, compensation
and benefit systems, employee discipline systems,
and management-by-objectives.
166
Organizational Control Systems
1. Management Processes
– Strategy and objectives
– Policies and procedures
– Selection and training
– Performance appraisal
– Job design and work structures
– Performance modeling, norms, and organization
culture
167
Organizational Control Systems
168
Organizational Control Systems
3. Employee Discipline
– Discipline is defined as influencing behavior
through reprimand.
– Progressive Discipline ties reprimand to the
severity and frequency of the employee’s
infractions.
– Positive Discipline tries to involve people more
positively and directly in making decisions to
improve their behavior.
169
The “Hot Stove Rule”
• Immediate • Informative
• Focus on activity not • Occur in a supportive
personality setting
• Consistent • Support realistic
rules
170
Organizational Control Systems
171
Operations Management and Control
1. Purchasing
– Economic Order Quantity
automatic reorder points
– Just-In-Time Scheduling
172
Operations Management and Control
2. Project Management
– Program Evaluation and Review Technique
(PERT) - Identifies and controls the many
separate events in complex projects.
173
Operations Management and Control
174
175
176
What Is Operations Management?
• Operations Management
– Management of the conversion process which
transforms inputs such as raw material and
labor into outputs in the form of finished
goods and services.
Inputs Outputs
(customers Transformation Process (goods
and/or (components) and
materials) services)
Role of OM within an Organization
Top-down Approach to OM Strategy
• Operations Strategy Decisions
– Strategic (long-range)
• Needs of customers
(capacity planning)
– Tactical (medium-range)
• Efficient scheduling of
resources
– Operational planning
and control (short-range)
• Immediate tasks and
activities
MARKETING
Kotler 1980
What is Marketed?
• Goods Places
• Services Properties
• Events Organizations
• Experiences Information
• Persons Ideas
Marketing Management
The analysis, planning, implementation, and
control of programs designed to create, build,
and maintain beneficial exchanges with target
buyers for the purpose of achieving
organizational objectives.
182
Marketing Management Involves:
183
184
Are you ready to start a
Business?
What is an entrepreneur?
– "An entrepreneur is a person who What you need:
assumes the organization, management
and risks involved in a business venture." Personal skills
Business knowledge
Qualities that make a successful
entrepreneur: A good idea!
– Decision Maker Start-up money
– Analytical Ability (problem solving skills)
– Good Interpersonal Skills Support
– High Drive (highly motivated) Good personal
– Risk Taker credit history
185
Lets get down to business
187
Your business plan
191
Your Business plan
6. Financial planning
– Forecasts, balance sheet, statement of income, cash flow budget
193
Finding financing
196
Financing to get started
Type of loans:
1. Personal Loan Money loaned to you, not your business
Loan secured by your personal assets
Many banks offer this type of loan to start-up businesses or
those with few assets (land, building or equipment)
2. Operating Loan Short term, flexible financing that you manage yourself
- Also called Borrowing as much as you need up to a determined
Line of Credit amount
Secured by your inventory and accounts receivable, and your
bank can require full repayment at any time
197
Financing to get started
Type of loans:
3. Term Loan Long-term financing option for fixed assets such as
equipment, land or building
198